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HomeMy WebLinkAboutMarana Council Meeting Minutes for 1983 Pg. 1 MINUTES OF REG~JLAR COUNCIL MEETING, NARANA TOWN COUNCIL~ JANUARY 10, 1987 DATE: Monday, January 10, 1983 PLACE: Yarana Town Hall CALLED TO ORDER: At 7:00 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler~ Mayor Tom Clark, Vice-Mayor Mike Calvin, Mamber Frank Doucette, Member Ed Honea, Member Tom Jones, Member Betty Ann Learning, Member, excused Dr. George F. Lemming, Robert Ray, William Gaudette, John R. Moffitt, Harry A. Hansen, Robert G. Stonehouse, Dorothy N. Honeyeutt, Planning and Zoning Administrator Building Inspector Chief~ Marana Volunteer Fire Department Town Attorney Judge Marshal Town Clerk 20 Members of the public 0 F BU INE : A OF AGENDA: Mayor Bill Schisler stated the Uagistrate Report will be changed to a from d under report from offices and committees. The motion was made by Mike Calvin to approve the agenda as changed. The motion was seconded by Tom Jones. The vote was unanimous in fa-~ Vor of approvii~ the agenda as changed. APP~.0VAL OF MINUTES: The motion was made by Mike Calvin to approve the Udnutes of the Reg- ular Council Meeting, December 13, 1982. The motion was seconded by Frank Doucette. The vote was ananimous in favor of approving the ~dnutes as submitted. FETITION$ AN$ There were no petitions Or comments from the public. R.EPOR. TS FROM OFFICES AND C0~ffTTEES; M~gistrate ~eno~t: A written report filed by Harry A. Hansen, Judge. (Copy in file). Judge Hausen stated he would accept personal checks as bond on out- of-town citations if the consensus of the Council was approval of the procedure. Mayor Bill Schisler anno%meed that Dale Peterson, Federal Emergency Management J~ency, will be at Marana Town Hall, January 13, 1983 at 11;00 a.m. ~INUTES OF REGULAR COUNCIL /~ETING; MAPJ~A T0~N COUNCIL~ JANUARY lO, 1983 Pg. 2 Mayor Bill Schisler armounced the Bid Opening for the Chip and Seal Project will be at Marana Town Hall, January 14, 1983 at 2:00 P.M. Mayor Bill Schisler aunounced he would attend the conference, "Strategic Planning FOr Arizona Communities" on January 20-21, 1983 at Arizona State University. Mayor Bill Schisler announced a public Hearing for the Marana Canning Company, January 24, 1983 at 7:00 P.M. Mayor Bill Schisler stated he would like Councilmembers to initial the mail after each member has read the mail. Mayor Bill Schisler reported Hank Atha, of Pima County C.E.T.A. would include Marana in any funding for job training programs. Mayor Bill Schisler announced the candidates that have filed nomination petitions for the March 22, 1983 Primary Election. (Copy in file). Mayor Bill Schisler stated the flag pole was now at the Town Hall and the bulletin board had been repaired. Mayor Bill Schisler announced a meeting with Tom Clark at 2:00 P.M. January 12~ 198~ and at 4:00 P.M. with Frank Doucette and Robert G. Stonehouse. S%weet Report: A written report filed by Robert R. Kern. (Copy in file). Tom Jones, Liaison 0ffieer of Streets and Roads, announced a planning program for the road department. There will be no monthly report. John R. Moffit% Town Attorney, stated the publication period for bids was not less than ten days or more than four weeks according to State Law. A written report filed by Dorothy M. Honeycutt. (Copy in file). Plsnni~ and Zonir~ Reoort: A written report filed by Dr. George F. Leaming. (Copy in file). Dr, Leaming spoke on the inaccurate preliminary flood plain maps and the Flood IUSUranCe Study. Mawshal's 9eoort: A written report filed by Marshal Robert G. S~onehouse. Public Safety patrol automobiles were discussed. (Copy in file). ~ldin~ Insoectov Renort: Robert Ray reported no building permits issued in the month of December~ 1982. Robert Ray spoke on Manufactured Housing Codes. (Mobile Homes). ~EANA VOLUNTEE~ FI~'D~ART~T: A written report filed by William M. Gaudette, Chief. (Copy in file). MINUTES OF wEGUI~R NEW BUSINESS: Q0~NCIL MEETING, M~NA TOWN COUNCIL. J~WUARY 10~ 1987 Ordinance No. 83.01 - Amendment to Building Code 77-10 - S~abilize~ Unburned Clay B~ick: The motion was made by Mike Calvin to adopt Ordinance No. 83.01 as submitted. The motion was seconded by Tom Jones. The vote was unan- imous in favor of adopting Ordinance No. 83.01 - Amendment to Build- lng Code 77-10. Town 0~dinances Eufo~cemen%: Mayor Bill Schisler spoke on the responsibility of the e~orcement of Town Ordinances. Mayor Bill Schisler spoke on the need of a com- mittee to study the Town Ordinances. The motion was made by Mike Calvin to appoint Robert .G. Stonehou~e and Dorothy ~. Honeycutt to conduct a Survey with several smaller com- munities on Town Ordinance enforcement. The motion was seconded by Frank Doucette. The vote was ~animous in faVOr of Dorot~Honeycutt and Robert G. Stonehouse conducting the Survey. Lia~o~ License Aoolication - Saddle-In: Robert G. Stonehouse reported a license had been issued from Phoenix Liquor Control Board %o Kenneth Henry Merrill, Jr., ~gent for Saddle-In. Ed Honea spoke on liquor application fees. The motion was made by Mike Calvin to recommend disapproval of the Saddle-In liquor license application. No second. The motion was made by Tom Clark to table the liquor license application of the Saddle-In. The motion was seconded by Mike Calvin. The vote was an~imous in favor of tabling the liquor license application. Dr~nk~nf Establishment See~ity: Frank Doucette spoke on the need of drinking establisb~ment providing their own security officers. Robert G. Stonehouse spoke on the amount of calls to the Marshal's of- fice from the two bars in the Town of Maraua. The motion was made by Mike Calvin that John R. ~offitt research the laws regarding security for drinking establishments. The motion was seconded by Tom Jones. The vote was unanimous in favor of John R. ~offitt researching the laws. This item to be placed on the February agenda of the Town Council. ~ance - Fi~ Trucks: Ed Honea spoke on the Marana Voltunteer Fire Department needs for ftunds to pay insurance. The motion was made by Ed Hence to pay $ 860.00 to the insurance company of Marana Volunteer Fire Department. The motion was seconded by Mike Calvin. Ray Hence spoke in favor of the Marana Volunteer Fire Department. Jo~m R. ~ffitt spoke on legality of donation to Marana Volunteer Fire Department. Mike Calvin withdrew second. Ed Honea amended motion to pay $ 860.00 to the Marana Voltm~teer Fire Department from General Fund. The motion was seconded by Mike Calvin. The need for E.M.T.'s in the Tow~ of Marana was discussed. MINUTES OF REGULAR COUNCIL ~ETING~ MA~L4NA TOWN COUNCIL. JANUARY 10~ 198~ Pg- 4 OLD BUSINESS:, The vote was unanimous in favor of $ 860.00 to the Marana Volunteer Fire Department. The motion was made by Tom Jones that the Budget Comm/ttee designate account to be charged the $ 860.00. The motion was seconded by M/ke Calvin. The vote was unanimous in favor of Budget Committee designating the account to be charged. The motion was made by U/kc Calvin to recess for five minutes at 8:40 P.M. The motion was seconded by Frank Doucette. The vote was unanimous in favor of a recess. Back in session at 8:45 P.M. Town of To~tolita - Inco~noration: Mayor Bill Schisler stated the proposed Town of Tortolita needs a waiver of the three mile limit from the Town of Marana. A citizen of the proposed Town of Tortolita stated the proposed Town needs a Res- olution waiving the three mile limit from the Town of Maraca. Dr. Leaming spoke on the proposed Town of Tortolita boundaries. Dr. Leaming stated the Planning Cc~mmission would like to study the prO- posed incorporation at their January Meeting. The motion was made by M/kc Calvin that the Planning Commission study the proposed incorporation of the Town of Tortolita and make recom- mendations to the Town Council at the February Regular ~eeting. The motion was seconded by Ed Honea. The vote was unanimous in favor of the Planning Commission studying the proposed incorporation. Finance L~aison OFficer: Mayor Bill Schisler appointed Ed Honea Finance Liaison Officer in charge of Planning and Betty Ann Leami~ as Finance Liaison Officer in charge of Operations. Community Development Liaison Ofgice~: Mayor Bill Sehisler appointed R~ike Calvin as Conmzu~ity Development Liaison Officer. EPAC - Town Mepresentative: Mayor Bill Schisler appointed Betty Aun Leaming as Town of Marana EPAC representative. p p' : Mayor Bill Schisler reported the Personnel Policy Committee had com- pleted the final draft of the Personnel POlicy. The Sraft of the Personnel Policy is to be submitted to Councilmembers and the attorney for study. 0ff~nde~s Work Pwo~am~ Mayor Bill Schisler stated one employee of the Town is paid $ 3.35 per hour and the offenders work program is set at $ 4.00 per hour in lieu of payment of fine. ~IN~TES OF REGULAR COUNCIL MEETING. NAEANA TOWN COUNCIL~. JANUARY 10~ 1987 Pg. The motion was made by Tom Jones that the offenders work program be at the rate of minimum wage per hour. The motion was seconded by Mike Calvin. The vote was unanimous in favor of minimum wage for the offenders work program. Em~loy~' $ Pay Ra~ses: ~d Honea spoke on the ~ % raise for employeeSeffective January l, 1983. The motion was made by Ed Honea to give employees a 6 % raise ef- fective Jauuary l, 1983. The motion was seconded by Nike Calvin. Tom Jones spoke on carry-over money from year to year. Dr. Leaming spoke on revenues and line items in the General Fund. Ed Honea spoke in favor of 6 % pay raise. Tom Clark spoke against 6 % pay raise. Frank Doucette spoke in favor of 6 % pay raise. The motion was amended by Ed Honea to give employees a 5 % pay raise. The motion was seconded by Nike Calvin. Tom Clark spoke against 5 % pay raise. Ed Honea spoke in favor of 5 % pay raise. Fr~k Doueette spoke in favor of 5 % pay raise. Mayor Bill Schisler spoke against 5 % pay raise. Tom. Jones spoke in favor of 5 % pay raise. Nike Calvin spoke against 5 % pay raise. Roll Call Vote: Aye: Ed Honea, Frank Doueette, Tom Jones Nay: Nike Calvin, Tom Clark, Mayor Bill Schisler Vote tied. No action. The motion was made by Mike Calvin to adjourn at 9:&5 P.M. The motion was seconded by Mayor Bill Schisler. The vote was unanimous in favor of adjournment. MINUTES O~ SPECIAL COUNCIL MEETING, MARANA TOWN COUNQIL, JANUARY DATE: Friday, January 14, 1983 lfarana Town Hall .ATJ,R'D 0 : At 1:03 P.M. by Bill Schisler, Mayor ~N ATTENDANCE: Bill ~chisler, Nayor Tom Clark, Vice-Mayor Mike Calvin, Member Frank Doucette, Member Ed Honea, Member Tom Jones, Betty Ann Leamin~ Member, excused Member, excused Dr. George F. Leaming, Dorottly M. Honeycutt, Planning and Zoning ~dministrator Town Clerk 1 Member of the public F : LIQUOR LICENSE APPLICATION - SADDLE-IN The motion was made by Tom Clark to approve the liquor license ap- plication. The motion was seconded by Frank Doucette. The vote was 4 yes. Mike Calvin voted no. The motion was made by Mike Calvin to adjourn at 1:06 P.M. The motion was seconded by Frank Doucette. The vote was uanimous in favor of adjournment. MINUTES OF SPECIAL COUNCIL .~EETING~ MARINA TOWN COUNCIL~ J~NU~L~Y 18~ 1983 Pg. 1 gATE: Tuesday, January 18~ 1983 PLACE: Marana Town Hall ~LED TO ORDER: At 7:06 P.~. by Bill Schisler, ~ayor IN ATTENDANCE: Bill Sehisler, Mayor Tom Clark, Vice-Mayor Frank Doucette, M~mber Ed Honea, Member Tom Jones, Member ~ike Calvin, BettyAnn Leaming, Mamber~ excused Member, ex~used Zen Hammer, Br. George F. Leaming, Dorothy M. Honeycutt, Ruiz Engineering Corporation Planning and Zoning Administrator Town Clerk 6 Members of the public. ORDER OF BUSINESS: BID - CH~PAND SEAL PROJECT: Mayor Bill Schisler read the break-down of the expenditures that constitute the $ 71,160.00 grant for street improvements. The ~owbid of $ 31,149.00 submitted by A.J. Gilbert Construction Company was discussed. Ken Hammer of Ruiz Engineering CorpOration stated all bids had been checked by him. Ken Hammer recommended A.J. Gilbert Construction Company be awarded the bid for street improvements. ($ 31,149.00). 2he Council discussed the balance of the funds from the street improvement grant. ($ 28,311.00). The Council discussed the Town roads that need to be chip and sealed. Fed- eral Aid Secondary roads were discussed. The Council discussed the Town Road Department sweeping and patching the roads that are to be chip and sealed. Mayor Bill Sehisler read from the specifications for Street Improvements the roads for chip and seal. The Work consists of furnishing chip and seal improvements to: Moore Road from Sandario Road to Sanders Road, ( 1 Mi.); Sanders Road from Grief Road to the Santa Cruz River Bridge, ( 1.2 ~i.); Grief Road from the I - 10 Frontage Road to Sandario Road, ( 0.7 Mi.) ;. and Grief Road from Sanders Road to Wentz Road ( 1.2 ~i.). The Council discussed the striping of the above mentioned roads. The consensus of the Council was to do the striping of roads at a later date. The motion was made by Tom Clark not to consider chip and seal for Fed- eral ~hld Secondary roads. The motion was seconded by Ed Honea. The vote was four yes. Frank Doucette voted no. Motion carried. MINUTES OF SPECIAL COUNCIL ~EETING~ MANANA TOWN COUNCIL; JANUARY 18~ 1983 Pg. 2 Dr. George F. Learning spoke on the most heavily traveled roads in ~araua. The motion was made by Ed Honea to delete Grief Road from Sanders to Went~ Road from the original specifications and add S~ndario Road from Grief Road to ~oore Road. The motion was seconded by Tom Clark. The vote was unanimous in favor of deleting Grier Road from the specifications. The motion was made by Tom Jones that the next priority fOr chip and seal improvements be to: Sanders Road, ~Mi. South of Santa Cruz River to Avra Valley Road ( 2 Mi.); Sanders Road from Marana Road to Grief Road ( ~ ~i.); Sandario Road from Marina Road to Grief Road ( ~ Mi). The motion was seconded by Ed Honea. The vote was unanimous in favor of chip and seal improvements to the above mentioned roads. The motion was made by Tom Clark to award the street improvement bid to A.J. Gilbert Construction Company~ low bid of $ 31,149.00. The motion was seconded be Ed Honea. The vote was u~animous in favor of awarding the street improvement bid to A.J. Gilbert Construction Company. The motion was made by Tom Jones that any remaining funds from the grant be used for road striping of the roads that are ship and sealed. The motion was seconded by Tom Clark. The vote was unanimous in favor of ~ny remaining funds be used for road striping. The motion was made by Tom Clark to adjourn at 8:26 P.M. ~e motion was seconded by Ed Honea. The vote was ~ananimous in favor of adjournment. MINUTES OF SPECIAL COUNCIL MEETING, MARANA TOWN COUNCIL, DECEMBER 19, 1983 Pg. 1 DATE: Monday, December 19, 1983 PLACE: Marana Town Hall ~.~LLED TO ORDER: At 7:05 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Tom Clark, David Anway, Tom Jones, Betty Ann Leaming, Mayor Vice-Mayor Member Member Member Mike Calvin, Member, excused Dr. George F. Leaming, Crucita Soto, Dorothy M. Honeycutt, Planning and Zoning Administrator P.P.E.P. Housing Town Clerk 4 members of the public ORDER OF BUSINESS: COMMUNITY DEVELOPMENT BLOCK GRANT: The Job Stimlus Grant in the amount of $ 45,000.00 and the Community Development Block Grant in the amount of $ 255,544.00 were discussed. The recommendations of the Community Development Block Grant Committee were presented to Council. (Minutes of Block Grant Meeting in file). P.P.E.P Housing submitted a request for $ 12,300.00 match required by Small Business Association to repair the Don Frew Memorial Apartment Project. (Letter in file). Mayor Bill Schisler stated that the Town could take a 10 year loan from the State of Arizona to cover the Town's match of Federal Emergency Man- agement Agency Funds. The motion was made by Tom Jones that the Block Grant ($255,544,00) and the Job Stimlus Grant ($45,000.00) for a total of $ 300,544,00 be allocated approximately the following way: Amole Circle, $32,900.00; Swanson Street, $80,600.00; Marana Volunteer Fire Department, $3,000.00; Grief and Sandario Traffic Control, $25,000.00; Match of F.E.M.A., $80,000.00; Engineer Fee, $5,000.00; any excess be in reserve for any projects that cost more than estimates. The motion was seconded by Betty Ann Leaming. The vote was unanimous in favor of the above motion. Motion carried. The motion was made by Tom Jones to authorize the Town Engineer to prepare bids for the Community Development Block Grant, Job Stimlus Grant and the F.E.M.A.D.S.R. The motion was seconded by Betty Ann Leaming. The vote was unanimous in favor of Town Engineer preparing bids. Motion carried. ADJOURNMENT: The Council adjourned at 8:19 P.M. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, DECEMBER 12, 1983 Pg. 1 DATE: Monday, December 12, 1983 PLACE: Marana Town Hall ~LED TO ORDER: At 7:03 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Tom Clark, Mike Calvin, Tom Jones, Betty Ann Leaming, Mayor Vice-Mayor Member Member Member David Anway, Jack Horton, Member, excused Member, absent John R. Moffitt, Dr. George F. Leaming, David A. Holaway, Dale A. Bradshaw, George W. Kline, William M. Gaudette, Barbara I. Honea, Dorothy M. Honeycutt, Town Attorney Planning and Zoning Administrator Marshal Chief Deputy Judge Chief, Marana Volunteer Fire Department Court Clerk Town Clerk 9 Members of the public ORDER OF BUSINESS: APPROVAL OF AGENDA: The motion was made by Mike Calvin to approve the agenda as submitted. The motion was seconded by Tom Clark. The vote was unanimous in favor of ap- proving the agenda as submitted. Motion carried. APPROVAL OF MINUTES: The motion was made by Tom Clark to approve the Minutes of Regular Council Meeting, November 14, 1983. The motion was seconded by Tom Jones. The vote was unanimous in favor of approving the Minutes of Regular Council Meeting, November 14, 1983. Motion carried. PETITIONS AND COMMENTS: Dorothy M. Honeycutt stated Richard T. Porter, Deputy Marshal, is in Tucson Medical. If anyone would like to donate to a gift, it will be appreciated. REPORTS FROM OFFICES AND COMMITTEES: Mayor's Re.port: A written report filed by Mayor Bill Schisler. stated he had photos of the 1977 Flood. (Copy in file). Tom Clark Street Report: A written report filed by Robert R. Kern. (Copy in file). Legal Report: John R. Moffitt Town Attorney, submitted legal opinions which will apply to items under New Business and Old Business. John R. Moffitt discussed the rental agreement with Arizona Industrial Machinery Company (Tractor/ Loader/Scraper/Hoe) and advised Mayor Bill Schisler he could sign the agreement. (Item had previously been approved by Budget Committee and by the Town Council when the Council approved the Working Budget at the November 14, 1983 Regular Council Meeting.) Rights of Way In Excess of those now in existence were discussed. (Copy in file). MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, DECEMBER 12, 1983 Pg. 2 Magistrate Report: A written report filed by Judge George W. Kline. (Copy in file). Judge George Kline compared citations and misdemeanor arrests during the period July 1, 1982 through November, 1983 and through the same time period July 1, 1983 through November, 1983. Judge George Kline spoke on consolidation of County Courts. Judge George Kline spoke on alcohol related citations involving juveniles be handled by the Marana Magistrate Court. Financial Report: A written report filed by Dorothy M. Honeycutt. (Copy in file). Town Clerk will keep Town Council updated on Local Transportation Assistance Fund distribution. Planning and Zonin~ Report: Dr. George F. Leaming reported there will be a Special Planning Commission Meeting, December 14, 1983 to discuss the Development Code. Dr. George Leaming stated a Public Hearing will be held January 25, 1984 - Providing for future Rights-of-Way in excess of those now in existence. Dr. George Leaming will make arrangements to obtain aerial photos of the flood damage in Marana. Dr. George Leaming will meet with Steve Davis of the Corp of Engineers regarding erosion. Marshal's Report: A written report filed by Marshal David A. Holaway. (Copy in file). Marshal David Holaway reported Deputy Marshal Richard T. Porter will he incapacitated for a minimum of three months. Marshal David Holaway discussed training for Town officers by Arizona Law Enforcement Advisory Council. Building Inspector's Report: No report filed. MARANA Y0LUNTEER FIRE DEPARTMENT: A written report filed by Chief William M. Gaudette. (Copy in file). NEW BUSINESS: Resolution No. 83-014 - Financial Disclosure for Local Elected Officials: Legal opinion from John R. Moffitt Town Attorney, Re: Financial Disclosure of Public Officers. (Copy in file). The motion was made by Tom Clark to adopt Resolution No. 83-014. The motion was seconded by Tom Jones. The vote was unanimous in favor of adopting Resolution No. 83-014. Motion carried. Use of Town Equipment by Town Employees: John R. Moffitt Town Attorney, filed legal opinion on Use of Town Equipment by Town Employees And/Or the General Public for Personnel Use. Information item only. No action necessary. Insurance - Fire Department: Bill Gaudette stated the cost of insuring the fire trucks, including trucks from the State Land Department is $ 2,544.00 per year or $ 212.00 per month. The motion was made by Tom Jones to pay two months insurance ($424.00) for the Fire Department. The motion was seconded by Tom Clark. The vote was unanimous in favor of paying two months insurance ($424.00) to the Fire Department. ~tion carried. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, DECEMBER 12, 1983 Pg. 3 OLD BUSINESS: Public Safety Personnel: The motion was made by Mike Calvin to hire 2 Temporary Part T~me Officers as recommended by Marshal Holaway. The motion was seconded by Tom Jones. The vote was unanimous in favor of hiring 2 Temporary Part Time Officers. Motion carried. The motion was made by Tom Jones for $.30 merit raise commencing December 23, 1983 for Richard Porter. The motion was seconded by Tom Clark. The vote was unanimous in favor of a merit raise for Richard Porter. Motion carried. P.P.E.P. -Apartment Com_plex[ John D. Arnold, Director of P.P.E.P. announced a new 20 capacity van will soon be available to serve rural Marana transportation needs. John Arnold read letter from P.P.E.P. Housing Development Corporation. (Copy in file). The motion was made by Tom Clark to discuss P.P.E.P. Community Development Block Grant item. The motion was seconded by Mike Calvin. The vote was unanimous in favor of discussing P.P.E.P. after Community Development Block Grant. Motion carried. Sanitary Sewer System: Sanitary Ordinance of the Pima County Board of Supervisors was discussed. The Planning Commission will discuss the Sanitary Ordinance. Information item only. The motion was made by Tom Clark to refer Sanitary Sewer System Ordinance to the Planning Commission. The motion was seconded by Mike Calvin. The vote was unanimous in favor of referring Sanitary Ordinance to the Planning Commission. Motion carried. State Purchasing Agreement: (Copy of Purchase Agreement in file.) The motion was made by Mike Calvin to execute the Purchase Agreement with the State of Arizona. The motion was seconded by Tom Clark. The vote unanimous in favor of executing State Purchase Agreement. Motion carried. Council Member Resignation: Mayor Bill Schisler read letter of resignation from Council member Jack Horton. The motion was made by Tom Clark to accept the resignation of Jack Horton. The motion was seconded by Mike Calvin. The vote was unanimous in favor of accepting the resignation of Jack Horton. Motion carried. Resolution No. 83-013 - State Compensation Fund: Resolution No. 83-013 is for the Marshal's Reserve Officers coverage with State Compensation Fund. The motion was made by Mike Calvin to adopt Resolution No. 83-013. The motion was seconded by Betty Ann Leaming. The vote was unanimous in favor of adopting Resolution No. 83-013 - State Compensation Fund. Motion carried. Agreement With Other Municipal Judges: Legal opinion from John R. Moffitt Town Attorney, regarding change of Judge. (Copy in file). Letter from Judge George Kline to Town Clerk regarding Change of Judge. The discussion was with the Council, Judge and Town Attorney regarding the use of the word attorney in the Resolution. The motion was made by Tom Jones to adopt Resolution No. 83-015 - Change of Judge. The motion was seconded by Mike Calvin. The vote was unanimous in favor of adopting Resolution 83-015. Motion carried. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, DECEMBER 12, 1983 Pg. 4 EXECUTIVE SESSION: ADJOURNMENT: Telephone__.' At this point the cost of another Tucson telephone line is prohibitive. Item may be discussed at a future date. John Arnold discussed Speed- Dealer System. Disaster Emergency Plan: The plan will be placed on a future agenda. Insurance Evaluation: Insurance Evaluation of the Town's insurance policies will be evaluated in the third quarter of the 1983-84 Fiscal Year. Anderson Agreement: John R. Moffitt Town Attorney, filed legal opinion on Assurance Agreement between Mayor Bill Schisler and Gene Anderson. Information item only. Assurance Agreement will be attached to the December 12, 1983 Minutes. A.D.O.T. - I.G.A. Contract: Mayor Bill Schisler stated the State would not accept Contract with deleted section passed by Council November 14, 1983. The motion was made by Tom Clark to rescind A.D.O.T. Contract No. 84-0014. The motio~ was seconded by Tom Jones. The vote was unanimous in favor of rescinding A.D.O.T. Contract No. 84-0014. Motion carried. The motion was made by Tom Clark to accept A.D.O.T. Contract No. 84-0014 and to adopt Resolution No. 83-010 as previously adopted November 14, 1983. The motion was seconded by Mike Calvin, The vote was unanimous in favor to accept A.D.O.T, Contract No. 84-0014 and Resolution No. 83-010. Amendment: The motion was made by Tom Clark not to exceed $ 3,000.00 on A.D.O.T. Contract for Fiscal Year 1983-84. The motion was seconded by Tom Jones. The vote was unanimously in favor of A.D.O.T. Contract not to exceed $ 3,000.00. Motion carried. ~ommunity Development Block Grant: A special Meeting of the Grants Committee will be held Thursday, December 15, 1983 to discuss priorities for Community Development Block Grant. P.P.E.P. Housing request will be discussed. The motion was made by Mike Calvin to retire to Executive Session at 9:53 P.M. The motion was seconded by Tom Jones, The vote was unanimous in favor of retiring to Executive Session. Motion carried. The tapes of the Executive Session are available to the Council Members, Out of Executive Session at 10:13 P.M. The motion was made by Mike Calvin to adjourn at 10:14 P,M. The motion was seconded by Tom Jones. The vote was unanimous in favor of adjournment. Motion carried. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, NOVEMBER 11, 1983 Pg. 1 DATE: PLACE: Monday, November 14, 1983 Marana Town Hall LLED TO ORDER: At 7:03 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Tom Clark, David Anway, Mike Calvin, Tom Jones, Betty Ann Leaming, Mayor Vice-Mayor Member Member Member Member Jack Horton, Member, Absent John R. Moffitt, Dr. George F. Leaming, Dale Ao Bradshaw, George W. Kline William M. Gaudette, Dorothy M. Honeycutt, Town Attorney Planning and Zoning Administrator Chief Deputy Judge Chief, Marana Volunteer Fire Department Town Clerk 18 Members of the public ORDER OF BUSINESS: APPROVAL OF AGENDA: Personnel Policy and Magistrate Salary deleted from Old Business and moved to New Business. The motion was made by Mike Calvin to approve the agenda as changed. The motion was seconded by David Anway. The vote was unanimous in favor of approving the agenda as changed. Motion carried. APPROVAL OF MINUTES: Correction to the Minutes of Regular Council Meeting, October 11, 1983 should read: Mayor Bill Schisler appointed Tom Jones as Liaison Of- ficer to work with the Federal Emergency Management Agency, which will assess the damage in Marana. The motion was made by Mike Calvin to approve the Minutes of Regular Council Meeting, October 11, 1983 as corrected. The motion was seconded by Tom Jones. The vote was unanimous in favor of approving the Minutes of Regular Council Meeting, October 11, 1983 as corrected. Motion carried. PETITIONS AND COMMENTS: Dorothy M. Honeycutt thanked Mike Calvin, Judge George W. Kline and the Administration Staff for their help in painting and cleaning Town Hall. Mike Calvin commented on Use of Town Equipment by Town employees. Item to be placed on December Regular Council Meeting agenda. Bruce Dewey thanked Mike Calvin, David Anway and balance of Council for their help during the flood. Also thanked the Marshal's Office for their fine support at the schools. Bruce Dewey spoke on the River channel and dike. .EPORTS FROM OFFICES AND COMMITTEES: Mayor's Report: Mayor Bill Schisler stated he had attended several meetings, made numerous contacts regarding money for the flood damage. Mayor Bill Schisler stated MINdTES OF REGULAR COUNCIL MEETING, ~RANA TOWN COUNCIL, NOVEMBER 11, 1983 Pg. 2 he had talked with the Governor, Department of Transportation and various other agencies. Street Report: A written report filed by Robert R. Kern. (Copy in file). Lesai Re_ port! John R. Moffitt, Town Attorney filed a written opinion on Community Development Block Grant Contract. (Copy in file). John R. Moffitt stated Abruzzo and Guglielmo had agreed to handle court appointed misdemeanors for the sum of $ 150.00 for each case. (Copy in file). John Re Moffitt stated the legal fees for the Anderson case were $2,500.00. The Judge will give a decision in the next ten days. John R. Moffitt stated a new procedure had been started in the Court-Pre- Trial. Magistrate Report: A written report filed by Judge George W. Kline. (Copy in file). Judge George W. Kline spoke on Court procedures. Financial Report: A written report filed by Dorothy M. Honeycutt. (Copy in file). Plannin8 and Zoning Report: Dr. George F. Leaming stated the Planning Commission met October 26, 1983. The Planning Commission discussed the "Flood of 83" and flood prevention. The Commission unanimously adopted a Resolution supporting the principal that waste created by the developer be handled on site. This Resolution will be forwarded to Pima County Wastewater Management. Dr. George Leaming stated he and Tom Jones met with Department of Water Resources and Federal Emergency Management Agency personnel November 4, 1983. Dr. George Leaming stated he had contacted Soil Conservation regarding jacks in the river. Ray Honea announced a Special Planning Commission Meeting, November 16, 1983. Mayor Bill Schisler stated Robert Kern had been working with Bill Ricketts of 911 to Coordinate address and telephone numbers in Marana Estates. Marshal's Report: Public Safety Department represented by Chief Deputy Dale A. Bradshaw. A written report filed by Marshal David Holaway. (Copy in file). Chief Deputy Dale Bradshaw stated the Town of Marana and the Town of Ore Valley will hold a joint auction to dispose of surplus equipment. A motion was made by Tom Clark to dispose of surplus equipment at the auction conducted by the Town of Ore Valley and the Town of Marana. The motion was seconded by Tom Jones. The vote was unanimous in favor of disposing of surplus equipment. Motion carried. MINUTES OF REGULAR COUNCIL MEETING, M~RANA TOWN COUNCIL, NOVEMBER 11, 1983 Pg. 3 Chief Deputy Bradshaw stated James Hand and Lynn Radcliffe are to be working as Reserve Officers in the Public Safety Department. Building Inspector's Report: No report filed. MARANA VOLUNTEER FIRE DEPARTMENT: A written report filed by William M. Gaudette. (Copy in file). Chief William Gaudette reported the Fire Department has received an American La France pumper from State Land Department. Insurance to cover Fire Department equipment will be placed on December Regular agenda. PERSONNEL POLICY: AMENDMENT TO PERSONNEL POLICY: 02.06.01: Each employee of the Town shall be eligible for a merit pay increase upon satisfactory completion of his initial probationary period and upon recommendation of his Department Head and there after a merit pay in- crease annually. The motion was made by Mike Calvin to adopt Amendment to Personnel Policy 02.06.01. The motion was seconded by Tom Jones. The vote was unanimous in favor of adopting ;m~endment to the Personnel Policy. Motion carried. MAGISTRATE SALARY: Discussion of Salary for Harry A. Hansen. The motion was made by Mike Calvin to pay Harry A. Hansen the net amount of $ 450.00. The motion was seconded by Tom Jones. The vote was unanimous in favor of paying the net amount of $ 450.00 to Harry A. Hansen. (Check in the amount of $ 396.45 to Harry A. Hansen was issued September 13, 1983. Motion carried. The motion was made by Mike Calvin to recess at 8:23 P.M. The motion was seconded by Tom Jones. The vote was unanimous in favor of a recess. Motion carried. Mike Calvin, Councilmember, left at 8:26 P.M. Back in session at 8:38 P.M. MAGISTRATE SALARY: Employment Status of a Magistrate opinion filed by John R. Moffitt. (Copy in file). Mayor Bill Schisler read the opinion. John R. Moffitt stated his opinion on general employment practices. Contracts and sub-contractors were discussed. Dr. George Leaming stated the Magistrate is an employee of the Town and spoke on the criteria for an employee. Judge George Kline stated that according to the Constitution of Arizona he is an employee of the Town. The consensus of the Council was that the Judge is an employee. MINUTES OF REGULAR COUNCIL b~EETING, MARANA TOWN COUNCIL, NOVEMBER 11, 1983 Pg. 4 NEW BUSINESS: Appointment - Retirement Board: ~~. Hoheycutt read letter from the Public Safety Personnel Re- tirement System. (Copy in file). Mayor Bill Schisler appointed Gene Garcia, Dan Groseclose, Dale A. Bradshaw and Jose R. Carrasco to serve as the Local Board for retirement. Mayor Bill Schisler will serwe as Chairman. Liquor Application - Saddle - In: Dorothy M. Honeycutt stated the application was a # 6 License transfer from Kenneth Merrill to Annie C. Doucette. The motion was made by Tom Jones to approve the license transfer to Annie C. Doucette0 The motion was seconded by Tom Clark. The vote was three ayes. David Anway voted nay. Betty Ann Leaming abstained. A majority of quorum voted aye. Administration Personnel: Performance Appraisal of Lilia R. Grijalva, Assistant Clerk submitted to Town Council by Dorothy M. Honeycutt. (Copy in file). The motion was made by Tom Jones to raise Lilia R. Grijalva from 3 - C to 3 - D on Salary Structure and to $ 5.10 per hour. The motion was seconded by Betty Ann Leaming. The vote was unanimous in favor of raising Lilia R. Grijalva from 3 - C to 3 - D on Salary Structure. Motion carried. Alternate Magistrate: Change of Judge submitted by Judge George Kline. (Copy in file). Council discussed the memo submitted by Judge George Kline. The The motion was made by Tom Clark to place "Change of Judge" item on the December agenda. The motion was seconded by Tom Jones. The vote was unanimous in favor of placing "Change of Judge" on December agenda. Telephone: Mayor Bill Schisler stated the cost of installation for a Tucson number would be $ 265.50 and $ 89.00 monthly. The cost of metro-pack on the Marana line was discussed. Cost was $ 46.00 installation and $ 6.00 per month. Telephone item to be placed on December agenda. Amendment to Ordinance 77-10 Set-Backs: The motion was made by Tom Jones to adopt Amendment to Ordinance 77-10 - Set-Backs. The motion was seconded by Betty Ann Leaming. The vote was four ayes. Tom Clark abstained. Motion carried. Designation - Rights-of-__way - Sandario and Grier Road: Dr. Leaming stated the purpose of the rights-of way was that the engineer could design the new construction at Sandario and Grier Roads. Section lines were discussed. Building permits were discussed that have issued close to the existing right-of-way. The consensus of the Council was that the property owners on the rights- of way involved should be notified so they can bring their input to the Planning Commission Meeting. Public Safety Personnel: Marshal Holaway requested pay raises of $.30 per hour for Deputy Carrasco and Deputy Szudy. The two officers have completed their probationary periods. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOW~ COUNCIL, NOVEMBER 11, 1983 Pg. 5 OLD BUSINESS: The motion was made by Tom Jones to grant pay raises of $.30 per hour to Deputy Carrasco and Deputy Szudy. The motion was seconded by Betty Ann Leaming. The vote was unanimous in favor of granting pay raises to Deputy Carrasco and Deputy Szudy. Motion carried. Disaster - Emer~en~ Plan: Tom Jones stated he had been unable to work on an Emergency Plan at this time. Federal Emergency Management Agency Report: Tom Jones thanked Dr. George Leaming for his work on the Federal Disaster Reports. F.E.M.A. has tentatively approved the Town of Marana ap- plication in the amount of $ 633,631.00. The figure of $ 633,631.00 does not include any amount for the F.A.S. Roads, river channels or protection for bridges. ~uar~erl¥ Working Budget: Dr. George F. Leaming presented the Second Quarterly Working Budget and the recommendations from the Budget Committee. (Copy in file). Dr. George Leaming read the recommendations submitted by the Budget Committee. The motion was made by Tom Clark to approve the recommendations of the Budget Conm~ittee and the Second Quarterly Working Budget as submitted. The motion was seconded by Betty Ann Leaming. The vote was unanimous in favor of adopting the recommendations of the Budget Committee and the Second Quarterly Working Budget. Motion carried. Court Personnel: The motion was made by Tom Clark to hire Barbara I. Honea as full-time Court Clerk. The motion was seconded by David Anway. The vote was unan- imous in favor of hiring Barbara I. Honea full-time. Motion carried. Public Works Personnel: Performance Appraisal of Richard R. Powell and Robert R. Kern submitted to Council. ~he motion was made by Tom Jones to raise Richard R. Powell from 5 - A to 5 - B on Salary Structure and to $5.75 per hour. The motion was sec- onded by Betty Ann Leaming. The vote was unanimous in favor of raising Richard R. Powell from 5 - A to 5 - B on Salary Structure. Motion carried. Supervisor's merit raises will be reviewed annually in June for adoption in July. Anderson_Agreement: Dr. George F. Leaming stated the Anderson agreement would oblige the Town to do Anderson's engineering work. (Copy in file). Dr. George Leaming stated the developer should pay their own inspection fees and engineering work. Dr. George Leaming stated the Town cannot maintain un-dedicated roads. Dr. George Leaming explained the Adonis Sub-division had been ap- proved by Pima County in 1972 with private streets. The motion was made by Tom Clark that the attorney look: ~nto the Anderson agreement and the ratification of the assurances. The motion was seconded by Tom Jones. The vote was four aye. Betty Ann Leaming voted no. Motion carried. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, NOVEMBER 11, 1983 Pg, 6 ADJOURNMENT: Unclaimed Property Ordinance: John R. Moffitt, Town Attorney submitted a legal opinion for proposed Ordinance. (Copy in file). The motion was made by Tom Jones to hold an Executive Session on Property Ordinance. The motion was seconded by Tom Clark. The vote was unanimous in favor of holding an Executive Session. Motion carried. A.D.O,T. Contract No. 84-0014 - I.G.A. Preliminary Engineering Account - Resolution No. 83-010 - I.G.A. - A.DoO.T. Mayor Bill Schisler stated the Town could not receive any monies for F.A.S. Roads until an account is established with the State for engineering pur- poses and the $ 3,000.00 is an annual fee. (Copy in file). The motion was made by Tom Jones to adopt Resolution No. 83-010 and AoD.O.T. Contract No. 84-0014 with the provision that Article II, paragraph 3 be deleted. The motion was seconded by Betty Ann Leaming. The vote was unan- imous in favor of adopting Resolution No. 83-010 and A.D.O.T. Contract No. 84-0014 with deletion. Motion carried. Letter to Soil Conservation Service submitted by Dr. George F. Leaming. (Copy in file). The motion was made by Tom Jones authorizing Mayor Bill Schisler to sign the letter to the Soil Conservation Service seeking assistance for the Santa Cruz River. The motion was seconded by Tom Clark. The vote was unanimous in favor of authorizing Mayor Bill Schisler to sign letter to the Soil Conservation Service. Motion carried. The motion was made by Tom Jones to adjourn at 11:12 P.M. The motion was seconded by Tom Clark. The vote was unanimous in favor of adjournment. Motion carried. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, OCTOBER 11, 1983 Pg. 1 PLACE: Tuesday, October 11, 1983 Marana Town Hall ~ED TO ORDER: At 7:00 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Mayor Tom Clark, Vice-Mayor David Anway, Member Mike Calvin, Member Jack Horton, Member Tom Jones, Member Betty Ann Leaming, Member John R. Moffitt, Dr. George F. Leaming, David A. Holaway, George W. Kline, William M. Gaudette, Dorothy M. Honeycutt, Town Attorney Planning and Zoning Administrator Marshal Judge Chief, Marana Volunteer Fire Department Town Clerk 31 Members of the public ORDER OF BUSINESS: APPROVAL OF AGENDA: Mayor Bill Schisler stated only eight items on the agenda will be discussed. The motion was made by Mike Calvin to approve the agenda as amended. The motion was seconded by Tom Clark. The vote was unanimous in favor of ap- proving the agenda as amended. Motion carried. APPROVAL OF MINUTES: The motion was made by Mike Calvin to approve the Minutes of the Regular Council Meeting, September 12, 1983. The motion was seconded by David Anway. The vote was unanimous in favor of approving the Minutes of the Regular Council Meeting, September 12, 1983. Motion carried. PETITIONS AND CO~4ENTS: Emma Waples stated she felt that the Public Safety Department should be allowed to do their job without interference from the Council. Emma Waples also stated she felt a police clerk should be on duty in the Public Safety Department twenty four hours a day. LEGAL REPORT: John R. Moffitt, Town Attorney filed Comments on the proposed Development Code Ordinance for the Town of Marana. John R. Moffitt filed Results of Questionnaire on Word Processing. John R. Moffitt spoke on the amount of criminal cases in the Town of Marana. The motion was made by Tom ~ones to retire to Executive Session for Legal Advise at 7:33 P.M. The motion was seconded by Mike Calvin. The vote was unanimous in favor of retiring to Executive Session. Motion carried. Executive Session - Legal Advise: The tapes of the Executive Session are filed and available to Councilmembers. Out of Executive Session at 7:45 P.M. Back in Session at 7:48 P.M. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, OCTOBER 11, 1983 Pg. 2 MARSHAL'S REPORT: NEW BUSINESS: OLD BUSINESS: Marshal Holaway introduced Lt. Vincent Becerra of the Pima County Sheriff's Department. Lt. Vincent Becerra announced the Pima County Sheriff's De- partment will be sharing the Sub-Station with our Marshal's Department November 1, 1983. Lt. Vincent Becerra explained the goals of the Sheriff's Department in Marana. Flood: Mayor Bill Schisler thanked all the people who have helped during the flood. Mayor Bill Schisler spoke on federal funding. Mayor Bill Schisler appointed Tom Jones as liaison officer to work with the Federal Emergency Management Agency, which will assess the damage in Marana, Mayor Bill Schisler appointed Dr. George F, Leaming as the mitigation of- ficial for the Town. Dr. Leaming will make recommendations on bridges and roads. The motion was made by Tom Clark to adopt Resolution No. 830012 - Author- izing Mayor Bill Schisler to excute for the Town of Marana certain Federal financial assistance. The motion was seconded by Mike Calvin. The vote was unanimous in favor of adopting Resolution No. 83-012. Motion carried. The motion was made by Mike Calvin to authorize Mayor Bill Schisler to sign any and all documents pertaining to Federal Disaster Assistance. The motion was seconded by Tom Clark. The vote was unanimous in favor of Mayor Bill Schisler signing documents for Federal Disaster Assistance. Motion carried, Tom Clark and Dr. George F. Leaming discussed the flooding of Marana. Liquor License Application - Marana Lounge: The motion was made by Tom Clark to approve the liquor license application for the Marana Lounge, The motion was seconded by Tom Jones. The vote was four yes, Mike Calvin and David Anway voted no. Betty Ann Leaming abstained. Motion carried. Amendment to Personnel Policy: 02.06.01 Each employee of the Town shall be eligible for a merit pay increase upon satisfactory completion of his initial probationary period and upon recom- mendation of his Department Head and there after a merit pay increase an- nually. Amendment to Personnel Policy to be placed on November agenda. A.D,O.T. Contract No. 84-0014 I,G.A. - Preliminar?~ngineerin_g Account: Mayor Bill Schisler spoke on the A.D,O.T. Contract. Mayor Bill Schisler will check with A.D.O.T. and report to Council. Computer - Amendment to I,G.A.: Marshal Nolaway stated Pima County Communications will give the Town four months of dispatching services ( $ 6,000.00) in exchange for our computer. The motion was made by Tom Jones to authorize Mayor Bill Schisler to sign Amendment to I.G.A, The motion was seconded by Mike Calvin. The vote was unanimous in favor of authorizing Mayor Bill Schisler to sign Amendment. Motion carried. z~INUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, OCTOBER 11, 1983 Pg. 3 MARANA VOLUNTEER FIRE DEPARTMENT: Mrs. Gaudette read a letter from Marshal Holaway. Marshal Holaway thanked the Fire Department for their support during the flood. OURNM~NT: The motion was made by Tom Jones to adjourn at 9:17 P.M. The motion was seconded by Mike Calvin. The vote was unanimous in favor of adjourn- ment. Motion carried. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, SEPTEMBER 12, 1983 Pg. 1 DATE: PLACE: Monday, September 12, 1983 Marana Town Hall ~LED TO ORDER: At 7:03 P.M. by Tom Clark, Vice-Mayor IN ATTENDANCE: Tom Clark, David Anway, Mike Calvin, Jack Horton, Tom Jones, Betty Ann Leaming, Vice-Mayor Member Member Member Member Member Bill Schisler, Mayor, excused John R. Moffitt, Dr. George F. Leaming, David A. Holaway, George W. Kline, William Gaudette, Dorothy M. Honeycutt, Town Attorney Planning and Zoning Administrator Marshal Judge Chief, Marana Volunteer Fire Department Town Clerk 7 Members of the public ORDER OF BUSINESS: APPROVAL OF AGENDA: The motion was made by Mike Calvin to approve the agenda as submitted. The motion was seconded by Tom Jones. The vote was unanimous in favor of approving the agenda. Motion carried. APPROVAL OF MINUTES: The motion was made by Mike Calvin to approve the Minutes of the Reg- ular Council Meeting, August 8, 1983. The motion was seconded by David Anway. The vote was unanimous in favor of approving the Minutes of the Regular Council Meeting, August 8, 1983. Motion carried. BID OPENING: One bid from Jerry L. Harris in the amount of $ 10.00 for Royal Type- writer was opened by Dorothy Honeycutt, Town Clerk. The motion was made by Mike Calvin to reject all bids for surplus e- quipment. The motion was seconded by Jack Horton. The vote was unan- imous in favor of rejecting all bids. Motion carried. PETITIONS AND COMMENTS: Emma Waples stated she was angry because of loose talk. She felt the Council had a moral obligation to the citizens of Marana and that Marana should stand together. REPORTS FROM OFFICES AND COMMITTEES: ~a¥or's Report: Vice-Mayor Tom Clark announced October 1, 1983 is Founder's Day and Parade. Dorothy M. Honeycutt read a letter from Bruce Babbitt, Governor, an- nouncing two 1983 Community Development Block Grants to the Town of Marana in the amount of $ 255,544.00 and $ 45,936.00. (Copy in grant file). MINUTES OF~REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, SEPTEmbER 12, 1983 Pg. 2 Street Report: A written report filed by Robert R. Kern. (Copy in file). The Council discussed the striping project. Public Works Personnel to be placed on October 11, i983 agenda. Legal Report: John R. Moffitt, Town Attorney submitted legal opinions on Town of Marana / Ruiz Engineering and on the Development Code. (Copies in file). John R. Moffitt stated building permits are to issued to Gene Anderson (Adonis Mobile Home Park) per Court Order. John R. Moffitt spoke on D.W.I. Trials. John R. Moffitt stated he had attended a D.W.I. seminar in Phoenix. Magistrate Report: A written report filed by George W. Kline. (Copy in file). Caseload, Financial Report filed by George W. Kline. (Copy in file). Unclaimed Property letter filed by George W. Kline. (Copy in file). Item to be placed on October 11, 1983 agenda. Hours of the Court Clerk were dis- cussed. Item to be placed on October 11, 1983 agenda. Financial Report: A written report filed by Dorothy M. Honeycutt. (Copy in file). Planning and Zoning Report: No written report filed. Dr. George F. Leaming stated the developer for White Sub-division had agreed to the neighborhood parks. Dr. Leaming an~ nounced a Public Hearing will be held September 28, 1983 at 7:00 P.M. for the purpose of discussing the Flood Insurance Study. Dr. Leaming announced Transportation Planning Committee meeting, September 14, 1983. Dr. Leaming commented on the Gene Anderson law suit. Dr. Leaming asked that the agree- ment between Gene Anderson and the Town of Marana be placed on the October 11, 1983 agenda. Marshal's Report: A written report filed by David A. Holaway. (Copy in file). David Holaway filed letter to Town Council in reference to: Dangerous Traffic Hazard caused by flooding on Moore Road at Postvale Road. Amendment to I.G.A. for pro- viding Police Communications Services filed by David Holaway. Item to be placed on October 11, 1983 agenda. David Holaway stated he would like to have a sixth officer in the future. Building Inspector's Report: No report filed. MARANA VOLUNTEER FIRE DEPARTMENT: A written report filed by William M. Gaudette. (Copy in file). William Gaudette announced a Bar-be-cue Dinner and Dance on October 22, 1983. NEW BUSINESS: Liquor License Application - Farmer's Kitchen: The motion was made by Tom Jones to approve # 7 Series Liquor License for Farmer's Kitchen provided that alcholic beverages are sold in conjunction with restuarant operation. The motion was seconded by Jack Horton. The vote was four yes. Betty Ann Leaming and Mike Calvin voted no. Motion carried. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, SEPTEMBER 12, 1983 Pg. 3 Flood Insurance Study: Public Hearing will be held September 28, 1983 at 7:00 P.M. commented on the Flood Study. Dr. Leaming A.D.O.T. Contract No. 84-0014 - I.G.A. Preliminary Engineering Account and Resolution No. 83-010 - I.G.A. - A.D.O.T. John R. Moffitt, Town Attorney filed legal opinion on proposed I.G.A. between Marana and Arizona Department of Transportation. Council dis- cussed I.G.A. and Resolution. The motion was made by Tom Jones to table the A.D.O.T. Contract and Resolution No. 83-010 until October 11, 1983 Meeting. The motion was seconded by Mike Calvin. The vote was unan- imous in favor of tabling the Contract and Resolution. Motion carried. Insurance Evaluation Proposal: Nestor R. Roos, Consultant, submitted a proposal to review current insurance program. The motion was made by Mike Calvin to review the Insurance Evaluation Proposal after the Quarterly Budget Committee Meet- ing. The motion was seconded by David Anway. The vote was unanimous in favor of reviewing the Insurance Evaluation Proposal after the Quarterly Budget Committee Meeting. Motion carried. Planning and Zoning Commission Members: The motion was made by Mike Calvin to appoint Dan Groseclose as a member of the Commission to serve the remaining term of Paul Samuelson; Paul Samuelson, alternate; Richard Collins, alternate. The motion was seconded by Tom Jones. The vote was unanimous in favor of appointing Dan Groseclose member; Paul Samuelson, alternate; Richard Collins, alternate. Motion carried. -D BUSINESS: Magistrate Compensation: Dorothy M. Honeycutt reported the cost to the Town for June salary and ½ month of July salary would be $ 490.41. The motion was made by Mike Calvin to pay Harry A. Hansen $ 450.00 with check being sent to John R. Moffitt so Mr. Moffitt can obtain a signed release. The motion was seconded by Tom Jones. The vote was unanimous in favor of paying Harry A. Hansen $ 450.00. Motion carried. Retirement Benefits - Public Safety Department: Tom Clark read letter from Arizona Public Safety Personnel Retirement System. (Copy in file). The cost to the Town would be 6.95 % of gross salaries for the Marshal's Office. Tom Clark spoke in favor of retirement benefits. David Holaway spoke in favor of retirement benefits. Dr. George Leaming spoke against retirement benefits. Dr. George Fo Leaming spoke on I.R.A. accounts that the Town would manage. Betty Ann Leaming spoke in favor of retirement benefits. Tom Jones spoke in favor of retirement benefits. Mike Calvin spoke in favor of retirement benefits. The motion was made by Mike Calvin to enroll in the Arizons Public Safety Personnel Retirement System. The motion was seconded by Tom Jones. The vote was unanimous in favor of enrolling in the Arizona Public Safety Personnel Retirement System. Motion carried. MINUTES OF RECULAR COUNCIL MEETING, MARANA TOWN COUNCIL, SEPTEMBER 12, 1983 Pg. 4 Resolution No. 83-011 Public Safety Retirement: The motion was made by Tom Jones to adopt Resolution No. 83-011. The motion was seconded by Mike Calvin. The vote was unanimous in favor of adopting Resolution No. 83-011. Motion carried. Public Works - Work Shed: Tom Clark stated there were concerns pertaining to the Work Shed. Robert Kern stated he was doing the pipe welding for the building. Tom Clark will check the bid of Hittle and report back to Council at Octobar 11, 1983 Regular Meeting. The motion was made by Mike Calvin to retire to Executive Session at 10:12 P.M. The motion was seconded by Tom Jones. The vote was unanimous in favor of retiring to Executive Session. Motion carried. EXECUTIVE SESSION PURSUANT TO A.R.S. SECTION 38-431-03 (A) (1) PERSONNEL: EXECUTIVE SESSION - LEGAL ADVISE: The tapes for Executive Session are filed and available to Councilmembers. Out of Executive Session at 10:55 P.M. ADJOURNMENT: The motion was made by Mike Calvin to adjourn at 10:58 P.M. The motion was seconded by Tom Jones. The vote was unanimous in favor of adjournment. Motion carried. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, AUGUST 8, 1983 Pg. 1 DATE: PLACE: ~LLED TO ORDER: IN ATTENDANCE: ORDER OF BUSINESS: APPROVAL OF AGENDA: Monday, August 8, 1983 Marana Town Hall At 7:03 P.M. by Bill Schisler, Mayor Bill Schisler, Tom Clark, David Anway, Mike Calvin, Betty Ann Leaming, Jack Horton, Tom Jones, John R. Moffitt, Harry A. Hansen, David A. Holaway, Dr. George F. Leaming, William Gaudette, Dorothy M. Honeycutt, 12 Members of the public Mayor Vice-Mayor Member Member Member, excused at 7:38 P.M. Member, excused Member, excused Town Attorney Judge Marshal Planning and Zoning Administrator Marana Volunteer Fire Department Town Clerk, excused The motion was made by Tom Clark to approve the agenda as submitted. The motion was seconded by David Anway. The vote was unanimous in favor of approving the agenda. APPROVAL OF MINUTES: The motion was made by Tom Clark to approve the Minutes of Special Council Meeting, July 18, 1983 and the Minutes of Regular Council Meeting, July 11, 1983. The motion was seconded by Mike Calvin. vote was unanimous in favor of approving the Minutes of July 18, and the Minutes of July 11, 1983. Motion carried. PETITIONS AND COMMENTS: Emma Waples spoke on the investigation of the Marshal's Office. Mr. Fulmer spoke on Marana having a Modern Desert Cemetery. Dr. Leaming asked him to attend the next Planning Commission Meeting on August 31, 1983 to present it to the Planning Commission. The 1983 REPORTS FROM OFFICES AND COMMITTEES: Mayor's Report: A written report filed by Mayor Bill Schisler. (Copy in file). Street Report: A written report filed by Robert R. Kern. (Copy in file). Legal Report: Letter written from Ruiz Engineering Corporation rep~rtedbyJohn ~ Moffitt, Town Attorney. Recent changes to State Statutes filed. Release of all Claims filed. (Copies in file~. David Anway spoke on the Santa Cruz River flooding his land and Mayor Bill Schisler asked him if he would like to serve on the Santa Cruz River Flood Task Force Committee. David Anway said he would. MINUTES 0¥ REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, AUGUST 8, 1983 Pg. 2 Council requested John R. Moffitt to contact Ruiz Engineering Cor- poration asking them to turn over the copies of the Town maps. Item will be placed on September 12, 1983 Regular Council Meeting agenda for action. The use of striping machine was discussed and Mayor Bill Schisler stated that the Town would not plan on signing I.G.A. on the striping machine. Magistrate Report: A written report filed by Judge Harry A. Hansen. (Copy in file). Financial Report: A written report filed by Dorothy M. Honeycutt. (Copy in file). Planning and Zoning Report: A written report filed by Dr. George F. Leaming. (Copy in file). Tom Clark stated he would ask Richard Collins if he would like to serve on the Planning and Zoning Commission to fill Pau~ Samuelson's place. Marshal's Report: A written report filed by Marshal David Holaway. (Copy in file). Building Inspector's Report: No report filed. Mayor Bill Schisler asked John R. Moffitt, Town Attorney to check the legality of inspection's on homes brought from Silverbell since the Town is treating them as mobile homes. ~ARANA VOLUNTEER FIRE DEPARTMENT: A written report filed by William Gaudette. (Copy in file). The radios were discussed. David Anway stated he was working on it with General Electric out of Phoenix. NEW BUSINESS: Resolution No. 83-008 - Community Development Block Grant: Resolution No. 83-009 - Community Development Block Grant - Job Stimilus ~Program: Resolution No. 83-009 - Making the Mayor the administrator of the Com- munity Development Block Grant. The motion was made by Tom Clark to adopt Resolution No. 83-008 and Resolution No. 83-009. The motion was seconded by Mike Calvin. The vote was unanimous in favor of adopting Resolution No. 83-008 and Resolu- tion No. 83-009 - Community Development Block Grants. Motion carried. Resolution No. 83-010 - Construction Stage Projects: Item will be placed on September 12, 1983 Regular Council Meeting agenda. Marana Founders Day: Jim Ganis, Secretary of the Lion's Club, spoke to the Town Council on Marana Founders Day. Public Works Personnel (Hiring): Three applications were submitted for the Public Works job opening. subject was discussed and Robert Kern recommended Tony Betancourt. The MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, AUGUST 8, 1983 Pg. 3 OLD BUSINESS: The motion was made by Tom Clark that the Town Council authorize Robert Kern to hire Tony Betancourt part time for the public works department. The motion was seconded by Mike Calvin. The vote was unanimous in favor of hiring Tony Betancourt part time. Motion carried. ~gistrate Compensation: Compensation for Judge Harry A. Hansen was discussed. The motion was made by Tom Clark to have the Town Clerk check the cost to the Town in compensation for the Magistrate and report back to the Council at the September 12, 1983 Regular Council Meeting. The motion was seconded by Mike Calvin. The vote was unanimous in favor of checking the Town cost for Magistrate compensation. Motion carried. A call was made to recess at 8:37 P.M. Back in session at 8:44 P.M. Budset FY 1983-84: The motion was made by Mike Calvin to approve the tentative budget FY 1983-84 and adopt a zero tax rate for fiscal year 1983-84. The motion was seconded by David Anway. The vote was unanimous in favor of approving the tentative budget FY 1983-84 and adopting a zero tax rate. Motion carried. Resolution No. 83-007 - Budget: The motion was made by Mike Calvin to adopt the Budget Resolution No. 83-007. The motion was seconded by Tom Clark. The vote was unanimous in favor of adopting the Budget Resolution No, 83-007. Motion carried. Intergovernmental Agreement - Use of Striping Machine: Mayor Bill Schisler stated that Oro Valley said it was alright if we didn't enter into an agreement with them on the striping machine. Retirement Benefits - Public Safety Department: Marshal David Holaway reported information from Lowell Sutton on retirement benefits for the Council's review. Dr. George F. Leaming, Planning and Zoning Administrator, spoke against Lowell Sutton stating that they gave out misinformation and that they would not work for the Town's best interest. The motion was made by Tom Clark to table this item and check into the matter further with more information for the September 12, 1983 Regular Council Meeting. The motion was seconded by Mike Calvin. The vote was unanimous in favor of tabling this item for the Regular Meeting. Motion carried. Sale of Surplu~ ~roperty: The motion was made by Tom Clark that the 1976 Plymouth and the two type- writers be put up for auction. The motion was seconded by Mike Calvin. The vote was unanimous in favor to put up for auction the 1976 Plymouth and the two typewriters. Motion carried. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, AUGUST 8, 1983 Pg. 4 Amendments - Personnel Policy: 02.12. Resignation - was adopted. 03.04.08. Vacation Pay for Ter- minating Personnel was adopted. 03.01.03. Town's Department of Public Safety operating 24 hours was adopted. 03.02.01. Rewording to read: The normal work week shall be set at forty (40) hours during any seven (7) day period, and work in excess of forty (40) hours in any seven (7) day period shall be deemed to constitute overtime work. The motion was made by Mike Calvin to adopt the amendments to the personnel policy as corrected. The motion was seconded by Tom Clark. The vote was unanimous in favor of adopting the amendments to the personnel policy as corrected. Motion carried. Computer - Public Safety Department: The subject was discussed. The motion was made by Mike Calvin to accept the contract with Pima County for the service of dispatching. The motion was seconded by Tom Clark. The vote was unanimous in favor of accepting the contract with Pima County for the service of dispatching. Motion carried. The motion was made by Tom Clark to have Marshal David Holaway and David Anway check into the best deal or trade for the computer and report to Council, September 13, 1983 Regular Council Meeting. The motion was seconded by Mike Calvin. The vote was unanimous in favor of checking into the best deal or trade for the computer. Motion carried. Public Works Building: Two bids were submitted: Frank Hittle Remodeling for $ 6,900.00 and Bill-Moe Enterprises for $ 9,750.95. The motion was made by David Anway to accept the low bid of $ 6,900.00 from Frank Hittle Remodeling to do the Public Works Building. The motion was seconded by Mike Calvin. The vote was unanimous in favor of accepting the low bid from Hittle Remodeling. Motion carried. EXECUTIVE SESSION PURSUANT TO A.R.S. SECTION 38-431-03 (A) (1): Personnel was tabled and placed on September 12, 1983 Regular Council Meeting agenda. ADJOURNMENT: The motion was made by Mike Calvin to adjourn at 9:52 P.M. The motion was seconded by Tom Clark. The vote was unanimous in favor of adjournment. Motion carried. MINUTES OF SPECIAL COUNCIL MEETING, MARANA TOWN COUNCIL, JULY 18, 1983 Pg. 1 DATE: PLACE: Monday, July 18, 1983 Marana Town Hall LLED TO ORDER: At 7:04 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Tom Clark, Mike Calvin, Jack Horton, Betty Ann Leaming, Mayor Vice-Mayor Member Member Member David Anway, Tom Jones, Member, excused Member, excused Dr. George F. Leaming, David A. Holaway, Dorothy M. Honeycutt, Planning and Zoning Administrator Marshal Town Clerk 5 Members of the public ORDER OF BUSINESS: INTERGOVERNMENTAL AGREEMENT - PIMA COUNTY - MARANA DISPATCHING: Mayor Bill Schisler stated the I.G.A. had been re-done by John R. Moffitt, Town Attorney, to reflect insurance liability of $ 2,000,000.00 and a pro-rated contract. Dorothy M. Honeycutt, Town Clerk, read letter from John R. Moffitt, Town Attorney, regarding I.G.A. (Copy in file). The motion was made by Mike Calvin to accept the I.G.A. for Marana Dis- patching. The motion was seconded by Betty Ann Leaming. The vote was unanimous in favor of accepting the I.G.A. Motion carried. Warrants were discussed by Council. POSITION - POLICE CLERK: Marshal Holaway stated Marlys M. Eccles had voluntarily removed her name from the list of applicants. Marshal Holaway recommended Judy Capen be hired for the position of Police Clerk. The motion was made by Mike Calvin to hire Judy Capen for the position of Police Clerk. The motion was seconded by Betty Ann Leaming. The vote was unanimous in favor of hiring Judy Capen. Motion carried. COMPUTER - PUBLIC SAFETY DEPARTMENT: Marshal Holaway stated H.R.S. Communications would act as our agent to dis- pose of the Computer purchased April 28, 1983. Methods of disposing of the Computer were discussed. The motion was made by Tom Clark that Marshal Holaway check the legalities of disposing of the Computer and report to Council, August 8, 1983. The motion was seconded by Mike Calvin. The vote was unanimous in favor of Marshal Holaway checking the legalities of disposing of the Computer and reporting to Council, August 8, 1983. Motion carried. ADJOURNMENT: The motion was made by Tom Clark to adjourn at 7:30 P.M. The motion was seconded by Mike Calvin. The vote was unanimous in favor of adjournment. Motion carried. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, JULY 11, 1983 Pg. 1 DATE: PLACE: Monday, July 11, 1983 Marana Town Hall CALLED TO ORDER: At 7:03 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Scbisler, Tom Clark, David Anway, Mike Calvin, Jack Horton, Betty Ann Leaming, Mayor Vice-Mayor Member Member Member Member Tom Jones, Member, excused John R. Moffitt, George W. Kline, David Holaway, Dr. George F. Leaming, William Gaudette, Dorothy M. Honeycutt, Town Attorney Judge Marshal Planning and Zoning Administrator Chief, Marana Volunteer Fire Department Town Clerk 12 members of the public ORDER OF BUSINESS: APPROVAL OF AGENDA: The motion was made by Mike Calvin to approve the agenda as submitted. The motion was seconded by Tom Clark, The vote was unanimous in favor of approving the agenda. APPROVAL OF MINUTES: The motion was made by Mike Calvin to accept the Minutes of Special Council Meeting, June 7, 1983. The motion was seconded by David Anway. The vote was unanimous in favor of accepting the Minutes of June 7, 1983. Motion carried. The motion was made by Mike Calvin to accept the Minutes of Special Council Meeting, June 8, 1983. The motion was seconded by Tom Clark. The vote was unanimous in favor of accepting the Minutes of June 8, 1983. Motion carried. The motion was made by Mike Calvin to accept the Minutes of Regular Council Meeting, June 13, 1983. The motion was seconded by Betty Ann Leaming. The vote was unanimous in favor of accepting the Minutes of June 13, 1983. Motion carried. The motion was made by David Anway to accept the Minutes of Special Council Meeting, June 16, 1983. The motion was seconded by Jack Hutton. The vote was five yes. Mike Calvin and Betty Ann Leaming abstained. Motion carried. The motion was made by Tom Clark to accept the Minutes of Special Council Meeting, June 30, 1983. The motion was seconded by Betty Ann Leaming. The vote was five yes. David Anway and Mike Calvin abstained. Motion carried. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, JULY 11, 1983 Pg. 2 PETITIONS AND COMMENTS: 3ack B. Flesher of American Family Life Assurance Company, spoke on Cancer and Intensive Care Insurance available to employees and Council Members. Ray Ronea spoke on the need to start the building for the Road Department. REPORTS FROM OFFICES AND COMMITTEES: Mayor's Report: A written report filed by Mayor Bill Schisler. (Copy in file). Street Report: A written Keport filed by Robert R. Kern. (Copy in file). L__e~al Report: Letters written to Sheriff Clarence Dupnik and Miles F. Westover filed by John R. Moffitt. Legal opinions filed on Proposed Contract for Town Engineer and Providing of Services to the Town by Town Council Members. (Copies in file). Conflict of interest was discussed. Magistrate Report: A written report filed by Judge George W. Kline. (Copy in file). Judge Kline thanked Harry Hansen and Dorothy Honeycutt for their help to him. Judge Kline thanked the Council for sending him to the Judicial College in Reno, Nevada. Judge Kline spoke on Standard Court Procedures. Judge Kline spoke on the needs of the Court. Warrants and extraditions were addressed. Financial Report: A written report filed by Dorothy M. Honeycutt. (Copy in file). Planning and Zoning Report: No written report filed. Ray Honea, Chairman of Planning Commission stated M.S.Po Companies and White Developers did not attend the Regular Meeting of the Planning Commission. Development Code was discussed. Marshal's Report: A written report filed by Marshal David Holaway. (Copy in file). Building Inspector's Report: No report filed. MARANA VOLUNTEER FIRE DEPARTMENT: A written report filed by William Gaudette. (Copy in file). Emergency telephone numbers were discussed. The motion was made by Mike Calvin to recess at 8:22 P.M. The motion was seconded by Tom Clark. The vote was unanimous in favor of a recess. Motion carried. Back in session at 8:37 P.M. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, JULY 11, 1983 Pg. 3 NEW BUSINESS: Budget - Fiscal Year 1983-84: Copy of proposed Budget for FY 1983-84 submitted to Council. (Copy in file). The motion was made by Mike Calvin to adopt the tentative Budget for FY 1983-84. The motion was seconded by Tom Clark. The vote was unanimous in favor of adopting the tentative Budget for FY 1983-84. Motion carried. Intergovernmental A~reement - Use of Striping Machine: John R. Moffitt, Town Attorney, presented Agreement that Marana, South Tucson and Oro Valley own jointly a striping machine and would share the use and costs of operation of the machine. Costs were discussed. Condition of Town roads in relation to the machine were discussed. The motion was made by Mike Calvin to table IGA - Use of Striping Machine to August Regular Meeting. The motion was seconded by Tom Clark. The vote was unanimous in favor of tabling IGA - Use of Striping Machine. Motion carried. Intergovernmental Asreement - Pima County - Marana Dispatching: John R. Moffitt reviewed the IGA for dispatching. Insurance liability was discussed. Fee of $ 16,000.00 was discussed. John R. Moffitt will contact Pima County concerning the insurance li- ability and the fee being pro-rated. The consensus of the Council was to call a Special Council Meeting to discuss the Dispatching IGA. John R. Moffitt will notify Mayor Bill Schisler when Dispatching IGA is ready. Contract - Town Engineer: Proposal of Finical and Dombrowski for Town Engineering Services. (Copy in file). Mayor Bill Schisler read the comments on the proposed contract of Finical and Dombrowski that were filed by Johm R. Moffitt. (Copy in file). The motion was made by Mike Calvin that Finical and Dombrowski appoint Robert M. Suarez as the engineer for the Town of Marana and the proposal of Finical and Dombrowski be for a two year period. The motion was seconded by David Anway. The vote was unanimous in favor of Robert M. Suarez as the engineer and the proposal for two years. Motion carried. Contract - Town Attorney: Proposal for legal services to the Town of Marana submitted by John R. Moffitt. (Copy in file). The motion was made by Mike Calvin that the monthly retainer be $ 400.00 per month for a total of seven hours of legal services per month to the Town. The motion was seconded by David Anway. The vote was unanimous in favor of the monthly retainer of $ 400.00 and seven hours legal services to the Town. Motion carried. Position - Police Clerk: Marshal David Holaway stated twelve applications were received for the position of Police Clerk. Judy Capen and Marlys Eccles were interviewed for the position of Police Clerk. Marshal Holaway recommended Marlys Eccles because of experience in the Public Safety Department. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, JULY 11, 1983 Pg. 4 The Council Members reviewed the applications of Judy Capen and Marlys Eccles. Marshal Holaway stated the applications were screened on applicant's ability and qualification to perform the job. The motion was made by Mike Calvin to recess at 9:08 P.M. The motion was seconded by Tom Clark. The vote was unanimous in favor of a recess. Motion carried. Back in session at 9:12 P.M. Mike Calvin recommended hiring Judy Capen for the position of Police Clerk. Tom Clark spoke in favor of Marshal Holaway's decision to hire Marlys Eccles. Mike Calvin spoke against Marlys Eccles. Betty Ann Leaming spoke against Marlys Eccles. The motion was made by Tom Clark to hold applications over and place the position of Police Clerk on a Special Meeting agenda. The motion was seconded by Mike Calvin. The vote was unanimous in favor of hold- ing applications over and placing item on Special Meeting agenda. Reserve Program - Public Safety Department: Marshal Holaway submitted Marana Marshal's Reserve Program. file). Costs of the Reserve Program was discussed. (Copy in The motion was made by Tom Clark to initiate the Reserve Program in the Marshal's Department. The motion was seconded by David Anway. The vote was unanimous in favor of initiating the Reserve Program. Motion carried. Standard Court Procedures: Judge George W. Kline stated the Standard Court Procedures under Mag- istrate Report. Amendments - Personnel Policy: Mayor Bill Schisler stated amendments to the personnel policy may be adopted by a majority vote of the Town Council at any regular meeting of the Council, after said proposed amendments have been submitted to the Council for consideration at a previous regular meeting of the Council. 02.12. Resignation - Proper notice of resignation shall be considered a written notice from the employee fifteen (15) days before the employee leaves the employment of the Town. 03.04.08. Vacation Pay for Terminating Personnel - Regardless of the provisions in Paragraph 03.04.07 above, any employee who is leaving the employment of the Town and has given proper notice of intended termina- tion as described in 02.12 shall be paid in full for any unused vacation time accumulated and for any compensatory time not taken. Any leave time accumulated will not be paid on termination regardless of the pro- visions of 03.04.01, 03.04.02, 03.04.03, 03.04.04, and 03.04.07. 03.02.01. The normal work day shall be set at forty (40) hours during any seven (7) day period, except where departmental policy has been set at ten (10) hours, and work in excess of forty (40) hours in any seven (7) day period shall be deemed to constitute overtime work. MINDTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, JULY 11, 1983 Pg. 5 OLD BUSINESS: 03.01.03 The Town's Department of Public Safety shall operate twenty- four (24) hours per day, seven (7) days per week. Personnel of the Department of Public Safety shall be on duty for a normal shift up to ten (10) hours in every twenty-four (24) hours, but no more than eighty (80) hours in any t~-week period. Merit pay increases were discussed. Amendment - Ordinance 77-10 - Uniform Building Code: The motion was made by Tom Clark that the specifications and requirements of the Uniform Building Code, as published by International Conference of Building Officials edition of 1982 shall be adopted as the building code of the Town of Marana, with exception of Section 301 (a). The motion was seconded by David Anway. The vote was unanimous in favor of adopting the International Conference of Building Officials edition of 1982. Motion carried. Retirement Benefits - Public Safety Department: Tom Clark stated the actuary is in the process of being completed. Tom Clark will have additional information for the August Regular Meeting. Witness Fees - Back Pay for Fiore S. Belmonte: John R. Moffitt, Town Attorney, stated that Miles Westover, Belmonte's Attorney, requested $ 4,000.00 in back pay for Belmonte. John Moffitt stated to the Council that the Council was not legally bound to grant Belmonte any compensation. John Moffitt stated government entities do not pay witness fees. Fiore Belmonte stated he would like to have the termination expunged from his record at Arizona Law Enforcement Officers Advisory Council and some compensation. Mayor Bill Schisler stated no promises were made to Belmonte concerning employment. Fiore Belmonte stated he would accept $ 2,000.00 which would include witness fees. The motion was made by Mike Calvin to pay Fiore Belmonte. Motion died for lack of second. Tom Clark stated he had no problem with witness fees but was not com- fortable with other compensation. Dr. George Leaming spoke on probation period and personnel policy. John R. Moffitt stated Fiore Belmonte would nmed to sign a release. The motion was made by Mike Calvin to recess at 10:45 P.M. The motion was seconded by Tom Clark. The vote was unanimous in favor of a recess. Motion carried. Back in session at 10:50 P.M. The motion was made by Mike Calvin to pay Fiore Belmonte $ 1,500.00, which includes all witness fees, and to make every effort to clear record at L.E.O.A.C. The motion was seconded by Betty Ann Leaming. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, JULY 11, 1983 Pg. 6 ADJOURNMENT: Roll call vote: Aye: Mike Calvin, Jack Horton, Betty Ann Leaming, Tom Clark, Mayor Bill Schisler. Abstained: David Anway. 5 ayes, 1 abstained. Motion carried. ~urplus Property: No list of Surplus Property was submitted to Council. placed on August Regular Meeting agenda. Item will be The motion was made by Mike Calvin to adjourn at 10:58 P.M. The motion was seconded by David Anway. The vote was unanimous in favor of adjournment. Motion carried. MINUTES OF SPECIAL COUNCIL MEETING, MARANA TOWN COUNCIL, JUNE 30, 1983 Pg. 1 DATE: PLACE: Thursday, June 30, 1983 Marana Town Hall CALLED TO ORDER: At 7:10 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Tom Clark, David Anway, Mike Calvin, Jack Horton, Tom Jones, Betty Ann Leaming, Mayor Vice-Mayor Member, excused Member, excused Member Member Member George W. Kline, Dorothy M. Honeycutt, Judge Town Clerk 3 Members of the public ORDER OF BUSINESS: BUDGET FISCAL YEAR 1983-84: Dan Groseclose, Chairman of Budget Committee, presented a brief review of the Working Budget and Official Budget for FY 1983-84 as submitted by the Budget Committee. The Council discussed projected revenues and expenditures for FY 1983-84. (Copy in file). The Council discussed the Merit Grades for employees. Salary Structure for employees was discussed. (Copy in file). Retirement Benefits for the Public Safety Department were dis- cussed. Tom Clark stated he would also work on Retirement Benefits for other Town employees. Tom Jones spoke on Capital item purchases for FY 1983-84. The Contingency Fund was discussed. The motion was made by Tom Clark to adopt the Working Budget for FY 1983-84 aa submitted by the Budget Committee and to adopt the Official Budget for FY 1983-84 at the Regular Council Meeting, July 11, 1983. The motion was seconded by Tom Jones. The vote was unanimous in favor of adopting the Budget for FY 1983-84. ADJOURNMENT: The motion was made by Betty Ann Leaming to adjourn at 8:17 P.M. The motion was seconded by Jack Horton. The vote was unanimous in favor of adjournment. MINUTES OF SPECIAL COUNCIL MEETING, MARANA TOWN COUNCIL, JUNE 16, 1983 Pg. 1 DATE: PLACE: Thursday, June 16, 1983 Marana Town Hall CALLED TO ORDER: At 6:55 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Mayor Tom Clark, Vice-Mayor David Anway, Member Jack Horton, Member Tom Jones, Member Mike Calvin, Betty Ann Leaming, Member, excused David A. Holaway, Dorothy M. Honeycutt, Marshal Town Clerk 2 Members of the public ORDER OF BUSINESS: PUBLIC SAFETY PERSONNEL: Marshal Holaway stated he had reviewed all the applications and would recommend Richard Porter as the top candidate for the position of Deputy Marshal. Marshal Holaway stated he would recommend Dale A. Bradshaw as Chief Deputy. The motion was made by David Anway to hire Richard Porter as a Deputy Marshal. The motion was seconded by Tom Jones. The vote was unanimous in favor of hiring Richard Porter as a Deputy Marshal. The motion was made by Tom Clark to promote Dale A. Bradshaw to the position of Chief Deputy. The motion was seconded by David Anway. Tom Clark amended motion: to raise the pay of Dale A. Bradshaw to $ 8.20 per hour and to be placed 8 - E on Salary Structure effective July 1, 1983. The amendment was seconded by David Anway. Vote on amendment: The vote was unanimous in favor of raising the pay of Dale A. Bradshaw. Vote on motion: The vote was unanimous in favor of promoting Dale A. Bradshaw to the position of Chief Deputy. Marshal Holaway spoke on new schedule for deputies. (10 hours - 4 days), The Council discussed retirement benefits for employees. The position of Police Clerk was discussed. The salary for the position of Marshal was discussed. The consensus of the Council was to set Marshal Holawa~ssalary at $ 22,880.00 yearly. ADJOURNMENT: The motion was made by Tom Clark to adjourn at 7:35 P.M. The motion was seconded by David Anway. The vote was unanimous in favor of adjournment. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, JUNE 13, 1983 Pg. 1 DATE: PLACE: Monday, June 13, 1983 Marana Town Hall ·LED TO ORDER: At 7:01 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Tom Clark, David Anway, Mike Calvin, Jack Horton, Tom Jones, Betty Ann Leaming, Mayor Vice-Mayor Member Member Member Member Member John R. Moffitt, Robert G. Stonehouse, Naomi Blenden, Dorothy M. Honeycutt, William Gaudette, Town Attorney Marshal Sergeant Town Clerk Chief, Marana Volunteer Fire Department 34 Members of the public ORDER OF BUSINESS: APPROVAL OF AGENDA: The motion was made by Mike Calvin to approve the agenda as submitted. The motion was seconded by Tom Clark. The vote was unanimous in fa- vor of approving the agenda. iPPOINTIVE OFFICERS - A.R.S. 9-237: Town Engineer: Buck Lewis of Buck Lewis Engineering spoke on the qualifications of Buck Lewis Engineering firm for the position of Town Engineer. Ray Coleman of Finical and Dombrowski spoke on the qualifications of Finical and Dombrowski Engineering firm for the position of Town Engineer. Roberto Ruiz of Ruiz Engineering Corporation did not attend the meet- ing. The motion was made by Mike Calvin to appoint the firm of Finical and Dombrowski as Town Engineer. The motion was seconded by David Anway. Roll call vote: Aye: David Anway, Mike Calvin, Tom Jones, Betty Ann Leaming Nay: Jack Horton, Tom Clark, Mayor Bill Schisler Motion carried. Marshal: Tom Jones stated the Screening Committee had screened the applicants for the Marshal's position, June 8, 1983. There were three finalists. (David A. Holaway, Tim Donovan and Boye Clark). MINUTES OF REGULAR COUNCIL M~ETING, MARANA TOWN COUNCIL, JUNE 13, 1983 Pg. 2 The motion was made by Tom Jones to appoint David A. Holaway to the position of Town Marshal. The motion was seconded by Betty Ann Leaming. The vote was five yes. Jack Hutton and David Anway voted no. Motion carried. Town Clerk: The motion was made by Tom Jones to appoint Dorothy M. Honeycutt to the position of Town Clerk. The motion was seconded by Mike Calvin. The vote was unanimous in favor of appointing Dorothy Honeycutt as Town Clerk. Recess at 7:45 P.M. Back in session at 8:00 P.M. APPROVAL OF MINUTES: The motion was made by Mike Calvin to approve the Minutes of Regular Council Meeting of May 9, 1983. The motion was seconded by Tom Jones. The vote was unanimous in favor of approving the Minutes of May 9, 1983. The motion was made by Tom Jones to approve the Minutes of Emergency Council Meeting of May 13, 1983. The motion was seconded by David Anway. The vote was five yes to approve the Minutes of May 13, 1983. Tom Jones and Mike Calvin abstained. Motion carried. The motion was made by Mike Calvin to approve the Minutes of Special Council Meeting of May 16, 1983. The motion was seconded by Tom Jones. The vote was six yes. Betty Ann Leaming abstained. Motion carried. The motion was made by Mike Calvin to approve the Minutes of Special Council Meeting of May 18, 1983. The motion was seconded by Tom Jones. The vote was unanimous in favor of approving the Minutes of May 18, 1983. PETITIONS AND COb~ENTS: Ray Honea spoke on the need of a building for the Road Department. Harold Eccles announced the 1st Annual Picnic for the Town of Marana will be July 4, 1983 at the Pima County Park. REPORTS FROM OFFICES AND COMMITTEES: Mayor's Report: A written report filed by Mayor Bill Schisler. (Copy in file). Street Report: A written report filed by Robert R. Kern. (Copy in file). Legal Report: ~ohn R. Moffitt, Town Attorney, filed legal opinions on the following changes in State Statues: Workman's Compensation Law with respect to Public Agencies; Elections of Town Council Members; Liability of the Town when rendering Assistance; Designation of Town Vehicles; Recent Changes in State Statutes. (Copies in file). Magistrate Court: A written report filed by Judge George W. Kline. (Copy in file). MINUTES OF REGULAR COUNCIL MtEETING, MARANA TOWN COUNCIL, JUNE 13, 1983 Pg. 3 Financial Report: A written report filed by Dorothy M. Honeycutt. (Copy in file). Planning and Zoning Report: A written report filed by Dr. George F. Leaming. (Copy in file). Marshal's Report: A written report filed by Robert G. Stonebouse. (Copy in file). Building Inspector Report: Robert Ray Building Inspector, stated four permits had been issued in May, 1983. MARANA VOLUNTEER FIRE DEPARTMENT: A written report filed by William Gaudette, Chief. (Copy in file). NEW BUSINESS: Resolution No. 83-005 - Local Assistance Transportation Fund: The motion was made by Mike Calvin to adopt Resolution No. 83-005 using L.A.T.F. funds for Street and Road Maintenance and Streets and Road Equipment Repairs. The motion was seconded by David Anway. The vote was unanimous in favor of adopting Resolution No. 83-005 using LoA.T.F funds for Streets and Roads Maintenance and Equipment Repairs. Resolution No. 83-006 - Community Development Block Grant: The motion was made by Mike Calvin to adopt Resolution No. 83-006 for submission of an application for Community Development Block Grant. The motion was seconded by David Anway. The vote was unan- imous in favor of adopting Resolution No. 83-006 for submission of an application for Community Development Block Grant. Amendment - Ordinance No. 79.03 Transaction Privilege Tax: The purpose of the amendment to the Town Sales Tax Ordinance is to conform with current State Statutes. The motion was made by Tom Jones to adopt Amendment - Ordinance No. 79.03. The motion was seconded by Mike Calvin. The vote was unanimous in favor of adopting Amend- ment - Ordinance No. 79.03 to conform with current State Statutes. Intergovernmental Agreement - Use of Striping Machine: John R. Moffitt, Town Attorney stated that Charles Ollinger, Town Attorney for Oro Valley, had not sent the I.G.A. to him. This item tabled to July 11, 1983 Regular Meeting. Intergovernmental Agreement - Pima County - Dispatching Services: Mayor Bill Schisler stated he and David Anway had met with Major Gibson of Pima County to discuss Dispatching. Mayor Bill Schfsler submitted a recap of dispatching services as agreed to by Pima County Sheriff's Department. (Copy in file). Radios were discussed by the Council. The cost of dispatching and the monies that could be saved by Pima County doing the dispatching were discussed. Retirement benefits could probably be set up for employees with the savings if Pima County were to do dispatching was discussed by Council. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, JUNE 13, 1983 Pg. 4 The motion was made by Tom Clark to sign an agreement with Pima County for dispatching services for the Town of Marana. The motion was seconded by Tom Jones. The vote was unanimous in favor of sign- ing an agreement with Pima County for dispatching services. Janitor - Part-time: Mayor Bill Schisler stated the Public Safety Department and Town Hall need a good cleaning once a week. Tom Clark stated he would check on the cost of a custodial service. Council Meetings: The consensus of the Council was to leave Council Meetings as they are now and call a Special Meeting as needed. OLD BUSINESS: E,P.A. Membership Appointees: Mayor Bill Schisler appointed David Anway to E.~.A; Betty Ann Leaming, alternate; Ralph Wong, alternate; Wilda Derr, primary alternate. Public Works Department - Building: Mayor Bill Schisler stated a Public Hearing on Federal Revenue Sharing Funds had been held prior to the Regular Council Meeting. $ 8,000 ~f the Federal Revenue Sharing Funds are to be spent on a building for Street Department. Robert Ray stated he had the plans for a building using the trusses donated to the Town. The motion was made by Mike Calvin to build a Street Department build- ing, not to exceed $ 8,000. The motion was seconded by Tom Jones. The vote was unanimous in favor of building a Street Department build- ing. ADJOURNMENT: The motion was made by Mike Calvin to adjourn at 9:37 P.M. The motion was seconded by Tom Jones. The vote was unanimous in favor of adjourn- ment. MINUTES OF SPECIAL COUNCIL MEETING, MARANA TOWN COUNCIL~ JUNE 8, 1983 Pg. 1 DATE: PLACE: Wednesday, June 8, 1983 Marana Town Hall .LED TO ORDER: At 7:13 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Tom Clark, David Anway, Mike Calvin, Jack Horton, Tom Jones, Betty Ann Leaming, Mayor Vice-Mayor Member Member Member Member, Arrived at 7~55 P.M. Member, Arrived at 7:36 P.M. Dorothy M. Honeycutt, Town Clerk ORDER OF BUSINESS: EXECUTIVE SESSION (APPOINTMENTS): The motion was made by Tom Clark to retire to Executive Session at 7:15 P.M. for the purpose of interviewing applicants for the Marshal's position. The motion was seconded by Mike Calvin. The vote was unanimous in favor to retire to Executive Session. The tapes of the Executive Session are available to Councilmembers and personnel involved. The motion was made by Mike Calvin to return to Open Session at 9:42 P.M. The motion was seconded by Tom Jones. The vote was unan- imous in favor of returning to Open Session. ~DJOURNMENT: The motion was made by Tom Clark to adjourn at 9:43 P.M. The motion was seconded by Jack Horton. The vote was unanimous in favor of adjournment. MINUTES OF SPECIAL COUNCIL MEETING, MARANA TOWN COUNCIL, JUNE 7, 1983 Pg. 1 DATE: PLACE: Tuesday, June 7, 1983 Marana Town Hall CALLED TO ORDER: At 6:10 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Tom Clark, David Anway, Mike Calvin, Jack Horton, Tom Jones, Betty Ann Leaming, Mayor Vice-Mayor Member Member Member Member Member Dr. George F. Leaming, Sgt. Naomi Blenden, Dorothy M. Noneycutt, Planning and Zoning Administrator Marana Marshal's Office Town Clerk 12 Members of the public ORDER OF BUSINESS: RESOLUTION NO. 83-004 - PARKS AND RECREATIONAL AREA DEVELOPMENT: Copy of Parks and Recreational Area Development Grant Program Ap- plication Form in file. Marana Town Hall Grounds and Marana Right of Way Medians were discussed. The motion was made by Mike Calvin that the Marana Town Hall Grounds be designated as Priority One. The motion was seconded by Tom Clark. The vote was unanimous in favor of Marana Town Hall Grounds being designated Priority One. The motion was made by Mike Calvin to adopt Resolution 83-004 - Parks and Recreational Area Development. The motion was seconded by Jack Horton. The vote was unanimous in favor of adopting Res- olution 83-004v Parks and Recreational Area Development. ROLLER-STREET DEPARTMENT: Robert Kern stated the cost of the roller, to be purchased from the Arizona Department of Transportation, would be $ 1,500.00. The motion was made by Mike Calvin to purchase roller at a cost of $ 1,500.00. The motion was seconded by David Anway. The vote was unanimous in favor of purchasing the roller. Robert R. Kern stated the cost of transporting the roller to Marsna would be $ 200.00. PERSONNEL POLICY: Dr. George F. Leaming reviewed the Personnel Policy adopted by the Marana Town Council, May 9, 1983. Recess at 8:37 P.M. Back in session at 8:45 P.M. After session Drf George F. Leaming continued to review the Personnel Policy. MINUTES OF SPECIAL COUNCIL MEETING, MARANA TOWN COUNCIL, JUNE 7, 1983 Pg. 2 COUNCIL LIAISON OFFICER RESPONSIBILITY: Mayor Bill Schisler explained the function and duties of Council Liaison Officer. ADJOURNMENT: The motion was made by Tom Clark to adjourn at 8:55 P.M. The motion was seconded by Tom Jones. The vote was unanimous in favor of adjournment. MINUTES OF SPECIAL COUNCIL MEETING, )~RANA TOWN COUNCIL, MAY 18, 1983 Pg. 1 DATE: PLACE: Wednesday, May 18, 1983 Marana Town Hall iLLED TO ORDER: At 7:10 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Tom Clark, David Anway, Mike Calvin, Tom Jones, Jack Horton, Betty Ann Leaming, Mayor Vice-Mayor Member Member Member Member Member Dr. George F. Leaming, Robert Ray, Naomi Blenden, Dorothy M. Honeycutt, Planning and Zoning Administrator Building Inspector Sgt. Town Clerk 20 Members of the public ORDER OF BUSINESS: ELECTION OF MAYOR: The motion was made by Mike Calvin to elect Bill Schisler Mayor of the Town of Marana. The motion was seconded by Tom Jones. The vote was unanimous in favor of electing Bill Schisler Mayor. ELECTION OF VICE-MAYOR: The motion was made by Mike Calvin to elect Tom Clark Vice-Mayer of the Town of Marana. The motion was seconded by Tom Jones. The vote was unanimous in favor of electing Tom Clark Vice-Mayor. A gavel was presented to Mayor Bill Schisler by Tom Jones. LIAISON OFFICERS: Mayor Bill Schisler stated the duties and the purpose of Liaison Of- ficers. The motion was made by Tom Jones to appoint Tom Clark, Admin- istration; Jack Horton, Streets and Roads; David Anway, Public Safety; Mike Calvin, Planning for Buildings and Grants; Betty Ann Leaming, Financial Operations; Tom Jones, Financial Planning and Capital Im- provements. The motion was seconded by Mike Calvin. The vote was unanimous in favor of liaison officers. Recess at 7:30 P.M. Back in sessinn at 7:38 P.M. PUBLIC SAFETY PERSONNEL: Sgt. Naomi Blenden submitted one application for the position of Dispatcher and one application for the position of Deputy Marshal. Council Members reviewed the applications. Sgt. Blenden recommended both applicants. MINUTES OF SPECIAL COUNCIL MEETING, MARANA TO~ COUNCIL, MAY 18, 1983 Pg. 2 The motion was made by Tom Clark to hire Kathleen F. Kriegh as dis- patcher. The motion was seconded by David Anway. The vote was unanimous in favor of hiring Kathleen F. Kriegh as dispatcher. The motion was made by Mike Calvin to hire Pete Szudy as Deputy Marsha% The motion was seconded by Tom Clark. The vote was unan- imous in favor of hiring Pete Szudy as Deputy Marshal. ORDINANCE NO. 83.04 LIMITATION ON LAND USE FOR SEWAGE SLUDGE INJECTION OR APPLICATION: Tom Clark discussed the Sludge Ordinance. Tom Clark added to par- agraph (1) of Ordinance: or where a written waiver has been obtained from the land owner or owners. Waiver must be filed with the Town Clerk. The motion was made by Tom Clark to adopt Ordinance No. 83.04 Sludge Injection with additions to paragraph (1). (Copy in file). The motion was seconded by Mike Calvin. The vote was unanimous in fa- vor of adopting Ordinance No. 83.04 Sludge Injection with additions. ORDINANCE NO. 83.05 PERSONNEL POLICY: Mayor Bill Schisler stated the Personnel Policy adopted by the Town Council May 9, 1983 is in effect. Mayor Bill Schisler read Ordinance No. 83.05. Mayor Bill Schisler announced a meeting will be held June 7, 1983 at 6:00 P.M. to discuss the Personnel Policy. The motion was made by Mike Calvin to adopt Ordinance 83.05 Adopting Personnel Policies. The motion was seconded by Tom Jones. The vote was unanimous in favor of adopting Ordinance No. 83.05 Personnel Policies. TO%~ ENGINEER PROPOSAL: Proposals for Town Engineer were submitted by Buck Lewis, Inc. Engi- neers, and Ruiz Engineering Corporation. Mayor Bill Schisler stated the Town Engineer position is an appointive office. Robert Ray spoke on Town Engineer proposals. Monthly retainers were discussed. Thomas J. Klimek, Buck Lewis, Inc. presented back-ground on Buck Lewis Inc., Engineering Firm. The motion was made by Tom Clark to seek other proposals for Town Engi- neer. The motion was seconded by Mike Calvin. The vote was unanimous in favor of seeking other proposals for Town Engineer. PURCHASE OF PUBLIC SAFETY AUTOMOBILE: Tom Clark stated the price of a new automobile was prohibitive to the Town at this time. The price of a used automobile is $ 2,800.00. O'Rielly Chevrolet will give a $ 800.00 trade-in on the Town's 1978 Chevrolet Impala. Dr. George F. Leaming stated $ 1,800.00 to $ 2,700.00 would be avail- able in General Fund for the purchase of an automobile in 1982-83 Budget. MINUTES OF SPECIAL COUNCIL MEETING, MARANA TOWN COUNCIL, MAY 18, 1983 Pg. 3 JNTRACTS: ADJOURNmeNT: The motion was made by Mike Calvin to purchase an automobile, not to exceed $ 2,200.00. The motion was seconded by David Anway. The vote was unanimous in favor of purchasing an automobile, not to exceed $ 2,200.00. Mayor Bill Schisler stated the Town of Oro Valley had contractad with Pima County for their dispatching services and the contract with Marana will end June 30, 1983. Mayor Bill Schisler spoke about the Town of Marana contracting with Pima County for Town of Marana dispatching services. Tom Jones stated the Town would save $ 26,746.00 if Pima County were to do the dispatching for the Town of Marana. The consensus of the Council was that Mmyor Bill Schisler and David Anway contact Pima County regarding dispatching services for the Town of Marana. The motion was made by Mike Calvin to adjourn at 8:51 P.M. The motion was seconded by David Anway. The vote was unanimous in favor of adjournment. MINUTES OF SPECIAL COUNCIL MEETING, MARANA TO~ COUNCIL, MAY 16, 1983 Pg. 1 DATE: PLACE: JALLED TO ORDER: IN ATTENDANCE: ORDER OF BUSINESS: PERSONNEL: ADJOURNMENT: Monday, May 16, 1983 Marana Town Hall At 2:49 P.M. by Bill Schisler, Mayor Bill Schisler, Mayor Tom Clark, Vice-Mayor Mike Calvin, Member Tom Jones, Member Frank Doucette, Ed Honea, Betty Ann Leaming, David Anway, Dorothy M. Honeycutt, Member, excused Member, excused Member, excused Council Member, elect Council Member, elect Town Clerk Mayor Bill Schisler stated the purpose of the meeting was to hire Department of Public Safety personnel since Marshal Robert G. Stonehouse did not attend the meeting the meeting was called. The motion was made by Tom Clark to adjourn at 2:51 P.M. The motion was seconded by Mike Calvin. The vote was unanimous in favor of adjournment. MINUTES OF EMERGENCY COUNCIL Y~EETING, ~iARANA TOWN COUNCIL, MAY 13, 1983 Pg. 1 DATE: PLACE: ALLED TO ORDER: IN ATTENDANCE: ORDER OF BUSINESS: PERSONNEL: Friday, May 13, 1983 Marana Town Hall At 2:10 P. M. by Bill Schisler, Mayor Bill Schisler, Tom Clark, Ed Honea, Betty Ann Leaming, Mayor Vice-Mayor Member Member Mike Calvin, Frank Doucette, Tom Jones, Member, excused Member, excused Member, excused Robert G. Stonehouse, Naomi Blenden, Sandra Burgos, Dr. George F. Leaming, Dorothy M. Honeycutt, Jack Horton, Marshal Sgt. Communications Supervisor Planning and Zoning Administrator To%~ Clerk Council Member Elect Mayor Bill Schisler stated that according to the Town Attorney, the new personnel policy is in effect and that the Town Council must approve the hiring of new Town employees. Marshal Robert Stonehouse spoke on the authority of department heads to hire new employees for the Town. Mayor Bill Schisler spoke on amendments that could be additions to the personnel policy. Marshal Robert Stonehouse reco~nended the hiring of Jose R. Carrasco as a Deputy Marshal. ~yor Bill Schisler spoke on overtime payments to the Public Safety Department. Mayor Bill Schisler read memos from Council Member Frank Doucette regarding overtime payments to Marshal Stonehouse, Sgt. Blenden, Officer Bradshaw, and Sandra Burgos. Marshal Stonehouse spoke on compensatory time for personnel. The motion was made by Tom Clark to hire Jose R. Carrasco as a Deputy Marshal for the Public Safety Department. The motion was seconded by Ed Honea. The vote was unanimous in favor of hiring Jose R. Carrasco as a Deputy Marshal. Betty Ann Leaming spoke on security check for officers and ap- plications for personnel. Recess at 2:45 P.M. Back in session at 2:55 P.M. MINUTES OF EMERGENCY COUNCIL MEETING, b~RANA TOWN COUNCIL, MAY 13, 1983 Pg. 2 The motion was made by Tom Clark to call a Special Meeting, Monday, May 16th, 1983 for the purpose of hiring a Deputy Marshal and a Communications Dispatcher. The motion was seconded by Ed Honea. The vote was unanimous in favor of calling a Special Meeting, ~y 16th, 1983. ADJOURNMENT: The motion was made by Ed Honea to adjourn at 3:03 P.M. The motion was seconded by Tom Clark. The vote was unanimous in favor of adjournment. Pg. 1 MINUTESOF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, MAY 9, 1983 DATE: PLACE: Monday, May 9, 1983 Marana Town Hall CALLED TO ORDER: At 7:02 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Tom Clark, Mike Calvin, Frank Doucette, Ed Honea, Tom Jones, Betty Ann Leaming, Mayor Vice-Mayor Member Member Member ~mber Member Dr. George F. Leaming, John Ro Moffitt, Dorothy M. Honeycutt, William Gaudette, Planning and Zoning Administrator Town Attorney Town Clerk Chief, Marana Volonteer Fire Department 35 Members of the public ORDER OF BUSINESS: APPROVAL OF AGENDA: Mayor Bill Schisler stated he would prefer that Public Safety Per- sonnel be discussed immediately after Petitions and Conm~ents. The motion was made by Mike Calvin to approve the agenda as changed. The motion was seconded by Ed Honea. The vote was unanimous in favor of approving the agenda as changed. APPROVAL OF MINUTES: The motion was made by Tom Clark to approve the Minutes of Regular Council Meeting, April 11, 1983 as submitted. The motion was sec- onded by Frank Doucette. The vote was six yes in favor of approv- ing the Minutes of April 11, 1983. Ed Honea abstained. PETITIONS AND COMMENTS: Officer Chester A. Oakley of the Marana Marshal's Office announced his resignation, effective May 12, 1983. PUBLIC SAFETY PERSONNEL: Mayor Bill Schisler stated the Department of Public Safety had finished their investigation of the Marana Marshal's Office and would be leaving at 12:00 P.M., May 9, 1983. The written report of the investigation will be available June 1, 1983. Alternatives for personnel staffing were discussed. Frank Doucette stated proper coverage of the Town had not been pro- vided by the Department of Public Safety. The motion was made by Frank Doucette that Marshal Robert G. Stonehouse and Sgt. Naomi Blenden be re-instated to their positions at 8:00 P.M., May 9, 1983. There was no second. The motion was made by Tom Clark to re-instate Marshal Robert Stonehouse and Sgt. Naomi Blenden at 8:00 P.M., May 9, 1983, pending the ad- ministrative investigation of the Department of Public Safety. There was no second. MINUTES OF REGULAR COUNCIL -MEETING, ~RANA TOWN COUNCIL, MAY 9, 1983 Pg. 2 The motion was made by Betty Ann Leaming to appoint Deputy Dale A. Bradshaw as Acting Marshal with authority to hire three additional officers and to hire Sheriff's Deputies until additional personnel can be hired. The motion was seconded by Ed Honea. Revenues of the Town were discussed by Dr. George F. Leaming. Deputy Dale A. Bradshaw declined the position of Acting Marshal. Ed Honea with-drew second. Betty Ann Leaming with-drew motion. The motion was made by Tom Clark to re-instate ~rshal Stonehouse and Sgt. Naomi Blenden; to take over the duties of the offices of ~rshal and Sgt. at 8:00 P.M., May 9, 1983, pending the written re- port of the administrative investigation by the Department of Public Safety. The motion was seconded by Frank Doucette. Roll call vote: Aye: Frank Doucette, Tom Jones, Betty Ann Leaming, Vice-Mayor Tom Clark, Mayor Bill Schisler Nay: Mike Calvin, Ed Honea Motion carried. The motion was made by Tom Jones to advertise the positions of Town Marshal and Town Deputies. The motion was seconded by Mike Calvin. The vote was six yes. Frank Doucette voted no. Motion carried. The motion was made by Tom Jones to accept the resignation of Officer Chester A. Oakley, effective May 12, 1983. The motion was seconded by Mike Calvin. The vote was six yes in favor of accepting the res- ignation of Chester A. Oakley. Frank Doucette voted no. Motion carried. Sgt. Roger Illingworth of the Department of Public Safety commented on the Personnel Policy. REPORTS FROM OFFICES AND COMMITTEES: Mayor's Report: Mayor Bill Schisler stated the Town had applied for five youths under the C.E.T.A. Youth Training Program. Mayor Bill Schisler stated the Town of Marana had applied for Federal Highway Money for F.A.S. Roads under the Emergency gobs Bill. Mayor Bill Schisler stated the Community Development Block Grant Com- mittee had attended a seminar in Phoenix, April 20, 1983. Mayor Bill Schisler thanked Jack Horton and his volunteers for patching the pot holes at the Pima County Park entrance. Mayor Bill Schisler stated J.C. Ford had purchased 83 Silverbell homes and may place some in Marana. ~yor Bill Schisler stated Jon Schladeweiler, Pima County Wastewater Management, and Bob Decker met with Ray Honea and Dr. George F. Leaming. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, MAY 9, 1983 Pg.3 Mayor Bill Schisler stated representatives of the Town of Marana will meet with the Office of Planning and Economic Development and Governor Bruce Babbitt, May 24, 1983. Mayor Bill Schisler stated Gene Ireland of Arizona Department of Trans- portation engineering was checking drainage problems on the Frontage Road. Mayor Bill Schisler stated Jim Barry of Jim McNulty's office was in Marana, April 26, 1983 and will be back May 23, 1983. Mayor Bill Schisler stated Ora Harn will continue on the PAG Social Services Planning Committee. Mayor Bill Schisler announced a Special Council Meeting, May 18, 1983 to seat new Council Members. Mayor Bill Schisler announced the Department of Public Safety will interview Council Members, May 17, 1983. Mayor Bill Schisler announced the members of the Financial Ad-Hoc Committee are: Dr. George F. Leaming, Betty Ann Leaming, Larry Keenan and Dorothy M. Honeycutt. Street Report: A written report filed by Robert R. Kern. (Copy in file). Tom Jones reported the Chip and Seal Project is being billed at $ §2,532.97. The balance of the Chip and Seal Grant is $ 59,483.91. Tom Jones will work with the Town Engineer in resolving this problem. Legal Report: John R. Moffitt, Town Attorney stated the Town Sales Tax report is not public information. ~gistrate Report: A written report filed by Judge Harry A. Hansen. (Copy in file). Financial Report: A written report filed by Dorothy M. Honeycutt. (Copy in file). Planning and Zoning Report: A written report filed by Dr. George F. Leaming. (Copy in file). Marshal's Report: A written report filed by Sgt. Roger Illingworth, Acting Marshal. (Copy in file). Building Inspector: No report filed. MARANA VOLUNTEER FIRE DEPARTMENT: A written report filed by Chief William Gaudette. (Copy in file). Recess at 8:27 P.M. Back in session at 8:38 P.M. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, MAY 9, 1983 Pg 4 NEW BUSINESS: Ordinance No. 83.03 Zonin$ Change (Tangerine Road and 1-10~ Dr. George F. Leaming read proposed Ordinance amending the Town Zoning Ordinance. Tom Clark spoke on the length of the canal. Tom Clark addressed the subject of fencing and trash building up on the fence. Tom Clark addressed the subject of drainage. Tom Clark spoke on the right to farm law. Dr, George F. Leaming spoke on the height of fence along the canal and drainage. Dr. George F. Leaming spoke on the severable clause. Federick B. Hammann spoke on 72 inch fence surrounding the housing units and problems concerning the fence around restaurants and motels on frontage lots. Mayor Bill Schisler read letter of protest from Arthur Pacheco, Jr. (Copy in file). John R. Moffitt, Town Attorney, spoke on proposed Ordinance. Betty Ann Leaming spoke on proposed Ordinance. The motion was made by Tom Jones to adopt Ordinance No. 83.03 Zoning Change, Tangerine Road and 1-10 with changes made by Planning and Zoning Administrator. The motion was seconded by Betty Ann Leaming. The vote was six yes. Tom Clark voted no. Motion carried. Vicinity Plan and General Lay-Out for Tangerine Road and 1-10: Copy of plan and general lay-out in file. The purpose of the vicinity plan is to proceed with more detailed plans. The motion was made by Betty Ann Leaming to accept the recommendation of the Town Planning Commission and approve the vicinity plan and general lay-out for Section 36,TllS,RllE as submitted by Cella Barr Associates for the MSP Companies on April 27, 1983 as the first phase submission under the Town's Sub-division Ordinance. The motion was seconded by Frank ~oucette. The vote was unanimous in favor of accepting the vicinity plan and general lay-out for Tangerine Road and 1-10. Ordinance No. 83.04 Limitation on Land Use for Sewage ~lud~e Injection pr Application: Dr. George F. Leaming read proposed Ordinance on Sludge. Ray Honea spoke on Sludge. Ralph Wong spoke on Sludge. Dr. George F. Leaming spoke on Sludge limits to residences and the Santa Cruz River. The motion was made by Tom Clark to table Ordinance No. 83.04 to Special Council Meeting, May 18, 1983. The motion was seconded by Mike Calvin. The vote was unanimous in favor of tabling Ordinance No. 83.04. Risk Management - Insurance Program: Betty Ann Leaming suggested that the Town contact the Department of United Insurance and Real Estate at the University of Arizona to rec- ommend a consultant to evaluate the Town's insurance policies. This item to be handled by the Financial Ad-Hoc Committee. Frank Doucette left at 11:15 P.M. MINUTES OF REGULAR COUNCIL MEETING, ~RANA TOWN COUNCIL, MAY 9, 1983 Pg. 5 OLD BUSINESS: ADJOURNMENT: Personnel Policies: Mayor Bill Schisler gave background on the personnel policy and suggested the Magistrate be appointed for a three year period. The address of employees will not be public information. John R. Moffitt will draw up Ordinance for personnel policy. The motion was made by Mike Calvin to adopt the Personnel Policy as amended. The motion was seconded by Tom Jones. The vote was unan- imous in favor of adopting the Personnel Policy. Financial ~O_perations Procedures Payroll: Copy in file. The consensus of the Council was that the Adminis- trative Committee will handle this item. Resolution No. 83-003 Ride Sharing: The motion was made by Mike Calvin to adopt Resolution No. 83-003 Ride Sharing. The motion was seconded by Ed Honea. The vote was unanimous in favor of adopting Resolution No. 83-003 Ride Sharing. Town Engineer Proposal: This item tabled to Special Council Meeting, May 18, 1983. Ordinance No. 83.02 - Security Personnel: Legal opinion furnished by John R. Moffitt. further action necessary. (Copy in file). No The motion was made by Mike Calvin to adjourn at 11:40 P.M. The motion was seconded by Tom Jones. The vote was unanimous in favor of adjournment. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOI~ COUNCIL, APRIL 11, 1983 P?. 1. DATE: PLACE: Monday, April 11, 1983 Marana Town Hall .ALLED TO ORDER: IN ATTENDANCE: At 7:00 by Bill Schisler~ Mayor Bill Schisler, Mayor Tom Clark, Vice-Mayor Mike Calvin, Member Frank Doucette, Member Tom Jones, Member Betty Ann Leaming, Member Ed Honea, Member, excused Dr. George F. Leaming, Harry A. Hansen, Ken Hammer, John R. Moffitt, !~£tliam Gaudette, Dorothy M. Honeycutt, Planning and Zoning Administrator Judge Ruiz Engineering Corporation Town Attorney Chief, Marana Volunteer Fire Department Town Clerk 34 Members of the Public ORDER OF BUSINESS: APPROVAL OF AGENDA: The motion was made by Mike Calvin to move Executive Session to item 3 on agenda. The motion was seconded by Tom Clark. The vote was unan- imous in favor of moving the Executive Session. The motion was made by Mike Calvin to retire to Executive Session at 7:04 P.M. The motion was seconded by Tom Jones. The vote was unan- imous in favor of retiring to Executive Session. The tape of the Executive Session is available to the Council and per- sonnel involved. Out of Executive Session at 7:38 P.M. 7:43 P.M. into public session. The motion was made by Tom Jones to move Request for Appeal ahead of Petitions and Comments. The motion was seconded by Mike Calvin. The vote was unanimous in favor of moving the Request for Appeal. APPROVAL OF MINUTES: The motion was made by Mike Calvin to approve the Minutes of Special Council Meeting, hatch 1, 1983; Regular Council Meeting~ March 14, 1983; Special Council Meeting, March 21, 1983, Special Council Meeting, March 26, 1983 and Special Council Meeting, March 28, 1983. The motion was seconded by Tom Clark. The vote was unanimous in favor of approving the Minutes of March 1983. Request for Appeal from Marshal Stonehouse and Sgt. Blenden: Notice of Appeal filed by Gonzales and Villarreal, Attorneys for Marshal Stonehouse and Sgt. Blenden. (Copy in file). The motion was made by Tom Jones that the appeal for administrative leave with pay for Marshal Stonehouse and Sgt. Blenden be denied. The motion was sec- onded by Tom Clark. Tom Jones stated the administrative leave was not disciplinary or punitive in nature. Tom Clark stated that if harsher MINUTES OF REGULAR COUNCIL ~ETING, ~RANA TOWN COUNCIL, APRIL 11, 1983 Pg. 2 action against Marshal Stonehouse and Sgt. Blenden is taken, the two could request another appeal hearing. The vote was five yes. Frank Poucette voted no. Mayor Bill Schisler read a statement regarding the administrative leave of Marshal Stonehouse and Sgt. Blenden. (Copy in file). PETITIONS AND COMMENTS: George Somers spoke in support of Marshal Stonehouse and Sgt. Blenden. George Somers presented petitions to the Council from the residents of Marana in support of Marshal Stonehouse and Sgt. Blenden. Ray Honea spoke in favor of the Council actions. REPORTS FROM OFFICES AND COMMITTEES: Mayor's Report: Mayor Bill Schisler stated Sanders Road was closed from the Santa Cruz Brid§e to Avra Valley Road due to a weak culvert. Mayor Bill Schisler announced a tentative meeting with Governor Bruce Babbitt and the Office of Economic Planning and Development in Phoenix, May 24, 1983. Mayor Bill Schisler announced that Jim Barry (Congressman Jim McNulty's field representative) had visited Marana March 28, 1983 and checked river problems. Mayor Bill Schisler announced that Roberto Ruiz (Town Engineer) had re- ceived the Small Business Man's Award April 7, 1983. Mayor Bill Schisler stated he had attended PAG Transportation meeting. Mayor Bill Schisler sta~ed A1 Williams of Marana Canning Company needs to furnish HUD financial information. Mayor Bill Schisler announced that Judge George W. Kline had donated a set of Arizona Revised Statutes to the Tovm. (Value $ 2,000.00). Mayor Bill Schis]er asked if anyone had any comments on the Cottonwood Development Sewer Plant. Street Report: A written report filed by Tom Jones and Robert R. Kern. (Copy in file). Legal Report: John R. Moffitt, Town Attorney stated the legal opinions filed applied to items on the agenda. John R. Moffitt stated the Town insurance policy will not pay legal fees in regards to suit brought by Marshal Stonehouse and Sgt. Blenden. Magistrate Report: A written report filed by Judge Harry A. Hansen. (Copy in file). Financial Report: A written report filed by Betty Ann Leaming and Dorothy M. Honeycutt. (Copy in file). MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, APRIL 11, 1983 Pg. 3 Planning and Zoning Report: A written report filed by Dr. George F. Leaming. (Copy in file). Marshal's Report: A written report filed by Sgt. R. Ii!ingworth of the Department of Public Safety. (Copy in file). The Council discussed the need of an automobile for the Marshal's Department. Building Inspector Report: Robert Ray reported no building permits for the month of March. MARANA VOLUNTEER FIRE DEPARTmeNT: A written report filed by William Gaudette, Chief of Marana Volunteer Fire Department. (Copy in file). The motion was made by Mike Calvin to recess at 9:10 P.M. The motion was seconded by Tom Jones. The vote was unanimous in favor of a recess. Back in session at 9:25 P.M. NEW BUSINESS: Policy Task Force - Marshal's Department: Mayor Bill Schisler stated a standard operation procedure should be established for the department. The motion was made by Frank Doucette that the Department of Public Safety make their recommendations regard- ing the Marshal's Department before a conm~ittee is appointed. The motion was seconded by Mike Calvin. The vote was unanimous in favor of the Department of Public Safety making recommendations. Proposal - Town Attorney: A written proposal for services for the fiscal year 1983-84 was sub- mitted by John R. Moffitt, Town Attorney. John R. Moffitt spoke on the budget of the Town Attorney. John R. Moffitt stated he would continue on old contract until June 30, 1983 to expedite the budget process. The motion was made by Tom Jones to retain John R. Moffitt as Town Attorney until June 30, 1983. The motion was seconded by Mike Calvin. The vote was unanimous in favor of retaining John R. Moffitt as Town Attorney until June 30~ 1983. Ma~istrate's Training Expenditures: Mayor Bill Schisler stated Judge George W. Kline is at the Judicial College in Reno, Nevada for a two week training period. $ 250.00 has been paid on the cost of room and board. $ 485.00 is the cost of tutition. The motion was made by Mike Calvin to pay the cost of tutition and room and board for George W. Kline, not to exceed $ 735.00. The motion was seconded by Tom Jones. The vote was unanimous in favor of paying the tutition and room and board for George W. Kline. Financial Policy Ad Hoc Committee: Mayor Bill Schisler stated the Town needs a financial policy. Mayor Bill Schisler appointed Betty Ann Leaming to the Financial Committee. Other persons will be appointed at a later date. Overtime Pay: A legal opinion regarding reimbursement for overtime submitted by John R. Moffitt, Town Attorney. (Copy in file). John R. Moffitt explained his opinion. Overtime and compensatory time was discussed. John R. Moffitt stated Department Heads are not entitled to overtime or compen- satory time unless the Council agrees to pay Department Heads overtime or give compensatory time. The motion was made by Mike Calvin to pay MINUTES OF REGULAR COUNCIL MEETING, MARANA TOI~ COUNCIL, APRIL 11, 1983 Pg. 4 OLD BUSINESS: ADJOURNMENT: any employee, excluding Department heads ~T overtime hours worked if employee submits a claim for overtime. The motion was seconded by Tom Jones. The vote was unanimous in favor of paying ~T for over- time hours worked. The motion was made by Tom Clark that the To~n Clerk pay overtime to employees, b~g~inning in April, as outlined in Betty Ann Leaming's memo to Council April 11, 1983 regarding time card procedures. The motion was seconded by Frank Doucette. Tom Jones questioned the 5th and 20th pay-days as outlined in Betty Ann Leaming's memo. Tom Jones also questioned the procedure of employees picking up their checks from the Town Clerk. The vote was unanimous in favor of paying over- time to employees as outlined in memo. The motion was made by Tom Clark that the Town pay-day is to be the 1st and 15th of the month. The motion was seconded by ~ike Calvin. The vote was unanimous in favor of the 1st and 15th as Town pay-days. FAS Roads - Overlay: Ken Hammer, Ruiz Engineering Corporation, stated a grant had been ap- plied for one year ago for 1TM over-lay on Federal Aid Secondary Roads. Soil samples must be taken each i000 ft. The Cost would be $ 16,000.00 for the soil samples. The total cost for 1~' over-lay is $ 405,000.00 The Town must match 7% of the total funds. The consensus of the Coun- cil was to apply for the 1" over-lay grant next fiscal year. ~hip and Seal Road - Striping Project: The Town roads were striped in September, 1982. There is a one year re- strip from the grant due in August, 1983. John R. b~ffitt stated No- Passing Signs could be installed until the roads are re-striped. The motion was made by Tom Jones to contact Pima County regarding Inter- governmental Agreement for the re-stripe of roads. The motion was seconded by Mike Calvin. The vote was unanimous in favor of contact- ing Pima County regarding IGA for re-stripe. Community Development Block Program - Committee: Mayor Bill Schisler stated Mike Calvin and Ed Honea are members of the committee. Mayor Bill Schisler appointed Emma Waples, Dan Gloseclose, Evelyn Clark and Don Hawkins to the committee. Mike Calvin will chair the committee. Ordinance No. 83.02 Security Personnel: Item tabled to Regular Meeting, May 9, 1983 at the request of John R. Moffitt, Town Attorney. Dump Truck - Street and Road Department: Three bids were submitted for Dump Truck. 1973 Chevrolet 10 ~eel Dump Truck, $ 13,500.00; 1983 GMC, $ 40,076.70; 1983 GMC, $ 35,591.70. Dis- cussion of new and used trucks. The motion was made by Tom Clark to purchase 1973 Chevrolet 10 Wheel Dump Truck in the amount of $ 13,500.00. The motion was seconded by Mike Calvin. The vote was five yes. Frank Doucette voted no. Property Inventory: Dorothy M. Honeycutt stated she had contacted Montee Ray to perform an inventory of Town Property. The motion was made by Mike Calvin to adjourn at 11:10 P.M. The motion was seconded by Tom Jones. The vote was unanimous in favor of adjournment. MINUTES OF SPECIAL COUNCIL MEETING, ~RANA TOWN COUNCIL, MARCH 28, 1983 Pg.1 DATE: PLACE: 4ALLED TO ORDER: IN ATTENDANCE: ORDER OF BUSINESS: CANVASS OF VOTE: ADJOURNMENT: March 28, 1983 Marana Town Hall At 6:30 P.M. by Bill Schisler, Mayor Bill Schisler, Mayor Tom Clark, Vice-Mayor Mike Calvin, Member Frank Doucette, Member Ed Honea, Member Tom Jones, Member Betty Ann Leaming, Member, excused Dorothy M. Honeycutt, Town Clerk The motion was made by Ed Honea to accept the returns of the Primary Election, March 22, 1983, as official. (Copy in file). The motion was seconded by Mike Calvin. The vote was unanimous in favor of ac- cepting the returns of the Primary Election. The motion was made by Mike Calvin to adjourn at 6:33 P.M. The motion was seconded by Tom Clark. The vote was unanimous in favor of adjourn- ment. MINUTES OF SPECIAL COUNCIL MEETING, MARANA TOWN COUNCIL, M~RCH 26, 1983 Pg. 1 DATE: ~LACE: March 26, 1983 Marana Town Hall CALLED TO ORDER: At 11:04 A.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Tom Clark, Mike Calvin, Frank Doucette, Ed Honea, Tom Jones, Betty Ann Leaming, Mayor Vice-Mayor Member Member Member Member Member John R. Moffitt, Dr. George F. Leaming, Robert G. Stonehouse, Dorothy M. Honeycutt, Town Attorney Planning and Zoning Administrator Marshal Town Clerk 42 Members of the public ORDER OF BUSINESS: POSSIBLE DISCIPLINARY ACTION RE: b~RSHAL'S DEPARTMENT: Mayor Bill Schisler stated he had been asked by Council Members to contact Arizona Department of Public Safety and the Pima County Sheriff's Department regarding procedures for administrative investigation. Mayor Bill Schisler stated personality conflicts did exist in the Town but the investigation would be on facts of administrative procedures. Tom Clark asked if the Arizona Department of Public Safety had standard procedures for administrative leave. Tom Clark asked if the Arizona Department of Public Safety would provide police protection if needed. Mayor Bill Schisler stated the Arizona Department of Public Safety would provide a temporary Marshal and enough personnel to provide pro- tection. Tom Clark spoke on the Town of Oro Valley dispatching. Tom Jones spoke on the confidentiality of Executive Sessions. The motion was made by Frank Doucette to allow Marshal Robert G. Stonehouse ten minute rebuttal time to the Council's decision. The motion was seconded by Ed Honea. The vote was five yes. Mayor Bill Schisler and Tom Jones voted no. Motion carried. The motion was made by Ed Honea that Marshal Robert Stonehouse and Sgt. Naomi Blenden be placed on administrative leave with pay immedi- ately pending the out-come of a Department of Public Safety investi- gation. The motion was seconded by Tom Jones. Roll call vote: Aye: Ed Honea, Tom Jones, Tom Clark~ Mike Calvin, Betty Ann Leaming, Mayor Bill Schisler. Nay: Frank Doucette. Motion carried. MINUTES OF SPECIAL COUNCIL MEETING, MARANA TOWN CDUNCIL, MARCH 26, 1983 Pg, 2 Mayor Bill Schisler read letter of instruction to Marshal Robert G. Stonehouse and Sgt. Naomi Blenden. (Copy in file). Marshal Robert Stonehouse stated he did not understand the agenda. Marshal Stonehouse stated he would like the results of the investi- gation made public. The motion was made by Tom Jones to authorize Mayor Bill Schisler to seek assistance from the Department of Public Safety. The motion was seconded by Ed Honea. The vote was unanimous in favor of authorizing Mayor Bill Schisler to seek assistance from the Department of Public Safety. ADJOURNMENT: The motion was made by Mike Calvin to adjourn at 11:30 A.M. The motion was seconded by Ed Honea. The vote was unanimous in favor of adjournment. MINUTES OF SPECIAL COUNCIL MEETING, MARANA TOWN COUNCIL, MARCH 21, 1983 Pg. 1 DATE: !tonday, March 21, 1983 PLACE: Marana Town Hall CALLED TO ORDER: At 6:30 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Mayor Tom Clark, Vice-Mayor Mike Calvin, Member Frank Doucette, Member Ed Honea, Member Tom Jones, Member Betty Ann Leaming, Member John R. Moffitt, Dorothy M. Honeycutt, To~ Attorney Town Clerk ORDER OF BUSINESS: EXECUTIVE SESSION: The motion was made by Ed Honea to retire to Executive Session at 6:32 P.M. The motion was seconded by Tom Jones. The vote was unan- imous in favor of retiring to Executive Session. The tapes of the Executive Session are available to the Council and personnel involved. Out of Executive Session at 12:25 A.M. ISCUSSION AND POSSIBLE DISCIPLINARY ACTION: The idea of a three member personnel conm~ittee that would work closely with the Marshal's Office on the personnel problems was presented by Ed Honea. Frank Doucette spoke against a three member personnel committee. Frank Doucette spoke on liaison officer. Mike Calvin spoke on personnel problems and the need for a personnel committee. Tom Clark spoke on the function of the Council. Mayor Bill Schisler spoke on employees friction in the department of the Town. Mayor Bill Schisler spoke on 24 hour coverage for the Marshal's Office. Tom Jones spoke on professionalism of individuals and officers. Tom Clark spoke of his concern for employees on probation. Betty Ann Leaming spoke on the safety of the citizens of the Town. Betty Ann Leaming stated she would prefer that the Arizona Department of Public Safety conduct an investigation of alleged allegations. MINUTES OF SPECIAL COUNCIL MEETING, MARANA TOWN COUNCIL, MARCH 21, 1983 Pg. 2 ADJOURNMENT: The motion was made by Tom Clark that the Arizona Department of Public Safety conduct an investigation into the administrative procedures at the Marshal's Office and make recommendations to the Council. The motion was seconded by Ed Honea. The vote was six yes in favor of the Arizona Department of Public Safety conduct an investigation. Frank Doucette abstained. The motion was made by Mike Calvin to adjourn at 12:50 P.M. The motion was seconded by Ed Honea. The vote was unanimous in favor of adjournment. MINUTES OF REGULAR COUNCIL MEETING, ~RANA TOWN COUNCIL, ~LARCH 14, 1983 Pg. I DATE: PLACE: ~[onday, March 14, 1983 ~[arana Town Hall CALLED TO ORDER: At 7:00 P,M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Tom Clark, Mike Calvin, Frank Poucette, Ed Honea, Tom Jones, Betty Ann Leaming, Mayor Vice-~yor Member Member Member Member Member Dr. George F. Leaming, John R. Moffitt, Harry A. Nansen, Robert G. Stonehouse, William Gaudette, Dorothy M. Honeycutt, Planning and Zoning Administrator Town Attorney Judge M~rghal Chief, Marana Volunteer Fire Department Town Clerk 2 ?en=b '~ of h 22 Members of the public ORDER OF BUSINFSS: APPROVAL OF AGENDA: The motion was made by Frank Doucette to place Executive Session as item one on agenda. No second. The motion was made by Mike Calvin to delete Executive Session from agenda. The motion was seconded by Tom Clark. The vote was unanimous in favor of deleting Executive Session from agenda. The motion was made by Tom Jones to approve the agenda as amended. The motion was seconded by Mike Calvin. The vote bas unanimous in favor of approving the agenda as amended. APPROVAL OF MINUTES: The motion was made by Tom Jones to approve the Minutes of Special Council Meeting, February 2, 1983, the Minutes of Regular Council Meeting, February 14, 1983,and the Minutes of Special Council Meet~ ing February 24, 1983. The motion was seconded by Ed Honea. The vote was unanimous in favor of approving the Minutes. PETITIONS AND COMmeNTS: There were no petitionsand comments. REPORTS FROM OFFICES AND COM~ITTEES: ~ayor's Report: Bill Schisler reported the P.P.E.P. B~sSystem start date is planned for ~uly, 1983. M~yor Bill Schisler stated Ralph Wong has offered to invite experts on sludge disposal to discuss the sludge disposal with Council. MINUTES OF REGULAR COUNCIL MEETING, Y~RANA TOg~ COUNCIL, MARCH 14, 1983 Pg. 2 Mayor Bill Schisler stated Robert Ray has completed a design for a shop for the road department. Mayor Bill Schisler reported that Tom Clark has obtained information regarding the Nuclear Fusion Test Facility at Red Rock. Mayor Bill Schisler reported the editorials regarding the Tortolita incorporation and Pima Association of Governments were in error. Mayor Bill Schisler stated the Town can join the Flood Control Com- mittee for a yearly fee of $ 10.00. Mayor Bill Schisler reported the legislators are considering decreas- ing or eliminating funding for Office of Economic Planning and Devel- opment. The consensus of the Council was that Mayor Schisler con- tact the Chairman of the Appropriations Committee regarding the funding for Office of Economic Planning and Development. Mayor Bill Schisler reported the method of collecting and disbursing building inspector fees should be looked into. Mayor Bill Schisler reported a letter from the Department of Public Safety regarding the computer for the Marshal's Office had been re- ceived. Mayor Bill Schisler thanked Tom Clark, Ray Honea, Tom Jones, Ed Honea and Dorothy Honeycutt for their contributions to the new coffee e- quipment. Street Report: A written report filed by Tom Jones, Liaison Officer. A written re- port filed by Robert R. Kern. (Copies in file). Legal Report: John R. Moffitt stated he had submitted to Dr. George F. Leaming his comments on the proposed personnel policy. Magistrate Report: A written report filed by Judge Harry A. Hansen. (Copy in file). Financial Report: A written report filed by Dorothy M. Honeycutt, Town Clerk. (Copy in file). Dr. George F. Leaming spoke on the revenues and expen- ditures of the Town. Plannin~ and Zoning Report: A written report filed by Dr. George F. Leaming. (Copy in file). Dr. George F. Leaming requested a Public Hearing for a zoning change at 1-10 and Tangerine Road to be held Monday, April 4, 1983 at 7:30 P.M. Marshal's Report: A written report filed by Marshal Robert G. Stonehouse. (Copy in file). Buildin~ Inspector Report: No report filed. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, MARCH 14, 1983 Pg. 3 MARANA VOLUNTEER FIRE DEPARTMENT: A written report filed by William Gaudette. (Copy in file). The motion was made by Mike Calvin to recess at 8:00 P.M. The motion was seconded by Ed Honea. The vote was unanimous in favor of a five minute recess. Back in session at 8:05 P.M. NEW BUSINESS: Study Session - Personnel: Mayor Bill Schisler stated he would like the Council and Town employ- ees to have a meeting, Monday April 4, 1983 at 7:00 P.M. Audits - Physical Inventory: Mayor Bill Schisler stated a inventory of equipment of the Town should be taken by June 30, 1983. Tom Clark will contact Montee Ray in regards to performing a physical inventory. Community Development Block Grant - Task Force Committee: Mayor Bill Schisler appointed Ed Honea and Mike Calvin as a committee to work with the Planning Commission on priorities of projects for the Town. Chip and Seal Project - Change Order Priority: Tom Jones stated Mr. Ken Hammer of Ruiz Engineering Corporation es- timates $ 17,000.00 are left in the grant which should allow for ap- proximately 1.7 additional miles of chip and seal. The motion was made by Tom Jones to chip and seal Sandario Road from Moore to Marana (1.5 Mi.) and Marana Road for .2 Mi. west of Sandario Road (.2 Mi.) The motion was seconded by Mike Calvin. The vote was unanimous in favor of chip and seal for the above mentioned roads. Salary Increase: Dr. George F. Leaming, Chairman of the 1982-83 Budget Con~ittee, stated the Budget Committee had recommended 2 % raise, effective March 1, 1983, for the personnel of the Public Works Department, Public Safety De- partment and the Administration Department. The motion was made by Mike Calvin to grant a 2 % cost of living in- crease to Town employees, effective March 1, 1983. The motion was seconded by Tom Clark. The motion was made by Ed Honea to grant a 2 % cost of living increase to Town employees, retro-active to January 1, 1983. No second. The vote was six yes. Ed Honea voted no. Motion carried. Overtime Pay Authorization: Betty Ann Leaming stated a total of 144 hours of overtime had been worked in February by the Public Safety Department. The law states overtime pay should be at time and a half or compensatory time at MINUTES OF REGULAR COUNCIL MEETING, Y~RANA TOWN COUNCIL, ~RCH 14, 1983 Pg. 4 OLD BUSINESS: ADJOURNmeNT: The motion was made by Betty Ann Leaming that beginning March 15, 1983, no overtime pay will be authorized for any Town employee, but that when overtime work is previously authorized in writing by the appropriate Town Liaison Offieer, then such overtime work will be compensated for by compensatory time off at a ratio of one hour off for each one hour of authorized overtime worked unless an emergency arises. The motion was seconded by Tom Jones. Discussion of compensatory tim~ An amendment to the motion was made by Tom Jones. The amendment states that ~Jhen emergency situation exists. The amendment was seconded by Tom Clark. Roll call vote: Aye: Ed Honea Nay: Tom Jones, Tom Clark, Mike Calvin, Frank Doucette, Betty Ann Leaming, Mayor Bill Schisler. The vote on the motion was one aye and six nay. Motion failed. The motion was made by Frank Doucette to pay time and half from March 1, 1983 through April 4, 1~83. The motion was seconded by Tom Clark. The vote was six aye. Tom Jones voted no. Ordinance No. 83.02 - Security Personnel: This item will be placed on April Regular Council Meeting. Extraditions: Marshal Robert G. Stonehouse stated any extraditions would be absorbed by the Public Safety Department Budget. Resolution No. 83-002 - Town of Tortolita: The motion was made by Tom Clark to adopt Resolution No. 83-002. The motion was seconded by Mike Calvin. The vote was unanimous in favor of adopting Resolution No. 83-002. Dump Truck - Road Department: Robert Kern submitted proposals for new and used dump trucks. The Town Attorney advised the Town would have to publish a Notice of Bid for a dump truck. No Smoking - Town Hall: The motion was made by Betty Ann Leaming that no smoking be allowed in To~ Hall. The motion was seconded by Tom Clark. The vote was five yes. Ed Honea and Frank Doucette voted no. The motion was made by Mike Calvin to adjourn at 9:45 P.M. The motion was seconded by Frank Doueette. The vote was unanimous in favor of adjournment. MINUTES OF SPECIAL COUNCIL MEETING, ~RANA TO~ COUNCIL, MARCH 1, 1983 Pg. 1 DATE: OLACE: Tuesday, March 1, 1983 Iv~rana Town Hall CALLED TO ORDER: At 7:02 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Mayor Tom Clark, Vice-Mayor Mike Calvin, Member Frank Doucette, Member Ed Honea, Member Tom Jones, Member Betty Ann Leaming, Member John R. Moffitt, Dorothy M. Honeycutt, Ken Hammer, Town Attorney Town Clerk Ruiz Engineering Corporation 15 Members of the public ORDER OF BUSINESS: EXECUTIVE SESSION PURSUANT TO ARIZONA REVISED STATUTES, SECTION 38-431-03 (A) (1): The motion was made by Mike Calvin to retire to executive session at 7:02 P.M. The motion was seconded by Ed Honeao The vote was unan- imous in favor of retiring to executive session. Out of executive session at 8:07 P.M. to award Chip and Seal bid. AWARDING OF BID FOR CHIP AND SEAL PROJECT: Bid tabulation presented to Council by Ken Hammer of Ruiz Engineering Corporation. (Copy in file). The motion was made by Tom Jones to award Northern Arizona Contracting Company, Inc. the bid for the chip and seal project. ( $ 31,116.20). The motion was seconded by Ed Honea. The vote was unanimous in favor of awarding the bid to Northern Arizona Contracting Company, Inc. The consensus of the Council was for Tom Jones to execute change order for the chip and seal project. The motion was made by Mike Calvin to retire to executive session at 8:17 P.M. The motion was seconded by Frank Doucette. The vote was unanimous in favor of retiring to executive session. Out of executive session at 10:04 P.M. DISCUSSION OF AND POSSIBLE ACTION AS TO THE WORKING RELATIONSHIP BETWEEN THE TO~fN MAGISTRATE'S OFFICE AND THE TOWN MARSHAL'S OFFICE The motion was made by Tom Jones that Mayor Bill Schisler contact the Pima County Attorney's Office, advising the County Attorney of the meet- ing of March 1, 1983 and to advise the County Attorney this is a per- sonality conflict between the Magistrate and the Marshal. The motion was seconded by Mike Calvin. The vote was unanimous in favor of MAyor Bill Schisler contacting the County Attorney. MINUTES OF SPECIAL COUNCIL MEETING, ~RANA TOWN COUNCIL, MARCH 1, 1983 Pg. 2 The motion was made by Tom Jones that the Council inform the Magistrate and the Marshal in the best interest of the Town of Marana not to dis- cuss this case on the streets or to the Council members. The motion was seconded by Mike Calvin. The vote was unanimous in favor of the Magistrate and the Marshal not discussing the case. MAYOR'S STATUS REPORT: Mayor Bill Schisler announced the P.P.E.P. Project will be named "El Memorial De Don Frew" Project. Mayor Bill Schisler announced a Colorado developer is planning a hous- ing development on the White farm annexation. (3 houses per acre). Mayor Bill Schisler stated the draft copies of the Development Cede will be presented to Planning and Zoning Commission, March 2, 1983. Mayor Bill Schisler stated the Tucnix Industrial Park is under-going a significant land use change. Plans are for the acreag~ to be developed for a truck sales and salvage. Mayor Bill $chisler announced the over lay for the Federal Aid Secondary Roads is in FY 1983-84. ADJOURNMENT: The motion was made by Mike Calvin to adjourn at 10:17 P.M. The motion was seconded by Ed Honea. The vote was unanimous in favor of adjournment. MINUTES OF SPECIAL COUNCIL ~EETING~ MANANA TOWN COUNCIL~ FEBrUArY 2Z: ~9~ Pg. 1 DATE: Thursday, FebruarY 24, 1983 Marana Town Hall ~~ At 7:00 P.M. by Bill Schisler, Mayor ~N ATTEND~CE: Bill Schisler, Tom Clark, ~ike Calvin, Frank Doucette, Ed Honea, Tom Jones, Betty Ann Leami~g, MayOr Vice-Mayor ~mber Mamber Member Member Member John R. Maffitt, Dr. George F. Leaming, HarrY A. Nansen, Dorothy M. Honeycutt, Town Attorney Planning and Zoning Administrator Judge Town Clerk Members of the public .QR~F~ OF BUSINESS: EXECUTIVE SESSION - (DI~CUSSION WITH LEGkL COUNSEL REGARDING PENDING 0R ¢ONT}~PLATING LIGATION) The mo%ion was made by ~ke Calvin to retire to executive session for the PUrPOSe of discussion~ with legal counsel pending or con- templated ligation at 7:02 P.M. The motion was seconded by Ed Honea. The vote was unanimous in favor of retiring to executive session. Tape of executive session is available to Council-members. Out of executive session at 7:13 P.M. E~TRADITION: Item will be placed on Regular Council Meeting agenda, March 14, 1983. _APPOINT~T OF~f~GISTRATE Judge HarrY A. Hansen intrOduced George W. Kline. Tom Clark spoke on term of office of Magistrate. ~ayor Bill Schisler spoke on term of office. Mr. ][line stated he was interested in SerVing as magistrate and spoke on his qualifications for the position. Tom Jones spoke on the training Period for the magistrate. Frank Doueette spoke on com- pensation of the magistrate. The motion was made by Mike Calvin to appoint GeOrge W. Kline Town Magistrate effective February 25, 1983. The motion was seconded by Frank Doucette. The vote was unanimous in favOr of appointing George W. Eline Town Magistrate. ~YPEWRITER - CLERK' S OFFICE: Mayor Bill Schisler spoke on the need of a new typewriter for the Clerk's office. Dorothy Honeycutt stated a IBM CorreCting Selectrie III type- Writer would cost the Town $ 828.00. The motion was made by Mike Calvin to PUrChase au IBM Typewriter, not to exceed $ 1,200.00. The motion was seconded by Frank Doucette. The vote was unanimous in favor of PUrChasing a IBM Typewriter, not to exceed $ 1,200.00. MINUTES OF SPECIAL COUNQIL ~EETING, ~4~ANA TOWN COUNCIL. FEBwUAwY 2X: 19~$ DUMP TwUCK - wOAD DEPARTMENT: A proposal for a 1963 Chevrolet Ikunp Truck was submitted by Robert R. Kern. The consensus of the Council was that RObert Kern shop for other dump trucks and submit PrOposals at the Regular Council Meeting, March 14, 1983. The Budget Committee will review the PrOposals at their March 7, 1983 Meeting. COFFEE URN; Tom Clark stated he would buy a new coffee urn for the Town. MAYOR'S STAI~JS REPORT: Mayor Bill Schisler stated plans have been submitted for a major industrial, commercial and residential development at Tangerine Road and 1-10. Plans are being considered for the development of a site for trUCk sales at the Marana Estates Sab-division. Mayor Bill Schisler stated the Striping Project will cost the Town approximately $ 1,400.00. Mayor Bill Schisler stated the FY 1983-84 Budget Committee members are: Dr. George F. Lemming, Ed Honea, Tom Jones, Dan Groseclose and Dorothy M. Honeycutt. Mayor Bill Schisler stated the ca~te guards have been retUrned and the installation of the guards will Start Monday, FebruarY 28, 1983. Mayor Bill Schisler stated the Public Safety Department is at full staff. ~D JOURNMENT: The motion was made by Mike Calvin to adjourn at 8:05 P.M. The motion was seconded by Tom Clark. The vote was unanimous in favor of adjourn- ment. MINUTES OF R.EGULAR COUNCIL MEETING, MA~.ANA TOWN COUNCIL, FEB~.UAR.Y 14, 1987 Pg. 1 DATE: Monday, February 14, 1983 PLACE: Marana Town Hall CALLED TO OwDEp: At 7:04 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Tom Clark, Mike Calvin, Frank Doucette, Ed Honea, Tom Jones, Betty Ann Lemming, MayOr Vice-MayOr Member Member Member M~mber Member Jim BarrY, Dr. George F. Lemming, John R. Meffitt, Harry A. Hansen, Robert G. Stonehouse, WiltiamM. Gaudette, Dorothy M. Honeycutt, Representating Congressman Jim MeNulty Planning and Zoning AdministratOr Town Attorney Judge Marshal Chief, Marana Volunteer Fire Department Town Clerk 28 Members of the public OwDE~ OF BUSINESS: APPROVAL OF AGENDA: The motion was made by Tom Jones to change Proposed Incorporation - Town of Tortolita to Petitions and Comments. The motion was sec- onded by Mike Calvin. The vote was unanimous in favor of agenda being amended. APPROV~L OF MINUTES: The Minutes of Special Council Meeting of January 14, 1983 should read: Tom Jones, member, excused. The motion was made by Mike Calvin to approve the Minutes of Special Council Meeting of January 14, 1983 as COrrected. The motion was seconded by Ed Honea. The vote was u- nanimous in favor of approving the Minutes as COrrected. The motion was made by Tom Clark to approve the Minutes of Regular Council Meeting, January 10, 1983 and Special Council Meeting, January 18, 1983. The motion was seconded by Ed Honea. The vote was unan- imous in favor of approving the Minutes of January 10, 1983. The vote was six yes to approve the minutes of January 18, 1983. Mike Calvin abstained from voting on the January 18, 1983 Minutes. PETITIONSAND CO~B~ENTS: Jim BarrY, Office of Representative Jim McNulty, stated he would be in Marana one day a month to talk to the citizens and particularly to citizens that are having difficulty with a Federal ~gency. P~onosed Inco~oo~ation - Town of To~tolita: Mayor Bill Schisler stated the proposed Town of TOrtolita is request- ing a waiver of the three mile limit from the Town of Marana. George Castinio spoke against the proposed incorporation. ~NI~TES OF REGULAR COUNCIL MEETING~ MAR.ANA TOWN COUNCIL, FEBRUAR.Y 14~ 198~ Pg. 2 Cary Pate spoke against the proposed incorporation. Dr. George F. Leaming spoke on the proposed incorporation. Ray Honea spoke in favor of %he Proposed incorporation. The motion was made by Ed Honea to grant the variance to the prO- posed Town of Tortolita. No second. Richard Reinert spoke in favor of the incorporation. The motion was made by Tom Jones to grant the three mile waiver to the proposed Town of Tor%olita as stated in the letter of January 17, 1983 to C. Ray Honea, Chairman, Planning and Zoning Coramission. (Copy of map and legal description attached to the ~Zinutes). The motion was seconded by Ed Honea. Roll Call Vote: Aye: Tom Jones, Ed Honea, Mike Calvin, Tom Clark, ~ayor Bill Schisler Nay: Betty Ann Leaming Frank Doueette abstained The motion Carried. The motion was made by Mike Calvin to recess fOr five minutes at 7:55 P.M. The motion was seconded by Tom Jones. The vote was unanimous in favor of a recess. Back in session at 8:00 P.M. REPORTS FROM OFFICESAND CO~JITTEES: ~Ja~o~s ~eno~t: Uayor Bill Schisler reported he had attended the Economic Planning and Development Ueetings in Phoenix, January 20 and 21, 1983. Mayor Bill Schisler reported Ed Vance of Office of Economic Planning and Development was in M arena January 25, 1983 to review the chip and seal grant. Mayor Bill Schisler reported the Marana Volunteer Fire Department had dedicated the fire house in memory of MayOr Don Frew, February 13, 1983 Mayor Bill Schisler stated the Town Hall will be closed February 21, 1983 in observance of Washington's birthday. Mayor Bill Schisler stated the chip and seal bids will be opened Friday, February 25, 1983 at 2:00 P.M. Mayor Bill Schisler reported that the visit of Representative Jim MaNulty on February 19, 1983 has been postponed. A written report filed by Robert R. Kern and Liaison Officer Tom Jones. (Copies in file). Legal John R. Norfitt filed legal opinions on: Requested Waiver from the proposed Town of Tortolita$ Levying of fees on liquor license tranS- fers and application; Request for approval of liquor license transfer by the Saddle In$ Proposed Ordinance mandating Certain business es- tablishments provide security personnel. (Copies in file). MINUTES OF ~EGULAM COUNCIL MEETING. MAMANA TOWN COUNCIL. FEBMUApY lA: 1987 · . : A written report filed by Judge Harry A. Hansen. (Copy in file). ~udge Hansen stated he would resign as Town Magistrate, effective July 15, 1983. A written report filed by Dorothy M. Honeycutt. (Copy in file). Plar~nin~ s~nd Zoning peno~t: A Written report filed by Dr. George F. Leaming. (Copy in file). Ray Honea spoke on the economy and growth of the Town. Dr. Leaming stated he would meet with Cella Bart Associates, February 17, 1983 re- garding industrial PrOperty located at Tangerine Road and I~10. A written repOrt filed by Robert G. S~onehouse, Marshal. (Copy in file). Monies paid for fuel that is used for extradation of prisoners will be discussed by the Budget Committee. Building InsnectOr Report: No report filed. MABANA VOLUNTEEp FIRE DEPARTMENT: A written report filed by William Gaudette, Chief. The Council dis- cussed medical equipment for the Marana Volunteer Fire Department, NEW BUSINESS: pesolption No. 8~-001 - Designatin~ Polling_ Place: The motion was made by Mike Calvin to adopt Resolution No. 83-001 - Designating Polling Place. The motion was seconded by Ed Honea. The vote was unanimous in favor of adopting Resolution No. 83-001. Job T~ain~g Pa~tne~shio A~t - P~ivate Indnst~v Co~mcil: Mayor Bill Schisler explained the Job Training Partnership Act. Per- sons are beir~ a~ked to SerVe on the Private I~ndustry Couneil. The motion was made by Ed Honea to place the names of ROberto Ruiz, Don Ha~kins, Harvey A~eson and Tom Jones in nomination fOr positions on P.I.C. The motion was seconded by Mike Calvin. The'vote was u- nanimous in favor of placing the above names in nomination to P.I.C. Sneed Limit - Grie~ ~oad f~om Sanda~io Poad to F~ontage Poad: Marshal Stonehouse stated the speed limit on Grier Road from Sandario Road to Frontage Road is now 35 M.P.H. and should be 25 M.P.H. The area is residential. The motion was made by Mike Calvin to reduce the speed to 25 M.P.H. on Grier Road from Sandario Road to Frontage Road. The motion was seconded by Frank Doucette. The vote was unanimous in favor of a 25 M.P.H. Speed Limit on Grier Road from Sandario to Frontage Road. Fiscal Yea~ 198~-8g B~d~et Commi%%~: MayOr Bill Schisler appointed Dorothy M. Honeycutt, Ed Honea, Tom Jones and Dr. George F. Leaming to the FY 1983-84 Budget Cormmittee. MrS. Emma Waptes recommer~la citizen from the Town to SerVe on the FY 1983-84 Budget Committee. Computers - ~lic Safety: Marshal RObert Stonehouse state~ the Computer Terminal at the Public Safety 0ffiee is now obsolete. The State of A~izona and the Depart- ment of Public Safety have mandated that the omputer Terminal be up-dated by April 1, 1983. OLD BUSINESS: ADJOUpNMENT: COUNQ%L MEETING, MARANA TOWN COUNCIL. FEB~UAwY lZ~ 1983 Dr. George F. Lemming stated the Budget Committee had reviewed the three quotes fOr computer terminals: ITT Courier, $ 8,100.00 Mountain Bell $ 11,454.00, HRS Terminal $ 7,665.00. The Arizona Department of ]~ublic Safety is to pay $ 2,332.00 towards the PurChase price of the computer terminal. The maintenance agreement cost of the computer terminal was discussed. Marshal Robert S%onehouse stated the maintenance agreement for the first year with HRS Terminal is free. The motion was made by Mike Calvin to PUrChase the HRS Terminal at a cost of $ 7,665.00, less $ 2,332.00 to be paid By the Arizona Depart- ment of Pablic Safety, leaving a net amount of $ 5,333.00 to be paid to HRS Terminal by the Town of Marana. The motion was seconded by Frank Doucette. The vote was umanimous in favor of PUrchasing the computer terminal from HRS Terminal. Radio Com~mmication - Street Crew: Tom Jones presented three prO~osalsfor radios: Master Communications, Inc., $ 3,709.46; General Electric Company, Inc., $ 3,200.00; General Electric Company, Inc., (Japanese) $ 2,616.00. Tom Jones spoke on the need of the street crew for better eommanications. Marshal Robert Stonehouse spoke on U.H.F. and V.H.F. frequencies. Tom Clark will check with Cortaro Water User's for the availability of radios. The motion was made by Mike Calvin to send the radio proposals to the Budget Committee for recommendation. The motion was seconded by Frank Doucette. The vote was maanimous in favor of sending the radio PrOposals to the Budget Committee. ~arterly Working ~d~et: Dr. George F. Leaming spoke on the revenues and expenditures through ffanuarY, 1983. The consensus of the Council was that the 8 hours additional perSOnnel for the Court was ~ administrative function and as such would be handled by the Mayor and Administrative Liaison Officer. O~dinance No. 8~.02 Security Pe~sormel fo~ Certain Comme~cia% ED~2blis~ment Marshal Robert Stonehouse reViewed proposed ordinance. Tom Jones spoke on the proposed ordinance. Marshal Robert Stonehouse spoke on the need o~ security at the liquor establishments in Marana. The motion was made by ~d Honea that Frank Doucette, Public Safety Li- aison Officer, Robert G. S%onehouse, Marshal, Harry A. Hsmsen, Judge and ~ofln R. Moffitt, Tov~n Attorney review the proposed ordinance and return ordinance to Council. The motion was seconded by Tom Jones. The vote was unanimous in favor of the above committee reViewing the proposed ordinance. The motion was made by Mike Calvin to adjourn at 10:07 P.M. The motion was seconded by Tom Clark. The vote was unanimous in favor of adjourn- ment. MINUTES OF SPECIAL COUNCIL MEETING, MARANA TOWN COUNCIL, FEBRUARY 2, 1985 Pg. 1 DATE: Wednesday, February 2, 1985 PLACE: Marana Town Hall bALLED TO OpDER: At 6:03 P.M. by Bill Schislsr, Mayor IN ATTENDAN. CE: Bill Sehisler, Mayor Tom Clark, Vice-k~ayor Frank Doucette, Member Ed Honea, Member Tom Jones, Member Betty Ann Leaming, Member Mike Calvin, Member, excused John R. Moffitt, Roberto Ruiz, Ken Hsmtmer, Dorothy M. Honeycutt, Town Attorney Town Engineer Town Engineer Town Clerk Q. RDE~. OF BUSINESS: EXECUTIVE SESSION:- LEGAL ADVICE: Mayor Bill Schisler stated the purpose of the executive session was to obtain legal counsel from Town Attorney regarding the Chip and Seal eon- tract. The motion was made by Ed Honea to retire to executive session at 6:04 P.M. The motion was seconded by Frank Doueette. The vote was unanimous in favor of retiring to executive session. The tape of the executive session is on file and available to the Council- members. Back in session at 6:50 P.M. QHIP AND SEAL P~.OJECT: Mayor Bill Schisler stated the Notice of Bid for the chip and seal project had not been advertised properly. The motion was made by Tom Jones to rescind the Chip and Seal contract awarded to A.J. Gilbert Construction Company on January 18, 1983. The motion was seconded by Ed Honea. The vote was unanimous in favor of rescinding the contract to A.J. Gilbert Construction Company. The motion was made by Frank Doucette to re-advertise the Notice of Bid for the Chip and Seal Project six consecutive times (February 7~8,9,10, ll,a~d 12th} in The Daily Territorial newspaper. The motion was seeonded by Tom Jones. The vote was unanimous in favor of re-advertising the Notice o£ Bid. The motion was made by Ed Honea that the bid opening for the Chip and Seal Project be 2:00 P.M., February 25, 1983. The motion was seconded by Tom Clark. The vote was maanimous in favor of the bid opening February 25, 1983 at 2:00 P.M. MINUTES OF SPECIAL COUNCIL MEETING~ MARANA TOWN COUNCIL~ FEBRUARY 2~ lqS~ ~he consensus of the Council was to send a letter of apology to A.J. Gilbert Construction Company explaining the reason for re- bidding the Chip and Seal Project. ~D JOUMN~ENT: The motion was made by Frank Doueette to adjourn at 7:10 P.M. T~.e motion was seconded by Tom Clark. The vote was unanimous in favor of adjournment.