HomeMy WebLinkAboutResolution 2004-149 IGA with ADEQ for grant funding to implement the town's storm water management planMARANA RESOLUTION NO. 2004-149
RELATING TO INTERGOVERNMENTAL AGREEMENTS; APPROVING AND
AUTHORIZING THE TOWN TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT
WITH THE ARIZONA DEPARTMENT OF ENVIRONMENTAL QUALITY (ADEQ) TO
RECEIVE GRANT FUNDING FOR IMPLEMENTATION OF THE TOWN'S STORM WATER
MANAGEMENT PLAN ON A 400/0 NON-FEDERAL MATCH BASIS.
WHEREAS, the Town of Marana was mandated to comply with the Arizona Pollution
Discharge Elimination System; and
WHEREAS the Town of Marana submitted a Notice of Intent (NOI) and a Stormwater
Management Plan (SWMP) in March of 2003 to the Arizona Department of Environmental Quality
(ADEQ); and
WHEREAS, ADEQ created the Stormwater Phase II Assistance Program for assisting small
municipalities with the mandatory Phase II implementation; and
WHEREAS grant monies are available on a reimbursement basis as a 60/40 non-federal
match for each Best Management Practices (BMP) project; and
WHEREAS the Town of Marana applied for ADEQ's funding assistance by completing a
grant application including a Scope of Work and budget forms; and
WHEREAS, ADEQ approved a total of $24,531.00 in reimbursement monies for work
completed by June 30, 2005, and defined in the Town's approved Scope of Work and Budget; and
WHEREAS, the Town of Marana's share of the grant commitment is a total of $20,138.00
to implement the mandatory Stormwater program BMP goals; and
WHEREAS to receive the funds awarded by ADEQ's Stormwater Assistance Program, the
Town of Marana must enter into an IGA with ADEQ; and
WHEREAS, the Mayor and Council of the Town of Marana find that it is in the best interests
of the public to execute said intergovernmental agreement.
10/26/20044:17 PM
Marana, Arizona Resolution No. 2004-149
Page 1 of 2
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
TOWN OF MARANA, ARIZONA that the Town of Marana is authorized to enter into an agreement
with ADEQ to receive funding for implementation of the Town's Stormwater Management Plan on a
40% non-federal match basis, attached to and incorporated by this reference in this resolution as
Exhibit "A" is hereby approved, and the Town Manager is hereby authorized to execute said Exhibit
"A" on behalf of the Town of Marana.
PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona,
this 3rd day of November, 2004.
ATTEST:
(,own Clerk
APPROV.E,/D AS TO FORM:
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Mayot~,N, [.
10/26/20044:15 PM
Marana, Arizona Resolution No. 2004-xx
Page 2 of 2
EXHIBIT A
ADEQ CONTRACT NO.: EV03-0155 (16)
TERMINATION DATE: June 30, 2005
II
GOVERNMENT SERVICES AGREEMENT
Between
AiIlZONA DEPARTMENT OF ENVIRONMENTAL QUALITY
and
TOWN OF MARANA
THIS AGREESfENT is be~'een the STATE OF ARIZONA DEPARTMENT OF ENWIRON'MENTAL QUALITY
[hereinafter sometimes referred to as the "Department" or "ADEQ"], located at 1110 W. Washington, Phoenix, Arizona
85007, established pursuant to A.R.S. ~49-102, authorized to contract under A.R.S. f~49-104, and the TOWN OF
M_i.RANA [hereinafter sometimes referred to as the "Contractor" or "Town"].
The purpose of this Ag-reement is to provide funding under ADEQ's Stormwater Phase II Assistance Program to begin to
implement the Town ofMarana's Stormwater Mafiagement Program.
This document, including Attachment 1 - Program Background, Attachment 2 - Agreement Terms, Attachment 3 - Scope of
Work, Attachment 4 - Budget, and modifications approved in accordance herewith, shall constitute the entire Contract
betxveen the parties and supersede all other understandings, oral or whtten.
IN' WITNESS WtIEREOF, the parties hereto agree to carry out the terms of this Agreement.
ARIZONA DEPA_RTMENT OF
ENSrlRONMENTAL QUALITY
TOWN OF MARANA
DATE:
DllkECTOR
WATER QUALITY DIVISION
DATE:
SIGNATURE OF AUTHORIZED INDIVIDUAL SIGNATLrR.E OF AUTHORIZED INDIVIDUAL
TYPED NAME: KAREN SMITH TYPED NAME: HARVEY GIZL
TITLE: TITLE: INTERIM PUBLIC WORKS DIRECTOR
Attachment 1
PROGRAM BACKGROUND
On November 27, 2002, Congress enacted the Great Lakes Legacy Act of 2002, Public Law 107-303. This law
includes a section that authorizes the use of FY 03 Section 319h funds (as defined within the Clean Water Act) to
carry out projects and activities that relate to the implementation of Phase II National Pollutant Discharge Elimination
System programs, at the option of the State. This provided an opportunity for ADEQ to develop the Stonnwater
Phase II Assistance Program. This program is designed to assist local governments designated as Small Municipal
Separate Storm Sewer Systems (Small MS4s) impacted by the new Stormwater Phase II regulations. Below is a list of
the Small MS4s that fell under this designation and will be eligible for this assistance:
Apache Junction, Avondale, Camp Verde, Chandler, Coconino County, Cottonwood, Douglas,
E1 Mirage, Flagstaff, Fountain Hills, Gilbert, Goodyear, Guadalupe, Lake Havasu, Litchfield Park, Marana,
Maricopa County, Nogales, Oro Valley, Paradise Valley, Peoria, Pinal County, Prescott, Prescott Valley,
Sedona, Sierra Vista, South Tucson, Surprise, Tolleson, Yavapai County,
Youngtown, Yuma City, Yuma County.
Most Small MS4s were required to obtain permit coverage by March I0, 2003. To obtain permit coverage,
designated Small MS4s were required to: submit a Notice of Intent (NOI) to ADEQ; provide a plan to develop,
implement and enforce a Stormwater Management Program that would reduce pollutants in stormwater discharge to
the Maximum Extent Practicable (MEP); and to fully implement the SWMP plan no later than December 19, 2007.
However, no funds were provided to help local governments implement that plan. Funding provided under the ADEQ
Stormwater Phase II Assistance Program is designed to assist these designated MS4s to begin to implement a SWMP.
Available funding is provided on a reimbursement basis and requires a 40% non-federal match commitment from each
Small MS4. Each designated Small MS4 may request between $1,000 to $25,000 for work defined in their draft
SWMP, final SWMP or amended SWMP. Final Scope of Work and Final Budget will be approved by ADEQ and
included as Attachment 3 and Attachment 4 in this Contract. Projects funded under this program must be completed
by June 30, 2005.
In an effort to achieve the most impact with the limited funding available, funding requests must emphasize
implementation (such as producing a map of stormwater outfalls, storm drain stenciling, purchase of field testing
equipment, etc.). In addition, because the funding is currently only authorized for FY 03, no personnel positions will
be funded. Funding recipients are required to properly operate and maintain any practices implemented under this
program, and funding requested for operation and maintenance will not be considered eligible.
Funding for this program is provided by a grant from the United States Environmental Protection Agency (EPA)
under Section 319(h) of the Clean Water Act to ADEQ and requires recipients to meet certain federal requirements.
Federal requirements are included in Title 40 of the CFR, OMB circulars, and EPA guidelines. By requesting and
accepting this federal funding, each agency certifies that it will not engage in the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance in conducting any activity funded under this Agreement
(Drug-free Workplace, 40 CFR 32.600). Further, federal grant funds may not be used to influence (or attempt to
influence) a federal employee (Lobbying, 40 CFR 34.100 and OMB Circulars A~87 and A-122).
2
1.2.
1.3.
1.4.
1.5.
1.6.
1.7.
o
Attachment 2
AGREEMENT TERMS
Definitions
The following definitions shall apply to the terms used in this Agreement, except where the context
necessarily requires otherwise.
"Department", or "ADEQ" means the Arizona Department of Environmental Quality.
"Agreement" or "Contract" means this written document between ADEQ and the Contractor.
"Contractor" means the Town of Marana or "Town".
"Project" or "Program" means the work, or any portion thereof described in this Agreement.
"Shall" means that which is mandatory.
"Subcontract" means any contract between the Contractor and a third party to provide all or a specified
part of the activities which the Conti'actor has contracted with the Department to provide.
"State" means the State of Arizona.
Access to Information
Subject to statutory confidentiality requirements of the Contractor and ADEQ, both parties to this
Agreement shall have full, complete and equal access to data and information prepared under this
Agreement on a no-charge basis.
Amendment
This Agreement may be modified only by written Contract Amendment signed by the Director or her
designee at ADEQ and the person duly authorized to act on behalf of the Contractor. Contract
Amendments shall be executed with the same formalities as this Agreement. Executed copies of any
Amendment shall be provided to both parties.
Amount of Agreement
The total amount of reimbursement from ADEQ to the Contractor for expenses incurred under this
Agreement shall not exceed $25,000, unless otherwise amended in accordance with Section 3 of this
Agreement. Contractor is required to provide an additional 40% non-federal match under this
Agreement. (Refer to Attachment 4 - Budget). Line item funding defined in Attachment 4 - Budget, is
considered estimates of costs and may be adjusted with prior ADEQ approval.
3
o
5.l.
5.2.
5.3.
o
o
10.
11.
Applicable Law
This Contract shall be governed by and construed in accordance with the laws of the State of Arizona.
Implied Consent Terms. Each provision of law and any terms required by law to be in this Contract are
a part of this Contract as if fully stated in it.
The materials and services supplied under this Agreement shall comply with all applicable Federal,
state and local laws. The Contractor shall maintain and comply with all applicable licenses and permit
requirements.
Assignment
Neither Party may assign any rights hereunder without the express, written, prior consent of the other
Party.
Audit of Records
Pursuant to A.R.S. § § 35-214 and 35-215, the Contractor shall retain and shall contractually require
each subcontractor to retain all data, books and other records ("records") relating to this Contract for a
period of five years after completion of the Contract, any litigation, claim, negotiation, audit, cost
recovery, or action involving the records. All records shall be subject to inspection and audit by the
State at reasonable times. Upon request, the Contractor shall produce the original of any or all such
records.
Cancellation of State Contracts
Both parties may cancel this Agreement, without penalty of further obligation, pursuant to A.R.S. 938-
511.
Contract Term
The initial term of this Agreement shall be from the effective date through June 30, 2005. The
Agreement may be renegotiated for additional periods, by formal Contract Amendment, subject to the
requirements and/or limitations by Federal or State regulations.
Effective Date
This Agreement shall become effective upon execution by both parties.
Indenmification
To the extent permitted by A.R.S. § 41-621 and § 35-154, the State of Arizona shall be indemnified and
held harmless by the Contractor for its vicarious liability as a result of entering into this Contract. Each
party to this Contract is responsible for its own negligence.
4
12.
13.
13.1.
13.2.
13.3.
.14.
14.1.
14.2.
14.3.
14.4.
Non-Availability of Funds
Every payment obligation of the State under this Contract is conditioned upon the availability of funds
appropriated or allocated for the payment of such obligation. If funds are not allocated and available
for the continuance of this Contract, this Contract may be terminated by the State at the end of the
period for which funds are available. No liability shall accrue to the State in the event this provision is
exercised, and the State shall not be obligated or liable for any future payments or for any damages as a
result of termination under this paragraph.
Non-Discrimination
The Contractor shall comply with Executive Order 99-4, which mandates that all persons, regardless of
race, color, religion, sex, age, national origin or political affiliation, shall have equal access to
employment opportunities, and all other applicable State and Federal employment laws, rules, and
regulations, including the Americans with Disabilities Act. The Contractor shall take affirmative action
to ensure that applicants for employment and employees are not discriminated against due to race,
creed, color, religion, sex, national origin or disability.
The U.S. Environmental Protection Agency mandates agreements funded by federal money include
requirements to comply with 40 CFR 7.30 which also prohibits discrimination and 40 CFR 7.95 which
requires public notification that they do not discriminate.
The U.S. Environmental Protection Agency mandates agreements funded by federal money include
requirements relating to Minority Business Enterprises (MBE), Women owned Business Enterprises
(W'BE) and Small Business Concerns (SBE). The Contractor shall comply with these requirements.
Notices, Correspondence, Reports and Invoices
Notices, correspondence, invoices, and reports from the Contractor shall be sent to:
Elizabeth Boettcher - Project Manager
Arizona Department of Environmental Quality
1110 W. Washington Street, MD #5415A-1
Phoenix, Arizona 85007
(602) 771-4565
Notices, correspondence, reports, and payments from the Arizona Department of Environmental
Quality shall be sent to:
Lisa M Caldwell (Duncan) -Project Manager
Town of Marana,
3696 W. Orange Grove Road
Marana, Arizona 85741
Phone: (520) 297-2920
Fax: (520 297-3930
Email Icaldwell~marana. com
Either party to this Agreement may designate a new Project Manager by filing a notice with the other
party in accordance with these notice requirements.
Refer to Section 20. Reports, for further definition of reporting requirements.
5
15.
16.
16.1.
16.2.
16.3.
16.4.
17.
17.1.
17.2.
Ownership of Information
Title to all documents, reports and other materials prepared by the Contractor in performance of this
Agreement shall rest with ADEQ, except for copyrighted material prepared in advance of this
Agreement by the Contractor at the expense of the Contractor. ADEQ shall have full and complete
rights to reproduce, duplicate, disclose, perform and otherwise use all information prepared under this
Agreement, except for copyrighted material as provided in this section. The Contractor shall have full
and complete rights to reproduce, duplicate, disclose, perform and otherwise use all information
prepared under this Agreement with the provision that all reproduction, duplication, disclosures and
literature shall contain acknowledgment to ADEQ.
Payment
The Contractor shall submit invoice of charges to the Project Manager identified in Section 14. I. of this
Agreement. Each payment for the Contract will be made Net 30 Days upon approval of the Project
Manager. Payments to the Contractor shall be made in accordance with the requirements of
Attachment 3 - Scope of Work, and Attachment 4 - Budget included in this Agreement.
All requests for reimbursement shall be accompanied by reasonable assurance that the goods and
services for which reimbursement is requested were actually received and performed, and payments
were made during the period for which reimbursement is requested.
The Contractor shall submit an invoice of expenditures which shall include the following:
Title of Project
Contractor's name and Contract number
Time period covered
Whether an interim or final report
Total expenses to date
Total reimbursement due
ADEQ agrees to reimburse for eligible work activities performed during the project period. ADEQ is
not required to reimburse for any work activities initiated prior to execution of this Agreement or after
the project period has elapsed.
Personnel
The Contractor represents that it employs, or shall through subcontract, secure all personnel required for
the performance of the services under this Agreement. Such personnel shall not be employees of, nor
have any contractual relationship with ADEQ unless otherwise specified herein.
Unless otherwise specified, all the services required hereunder shall be performed by the Contractor or
under her supervision, and all personnel engaged in the work shall be fully qualified and shall be
authorized under state and local law to perform such services. It is further agreed that the Contractor
warrants that it is fully qualified and authorized under state and local law to perform the services
contemplated under this Agreement.
18.
19.
19.1.
19.2.
20.
20.1.
20.2.
21.
21.1.
21.2.
22.
Printin~ Credit
Promotional materials such as brochures, advertisements, videos and other printed materials developed
for the project shall include the statement "Funded by a grant from the United States Environmental
Protection Agency and ADEQ". All promotional materials shall be printed to the extent possible on
recycled paper with the statement "Printed on Recycled Paper" printed on the cover sheet.
Project Review
It is the responsibility of ADEQ to review and observe the progress of this Project. Therefore, ADEQ
reserves the right to meet with the Contractor or its subcontractors at reasonable intervals for purposes
of review of the work and the progress of the Project.
ADEQ reserves the right to review and approve any and all forms, questionnaires, brochures, web site
plans and other special purpose documents developed by the Contractor or its subcontractors for use in
the Project.
Reports
A budget report and a narrative report shall be submitted on a calendar quarterly basis. Reports shall be
sent to ADEQ no later than 30 calendar days after the close of the quarter. Reports shall be in
electronic format (on a 3.5 inch virus-free disk or e-mailed). A paper copy of the reports shall
accompany the electronic submittal. The reports shall include, but are not limited to, budget
expenditures, in-kind expenditures, and a narrative of the project's progress, as applicable.
At the end of the project, a final budget report and a final narrative report must be submitted and
approved by ADEQ. The final narrative report shall include at a minimum: a summary of the project
goals and objectives, project results or outcomes (including any data or photos), aspects of the project
that worked well and things that did not work well, any public involvement and coordination and future
activity recommendations. AD£Q will not disburse final payment until the final report and all
requirements of the Agreement have been fulfilled.
Resolution of Differences
Both parties agree to meet and confer as necessary to resolve issues with respect to implementation of
this Contract. Possible conflicts will be resolved through coordination and cooperation at the program
level whenever possible.
Both parties further agree to resolve all disputes arising out of or relating to this Agreement through
arbitration, after exhausting applicable administrative review, to the extent required by A.R.S. § 12-1518
except as may be required by other applicable statutes.
Severability
The provisions of this Agreement are severable to the extent that any provision or application held to be
invalid shall not affect any other provision or application of the Agreement, which shall remain in effect
without the invalid provision or application.
23.
24.
24.1.
24.2.
24.3.
24.'4.
25.
Subcontracts
The Contractor shall not enter into any Subcontract under this Agreement without consideration for
impact on the project. The Contractor shall report any Subcontract awards or changes as part of that
calendar quarter's narrative report (see 3.2 Reports, above). The Subcontract shall incorporate by
reference the terms and conditions of this Agreement.
Termination
ADEQ or the Contractor may terminate this Agreement at any time, with or without cause, after giving
thirty (30) days written notice of termination to the Contractor or ADEQ, as appropriate. The notice
shall specify the effective date of termination. In the event this Agreement is terminated, with or
without cause, the equipment, instruments, housing, supplies, and other materials prepared or purchased
under this Agreement, except for copyrighted materials prepared in advance of this Agreement by the
Contractor at the Contractor's expense as provided in Section 15 of this Agreement, shall become
property of ADEQ.
In the event the Agreement is terminated, with or without cause, the Contractor shall deliver all finished
or unfinished documents, data, and reports prepared as a result of this Agreement to ADEQ.
If the Agreement is terminated, the Contractor shall be paid for all allowable costs incurred prior to the
date of termination, subject to audit verification by ADEQ or its duly authorized representative.
The State may, by written notice to the Contractor, immediately terminate this Agreement if the State
determines that the Contractor has been debarred, suspended or otherwise lawfully prohibited from
participating in any public procurement activity, including but not limited to being disapproved as a
subcontractor of any public procurement unit or other governmental body.
Third Party Antitrust Violations
The Contractor assigns to the State any claim for overcharges resulting from antitrust violations to the
extent that those violations concern materials or services supplied by third parties to the Contractor,
toward fulfillment of this Contract.
8
Attachment 3
SCOPE OF WORK
Introduction:
The Town of Marana is applying for funding under ADEQ's Stormwater Phase II Assistance Program.
This funding will help the Town to achieve several of the Implementation Goals identified in our
Storm Water Management Plan. The BMPs outlined below are our project goals. Successful
completion of implementing the following will bring us into compliance with our AZPDES discharge
permit provisions as a small MS4. The Town of Marana is asking for funding for the BMPs outlined
below, with the deliverable product (and quantity, if necessary) completion by June 30, 2005.
Detailed Scope of Work:
Projects that the Town of Marana will be able to complete with the assistance grant from ADEQ
include:
Implementation of our storm water illicit discharge detection and elimination program BMP,
including:
Purchase Storm drain stenciling markers, and supplies, and assign staff and/or train volunteers to
accomplish the marking of storm drain outfalls.
Establish a database containing the GPS locations of"No dumping" and "report illegal dumping"
signs in our Town, and purchasing and installing more signs in necessary locations
Produce a schedule and implement dry weather outfall inspections and implement a database
containing information gathered and response to complaints or issues pertaining to the outfalls.
Requirements include: materials (stencils, paint, markers, adhesive), metal signs and posts, equipment
usage for installation and inspections (pick-up truck and gps unit), and staff labor hours.
9
!
Item Unit Cost Quantity Sub-Total
Stencils $ 16.50 ea 25 (minimum order) $ 412.50 ·
Marking paint
(1 can/10 stencils) $ 16.95 ea. 12 $ 203.40
Drain Markers $ 3.10 ea 100 $ 310.00
Adhesive $ 9.00 ea 4 $ 36.00
Garbage Bags $ 6.95 1 box $ 6.95
Paper Towels, Rags $ 12.50 Mixed $ 12.50
Equipment Usage:
Pick-Up Truck $ .50/mi. 100 $ 50.00
GPS unit (Loan from another $ .10/hr. 120 $ 12.00
department - Environmental
does not own a GPS unit)
Staff Labor: GPSing, $32.00 120 $ 3,840.00
supervising placement,
inspections
Staff Labor: Maintenance $25.00 120 $ 3,000.00
assistance, placement of
markers
Total: $ 7,883.35
Public outreach and education is another of the BMP goals we will be able to accomplish with this
funding. We will:
Print and distribute brochures and flyers to households, and specific target industries (gas stations,
construction companies & contractors, etc) and home owners associations (see Appendix A),
Spend time at our local schools, demonstrate stormwater pollution, print and distribute written
educational activities (see Appendix A) and give pencils, rulers made of recycled materials to the
children to work on to raise their awareness of stormwater pollution and the things they can do to help
prevent it.
Purchase stands and a file cabinet, as needed, and reproduce or purchase reference materials to
establish a storm water reference library.
Establish a storm water web page, and IT staff will post and update information on the website
periodically as needed.
Requirements include: Paper stock and ink and labor for printing, staff labor hours for school
demonstrations and activities, pencils, rulers (1000 ea. min. order)distributing flyers and brochures,
posting material to website, and equipment for stormwater library. Revisions to the website material
will require approximately 4 hours staff labor, 1 hour of administrative review and approval, and 2
hours of IT time to make the revisions to the website on a quarterlY basis. The Town is growing at a
rapid rate, and frequent changes to this material will help our contractors, homeowners, and
consultants updated as we rotate the material to raise awareness in new businesses and homes being
built in our Town.
10
Item Unit Cost Quantity Sub-Total
Brochures/flyers/inserts: Paper $1.20 ea. 7500 $ 9,000.00
Stock, Ink, Printing charges
Educational packets, $5.00/packet 500 $ 2,500.00
bookmarks, rulers, pencils,
placemats: Paper stock, ink,
printing
SW Library Equipment: $ 600.00 ea. 2 $1,200.00
Brochure Stands, cabinet
Website establishment and $32.00gnr 60 $1,920.00
technical maintenance: Staff
labor IT
Staff Labor- website update $32.00/hr 188 $ 6,016.00
(28), activities at schools(40),
distributing flyers, brochures,
inserts(60), Library
establishment, maintenance
and update (60)
Total: $20,636.00
Public participation and involvement will be accomplished with the help of this grant under Part 1)
above:
Participation and involvement value added by the storm drain stenciling/marking.
We can implement a contest for artwork annually for storm water related brochures and flyers with a
nominal prize.
Requirements include: Staff labor hours for monitoring the program and selecting artwork from the
submissions, and purchasing "prizes" (First, second, third total - $50, and certificates for
participation/honorable mention).
Item Unit Cost Quantity Sub-Total
Staff Labor: Administrative- $32.00/hr. 15 $ 480.00
organizing contest, volunteer
paperwork, judging artwork,
awarding prizes
Staff Labor: Distribute contest $32.00/hr 15 $ 480.00
flyers and prizes
Paper, ink, printing costs for $0.25 ea 500 $ 125.00
flyers advertising contest
Prizes for winning artwork & $50.00 + cost # of Certificates will $ 75.00
honorable mention certificates of certificates vary by # of entries +
- $25.00 3 main prizes
Total: $1,160.00
11
Public Questions and Responses is a BMP that requires several hours per week in stafftime:
The Town will enter each "customer inquiry" in a database sheet. The sheet has sections for the
customer's comments, and another for what the Town did to follow up on those comments. This
database allows us to easily find previous comments on similar topics or locations as needed to ensure
that issues are resolved. Deliverable product is database entries.
Requirements: Staff labor hours - establishing database and recording and responding to inquiries and
complaints concerning storm water pollution and illicit discharges.
Item Unit Cost Quantity Sub-Total
Staff Labor: Recording and $32.00/hr. 150 $ 4,800.00
Tracking public inquiries
Staff Labor: IT, Consultants,
for database establishment & $32.00/hr. 180 $ 5,760.00
staff training
Total: $10,560.00
Staff Training BMP will be implemented by:
Sending the two staff members responsible for the management of the Town's storm water pollution
prevention program to additional training sessions. Agendas for training and invoices for travel will be
the deliverable product for this BMP.
Requirements: Staff labor hours, travel costs, and registration fees for training sessions. Two staff
members will attend 8 hours of NPDES Phase II Stormwater Training in Phoenix, AZ on Feb. 21,
2005. Information on this program may be obtained at the following website:
http://www.civilproiects.com/ced/workshops/npdes/
Item Unit Cost Quantity Sub-Total
Staff Labor: Travel & Training $ 32.00/hr. 24 $ 768.00
hours
Cost of Training Registration $ 495.00 ea. One time $ 990.00
Cost of Travel: Town Vehicle $ 0.50/mi. 230 $ 115.00
Total: $1,873.00
Municipal operations are included in the Town's BMPs and we will:
Establish a written set of procedures for good housekeeping,
Complete an inventory of municipal facilities, and
Implement a database for municipal maintenance activities under this assistance program.
Requirements: Staff labor hours for inventory of municipal activities and implementing and
monitoring the database.
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Item Unit Cost Quantity Sub-Total
StaffLabor $32.00 80 $ 2,560.00
Total: $ 2,560.00
Appendix A:
Breakdown of Printed Brochures and Flyers
Printing and distribution of the following quantity of brochures in both English and Spanish to provide
stormwater facts and/or permit information targeted toward the specific industry for the following by
June 30, 2005:
Restaurants: Emphasizing proper disposal of oils, dumpster maintenance, etc. - Quantity 100
Automobile industry: Service and gas stations, auto dealers, mechanics: Explaining proper disposal of
oils, rags, housekeeping procedures, etc.- Quantity 100
Aggregate, Mining, or their contractors: Explaining legal requirements for Stormwater Pollution
Prevention and why it should be a priority-
Quantity 50
Hotel/Motel Industry_: Good housekeeping, cleaning products, emphasizing the cost savings to the
company by using less chemicals and water - Quantity 100
Construction Industry: Explains Storm water Pollution Prevention Plans, NOIs, BMPs, good
housekeeping, etc.- Quantity 250
Households: Water Bill inserts: Explain storm water pollution and storm drains, tips for reducing
storm water pollution from the home o Quantity 4200
Home Owners Association flyers: Explain storm water pollution facts and tips for reducing storm
water pollution, emphasis on community pride for keeping our community clean. Quantity 2100
Paycheck inserts: Responsible storm water practices, instilling a sense of duty as community
representatives to set an example for others to follow. It will also mention the responsibility of the
Town of Marana as it relates to Storm Water Pollution Prevention and compliance with our AZPDES
permit, and express appreciation for the employee's help. These will be printed and distributed twice
annually. Quantity 600
Breakdown for Educational Materials
Printing, distribution, and staff time to spend at the schools for the activities/demonstrations.
Bookmarks - "Clean Water- Everybody's Business" on front, on back "I0 things you can do to
prevent stormwater runoff pollution" (courtesy of EPA website) Quantity: 1000
13
Placemats - "Take the Stormwater Runoff Challenge" crossword puzzle - (courtesy of EPA website)
Quantity: 1000
Stormwater Pollution Prevention Activities Packets - Stormwater Awareness Activity - Target group
Grades 5 through 12 (lesson with checklists, adapted from NSW EPA website activity for applicability
in Arizona) Quantity: 500 x 9 pages each (4500 sheets total)
Stormwater Activity Demonstration Kit - Target group Grades 1 through 4 - 2 bottles of food
coloring, plastic people, quart of vegetable oil, sand and pebbles, etc. (pollutants), 2 large plastic
containers for demonstrations, storage of materials, sponges, plastic bags and miscellaneous materials.
Conclusion
The Town of Marana can implement several of the most important BMPs in it Storm Water
Management Plan with the assistance of the ADEQ grant program. Our community and our children's
future will benefit greatly fi.om the education and pollution prevention that this program can help us to
achieve. Thank you!
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Attachment 4
FUnds Requested Matching Funds Requested +
Matching
PROJECT Applicant Donated
ADEQ Total
BUDGET Match Match
(Add the three columns
(Funds being requested (Other Non- (Donated across)
from ADEQ. Up to 60% Federal Grants, labor, cash,
of project total.) cash, goods, existing
equipment, building usage,
usage, etc.) etc.)
ADMINISTRATIVE COSTS (Cannot exceed !0% of total amount requested from ~IDE~)
Planning and Organizing Projects [ $ 2374.00 [
Storm Drain Project, .
DIRECT COSTS:
Equipment
CPS unit Usage $ 12.00
Pick-Up Truck Usage $ 50.00
Supplies
Markers, adhesive, paint, stencils, $ 981.35
garbage bags, etc
PERSONNEL $ 3200.00 $ 2800.00
Total: $ 4181.35 $ 2862.00 $ 7043.35
Percent of Total 59.4% 40.6% 100%
Public Outreach Proiect
DIRECT COSTS
Equipment
Brochure stands, cabinet $ 1200.00
Supplies
Outreach Materials brochures,
bookmarks, educational activity $11181.60 $ 318.40
packets, placemats)
PERSONNEL $ 7936.00
Total: $12381.60 $ 8254.40 $ 20636.00
Percent of Total 60% 40% 100%
Public Participation BMP
DIRECT COSTS
Equipment
Supplies
Flyers, Prize awards & $ 200.00
certificates
Personnel $ 200.00 $ 280.00
Total: $ 400.00 $ 280.00 $ 680.00
Percent of Total 58.8% 41.2% 100%
Public Inquiry &
Response BMP
DIRECT COSTS
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Equipment
Supplies
Personnel $ 4089.40 $ 5413.60
Total: $ 4089.40 $ 5413.60 $ 9503.00
Percent of Total 43.0% 57% 100°/o
Staff Training BMP
DIRECT COSTS
Travel & Training $ 1105.00
Personnel $ 768.00
Total: $ 1105.00 $ 768.00 $ 1873.00
Percent of Total 59% 41% 100°/o
Municipal Ops BMP
DIRECT COSTS
Personnel $ 2560.00
Total: $ 2560.00 $ 2560.00
Percent of Total 0% 100% 100%
Grand Total $ 24,531.35 $ 20,138.00 $ 44,669.35
Total Percent 54.9% 45.1% 100%
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