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HomeMy WebLinkAboutMarana Council Meeting Minutes for 1984B[~NU__TES OF REGULAR COUNCIL MEETINg. MARANA TOrN COUNCZL, DECiiMBER 26, 198/4 Pg. 1 DATE: PLACE: Wednesday, December 26, 198/4 ALLED TO ORDER: At 7:07 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Mayor Tom Clark, Vice-Mayor Dan Groseclose, Member Tom Jones, Member Bob McCrea, Member Mike Calvin, David Anway, Member, excused Member, absent John R. Moffitt, Robert R. Kern, Dorothy M. Honeycutt, Town Attorney Road Supervisor Town Clerk 2 Members of the public ORDER OF BUSINESS: APPROVAL OF AGENDA: The motion was made by Tom Clark, seconded by Bob McCrea, and unan- imously carried that the Town Council approve the agenda as submitted. PETITIONS AND COMMENTS: There were no petitions and comments from the public. SPORTS FROM OFFICES AND COMMITTEES: Mayor's Report: Mayor Bill Schisler announced meetings for January, 1985. each Council Members). (Copy to Mayor Bill Schisler announced Pima Association of Governments Regional Council Meetings, January 23rd and February 27, 1985. Mayor Bill Schisler announced that Gene Anderson had been elected Chair- man of the Municipal Water Committee and Vick Charnis Chairman of Development Code Review Committee. Mayor Bill Schisler stated Financial Reports are due from each Council Member, January 31, 1985. Mayor Bill Schisler stated the Primary Election will be March 26, 1985. Legal Report: John R. Moffitt, Town Attorney, stated he had submitted legal opinions on the following items: Marana-Avra Valley Association; Changing Marana Marshal Department to Marana Police Department; Comprehensive Plan. (Copies in file). Magistrate Report: A written report filed by Judge George W. Kline. (Copy in file). OLD BUSINESS: M.S.P. Project: Item not discussed. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, DECEMBER 26, 1984 Pg. 2 Resolution No. 84-13 - To Finance and Construct Certain Improvements NEW BUSINESS: EXECUTIVE SESSION: NEW BUSINESS: Within the Town: Legal descriptions need to be checked by the Town Engineer. be placed on January 8, 1985 agenda. Item to Bureau of Reclamation - Central Arizona Project Proposed Contract: John Ro Moffitt stated he had not received any correspondence from Bureau of Reclamation. Item will be placed on future agenda. Flood Plain Management: Tom Clark reported Gene Anderson, Planning and Zoning Administrator, had met with Jim Riley, Pima County Assistant Manager. The purpose of the meeting was to determine if Pima County would fly the Marana area in an effort to determine elevations. Re-distribution of Highway User's Fund: John R. Moffitt filed legal opinion on Litigation Regarding the Highway User Revenue Fund. (Copy in file). The consensus of the Town Council was that Mayor Bill Schisler call Charles Huckleberry and the Town Engineer regarding the litigation. Recess at 8:00 P.M. Back in session at 8:10 P.M. Financing Flood Damage Roads Project - (F.E.M.A.) Mayor Bill Schisler submitted letter to Director of Administrator, re- questing a loan of state monies in the amount of $ 27,000.00 (Copy in file). Department of Administrator submitted Resolution and loan agreement contract. (Copy in file). The motion was made by Tom Jones, seconded by Tom Clark, and unanimously carried that the Town Council adopt Resolution No. 84-14 and authorize the Mayor to sign A.G. Contract No. 1491-3 with the Arizona Department of Administration with the amount of money left open. The motion was made by Tom Jones, seconded by Tom Clark, and unanimously carried that the Council retire to Executive Session at 8:15 P.M. Street and Roads - Personnel - Merit Increase: Employee Dell R. Mulford requested an open session. Street and Roads - Personnel - Merit Increase: Robert R. Kern, Street and Road Supervisor, recommended that Dell R. Mulford be raised from 3-C ($5.00 hr.) to 3-D ($5.20 hr.) The motion was made by Tom Jones, seconded by Tom Clark, and unanimously carried that the Town Council place Dell R. Mulford at 3-D on the Salary Structure, effective January 1, 1985. ADJOURNMENT: 8:22 P.M. MINUTES OF SPECIAL COUNCIL MEETING, ~RANA T0t~ COUNCIL, DECEMBER 17, 1984 Pg. 1 DATE: PLACE: CALLED TO ORDER: IN ATTENDANCE: ORDER OF BUSINESS: APPROVAL OF AGENDA: Monday, December 17, 1984 Marana Town Hall At 6:15 P.M. by Bill Schisler, Mayor Bill Schisler, Tom Clark, David Anway, Dan Groseclose, Bob McCrea, Mike Calvin, Tom Jones, Ray Coleman, Dorothy M. Honeycutt, 1 Member of the public Mayor Vice-Mayor Member Member Member Member, excused Member, excused Town Engineer Town Clerk The motion was made by Tom Clark, seconded by David Anway, and unan- imously carried to approve the agenda as submitted. CENTRAL ARIZONA PROJECT - PROPOSED CONTRACT: No action taken. Item to be placed on future agenda. fANGERINE ROAD - RE-ALIGN¥~NT: Ray Coleman stated he had meet with the Bureau of Reclamation re- garding the Central Arizona Project. The design of Tangerine Road was discussed and how the design affects the inter-change. The water shed from the Tortolita mountains was discnssed. The motion was made by Tom Clark, seconded by David Anway, and unan- imously carried that Ray Coleman, Town Engineer, pursue the re- alignment of Tangerine Road and to discuss the drainage and flooding problems at the Tangerine intersection. ADJOURNMENT: 7:00 P.M. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOIfN COUNCIL, DECEMBER 11, 1984 Pg. 1 DATE: PLACE: Tuesday, December 11, 1984 Marana Town Hall CALLED TO ORDER: At 7:14 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Mayor Tom Clark, Vice-Mayor David Anway, Member Mike Calvin, Member Dan Groseclose, Member Tom Jones, Member Bob McCrea, Member Ray Coleman, Gene Anderson, Vick Charnis, David Holaway, Lynn Radcliffe, Gregory Ross, Robert R. Kern, Dave White, Marc Palkowitsh, Dorothy M. Honeycutt, Town Engineer Planning and Zoning Administrator Building Inspector Marshal Deputy Deputy Road Supervisor White Farms M.S.P. Companies Town Clerk 7 Members of the public ORDER OF BUSINESS: APPROVAL OF AGENDA: The motion was made by Tom Clark, seconded by Mike Calvin, and unanimously carried that the Town Council approve the agenda as submitted. APPROVAL OF MINUTES: The motion was made by Tom Jones, seconded by Mike Calvin, and unanimously carried that the Town Council approve the Minutes of Regular Council Meeting, November 13, 1984 and Regular Council Meeting, November 27, 1984. PETITIONS AND COMMENTS: Ray Honea spoke on the need of street or traffic signs at the in- tersection of Sanders Road and Silverbell Road and the intersection of Moore Road and Frontage Road. REPORTS FROM OFFICES AND COMMITTEES: Mayor's Report: Mayor Bill Schisler reported the following items: 1. Pima Association of Governments Management Committee packet, December 6, 1984, is in the desk. 2. The Areawide Wastewater Management Plan Point Source Update is in the office. 3. Flood Control Assistance Programs by Arizona Department of Water Resources is in the office. Street Report: A written report filed by Robert R. Kern. (Copy in file). MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, DECEb~ER ll, 1984 Pg. 2 Financial Report: A written report filed by Dorothy M. Honeycutt. (Copy in file). Planning and Zoning Re__port: Gene Anderson reported that McLean Aerial Laboratory had donated photos and maps to the Town. Ray Honea stated he had been contacted regarding water for the Santa Cruz River bank soil cement protection project. Building ~nspector's Report: Vick Charnis reported he had been working with the Masonic Lodge and Avra Valley Baptist Church is completing the buildings. Marshal'a Report: A written report filed by David A. Holaway. (Copy in file). MARANA VOLUNTEER FIRE DEPARTMENT: A written report filed by William M. Gaudette. (Copy in file). OLD BUSINESS: White Farms - Sub-Division: Ray Coleman, Town Engineer, recommended the approval of the final plat for White Farms Sub-Division. The motion was made by Tom Jones, seconded by Mike Calvin, that the Town of Marana approve the large scale development plan for White Farms Sub-Division with the changes that were requested by the Town and prior to issuing any building permits the developer will submit to the Town engineer plans and specifications for doing all improve- ment work, including streets and roads, water system and sewer systems, but not limited to those improvements. The vote was six aye. Tom Clark voted no. M.S.P. P~o__ject and Proposed Town Hall: ~Farc Falkowitsh spoke on need to hire bond Counsel for a special improvement district. Marc Palkowitsh stated M.S.P. Companies would be willing to donate land for a new Town Complex, with up to $50,000.00 for plans and specifications. The motion was made by Tom Jones, seconded by Tom Clark, and unanimously carried that the Town of Marana retain the law firm of Gust, Rosenfeld, Divelbess and Henderson as bond counsel for the M.S.P. improvement district in accordance with November 6, 1984 letter to Mayor and Council, with the additional stipulation that Mr. Rosenfeld would sign a hold-harmless clause for his expenses. Resolution No. 84-13 - To Finance and Construct Certain Improvements Within the Town: The motion was made by Tom Clark, seconded by Bob McCrea, and unan- imously carried that Resolution No. 84-13 be placed on December 26, 1984 agenda. Ordinance No. 84.11 - To Change Town Council Meeting Days: The motion was made by Bob McCrea, seconded by Tom Jones, and unan= imously carried that the Marana Town Council meet the first and third Tuesday of the month, effective February 5, 1985. Council Approval - K-9 Program: Marshal Holaway and Deputy Radcliffe explained the K-9 Program. The MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, DECEMBER 11, 1984 Pg. 3 NEW BUSINESS: EXECUTIVE SESSION: motion was made by David Anway, seconded by Mike Calvin, and unan- imously carried that the Town Council accept the K-9 Program. Bureau of Reclamation - Central Arizona Project Proposed Contract: The motion was made by Tom Jones, seconded by Tom Clark, and unanimously carried that the Town Council place the proposed contract on December 26, 1984 agenda. "Year For Ail Arizona Women" - Proclamation in file. The motion was made by Mike Calvin, seconded by Bob McCrea, and unanimously carried that the Town Council adopt "Year For Ail Arizona Women" Proclamation. Appaloosa - Liquor License Transfer: Dorothy M. Honeycutt submitted document for transfer of liquor license from Kenneth Henry Merrill, Jr. to William Douglas Smith. The motion was made by Tom Jones, seconded by Tom Clark to transfer the liquor license to William Douglas Smith. The vote was 5 ayes. David Anway and Mike Calvin voted nay. Appointment of Planning Commission Member: The Planning Commission recommended that Tom Hum be appointed to the Planning Commission. The motion was made by Tom Jones, seconded by Dan Groseclose and unanimously carried that the Town Council appoint Tom Hum to fill the un-expired term of Dan Groseclose. (September, 1990). Task Force - DeveloPmeDt Code Re_ ~iew: The motion was made by Mike Calvin, seconded by Tom Jones, and unan- imously carried that the Town Council appoint Ray Coleman, Gene Anderson, Vick Charnis, Dorothy Honeycutt, Ray Honea, Tom Hum, and Marc Palkowitsh to a Task Force Committee to review the Development Code. Task Force - Municipal Water System: The motion was made by Mike Calvin, seconded by Tom Jones, and unan- imously carried that the Town Council appoint Tom Jones, Bob Condit, Gene Anderson, Ray Honea, David Anway, Bob McCrea, and David Devine to a Task Force Committee to review the Municipal Water System. Resolution No. 84-12 - Flag Pole Donation: The motion was made by Mike Calvin, seconded by Dan Groseclose, and unanimously carried that the Town Council adopt Resolution No. 84-12. The motion was made by Mike Calvin, seconded by Dan Groseclose, and unanimously carried that the Town Council retire to Executive Session at 9:41 P.M. Department Heads - Wag? Increases: The tapes of the Executive Session are available to Council Members and persons involved. Out of Executive Session at 10:06 P.M. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, DECEMBER 11, 1984 Pg. 4 NEW BUSINESS: Department Heads - Wage Increases: The motion was made by Tom Clark, seconded by Mike Calvin, and unan- imously carried that the appropriate Liaison Officer do a Performance Evaluation on each Department Head and Department Head Wage Increases be placed on January 8, 1985 agenda. ADJOURNMENT: 10:11 P.M. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, NOVEMBER 22, 1984 Pg. i DATE: PLACE: Tuesday, November 27, 1984 Marana Town Hall CALLED TO ORDER: IN ATTENDANCE: At 7:02 P.M. by Bill Schisler, Mayor Bill Schisler, Tom Clark, Dan Groseclose, Tom Jones, Mayor Vice-Mayor Member Member Mike Calvin, Bob McCrea, David Anway, Member, excused Member, excused Member, excused John R. Moffitt, Ray Coleman, David Holaway, George W. Kline, Brad DeSpain, Marc Palkowitsh, James Duval, Fred Rosenfeld, Vick Charnis, Dorothy M. Honeycutt, Town Attorney Town Engineer Marshal Judge Water Consultant M.S.P. Companies Young, Smith and Peacock Attorney Building Inspector Town Clerk 12 Members of the public ORDER OF BUSINESS: APPROVAL OF AGENDA: Mayor Bill Schisler suggested that Fred Rosenfeld, Attorney, be allowed to speak after Petitions and Comments. The motion was made by Tom Clark, seconded by Tom Jones, and unanimously carried that the Town Council approve the agenda as changed. PETITIONS AND COMMENTS: Nelson Sabbe, 12420 West Sandy Street, the Honea Heights area. spoke on animal control in Allen Moore, 12320 North Puma Road, spoke on animal control in the Avra Valley area. Ray Honea stated the Planning Commission would discuss Domestic Water Rights, November 28, 1984. NEW BUSINESS: M.S.P. Project - Fred Rosenfeld: Fred Rosenfeld spoke on improvement district procedure, pre-construction agreement, the role of bond counsel, and bond financing. (Copies of letter from Fred Rosenfeld and Outline of Improvement District Pro- cedures in file). REPORTS FROM OFFICES AND COMMITTEES: Mayor's Report: Mayor Bill Schisler stated he had attended the following meetings: 1 - Flood-Plain Management, November 16, 1984. 2 - Workshop at Rio Rico, November 20, 1984. 3 - Pima Association of Governments Meeting, November 21, 1984 4 - Lunch with Senior Citizens at Final Air Park, November 21, 1984. MINUTES OF REGULAR COUNCIL MEETING, MAP, AMA TOWN COUNCIL, NOVEMBER 27, 1984 Pg. 2 Ray Coleman, Town Engineer, stated the Bid Opening for Federal Aid Secondary Road construction will be in February, 1985. Legal Report: John R. Moffitt, Town Attorney stated his legal opinions would be discussed later in the agenda. Magistrate Report: A written report filed by George W. Kline. Marshal's Report: A written report filed by David A. Holaway. {Copy in file). (Coy in file). NEW BUSINESS: White Farms Sub-Division: Bob White reviewed the following conditions for the White Farms final plat: 1 - The neighborhood parks would be partially depressed in el- evation for use as emergency retention basins. 2 - The drainage easement on the northwest corner of the sub- division would be realigned to a north-south alignment. 3 - easements o~ed by the Cortaro-Marana Irrigation District would be shown on the final plat. 4 - the words "chain link" would be added to the fence requirement £~ general note number. 5 - the plan be reviewed and approved by the Town Engineer. Brad DeSpain spoke on water rights, White Farms Sub-division final plat to be placed on December 11, 1984 Agenda. M.__S.P. Project: Marc Palkowitsh spoke on the initial phase-planning of the project. Marc Palkowitsh spoke on engineer plans, estimates of costs and specifications for the project. M.S.P. Project will be placed on December il, 1984 Agenda. Resolution No. 84-12 - To Finance and Construct Certain Improvements Within the Town: The Town Engineer will check the legal descriptions as described in Resolution No. 84-12. Resolution No. 84-12 will be placed on December 11, 1984 Agenda. OLD BUSINESS: Ordinance No. 84.11 - To Change Meeting ~a7s: Meeting days were discussed by the Council. The motion was made by Tom Clark, seconded by Dan Groseclose, and unanimously carried that the Town Council discuss the meeting days at a later date. Bureau of Reclamation - Central Arizona Project Proposed Contract: The Town Engineer and Town Attorney filed opinions on the proposed contract. (Copies in file~. John Moffitt will contact Mr. Burgett, Bureau of Reclamation, regarding the opinions filed to see if they can be made a part of the contract. Vote__r Approval - Alternative Local Expenditure Limitation: Tom Jones spoke on the 1985-86 Expenditure Limitation. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, NOVEMBER 27, 1984 Pg. 3 The motion was made by Tom Jones, seconded by Dan Groseclose, and unanimously carried that the Town Council present the home rule option to the voters at the March 26, 1985 Primary Election. The motion was made by Tom Jones, seconded by Tom Clark, unanimously carried that the Town Council retire to Executive Session at 10:09 P.M. EXECUTIVE SESSION: Public Safety Merit Increases. The tapes of the Executive Session are available to Council Members and persons involved. Out of Executive Session at 10:24 P.M. NEW BUSINESS CONTINUED: Public Safety Merit Increases: The motion was made by Tom Jones, seconded by Tom Clark, and unan- imously carried that the Town Council place Deputy Radcliffe and Deputy Ross at 8-B ($7.40 per hour) on Salary Structure, effective December 1, 1984. ADJOURNMENT: 10:26 P.M. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, NOVEMBER 13, 1984 Pg. 1 DATE: PLACE: Tuesday, November 13, 1984 Marana Town Hall CALLED TO ORDER: At 7:03 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Tom Clark, David Anway, Mike Calvin, Tom Jones, Bob McCrea, Mayor Vice-Mayor Member Member Member Member, arrived at 7:09 P.M. Bruce Beenken, Gene Anderson, Vick Charnis, William M. Gaudette, Dale A. Bradshaw, Dorothy M. Honeycutt, Town Engineer Planning and Zoning Administrator Building Inspector Chief, Marana Volunteer Fire Department Chief Deputy Town Clerk 12 Members of the public ORDER OF BUSINESS: APPROVAL OF AGENDA: The motion was made by Mike Calvin, seconded by Tom Clark to approve the agenda as submitted. The vote was unanimous in favor of approving the agenda as submitted. Motion carried. APPROVAL OF MINUTES: The motion was made by Tom Jones, seconded by Mike Calvin to approve the Minutes of October 9 and October 23, 1984 as presented. The vote was unanimous in favor of approving the Minutes of October 9 and October 23, 1984. Motion carried. PETITIONS AND COMMENTS: Richard Insalaco presented to Mayor Bill Schisler a Certificate of Ap- preciation from Papago Lodge and Sinagua Section of the Boy Scouts. William Gaudette questioned the drainage on Grier Road. Ora Mae Harn withdrew her name as a candidate for Town Council Member. Marc Paikowitsh of M.S.P. Companies updated the project. He spoke on Sewer, Water and Public Facilities. Item to be placed on November 27, 1984 Agenda. Barbara I. Honea, Representative of United Way, stated the Campaign is closing November 20, 1984 and urged local participation. Mike Calvin stated he had a meeting with Skip Arnett of the Don Frew Memorial Apartments. Break at 7:35 P.M. Back in session at 7:46 P.M. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, NOVEMgER 13, 1984 Pg 2 REPORTS FROM OFFICES AND COMMITTEES: ~yor's Report: Mayor Bill Schisler reported he had attended a meeting of CAN (In- novation Group California, Arizona, Nevada) in Phoenix, November 9, 1984. Mayor Bill Schisler stated the PAG Management Committee material for the November 8, 1984 Meeting is available at Town Hall. Mayor Bill Schisler reported the Community Development Block Grant Projects are completed. Street Report: A written report filed by Robert R. Kern. (Copy in file). Financial Report: A written report filed by Dorothy M. Honeycutt. (Copy in file). Planning and Zonin~Report: Gene Anderson reported that Tom Clark, Ray Coleman and himself are working on the Flood-Plain Management with Jim Riley of Pima County. Building Inspector's Report: Vick Charnis reported the building plans had been returned by Bob Ray. Vick Charnis has reviewed the buildings in progess in the Town. Vick Charnis reported Warren Hardy is in charge of the Rising Mobile Home Park. MARANA VOLUNTEER FIRE DEPARTMENT: A written report filed by William Gaudette. (Copy in file). NEW BUSINESS: Election Proclamation: The motion was made by Mike Calvin, seconded by Tom Clark to direct the Mayor to sign Election Proclamation and Public Notice of Elections. The vote was unanimous in favor of directing the Mayor to sign Election Proclamation and Public Notice of Elections. Motion carried. Ordinance No. 84.10 - Direct Election of Mayor: No action. Voter Approval - Alternative Local Expenditure Limitation: The motion was made by Tom Clark, seconded by Tom Jones to place Local Expenditure Limitation on November 27, 1984 Agenda when the Town At- torney's comments are available. The vote was unanimous in favor of placing Local Expenditure Limitation on November 27, 1984 Agenda. Mo- tion carried. Bureau of Reclamation - Central Arizona Project Proposed Contract: The motion was made by Mike Calvin, seconded by David Anway to place Proposed Contract on November 27, 1984 Agenda. The vote was unanimous in favor of placing Proposed Contract on November 27, 1984 Agenda. Motion carried. Ordinance No. 84.11 - Regular Meeting: The motion was made by Tom Clark, seconded by Tom Jones to place Or- dinance No. 84.11 on November 27, 1984 Agenda. The vote was unanimous in favor of placing Ordinance No. 84.11 on November 27, 1984 Agenda. Motion carried. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, NOVEMBER 13, 1984 Pg. 3 Final Approval - Cqmmunit~ Development Block Grant Street Improvements Projects: Bruce Beenken, Town Engineer, stated the projects are completed and all deficiencies corrected. The motion was made by Mike Calvin, sec- onded by Tom Jones to accept the Community Development Block Grant Street Improvements Projects. The vote was unanimous in favor of ac- cepting the Street Improvements Projects. Motion carried. Report - Flood-Plain Management: Gene Anderson reported under Planning and Zoning Report. Report - Marana - Avra Valley Association: Tom Clark read a letter from Marana-Avra Valley Association, which is a non-profit organization, formed for the enhancement of community projects. (Copy in file). The motion was made by Tom Jones, seconded by Mike Calvin to contribute $ 300.00 to the Marana-Avra Valley Association, contingent on the approval of Town Attorney, and the donation be used for administration. The vote was unanimous in favor of donating $ 300.00 to Marana - Avra Valley Association. Motion carried. International Rotary - Donation Flag-pole to Town: Gene Anderson stated the International Rotary of Mexico is donating a 38' flag-pole to the Town of Marana. Mayor Bill Schisler appointed Gene Anderson and Bob McCrea together on placing the flag-pole. The motion was made by Bob McCrea, seconded by Tom Clark to retire to Executive Session at 9:33 P.M. The vote was unanimous in favor of re- tiring to Executive Session. Motion carried. EXECUTIVE SESSION: OLD BUSINESS: Council Member Appointment: The tapes of the Executive Session are available to Council Members and persons involved. Out of Executive Session at 9:59 P.M. Appointment - Town Council Member: Mike Calvin explained the questions that were asked of potential can- didates. Dan Groseclose and Tom Hum were the finalists. The motion was made by Mike Calvin, seconded by Bob McCrea to appoint Dan Groseclose to fill the un-expired term of Betty Ann Leaming. The vote was five ayes. Tom Clark abstained. Motion carried. Oath of Office - Town Council Member: The Oath of Office was administered to Dan Groseclose by Mayor Bill Schisler. Appointment - Town Council Financial Liaison Officer: The motion was made by Tom Clark, seconded by Mike Calvin to appoint Dan Groseclose Financial Liaison Officer. The vote was unanimous in favor of appointing Dan Groseclose Financial Liaison Officer. Motion carried. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, NOVEMBER 13, 1984 Pg. 4 Appointments - Environmental Protection Agency - Advisory Committee: To be placed on future Agenda. Development Code Amendments - Signs and Building Inspection Fees: The Council discussed the fees for signs and Building Inspector Fees. The motion was made by Tom Jones, seconded by Tom Clark that all fees be payable to the To~rn and the Town pay the Inspector a feasible fee with no changes to the fee structure. The vote was unanimous in fa- vor of all fees payable to the Town with a feasible fee for the Inspector. Motion carried. ADJOURNMENT: 10:10 P.M. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, OCTOBER 23, 1984 Pg. DATE: PLACE: Tuesday, October 23, 1984 Marana Town Hall CALLED TO ORDER: IN ATTENDANCE: At 7:07 P.M. by gill Schisler, Mayor Bill Schisler, Mayor Tom Clark, Vice-Mayor Tom Jones, Member Bob McCrea, Member David Anway, Mike Calvin, Member, excused Member, excused John R. Moffitt, Dale A. Bradshaw, George W. Kline, Robert R. Kern, William M. Gaudette, Dorothy M. Honeycutt, Town Attorney Chief Deputy Judge Road Supervisor Chief, Marana Volunteer Fire Department Town Clerk 6 Members of the public ORDER OF BUSINESS: APPROVAL OF AGENDA: Mayor Bill Schisler stated that item 5 - Executive Session be moved and discussed after item 7 - Old Business. The motion was made by Bob McCrea, seconded by Tom Jones to approve the agenda as changed. The vote was unanimous in favor of approving the agenda as changed. Motion carried. APPROVAL OF MINUTES: The motion was made by Tom Clark, seconded by Bob McCrea to approve the Minutes of September 11 and September 25, 1984 as presented. The vote was unanimous in favor of approving the Minutes of September 11 and September 25, 198~. Motion carried. PETITIONS AND COMMENTS: A written report filed by William M. Gaudette, Chief of Marana Vol- unteer Fire Department. (Copy in file). William Gaudette stated that the road grading in Marana is a compliment to the Town. REPORTS FROM OFFICES AND COMMITTEES: Mayor's Report: Mayer Bill Schisler announced the following items: 1. United Way Campaign is drawing to a close and urged everyone to donate. 2. Finical and Dombrowski, Town Engineers, checked the Swanson Street, Moore Road, Grier Road, and Amole Circle Projects for deficiencies. 3. The jack revetment project in the Santa Cruz should be completed by November 6, 1984. 4. Construction on Sanders Road dike should start by November 6, 1984. Yinical and Dombrowski, Town Engineers, will submit plans for the Federal Aid Secondary roads to Arizona Department of Transportation by November 1, 1984. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, OCTOBER 23, 1984 Pg. 2 OLD BUSINESS: NEW BUSINESS: Street Report: A written report filed by Robert R. Kern. (Copy in file). Kern spoke on weed control and need to change culverts. Robert Legal Report: John R. Moffitt, Town Attorney filed legal opinions on business license statues for Town of Oro Valley and Citing Violators at the "County Dump". Magistrate Report: A written report filed by Judge George W. Kline. (Copy in file). Plannin_gand Zoning Report: No report filed. Ray Honea stated that Gene Anderson, Ray Honea and Robert Condit were to meet October 24, 1984. Ray Honea stated Roy Loas would attend the Planning Commission Meeting, October 24, 1984. Marshal's Report: A written report filed by Marshal David A. Holawayo (Copy in file). Building Inspector's Report: No report filed. Personnel Policy Amendment - Hiring Procedures: Changes to the amendment were discussed by Council. The motion was made by Bob McCrea, seconded by Tom Clark to adopt the Hiring Procedures Amendment as amended. The vote was unanimous in favor of adopting the Hiring Procedures Amendment as amended. Motion carried. Resolution No. 84-11 Trico Electric Cooperative: The motion was made by Tom Jones, seconded by Tom Clark to adopt Res- olution No. 84-11 with changes. The vote was unanimous in favor of adopting Resolution No. 84-11 with changes. ~tion carried. The motion was made by Tom Jones, seconded by Bob McCrea to retire to Executive Session at 8:15 P.M. The vote was unanimous in favor of re- tiring to Executive Session. 1 - Legal Advise 2 - Council Appointments The tapes of the Executive Session are available to Council Members and persons involved. Out of Executive Session at 9:22 P.M. A~pointment - Town Council Member: The motion was made by Tom Jones, seconded by Bob McCrea to place Ap- pointment - Town Council Member on November 13, 1984 agenda for dis- cussion by full Council. The vote was unanimous in favor of placing Appointmenton November 13, 1984 agenda. Oath of Office: To be placed on November 13, 1984 agenda. Appointment - Town Council Financial Liaison Officer: To be placed on November 13, 1984 agenda. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, OCTOBER 23, 1984 Pg. 3 Appointment - Building Inspector - Vick Charnis: The motion was made by Tom Clark to appoint Vick Charnis Building Inspector until June, 1985. The motion was seconded by Tom Jones. The vote was unanimous in favor of appointing Vick Charnis Building Inspector. Motion carried. Appointments - Environmental Protection Agency - Advisory Committee: To be placed on November 13, 1984 agenda. Development Code Amendments - Signs and Building Inspection Fees: Planning Commission to make a recommendation and will be placed on future agenda. ADJOURNMENT: 9:27 P.M. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, OCTOBER 9, 1984 Pg. 1 D~TE: PLACE: Tuesday, October 9, 1984 Marana Town Hall ]ALLED TO ORDER: At 7:07 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Mayor Tom Clark, Vice-Mayor Mike Calvin, Member Tom Jones, Member Bob McCrea, Member David Anway, Member, excused Charles Huckelberry, Jim Riley, Ray Coleman, Gene Anderson, Robert Condit, Dorothy M. Honeycutt, Director of Pima County Transportation and Flood Control Pima County Assistant Manager Town Engineer Planning and Zoning Administrator Cortaro Water User's Town Clerk 8 Members of the public ORDER OF BUSINESS: APPROVAL OF AGENDA: The motion was made by Mike Calvin, seconded by Bob McCrea, to approve the agenda as submitted. The vote was unanimous in favor of approving the agenda as submitted. Motion carried. FLOOD-PLAIN MANAGEMENT - PIMA COUNTY OR TOWN OF MARINA: A list of questions was presented to Charles Huckelberry and Jim Riley. (List of questions attached to minutes). Charles Huckelberry answered all questions and submitted maps showing flood control measures that are to be done in the Santa Cruz River, Sanders Road Bridge, and Trico-Marana Bridge. Members of the Council asked questions along with members of the public. The motion was made by Tom Jones, seconded by Mike Calvin, that Mayor Bill Schisler appoint a Task Force Committee to prepare an Intergovern- mental Agreement with Pima County for Flood-Plain Management. The vote was unanimous in favor of Mayor Bill~S~hisler appointing a Task Force Committee. Motion carried. Mayor Bill Schisler appointed Gene Anderson, Chairman, Town Engineer, Tom Clark, and J.D. Henley to work with Jim Riley to prepare an Inter- governmental Agreement for Flood-Plain Management. SANDERS ROAD BRIDGE - (TOWN OR PIMA COUNTY RESPONSIBILITY DURING FLOODS): Charles Huckelberry submitted letter regarding National Bridge Inspection Program. (Copy in file). Mr. Huckelberry stated the Sanders Road bridge structure over the Santa Cruz River should be closed during floods. The motion was made by Mike Calvin, seconded by Bob McCrea, that the Town of Marana retain responsibility for the Sanders Road Bridge during floods. The vote was unanimous in favor of the Town of Marana to retain respon- sibility for the Sanders Road Bridge. Motion carried. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, OCTOBER 9, 1984 Pg- 2 Recess at 9:05 P.M. Back in session at 9:15 P.M. AMENDMENT - FLOOD-PLAIN ORDINANCE - (MOBILE HOMES): The motion was made by Tom Clark, seconded by Tom Jones, to postpone debate on Amendment - Flood-plain Ordinance. The vote was unanimous in favor of postponing debate. Motion carried. FINANCIAL REPORT: A written report filed by Dorothy M. Honeycutt. (Copy in file). SECOND QUARTER WORKING BUDGET: Recommendations from the Budget Committee to the Town Council. in file). (Copy The motion was made by Tom Clark, seconded by Mike Calvin, to adopt the working budget for the second quarter as presented by the Budget Com- mittee. The vote was unanimous in favor of adopting the second quarter working budget. Motion carried. ADJOURNMENT: At 9:35 P.M. October 1, 1984 FLOODPLAIN MANAGEMENT QUESTIONS: 4. 5. 6. o What is the possibility of having joint floodplain ma~agement within the Town Limits? Could Marana maintain control over all of the "FEMA" designated flood- plain, except the Santa Cruz River channel and bridges crossing the river? What is the status of an agreement with the City of Tucson for flood- plain management of the Santa Cruz River through Tucson? Please describe how the different floodplain zones (100 yr/500 yr) are managed. What is the status of the Sanders Road and the Trico-Marana Road Bridge protection projects? If the Town retains floodplain management, does the Town have to pay for all flood control devices, and for flood damage to bridges, banks, dikes and etc.? Who owns the Santa Cruz River? How would an overall regional floodplain management benefit the Town of Marana? The other Towns and Pima County? The following questions pertain if the Town should decide to pass flood- plain management control on to Pima County: A. Woul~ the County work to get the F.E.M.A. floodway map changed to reflect a more realistic floodway? Would the County dig a channel in the Santa Cruz River upstream (east) of Sanders Road Bridge to encourage the water to travel in a lesser meandering course? Would the County fund the matching share (approx. $ 20,000) of the Soil Conservation Service Jack Revetment Project east of Sanders Road Bridge? Would the County work faithfully to improve the bank protection near the Tangerine Road Landfill so as to reduce the possibility of direct- ing floodwater into the Town? MINUTES OF REGULAR COUNCIL ~ETING, MARANA TOWN COUNCIL, SEPTEMBER 25, 1984 Pg. DATE: PLACE: Tuesday, September 25, 1984 Marana Town Hall CALLED TO ORDER: IN ATTENDANCE: At 7:07 P.M. by Bill Schisler, Mayor Bill Schisler, Tom Clark, Mike Calvin, Bob McCrea, Mayor Vice-Mmyor Member Member Member, arrived 7:09 P.M. David Anway, Member, excused Robert R. Kern, David A. Holaway, Dale A. Bradshaw, John R. Moffitt, George W. Kline, Barbara I. Honea, Road Supervisor Marshal Chief, Deputy Town Attorney Judge Court Clerk 3 Members of the public. ORDER OF BUSINESS: APPROVAL OF AGENDA: Mayor Bill Schisler stated that item 5-c under Old Business be moved on the agenda to be discussed after item 8-a under New Business. The motion was made by Tom Clark to approve the agenda as changed. The motion was seconded by Mike Calvin. The vote was unanimous in favor of approving the agenda as changed. Motion carried. PETITIONS AND COMMENTS: "Wheels for Life" - Dr. A1 Hoagland: It was decided the Mayor would proclaim Saturday October 20, 1984 as "I'm Riding for Jamie" St. Jude Children's Research Hospital Day. The last sentence in the "Proclamation" '~Passed and Approved by the Mayor and Council" is to be stricken. REPORTS FROM OFFICES AND COMMITTEES: Mayor's Report: Mayor Bill Schisler announced the following items: 1. Arizona League of Cities and Towns Annual Conference will be held at Oro Valley, Arizona October 2nd through 5th, 1984. 2. The Resolution Committee for the Arizona League of Cities and Towns met in Phoenix to discuss pending resolutions for the policy statement. Information on this is available for anyone to read in the Mayor's office. 3. Community Development Block Grant Roadwork - Final inspection with the Engineer will be Thursday, September 27, 1984. Legal Report: Joh----n R. Moffitt, Town Attorney announced that all Court cases in the MINUTES OF REGULAR COUNCIL MEETING, MARANA TOW~ COUNCIL, SEPTEMBER 25, 1984 Pg. 2 OLD BUSINESS: NEW BUSINESS: EXECUTIVE SESSION: NEW BUSINESS: OLD BUSINESS: future where he has a conflict of interest will be handlsd by the County Attorney's office at no cost to the Town. A written report filed by John R. Moffitt. (Copy in file). Magistrate Report: A written report filed by George W. Kline, Town Magistrate. (Copy in file). Marshal's Report: A written report filed by David A. Holaway, Marshal. (Copy in file). Trico Electric Request Franchise: A motion was made by Tom Clark to approve the Trico Election Franchise on condition that they pay for the publication fees and cost of election. Also with the provision that it be placed on the March 85 election ballot for voters approval. The motion was seconded by Tom Jones. The vote was unanimous in favor of the Trico Electric Franchise. Motion carried. Ordi_ ~ance No. 84.09 - Levying a Tax on Liquor License: The motion was made by Tom Jones to approve Ordinance No. 84.09 as changed. The motion was seconded by Mike Calvin. The vote was unanimous in favor of accepting Ordinance 84.09 as changed. Motion carried, Councilmember Resignation: The motion was made by Mike Calvin to accept the resignation of Betty Ann Leaming. The motion was seconded by Tom Jones. The vote was 4 ayes. Bob McCrea voted nay. Mike Calvin stated a letter of appreciation be sent to Betty Ann Leaming along with a plaque for her services to the Town. Councilmember Appointment: The motion was made by Tom Jones to form a task force consisting of two or three Councilmsmbers and a couple of citizens in the community to find interested people to fill the vacant councilchair. The motion was seconded by Mike Calvin. The vote was unanimous in favor of set- ting up a task force. Motion carried. The motion was made by Mike Calvin to go into Executive Session at 8:16 P.M. The motion was seconded by Tom Jones. The vote was unanimous in favor of going into Executive Session. Motion carried. Out of Executive Session at 8:32 P.M. Public Works - Personnel: The motion was made by Mike Calvin to hire Nicholas Skidmore as part time help for Street and Roads Department. The motion was seconded by Tom Jones. The vote was unanimous in favor of hiring Nicholas Skidmore. Motion carried. Personnel Policy Amendments: Hiring Procedures: it was the consensus of the Council to have John R. Moffitt, Town Attorney MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, SEPTEMBER 25, 1984 Pg, 3 rewrite the Hiring Procedures for the Personnel Policy and bring it back to the October 23, 1984 meeting. Physical for New Employees: The motion was made by Tom Jones to adopt 02.03.05 for the Personnel Policy. (Copy in file). The motion was seconded by Mike Calvin. The vote was unanimous in favor of adopting 0203.05 to the Personnel Policy. Motion carried. Court Hours: The motion was made by Tom Clark to amend the Personnel Policy for the Magistrate Court to read as £han§ed for normal work week of 40 hours. The motion was seconded by Mike Calvin. The vote was 4 ayes Tom Jones voted nay. Motion carried. ADJOURNMENT: The motion was made by Mike Calvin to adjourn at 9:55 P.M. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, SEPTEMBER 11, 1984 Pg. DATE: PLACE: Tuesday, September ll, 1984 Marana Town Hall cALLED TO ORDER: At 7:10 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Mayor Tom Clark, Vice-Mayor David Anway, Member Tom Jones, Member Bob McCrea, Member Mike Calvin, Betty Ann Leaming, Member, excused Member, Submitted Resignation Robert R. Kern, William M. Gaudette, Dale A. Bradshaw, Richard Malm, Dorothy M. Honeycutt, Road Supervisor Chief, Marana Volunteer Fire Department Chief Deputy Reserve Officer Town Clerk 9 Members of the public APPROVAL OF AGENDA: The motion was made by Tom Jones to approve the agenda as submitted. The motion was seconded by Tom Clark. The vote was unanimous in fa- vor of approving the agenda as submitted. Motion carried. APPROVAL OF MINUTES: Dorothy M. Honeycutt stated the August 28, 1984 Minutes should show that Betty Ann Leaming left the meeting after Reports from Offices and Committees and did not participate in any New or Old Business. The motion was made by Tom Jones to approve the Minutes of August 7th, August 14, and August 28th, 1984. The motion was seconded by Tom Clark. The vote was unanimous in favor of approving the Minutes. Motion carried. RICHARD FUNK - PRESIDENT OF EVERGREEN AIR CENTER: Mr. Richard Funk spoke the following items: (1) 134 employees of Evergreen are from the Marana and Avra Valley area; (2) Evergreen has trained six draftman; (3) Evergreen has hired twenty painters; (4) Evergreen has trained thirteen sheet metal workers and eight aircraft mechanics sponsored for long term unemployed persons. (5) The jobs filled by Department of Corrections personnel are not jobs that would be filled by area residents. Mayor Bill Schisler stated he would perfer to have good relations with Evergreen. Hal Harrigan spoke on jobs for inmates. Eva Bleecker addressed the time elements of the Department of Corrections in notifying local law enforcement officers of the escape of an inmate. Fred Schne~ker, Evergreen Air Center, spoke regarding the inmates at Ever- green. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, SEPTEMBER 11, 1984 Pg4 2 PETITIONS AND COMMENTS: Eva Bleecker commented that the roads in Marana need to be re-striped. EPORTS FROM OFFICES AND COMMITTEES: M_a_y~'s Report: Mayor Bill Schisler announced the following items: (1) Arizona League of Cities and Towns Annual Conference will be held at Oro Valley, Arizona October 2 through 5, 1984; (2) Barbara I. Honea is the Chair-person for the United Way Campaign; (3) The resignation of Betty Ann Leaming, Council-member; (4) Founders's Day, October 6, 1984 Street Report: A written report filed by Robert R. Kern. (Copy in file). Financial Report: A written report filed by Dorothy M. Honeycutt. (Copy in file). Planning and Zoning Report: Ray Honea said the Adonis Road Dedication had been discussed at the Plan- ning Commission, August 29, 1984. Ray Honea stated that Lucky's Inc. was not planning a store in Marana at this time. Ray Honea stated the Development Code should be changed to read: all new structures must conform with existing structures. Building Inspector's Report: No report filed. MARANA VOLUNTEER FIRE DEPARTMENT: A written report filed by William M. Gaudette, Chief. (Copy in file). OLD BUSINESS: Moore Road Construction: Ray Honea stated that he was pleased with the Moore Road construction. Tom Clark stated that in the near future a culvert should be installed on Moore Road to control drainage. NEW BUSINESS: Letter of Accomodation - Chief Deputy Dale A. Bradshaw: (Copy in file). The consensus of the Council was that David Anway write a letter of ap- preciation and inquire about an appropriate plaque. Adonis Road - Dedication: Item will be placed on September 25, 1984 agenda. Grant Application - Public Safety Department - Radar Units: (Copy in file). ~-he motion was made by Tom Clark that Mayor Schisler execute the grant application for radar units. The motion was seconded by Bob McCrea. The vote was unanimous in favor of Mayor Bill Schisler executing the grant application. Motion carried. Sanders Road Bridge - (Town or Pima County Responsibility During Floods0 Item to be placed on October 9, 1984 agenda. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, SEPTEMBER ll, 1984 Pg. 3 Floodplain Management - Pima County or Town of Marana: Item to be placed on October 9, 1984 agenda. Amendment - Floodplain Ordinance: Item to be placed on October 9, 1984 agenda. Amendment - Personnel Policy: First reading of proposed change by George W. Kline to the Personnel Policy. Tom Clark will contact George Kline. Item to be placed on September 25, 1984 agenda. Intergovernmental Agreement - Division of Emergency Services: Mayor Bill Schisler stated the State's 15% contribution to our flood project cannot be paid unless the agreement is signed by the Town. The motion was made by Tom Jones that Mayor Bill Schisler execute the In- tergovernmental Agreement with Division of Emergency Services. The mo- tion was seconded by David Anway. The vote was unanimous in favor of Mayor Bill SChisler executing the I.G.A. Motion carried. ADJOURNMENT: At 9:22 P.M. MINUTES OF REGULAR COUNCIL MEETING, ~IARANA TOI4N COUNCIL, AUGUST 28, 1984 Pg. 1 DATE: PLACE: Tuesday, August 28, 1984 Marana Town Hall CALLED TO ORDER: At 7:00 by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Mayor Tom Clark, Vice-Mayor David Anway, Member Mike Calvin, Member Tom Jones, Member Betty Ann Leaming, Member Bob McCrea, Member David Devine, John R. Moffitt, Elaine Jones, George W. Kline David A. Holaway, John Mawhinney, Arthur Ruff, Lt. William Peddy, Inspector General Lloyd Bramlett, John Turner, Grady Decell Planning Consultant Town Attorney Insurance Agent Judge Marshal Senator Pima County Animal Control Department of Corrections Work Center Department of Corrections Department of Corrections Department of Corrections 25 Members of the public ORDER OF BUSINESS: APPROVAL OF AGENDA: Mayor Bill Schisler suggested that Department of Corrections - Minimum Security Work Program - Pinal Air Park be item four on agenda. The motion was made by Mike Calvin to approve the agenda as changed. The motion was seconded by Tom Clark. The vote was unanimous in favor of approving the agenda as changed. Motion carried. DAVID DEVINE - PLANNING CONSULTANT: David Devine submitted a Grant application for Highway Traffic Safety Program. Item will be placed on September 11, 1984 agenda for Council approval. DEPARTMENT OF CORRECTIONS - MINIMUM SECURITY WORK PROGRAM - PINAL AIR PARK: John Turner spoke on the work program of inmates maintaining aircraft and grounds at Pinal Air Park. The Pinal program saves the State of Arizona $ 250,000.00 per year. Lloyd Bramlett stated the inmates are screened and the thirty working at Pinal Air Park are the top inmates in the State. Bill Peddy, told the Council that no inmate is allowed to leave Pinal Air Park unattended. Grady Decell stated prisoners for the work program were psychologically evaluated. Tom Jones stated he was shocked that twenty two of the thirty inmates at Pinal Air Park were murderers. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, AUGUST 28, 1984 Pg. 2 The work program center will form an advisory committee with a representative from Marana included. The Town Council will write state representatives stating concerns of possible escapes at Pinal Air Park. Recess at 8:18 P.M. Back in session at 8:31 P.M. ORDINANCE NO. 84.06 ANIMAL CONTROL - ARTHUR RUFF - PIMA COUNTY ANIMAL CONTROL: Proposed ordinance for licensing of dogs submitted by Betty Ann Leaming. Comments regarding proposed ordinance submitted by John R. Moffitt. Comments regarding proposal submitted by Arthur Ruff. (All copies in file). Arthur Ruff stated that if the Town of Marana adopted an ordinance, the Town would have to contract with Pima County for the care of the animals. Arthur Ruff stated the Pima Animal Control Center would provide the Town with more comprehensive service. Pima Animal Control will be in Marana one day each week. Any citizen may call the Center any time regarding stray or vicious animals and the Center will respond. PETITIONS AND COMMENTS: Ray Hones spoke on the danger of children riding bicycles on Swanson Street since Swanson Street has been paved. Ray Honea commented on the Moore Road construction and stated he does not agree with the Town Engineer's specifications for Moore Road. Tom Clark expressed his concerns on the Moore Road construction. Eva Bleecker commented on the moving of the mail boxes in the Marana Estates area. Mrs. Schisler thanked the Public Safety Department for their efforts to inform the citizens of Marana during the time the prisoner from Pinal Air Park was in the vicinity of Marana. REPORTS FROM OFFICES AND COMMITTES: Mayor's Report: A written report filed by Mayor Bill Schisler. (Copy in file). LegaL Report: Legal opinions filed by John R. Moffitt, Town Attorney on the following: 1. DWR Violations within the Town limits of Marana 2. Complaints by DWR within the Town limits of Marana 3. Marana V. Honea, Citation No. 8141 44 Restitution to the Town towards the cost of prosecution as a condition of probation 5. Letter to Dr. Edward N. Brant, Jr. regarding testimony of U.S.P.H.S. employees (Copies in file). Magistrate Report: A written report filed by Judge George W. Kline. (Copy in file). Judge George Kline stated he had attended a meeting in Phoenix on lower court re-organization. blrs. Betty Ann Leaming left and did not vote on Old Business or New Business. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, AUGUST 28, 1984 Pg. 3 OLD BUSINESS: NEW BUSINESS: Personnel Policy Amendments: 1. Hiring Procedures 2. Physicals for New Employees Proposed changes to the Personnel Policy submitted by Marshal David A. Holaway. Proposed revision in the Town's Personnel Policy filed by Town Attorney John R. Moffitt. (Copies in file). The Council postponed discussion and item will be placed on September 25, 1984 agenda. Public Safety Personnel - New Reserve Officer: Marshal Holaway submitted the resume of Richard Maim for the position of Reserve Officer. The consensus of the Council was that Richard Maim be placed as a Reserve Officer. Reimbursement - Court Time: Marshal Holaway read a letter from the Pima Coun~yAttorney's Office stating Pete A. Szudy had worked three days on the Martinez case. The motion was made by Tom Jones to pay Pete A. Szudy twenty four hours of pay at his last hourly rate. The motion was seconded by Tom Clark, The vote was unanimous in favor of paying Pete A. Szudy twenty four hours pay. Motion carried. Amendment - Financial Procedures: Mayor Bill Schisler read the Cash Disbursement Control amendment. Cash Disbursements shall be made only by check and those checks shall be signed by two of the following individuals, namely the Town Treasurer, the Financial Operations Liaison Officer, the Planning Liaison Officer, the Mayor, and the Vice Mayor. The motion was made by Mike Calvin to adopt Amendment to Financial Pro- cedures as changed. The motion was seconded by David Anway. The vote was unanimous in favor of adopting Amendment to Financial Procedures as changed. Motion carried. Request by Trico Electric for a Franchise: Letter from John R. Moffitt to Russell E. Jones regarding Trico's request. Comments on the request by Trico filed by John R. Moffitt. It was the consensus of the Council that John R. Moffitt check the request and the sections of land within the Town limits that are to be included in the franchise. Appointment - Planning Commission Members: Mayor Bill Schisler suggested the names of Ray Honea, Rite Ramey, and Dan Groseclose for six year terms to the Planning Commission. The motion was made by Mike Calvin to appoint Ray Honea, Rita Ramey and Dan Groseclose to six year terms to the Planning Con~ission. (Terms will expire September, 1990). The motion was seconded by David Anway. The vote was unanimous in favor of appointing Ray Honea, Rita Ramey, and Dan Groseclose as Plan- ning Commission members. Motion carried. Appointment - Environmental Protection Agency Members; Mayor Bill Schisler will contact members of the public to serve on the Environmental Protection Agency Committee. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, AUGUST 28, 1984 Ordinance No. 84.09 - Levying a Tax on Liquor Licenses: Pg. 4 Proposed Ordinance submitted by John R. Moffitt. (Copy in file). Tom Clark stated the Council did not have enough information. John R. Moffitt will contact other small Towns to see how they levy fees on liquor license. Item will be placed on future agenda. Amendment - Ordinance No. 84.07 - Floodplain: The following change to the floodplain ordinance was suggested by Department of Water Resources. Section 15-5-5 Standards for Mobile Homes and Mobile Home Parks and Subdivisions B.2. Ali mobile homes shall be placed on pads or lots elevated on com- pacted fill so that the bottom of the structural frame or the lowest point of any attached appliances, whichever is lower, is at or above the regulatory flood elevation. The motion was made by Tom Jones to refer Amendment - Floodplain Ordinance to Gene Anderson, Planning and Zoning Administrator, for recommendations to the Town Council. The motion was seconded by Mike Calvin. The vote was unanimous in favor of the Amendment - Floodplain Ordinance to go to Gene Anderson for recommendations to the Town Council. Motion carried. The motion was made by Mike Calvin to retire to Executive Session at 10:25 P.M. The motion was seconded by Tom Jones. The vote was unanimous in favor of retiring to Executive Session. Motion carried. EXECUTIVE SESSION - A.R.S. SECTION 38-431-03 (A) (1): (a) Legal Advise (b) Administration - Merit Increase The tapes of the Executive Session are filed and available to Council Members and personnel involved. NEW BUSINESS: Out of Executive Session at 10:59 P.M. Claim b_y Glenn Curtis: No action. Administration - Merit Increase: The motion was made by Mike Calvin to place Lilia R. Grijalva at 3-E on the Salary Structure with rate of pay at $ 5.40 per hour. The motion was seconded by Bob McCrea. The vote was unanimous in favor of placing Lilia R. Grijalva at 3-E on the Salary Structure. Motion carried. ADJOURNMENT: At 11:01 P.M. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, AUGUST 14, 1984 Pg. 1 DATE: PLACE: Tuesday, August 14, 1984 Marana Town Hall ~LED TO ORDER: At 7:03 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Mayor Tom Clark, Vice-Mayor Mike Calvin, Member Tom Jones, Member Bob McCrea, Member David Anway, Betty Ann Leaming, Member, excused Member, excused Dorothy M. Honeycutt, Town Clerk, excused David A. Holaway, Robert R. Kern, William M. Gaudette, David Devine Barbara I. Honea, Marshal Road Supervisor Chief, Marana Volunteer Fire Department Planning Consultant Court Clerk 37 Members of the public ORDER OF BUSINESS: APPROVAL OF AGENDA: The motion was made by Tom Clark to approve the agenda as submitted. The motion was seconded by Robert McCrea. The vote was unanimous in fa- vor of approving the agenda as submitted. Motion carried. APPROVAL OF MINUTES: The motion was made by Tom Clark to approve the Minutes of the Regular Council Meeting July 9, 1984. The motion was seconded by Mike Calvin. The vote was unanimous in favor of approving the Minutes as submitted. Motion carried. DAVID DEVINE - PLANNING CONSULTANT: A copy of a preliminary report was submitted by Mr. David Devine. in file). (Copy Tom Clark discussed the possibility of a Town Manager. PETITIONS AND COMMENTS: Several people of the Community voiced their concern about the drainage and the open hole in front of the Insalaco and Shay's home. Ray Valencia and Fabian Lujan were concerned with the grade of the driveways. Mike Calvin suggested a list be made of the names, addresses and complaints by everyone concerned regarding the roads and drainage. J.D. Henley asked about rocks being hauled on Sandy Street. He also wanted to know if more rip rap would be hauled in for the bank of the river. He stated the river bank was being eaten away again. Cookie Gelliago mentioned that Grier Road bar ditch needed to be cleared out. It was causing water to drain into the Don Frew apartments. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, AUGUST 14, 1984 Pg. 2 Eva Bleecker was concerned with the drainage on Amole Circle. REPORTS FROM OFFICES AND COMMITTEES: ~a_yor's Report: No report filed. Mayor Bill Schisler stated that the League of Cities and Towns are having their annual meeting at Oro Valley in early October. The fifth annual Rural Development Conference will be at Sedona this year on the 19th through the 21st of September, 1984. Street Report: A written report filed by Robert R. Kern. (Copy in file). Financial Report: A written report filed by Dorothy M. Honeycutt. (Copy in file). Planning and Zoning Report: No report filed. Marshal's Report: A written report filed by Marshal David A. Holaway. (Copy in file). Building_Inspector's Report: No report filed. MARANA VOLUNTEER FIRE DEPARTMENT: A written report filed by William M. Gaudette, Chief, (Copy in file). OLD BUSINESS: Planning and Zoning Administrator - Resignation and Appointment: A motion was made by Tom Jones to accept the resignation of the Planning and Zoning Administrator, Dr. George F. Leaming and that the Mayor be authorized to select the appropriate token of our appreciation for his service. The motion was seconded by Mike Calvin. The vote was unanimous in favor of accepting the resignation of the Planning and Zoning Admin- istrator, Dr. George F. Leaming. Motion carried. Planning and Zoning Administr__ator Appointment: The motion was made by Tom Jones to appoint a non salaried position for a period of six months as Planning and Zoning Administrator to Mr. Gene Anderson. The motion was seconded by Mike Calvin. The vote was unanimous in favor of appointing Gene Anderson as Planning and Zoning Administrator. Motion carried. Building Inspection Department - Departmental Administrator: The motion was made by Tom Clark to appoint Mike Grotegeer as Departmental Administrator of Building Inspection for a period of six months. The motion was seconded by Robert McCrea. The vote was unanimous in favor of ap- pointing Mike Grotegeer as Departmental Administrator of Building Inspections. Motion carried. K - 9 Proposal: Marshal David A. Holaway read a letter he received from Elaine Jones from Mahoney-Odonnell regarding the liability coverage on the K - 9 Program. (Copy of letter on file). MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, AUGUST 14, 1984 Pg. 3 NEW BUSINESS: Liquor Application Transfer - Saddle-In: The motion was made by Tom Jones to approve the Liquor application transfer and the additional license # 9 for the Saddle-In. The motion was seconded by Tom Clark. The vote was 3 ayes. Mike Calvin voted no. Motion carried. Adopt Property Tax Levy: The motion was made by Mike Calvin to adopt a zero tax base for the fiscal year 84-85. The motion was seconded by Tom Jones. The vote was unanimous in favor of the zero tax base. Motion carried. Personnel Policy Admendments: Hiring Procedures: It was the consensus of the Council to have the Department Heads and the Liaison Officers look further into the procedure and report at the next Regular Council meeting. Physical for Employees: It was the consensus of the Council that the Department Heads and the Liaison Officers look into the matter and have something written up for the next Regular Council meeting. Agreement - Pima County Community Development Block Grant: A motion was made by Mike Calvin to approve the agreement for management and implementation of the Community Development Block Grant Program as submitted. The motion was seconded by Tom Clark. The vote was unanimous in favor of the agreement with Pima County Community Development Block Grant. Motion carried. Accept Street Dedications: The motion was made by Mike Calvin to accept the Street Dedications. The motion was seconded by Tom Clark. The vote was unanimous in favor of ac- cepting the Street Dedications. Motion carried. Adonis Roads - Dedications: It was the consensus of the Council to refer the Adonis Roads Dedications to the Planning Commission. Department of Corrections Mi~nimum Securit.y Work Pro,ram at Pinal Air Park: It was the consensus of the Council that a letter should be drafted to the Department of Corrections stating the Town's concern to the incident regarding the escaped convict, and request that they provide the Town with a person to answer the public's questions at the next Council meeting. The motion was made by Mike Calvin to go into Executive Session at 9:25 P.M. Executive Session: The tapes of the Executive Session are filed and available to Council Members and Personnel involved. Out of Executive Session at 9:43 P.M. Pub___lic Safety and Public Works Personnel - Merit Increases: A motion was made by Mike Calvin to grant two merit increases to both Judith L. Capen with Public Safety and Richard Powell with Public Works. The motion was seconded by Bob McCrea. The vote was unanimous in favor of granting the two merit increases. Motion carried. ADJOURNMENT: At 9:46 P.M. MINUTES OF SPECIAL COUNCIL MEETING, MARANA TOWN COUNCIL, AUGUST 7, 1984 Pg. 1 DATE: PLACE: CALLED TO ORDER: IN ATTENDANCE: ORDER OF BUSINESS: APPROVAL OF AGENDA: Tuesday, August 7, 1984 Marana Town Hall At 7:03 P.M. by Bill Schisler, Mayor Bill Schisler, Mayor Tom Clark, Vice-Mayor David Anway, Member Mike Calvin, Member Bob Mc Crea, Member MAYOR'S REPORT: Tom Jones, Betty Ann Leaming, David A. Holaway, Barbara I. Honea, 1 Member of the public Member, excused Member, excused Marshal Court Clerk The motion was made by Tom Clark to approve the agenda as submitted. The motion was seconded by Mike Calvin. The vote was unanimous in favor of approving the agenda as submitted. Motion carried. Mayor Bill Schisler spoke about the streets being oiled and the phone calls the Town may receive regarding the oiled streets. The Mayor also mentioned Channel i0 in Phoenix misquoted him in a statement he made about the incident with Deputy Radcliffe. He has placed on the August 14, 1984 Regular Council Meeting agenda for dis- cussion on the Department of Corrections Minimum Security Work Program at Pinal Air Park. Tom Clark spoke on a meeting to be held Thursday night August 9, 1984 at Marana Elementary School to form a group called the Western Pima County Property Owners Association. ADOPTION FINAL PROPOSED BUDGET - FISCAL YEAR 1984-85: The motion was made by Mike Calvin to adopt the final proposed budget as submitted. The motion was seconded by David Anway. The vote was unanimous in favor of adopting the budget. Motion carried. Into Executive Session at 7:20 P.M. EXECUTIVE SESSION: The tapes of the Executive Session are filed and available to Council Members and Personnel involved. Out of Executive Session at 7:39 P.M. PUBLIC SAFETY PERSONNEL - HIRING: The motion was made by Tom Clark to hire SteYen Horn as Deputy Marshal. The motion was seconded by Mike Calvin. The vote was unanimous in favor of hiring Stephen Horn. Motion carried. ADJOURNMENT: The motion was made by Mike Calvin to adjourn at 7:55 P.M. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, JULY 9, 1984 Pg. 1 DATE: PLACE: Monday, July 9, 1984 Marana Town Hall ~ALLED TO ORDER : At 7:05 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Tom Clark, David Anway, Mike Calvin, Tom Jones, Betty Ann Leaming, Bob McCrea, Mayor Vice-Mayor Member, arrived at 7:10 P.M. Member Member ~{ember Member, left at 8:10 P.M. John R. Moffitt, Dr. George F. Leaming, David A. Holaway, George W. Kline, William M. Gaudette, Robert R. Kern, Barbara I. Honea, Dorothy M. Honeycutt, Town Attorney Planning and Zoning Administrator Marshal Judge Chief, Marana Volunteer Fire Department Road Supervisor Court Clerk Town Clerk 15 Members of the public ORDER OF BUSINESS: A~PROVAL OF AGENDA: The motion was made by Mike Calvin to approve the agenda as submitted. The motion was seconded by Tom Clark. The vote was unanimous in favor of approving the agenda as submitted. Motion carried. APPROVAL OF MINUTES: The motion was made by Tom Clark to approve the Minutes of the Special Council Meeting, June 5, 1984. The motion was seconded by Betty Ann Leaming. The vote was unanimous in favor of approving the Minutes as submitted. Motion carried. The motion was made by Mike Calvin to approve the Minutes of the Regular Council Meeting June 11, 1984. The motion was seconded by Tom Jones. The vote was unanimous in favor of approving the Minutes as submitted. Motion carried. The motion was made by Mike Calvin to approve the Minutes of the Special Council Meeting June 18, 1984. The motion was seconded by Tom Jones. The vote was unanimous in favor of approving the Minutes as submitted. Motion carried. The motion was made by Tom Jones to approve the Minutes of the Special Council Meeting, June 26, 1984 with one correction, to delete the word Insurance on Risk Manager. The motion was seconded by Bob McCrea. The vote was unanimous in favor of approving the Minutes as changed. Motion carried. ~ETITIONS AND COMMENTS: There were no petitions and comments. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, JULY 9, 1984 Pg. 2 REPORTS FROM OFFICES AND COMMITTEES: Mayor's Report: No report filed. Mayor Bill Schisler stated he received four copies of an agreement with Pima County to implement our Community Development Block Grant. Street Report: A written report filed by Robert R. Kern, (Copy in file). Legal R~__eport: John R. Moffitt, Town Attorney, filed a legal opinion on New State Laws, Proposed agreement for services with David Devine, Planning Consultant, Proposed contract with Empire Machinery and Felony Waivers. (Copies in file), Magistrate Report: A written report filed by Judge George W. Kline. (Copy in file). George Kline stated that Emma Waples and friends, who wish to remain anonymous, had donated an American and State flag with stands to the Marana Court. Mrs. Emma Waples also donated back to the Town the money she had received from jury duty. Tom Jones stated that he felt a letter of appreciation should be sent to Mrs. Emma Waples. Betty Ann Leaming stated her concern regarding the electric outlet in the Court Room since children come into Court with their parents. Mrs. Betty Ann Leaming suggested covers or plugs be purchased to put on them. Financial Report: A written report filed by Dorothy M. Honeycutt. (Copy in file). Planning and Zoning Report: Dr. George F. Leaming stated at the Planning Con~ission Meeting of June 27, 1984 that the Planning Commission voted five to zero to accept the annexation South of Tangerine and 1-10 with the concurrence of Art Pacheco. They also discussed the Flood Plain Ordinance. A letter of resignation was submitted by Dr. George Leaming. (Copy in file). Marshal's Report: A written report filed by Marshal David A. Holaway. (Copy in file). Building Inspector's Report: No report filed.. MARANA VOLUNTEER FIRE DEPARTMENT: A written report filed by William M. Gaudette, Chief. (Copy in file). OLD BUSINESS: Town of Marana - Financial Procedures: It was determined that a Committee consisting of the Financial Liaison, Planning Liaison, Town Clerk, A Planning Commission Member and two citizens of different sectors of Town be organized. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, JULY 9, 1984 Pg. 3 A motion was made by Mike Calvin to accept the proposed financial management system as changed. The motion was seconded by David Anway. The vote was unanimous in favor of accepting the proposed financial management system as changed. Motion carried. Proposal - K-9 Program: The motion was made by Mike Calvin to approve training of a dog for the K-9 program on a trial basis of approximately six months. The motion was seconded by Tom Clark. The vote was unanimous in favor of the K-9 train- ing program. Motion carried. Annexation - N¼ of Section 6,T12S,R.12E,G and SRB and M (South of Tangerine NEW BUSINESS: Road and 1-10) The motion was made by Mike Calvin to annex the West half of Section 6 Township 12 South, Range 12 Eastern, Gila and Salt River Basin and Meridan with a zoning classification of transportation corridor. The motion was seconded by Tom Jones. The vote was unanimous in favor of the annexation. Motion carried. Public Works - Equipment - Grader: The motion was made by Mike Calvin to accept Empire Machinery's proposal # 3 on a Caterpillar 120 G Motor Grader with the 14.00x24, 10 Ply G-2 tires. The payment not to exceed the $ 1,680 budget, The motion was seconded by David Anway. The vote was 4 ayes. Tom Clark and Betty Ann Leaming ab- stained. Motion carried. Ordinance No. 84.06 - Animal Control: A motion was made by Mike Calvin to postpone discussion on Ordinance No. 84.06 - Animal Control until it was possible to have a study session with Pima County. The motion was seconded by Tom Clark. The vote was unanimous in favor of postponing the discussion on Ordinance No. 84.06. Motion carried. Ordinance No, 84.05 - Regular Town Council Meetings - Change: The motion was made by Mike Calvin to hold Regular Council Meetings on the second and fourth Tuesday of every month at 7:00 P.M. starting August 14, 1984. The motion was seconded by David Anway. The vote was 4 ayes. Tom Jones voted no. Motion carried. Public Works - Personnel - Hiring: The motion was made by Mike Calvin to hire Dell Mulford for Public Works effective July 10, 1984 with the condition that Mr. Mulford is to have a physical at the Ymrana Clinic prior to July 24, 1984. The motion was seconded by David Anwa¥. The vote was unanimous in favor of hiring Dell Mulford. Motion carried. Resolution No. 84-10 - Tentative Budget - Fiscal Year 1984-85: The motion was made by Tom Jones to adopt the tentative budget for the fiscal year 1984-85. The motion was seconded by Tom Clark. The vote was unanimous in favor of adopting the tentative budget for the fiscal year 1984-85. Motion carried. Liquor License Fees: The motion was made by Tom Jones to have John R. Moffitt draft up a pro- posal on renewal fees, transfer fees and annual fees on all liquor licenses. MINUTES OF REGULAR COUNCIL ~ETING, MARANA TOWN COUNCIL, JULY 9, 1984 Pg. 4 The motion was seconded by Mike Calvin. The vote was unanimous in favor of John R. Moffitt drafting a proposal on renewal, transfer and annual fees on all liquor licenses. Motion carried. Ordinance No. 84.07 - Flood Plain: The motion was made by Tom Clark to adopt the Ordinance No. 84.07 Flood Plain Ordinance as changed with the emergency clause. The motion was seconded by David Anway. The vote was 4 ayes. Tom Jones voted no. Motion carried. ADJOURNMENT: At 10:27 P.M. MINUTES OF SPECIAL COUNCIL MEETING, MARANA TOWN COUNCIL, JUNE 26, 1984 Pg. 1 DATE: PLACE: Tuesday, June 26, 1984 Marana Town Hall ..~LLED TO ORDER: At 7:15 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Tom Clark, David Anway, Tom Jones, Betty Ann Leaming, Bob McCrea, Mayor Vice-Mayor Member Member Member Member Mike Calvin, Member, excused Dr. George F. Leaming, Dorothy M. Honeycutt, Elaine P. Jones, Glenn Luglan, Planning and Zoning Administrator Town Clerk Mahoney 0'Donnell Insurance Agency Mahoney O'Donnell Insurance Agency 2 Members of the public ORDER OF BUSINESS: APPROVAL OF AGENDA: The motion was made by Tom Clark to approve the agenda as submitted. The motion was seconded by David Anway. The vote was unanimous in favor of approving the agenda as submitted. Motion carried. MMUNITY DEVELOPMENT BLOCK GRANT AWARDS CONTRACT (0LSON AND OLSON): Mayor Bill Schisler stated Olson and Olson Construction Company have moved their equipment in and are ready to proceed with the work on Amole Circle and Swanson Street. Mayor Bill Schisler stated he is still working on rights-of-way for Swanson Street and sees no problem with any property owners. The motion was made by Tom Clark that Mayor Bill Schisler sign the Olson and Olson Construction Company contract with no work being done where rights-of-way are in question and that no penalties be charged to the Town of Marana. The motion was seconded by Bob McCrea. The vote was unanimous in favor of Mayor Bill Schisler signing the Olson and Olson contract with exceptions. Motion carried. Mayor Bill Schisler stated the cost of installing two street lights at the corner of Sandario and Grier Roads would be $ 23.00 per month. Tucson Electric Power Company would install the lights. The motion was made by Tom Clark that Mayor Bill Schisler negotiate the terms of the street lights with Tucson Electric Power Company. The motion was seconded by Betty Ann Leaming. The vote was unanimous in favor of Mayor Bill Schisler negotiating the terms of the street lights. Motion carried. SOIL CONSERVATION SERVICE PROJECT AGREEMENT (JACK REVETMENT): Mayor Bill Schisler stated the cost of the jack system would be$ 200,000.00 Bob Kilcrease of Soil Conservation Service quoted the cost of the jacks to Mayor Bill Schisler, June 26, 1984. State of Arizona will pay 10% and the Town of Marana 10%. MINUTES OF SPECIAL COUNCIL MEETING, MARANA TOWN COUNCIL, JUNE 26, 1984 Pg. 2 The motion was made by Tom Clark to authorize Mayor Bill Schisler to sign the Soil Conservation Service Project Agreement. The motion was seconded by David Anway. The vote was five ayes. Betty Ann Leaming voted nay. Motion carried. INSURANCE PROGRAM: Dr. George F. Leaming presented a proposal from Olliver/Pilcher Insurance for Municipal Insurance for the Fiscal Year 1984-85 in the amount of $ 14,444.00. Dr. George Leaming spoke on the exclusions of the proposed policy. (Copy in file). Elaine Jones, Mahoney-O'Donnell Insurance, presented a proposal for Prop- erty/Liability insurance for Fiscal Year 1984-85 in the amount of $ 14,318.00. (Copy in file). The Council discussed each proposal and asked questions of Dr. George Leaming, Elaine Jones and Glenn Luglan. The motion was made by Betty Ann Leaming to accept the insurance proposal of Olliver/Pilcher for Fiscal Year 1984-85. Motion died for lack of a second. Betty Ann Leaming resigned the position of Insurance Risk Manager. The motion was made by Bob McCrea to accept the insurance proposal as out- lined by Mahoney-O'Donnell Insurance Agency for Fiscal Year 1984-85. The motion was seconded by David Anway. The vote was five aye. Betty Ann Leaming voted nay. Motion carried. Bob McCrea volunteered to accept the position of Insurance Risk Manager. The motion was made by Tom Jones that the Insurance Risk Manager prepare a set of specifications for insurance and present an insurance proposal to the Budget Committee at their March, 1985 meeting. The motion was seconded by David Anway. The vote was unanimous in favor of the Insur- ance Risk Manager preparing insurance specifications and the proposal to the Budget Committee in March, 1985. Motion carried. ADJOURNMENT: 9:40 P.M. MINUTES OF SPECIAL COUNCIL MEETING, MARANA TOWN COUNCIL, JUNE 18, 1984 Pg. 1 DATE: PLACE: Monday, June 18, 1984 Marana Town Hall vALLED TO ORDER: At 7:02 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Tom Clark, Mike Calvin, Tom Jones, Betty Ann Leaming, Bob McCrea, Mayor Vice-Mayor Member Member Member Member David Anway, Member, excused Dr. George F. Leaming, Ray Coleman, David A. Holaway, George W. Kline, Robert R. Kern, Dorothy M. Honeycutt, Planning and Zoning Administrator Town Engineer Marshal Judge Road Supervisor Town Clerk 9 Members of the public ORDER OF BUSINESS: APPROVAL OF AGENDA: The motion was made by Mike Calvin to approve the agenda as submitted. The motion was seconded by Tom Clark. The vote was unanimous in favor of approving the agenda as submitted. Motion carried. BID AWARD - FLOOD DAMAGE (F.E.M.A.): Ray Coleman, Town Engineer, submitted the bid tabulation for the Marana Flood Improvement Phase Two. (Copy in file). The Town Engineer rec- ommended the low bid that was submitted by W.A. Morris Sand and Gravel. The motion was made by Tom Jones to accept the bid of W.A. Morris Sand and Gravel in the amount of $ 467,328.30 and to authorize Mayor Bill Schisler to sign the contract. The motion was seconded by Mike Calvin. The vote was unanimous in favor of accepting the bid of W.A. Morris Sand and Gravel and authorizing Mayor Bill Schisler to sign contract. Motion carried. BID AWARD - PUBLIC WORKS OFFICE: Bid tabulation for office presented to the Town Council. Mayor Bill Schisler read the bid of Canyon Builders. (Copy in file). The motion was made by Mike Calvin to award the bid to Frank Hittle in the amount of $ 3,500.00, based on quality of work and past performance. Motion died lack of second. The motion was made by Bob MeCrea to accept the low bid of Canyon Builders in the amount of $ 2,535.00 for office building. The motion was seconded by Tom Jones. The vote was five ayes. Mike Calvin voted nay. Motion carried. iNSURANCE PROGRAM: Betty Ann Leaming submitted Specifications and Underwriting Information for Comprehensive General Liability Insurance and Property Damage or Loss Coverage. (Copy in file). Mrs. Betty Ann Leaming stated she had MINUTES OF SPECIAL COUNCIL MEETING, MARANA TOWN COUNCIL, JUNE 18, 1984 Pg. 2 contacted the insurance agency of Polliver/Pilcher in Phoenix. OIL CONSERVATION SERVICE PROJECT AGREEMENT (JACK REVETMENT): Mayor Bill Schisler stated he had verbally received the figures for the project. The cost of the project would be $ 176,250.00. 80% would be federally funded, 10% State funded and 10% Town Share. Mayor Bill Schisler stated new figures would be forth-coming. The consensus of the Council was to discuss the project agreement when the new figures come in. PUBLIC WORKS - NEW EQUIPMENT: Jim Kercheval, Arizona Industrial Machinery Company, submitted a proposal for a JD 670 - A blade. Dave Valdez, Empire Machinery Company, submitted a proposal for a Caterpillar 120 G Motor grader. The Council discussed both pieces of equipment. The equipment will be shown to Councilmembers and item will be placed on agenda at a un-determined date. The motion was made by Mike Calvin to lease John Deere JD 401 - D Wheel Loader in the amount of $ 27,175.02. 60 month lease, payments of $ 547.31 per month. The motion was seconded by Tom Jones. The vote was unanimous in favor of leasing the John Deere Wheel Loader. Motion carried. SALARY STRUCTURE FY 1984-85: Wage Structure for Fiscal Year 1985 submitted by Tom Jones, Budget Com- mittee Chairman. (Copy in file). The motion was made by Mike Calvin to adopt the Salary Structure for FY - 1985. The motion was seconded by Tom Clark. The vote was five ayes. Betty Ann Leaming abstained. Motion carried. ~ROPOSED BUDGET - FISCAL YEAR 1984-85: Budget Committee Recommendations and Tentative FY 1985 Budget submitted by Tom Jones, Budget Committee Chairman. The recommendations were re- viewed by Tom Jones. Dr. George Leaming discussed the Potential Capital Improvements and the use of the Community Development Block Grant funds. The motion was made by Mike Calvin to adopt the Budget Committee Rec- ommendations and Tentative Budget with the Council having the decision to make the ultimate priority in the Capital Improvements and use of C.D.B.G. funds and to delete a JD 670 Motor Grader on a 60 month lease for $1,680.00 per month. The motion was seconded by Tom Jones. The vote was five ayes. Betty Ann Leaming voted no. Motion carried. ADJOURNMENT: 8:44 P.M. MINUTES OF SPECIAL COUNCIL MEETING, MARANA TOWN COUNCIL, JUNE 5, 1984 Pg. 1 DATE: PLACE: Tuesday, June 5, 1984 Marana Town Hall CALLED TO ORDER: At 6:40 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Tom Clark, David Anway, Betty Ann Leaming, Bob McCrea, Mayor Vice-Mayor Member Member Member Tom Jones, Mike Calvin, Member, excused Member, absent Dr. George F. Leaming, Dorothy M. Honeycutt, Planning and Zoning Administrator Town Clerk 3 Members of the public ORDER OF BUSINESS: APPROVAL OF AGENDA: No motion made to approve the agenda. the agenda. There were no objections to SOIL CONSERVATION SERVICE PROJECT AGREEMENT (JACKS): Mayor Bill Schisler, Tom Jones, Dr. George Leaming and Ray Honea met with Mr. Cutter, Soil Conservation Service, Suzanne Shields, Pima County Flood Control District, and Town Engineer June 1, 1984 to discuss river problems. Dr. George Leaming showed tentative plans by Soil Conservation Service. Mr. Cutter was to furnish plans and costs for the Jack Project. The motion was made by Tom Clark to table the Soil Conservation Service Project Agreement until the exact cost and design of the jacks are available. The motion was seconded by Bob McCrea. The vote was unan- imous in favor of tabling the agreement. Motion carried. ADJOURNMENT 7:05 P.M. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, JUNE 11, 1984 Pg. 1 DATE: PLACE: Monday, June 11, 1984 Marana Town Hall CALLED TO ORDER: At 7:04 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Tom Clark, Mike Calvin, Tom Jones, Betty Ann Leaming, Mayor Vice-Mayor Member, arrived at 7:09 P.M. Member Member David Anway, Bob McCrea, Member, absent Member, excused John R. Moffitt, Dr. George F. Leaming, David A. Holaway, George W. Kline, William M. Gaudette, Dorothy M. Honeycutt, Barbara I. Honea, Robert R. Kern, Town Attorney Planning and Zoning Administrator Marshal Judge Chief, Marana Volunteer Fire Department Town Clerk Court Clerk Road Supervisor 6 Members of the public. ORDER OF BUSINESS: APPROVAL OF AGENDA: Mayor Bill Schisler suggested that the Council discuss items that need to be passed at this meeting. The motion was made by Tom Clark to approve the agenda as changed. The motion was seconded by Tom Jones. The vote was unanimous in favor of approving the agenda as changed. Motion carried. APPROVAL OF MINUTES: The motion was made by Tom Clark to approve the Minutes of Special Coun- cil Meeting, May 7, 1984, Regular Council Meeting, P~y 14, 1984, Special Council Meeting May 17, 1984, Special Council Meeting May 21, 1984, Spe- cial Council Meeting, May 25, 1984 and Special Council Meeting, May 31, 1984 as submitted. The motion was seconded by Tom Jones. The vote was unanimous in favor of approving the Minutes as submitted. Motion carried. PETITIONS AND COMMENTS: No Petitions or Comments. REPORTS FROM OFFICES AND COMMITTEES: Mayor's Report: A written report filed by Mayor Bill Schisler. (Copy in file). Street Report: A written report filed by Robert R. Kern. (Copy in file). Robert Kern stated that his crew had hauled 375 tons of rip-rap on the banks of the rive~ adjacent to Sandy Street. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, JUNE 11, 1984 Pg. 2 Betty Ann Leaming stated she would like for the Street Report to re- flect names of the street where the work was being done. Legal Report: John R. Moffitt, Town Attorney, filed a legal opinion on State (Marana) vs. Curtis, SubDivisions and approval of proposed sewage systems, and proposed Town Magistrate Code. (Copies in file). Magistrate Report: A written report filed by Judge George W. Kline. (Copy in file), Financial Report: A written report filed by Dorothy M. Honeycutt. (Copy in file). Planning and Zoning Report: A written report filed by Dr. George F. Leaming. (Copy in file). Dr. George Laaming stated that he had talked to Federal Emergency TEn- agement Agency regarding Flood Plain Maps. Marshal's Report: A written report filed by Marshal David A. Holaway. (Copy in file). Building Inspector's Report: No report filed, MARANA VOLUNTEER FIRE DEPARTMENT: A written report filed by William M. Gaudette, Chief. (Copy in file). OLD BUSINESS: Insurance Program: Insurance Program Analysis filed by Betty Ann Leaming. (Copy in file). The motion was made by Tom Jones to appoint Betty Ann Leaming as Town Risk Manager with Dr, Leaming working as an assistant. The motion was seconded by Mike Calvin. The vote was unanimous in favor of appointing Betty Ann Leaming as Town Risk P~nager. Motion carried. NEW BUSINESS: Proposal - David Devine, Planning Consultant: Copy of Proposal in file. The motion was made by Tom Jones to accept proposal number one by David Devine, not to include IGA with Pima County. David Devine will meet with Planning and Zoning June 27, 1984. The motion was seconded by Mike Calvin to accept the proposal number one by David Devine. The vote was 4 ayes. Betty Ann Leaming voted no. Motion carried. Fiscal Year 1983-84 - Audit Proposal: Audit proposal submitted by Cotton, Parker, and Johnson and Frank Auletta, The motion was made by Mike Calvin to accept the proposal of Frank Auletta in the amount not to exceed $ 3,500.00. The motion was seconded by Tom Jones. The vote was unanimous in favor of accepting Frank Auletta's proposal. Motion carried. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, JUNE 1i, 1984 Pg. 3 Population - Special Census: Impact of Special Census on State shared revenues. Mayor Bill Schisler stated the cost of the Special Census would be approximately $ 3,500.00 The motion was made by Mike Calvin to conduct a Special Census in 1985, The motion was seconded by Tom Jones. The vote was unanimous in favor of conducting a Special Census in 1985. Motion carried. Fiscal Year 1984-85 - Fiscal Officer: The motion was made by Mike Calvin to appoint Dorothy M. Honeycutt as Fiscal Officer for the year 1984-85. The motion was seconded by Tom Jones. The vote was unanimous in favor of appointing Dorothy M. Honeycutt as Fiscal Officer. Motion carried. Civil Rights Provision - Addendum ~o Town Engineer Contract: Amendment to Finical and Dombrowski Contract on file. The motion was made by Tom Jones that Mayor Bill Schisler sign the amend- ment to Finical and Dombrowski Contract. The motion was seconded by Mike Calvin. The vote was unanimous in favor of the amendment to Finical and Dombrowski. Motion carried. Liquor License Transfer - K & M Market: Dorothy M. Honeycutt submitted file on transfer of Liquor License. The motion was made by Tom Jones to transfer the liquor license to Harold William Horrigan. The motion was seconded by Tom Clark. The vote was 3 ayes. Mike Calvin voted no. Betty Ann Leaming abstained. Motion carried. Indigent Attorne[ Fees: The consensus of the Council was that Judge George W. Kline handle this matter under budget limitations. Resolution No. 84-08 - Arizona State Compensation Fund: The motion was made by Mike Calvin to adopt Resolution No. 84-08 - Arizona State Compensation Fund. The motion was seconded by Tom Clark. The vote was unanimous in favor of adopting Resolution No. 84-08. Motion carried. Marshal's Office Newsletter Content: The newsletter that was mailed by Marshal David A. Holaway approximately June 1, 1984 was discussed by Council. The consensus of the Council was that any legal items would be sent to John R. Moffitt for approval before mailing. The motion was made by Mike Calvin to retire to Executive Session at 9:24 P.M. The motion was seconded by Tom Clark. The vote was unanimous in favor of retiring to Executive Session. Motion carried. EXECUTIVE SESSION: The tapes of the Executive Session are available to Council-members and persons involved. Out of Executive Session at 9:55 P.M. NEW BUSINESS CONTINUED: Public Safety Public Works and Administration De~artment Head -Merit Increase: The motion was made by Mike Calvin to raise David A. Holaway to $26,082.00, Robert R. Kern, $ 18,892.00 and Dorothy M. Honeycutt to $ 18,892.00. The motion was seconded by Tom Clark. The vote was four ayes. Betty Ann Leaming voted no. Motion carried. MINUTES OF REGULAR COUNCIL )~ETING, MARANA TOWN COUNCIL, JUNE ll, 1984 Pg. 4 OLD BUSINESS: NEW BUSINESS: Mrs. Betty Ann Leaming stated the Department Heads were not on the Salary Structure and should be on the Salary Structure. The motion was made by Tom Jones to reconsider the motion to grant merit increases to Department Heads. The motion was seconded by Mike Calvin. The vote was unanimous in favor of reconsidering the motion to grant merit increases. Motion carried. The motion was made by Tom Clark to raise David A. Holaway to 14-C on the Salary Structure ($11.20), Robert R. Kern to l0-B ($8.55) and Dorothy M. Honeycutt to 10-B ($8.55) with a Performance Evaluation being done in December, 1984. The motion was seconded by Mike Calvin. The vote was unanimous in favor of the placement on the Salary Structure. Motion carried. Public Works - Personnel: The motion was made by Mike Calvin to terminate Tony A. Betancourt for cause, effective June ll, 1984, and to pay fifteen days termination pay. The motion was seconded by Tom Clark. The vote was unanimous in favor of terminating Tony A. Betancourt. Motion carried. Financial Procedures: Proposed Financial Management System will be placed on the July agenda of Regular Meeting, Soil Conservation Service Project Agreement: (Jack Revetment): Tom Jones stated he did not have a firm contract price and Soil Conser- vation Service stated the information would not be available until June 14, 1984. Dr. George Leaming stated that as the Flood Hazard Mitigation Coordinator and based on his experience, training and observation he was opposed to the jacks in the Santa Cruz River. Project Agreement will be placed on June 18, 1984 Special Council Meet- ing agenda. Proposal - K-9 Program: Proposal for the K-9 Program will be placed on the July agenda of Regular Meeting. 1984- Community Development Block Grant Projects: The motion was r~de by Mike Calvin to use the Community Development Block Grant funds ( $ 175,000.00) in the following manner: a. $ 70,000 to pay the Town's share of pavement overlay on the FAS road system including Marana Road, Avra Valley Road and Sandario Road. b. Up to $ 35,000.00 to pay the Town's share of the bank erosion pro- tection along the Santa Cruz River in the Honea Heights area. c. $ 68,000.00 for payment of Moore Road from Sandario Road to the 1-10 frontage road. d. $ 2,000.00 for fire department equipment. The motion was seconded by Tom Jones. The vote was unanimous in favor of the use of the Community Development Block Grant funds as stated. Motion carried. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, JUNE 11, 1984 Pg, 5 House Bill 2534 - Water and Flood Control Districts: Information item only. Proposed Agreement - Marana Volunteer Fire Department (Radios): Agreement filed by John R. Moffitt. (Copy in file). This agreement was requested by Rivko Knox, Community Development Block Grant Coordinator. The motion was made by Mike Calvin to authorize Mayor Bill Schisler to sign the agreement with the Marana Volunteer Fire Department. The motion was seconded by Tom Jones. The vote was unanimous in favor of authorizing Mayor Bill Schisler to sign the agreement. Motion carried. Public Safet7 - Hiring of Personnel: Marshal David A. Holaway submitted to the Council the application of Karl Lasky. The motion was made by Mike Calvin to hire Karl Lasky to fill the office of Deputy Marshal when a vacancy occurs. The motion was seconded by Tom Jones. The vote was unanimous in favor of hiring Karl Lasky to fill the first vacancy. Motion carried. Annexation of Part of N~ of Section 6, T 12 S, R 12 E, G and S R B and M(S E of Tangerine Road and 1-10: Dr. George Leaming suggested the Annexation should go to the Planning Commission, June 27, 1984. The motion was made by Mike Calvin that the Annexation be placed on the Planning Commission agenda, June 27, 1984 and on the Town Council agenda, July 9, 1984. The motion was seconded by Tom Clark. The vote was unan- imous in favor of the Annexation on the Planning Commission age~da. Resolution No. 84-09 - Floodplain Activities: (Copy in file). The motion was made by Tom Jones to adopt Resolution No. 84-09 - Floodplain Activities. The motion was seconded by Mike Calvin. The vote was four ayes. Tom Clark abstained. Motion carried. Fiscal Year 1984-85 Budget: Tom Jones read the Budget Committee Recommendations for Fiscal Year 1984-85. (Copy in file). Tom Jones reviewed the projected revenues and expenditures for FY 1984-85. Dr. George Leaming reviewed the proposed budget. The motion was made by Mike Calvin to place the proposed budget on Special Council agenda, June 18, 1984. The motion was seconded by Tom Clark. The vote was unanimous in favor of placing proposed budget on Special Council agenda. ADJOURNMENT: 12:02 P.M. MINUTES OF SPECIAL COUNCIL MEETING, MARANA TOWN COUNCIL, MAY 31, 1984 Pg. 1 DATE: PLACE: Thursday, May 31, 1984 Marana Town Hall .ALLED TO ORDER: At 7:05 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Mayor Tom Clark Vice-Mayor Mike Calvin, Member Tom Jones, Member Betty Ann Leaming, Member Bob McCrea, Member David Anway, Member, excused Ray Coleman, Dr. George F. Leaming, Dorothy M. Honeycutt~ Town Engineer Planning and Zoning Administrator Town Clerk 1 Member of the public ORDER OF BUSINESS: APPROVAL OF AGENDA: The motion was made by Mike Calvin to approve the agenda as submitted. The motion was seconded by Bob McCrea. The vote was unanimous in favor of approving the agenda as submitted. Motion carried. AWARD BID - COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT (AMOLE CIRCLE, SWANSON STREET AND NDARIO - GRIER INTERSECTION: Ray Coleman, Town Engineer, reviewed the bids of Olson and Olson, R.E. Miller Paving and Northern Arizona Contracting. The Council discussed the drainage on Swanson Street. The one inch over-lay on Amole Circle andSwanson Street was discussed. Ray Coleman stated a two inch over-lay would last up to ten years. Mayor Bill Schisler stated he would meet with the Town Engineer to finalize engineering costs on the project and to develop any change orders so as to utilize the balance of the funds in the two grants. Tom Jones stated his concerns regarding rights of way on Swanson Street. The motion was made by Mike Calvin to accept the bid of Olson and Olson in the amount of $ 107,516.25 and to authorize Mayor Bill Schisler to sign the contract. The motion was seconded by Tom Jones. Tom Jones made amendment to the original motion as follows: that the sign- ing of the contract by the Mayor be contingent upon all rights-of-way being secured. The motion was seconded by Tom Clark. The vote was unanimous in favor of the amendment. Amendment carried. The vote was unanimous in favor of the motion. Motion carried. JJOURNMENT: 7:52 P.M. mlao~h5 OF SPECIAL COUNCIL MEETING, MARANA TOWN COUNCIL, MAY 25, 1984 Pg. 1 DATE: PLACE: Friday, May 25, 1984 Marana To~ra Hall CALLED TO ORDER: zN ATTENDANCE: ORDER OF BUSINESS: At 10:05 A.M. by Bill Schisler, Mayor Bill Schisler, Tom Clark, Mike Calvin, Betty Ann Leaming, Bob McCrea, David Anway, Tom Jones, David A. Lambson, Bob Kilcrease, Bruce Beenken, Roy Aros, John R. Moffitt, Dr. George F. Leaming, Dorothy M. Honeycutt, Mayor Vice-Mayor Member, Left at 10:07 A.M. Member Member Member, excused Member, excused Soil Conservation Service Soil Conservation Service Town Engineer Town Engineer Town Attorney Planning and Zoning Administrator Town Clerk 4 Members of the public APPROVAL OF AGENDA: Resolution No. 84-07 Submission of Application for Community Development Block Grant Funds changed to item 2. The motion was made by Mike Calvin to approve the agenda as changed. The motion was seconded by Tom Clark. The vote was unanimous in favor of ap- proving the agenda as changed. Motion carried. RESOLUTION NO 84-07 - SUBMISSION OF APPLICATION FOR C.D.B.G. FUNDS: (Copy in file). The motion was made by Tom Clark to adopt Resolution No. 84-07 as submitted. The motion was seconded by Mike Calvin. The vote was unanimous in favor of adopting Resolution No. 84-07. Motion carried. PROJECT AGREEMENT WITH SOIL CONSERVATION SERVICE: John R. Moffitt, Town Attorney, read the Project Agreement. on file with a copy of project agreement. Colranents are Bob Kilcrease and David Lambson answered questions from the Council regard- ing the project agreement. SOIL CONSERVATION SERVICE - SANTA CRUZ RIVER PROJECTS (JACK SYSTEM): Bob Kilcrease stated the jacks could only be installed to protect the people living in Honea Heights. The jack system was discussed. The project of Pima County Flood Control District was discussed in relation to the jack system. Soil Conservation Service, Pima County Flood Control District, Town Engineer and Dr. George F. Leaming will meet to discuss the jack system and the soil cement bank protection being planned by Pima County Flood Control District. ADJOURNMENT: 11:20 A.M. MINUTES OF SPECIAL COUNCIL MEETING, MARANA TOI~ COUNCIL, MAY 21, 1984 Pg. i DATE: Monday, May 21, 1984 PLACE: Marana Town Hall ~ALLED TO ORDER: At 7:12 P,M. by Bill Sehisler, }~yor IN ATTENDANCE: Bill Schisler, Tom Clark, David Anway, Tom Jones, Betty Ann Leaming, Mayor Vice-Mayor Member Member Member Mike Calvin, Bob McCrea, Member, excused Member, excused Ray Coleman, John R. Moffitt, Dr. George F. Leaming, Dr. Nestor R. Roes, Dr. Joseph Gerber, David A. Holaway, Dorothy M. Honeycutt, Town Engineer Town Attorney Planning and Zoning Administrator Consultant Consultant Marshal Town Clerk 2 Members of the public ORDER OF BUSINESS: I.G.A. - PIMA COUNTY COMMUNICATIONS: Marshal David A. Holaway stated the cost of dispatching for Fiscal Year 1984-85 would be $ 16,000.00. John R. Moffitt, Town Attorney stated the I.GoA. was correct as submitted. The motion was made by Tom Jones to accept I.G.A. for Communications dis- patching. The motion was seconded by David Anway. The vote was unan- imous in favor of accepting I.GoA. for dispatching. Motion carried. PUBLIC SAFETY PERSONNEL - HIRING: David Anway stated Oral Boards were conducted by the Marshal's Office, May 14, 1984. The Oral Boards recommended that Lynn K. Radcliffe and Gregory A. Ross fill the positions now open. The motion was made by Tom Clark to hire Lynn K. Radcliffe, effective May 21, 1984 and to hire Gregory A. Ross, effective June 1, 1984. The motion was seconded by Tom Jones. The vote was unanimous in favor of hiring Lynn K. Radcliffe and Gregory A. Ross. Motion carried. PAYMENT OF WITNESS FEES: John R. Moffitt stated that at various times he must call a witness that is not now employed by the Town. The motion was made by Tom Clark to pay Pete A. Szudy witness fees. ( 4 hours @ $ 7.30 per hour). The motion was seconded by Tom Jones. The vote was unanimous in favor of paying Pete A. Szudy witness fees. Motion carried. 'LOOD DAMAGE BID AWARD: Ray Coleman, Town Engineer, stated Borderland bid $ 525,414.89 on the Flood Damage Repair. Borderland was the only bidder. The engineer's estimate for the Flood Damage Repair was $ 480,896.00. Ray Coleman recommended the Town Council reject the bid of Borderland. MINUTES OF SPECIAL COUNCIL MEETING, M~RANA TOWN COUNCIL, ~Y 21, 1984 Pg. 2 The motion was made by Tom Jones that the bid of $ 525,414.89 for the F.E.M.A. repair work was 10% over engineer's bid, the bid be rejected and the process repeated with a bid opening at 2:00 P.M, June 12, 1984. The motion was seconded by Tom Clark. The vote was unanimous in favor of rejecting the bid and repeating the process. Motion carried, INSURANCE REPORT EVALUATION STUDY: A list of questions to be answered by Dr. Roos and Dr. Gerber. (Copy with the insurance report). Mayor Bill Schisler read each question and either Dr. Roos or Dr. Gerber answered the question. Each Council Member asked additional questions. The report was discussed by the Council. Betty Ann Leaming and Tom Clark will review the Town's insurance policies and determine if additional coverage is necessary. ADJOURNMENT: 9:47 P.M. .oTES OF SPECIAL COUNCIL MEETING, MARANA TOWN COUNCIL, MAY 17, 1984 Pg. 1 DATE: PLACE: ALLED TO ORDER: IN ATTENDANCE: ORDER OF BUSINESS: SANDERS BRIDGE AND Thursday, May 17, 1984 Marana Town Hall At 7:14 P.M. by Bill Schisler, Mayor Bill Schisler, Tom Clark, David Anway, Mike Calvin, Tom Jones, Betty Ann Leaming, Bob McCrea, Mayor Vice-Mayor Member Member Member, arrived 8:40 P.M. Member Member Suzanne Shields, Dr. George F. Leaming, Dorothy M. Honeycutt, Pima County Flood Control District Planning and Zoning Administrator Town Clerk 4 Members of the public NORTH BANK OF RIVER PROJECT BY PIMA COUNTY FLOOD CONTROL: JACK REVETMENT AND Suzanne Shields stated Pima County Flood Control District is planning to spend 1,2 Million dollars on Sanders Road Bridge and soil cement on the banks of the Santa Cruz River. The project is being designed in house at Pima County Flood Control District. The Council and public asked questions concerning the project. Con- struction will start in October or November, 1984. BANK PROTECTION SOUTH OF HONEA HEIGHTS SPONSORED BY THE SOIL CONSERVATION SERVICE: Dr. George F. Leaming presented the plans from Soil Conservation Service for jacks in the Santa Cruz River. Comments were made by the Council and the public. Dr. Leaming stated he has concerns about placing the jacks in the river. Five minute break at 8:10 P.M. Back in session at 8:13 P.M. PROJECT AGREEMENT WITH SOIL CONSERVATION SERVICE: The motion was made by Tom Clark to table the Project Agreement. The motion was seconded by Mike Calvin. The vote was unanimous in favor of tabling the Project Agreement with Soil Conservation Service. Motion carried. USE OF JUNK CAR BODIES ON EDGE OF SANDY STREET: Pima County Flood Control District and Soil Conservation Service have stated that their projects could not be completed with the junk car bodies in the river. The motion was made by Mike Calvin that J.D. Henley remove the car bodies from Sandy Street, with the Town of Marana providing some services if needed. The motion was seconded by Tom Clark. The vote was unanimous in favor of removing the car bodies. MINUTES OF SPECIAL COUNCIL MEETING, MARANA TOg~ COUNCIL, MAY 17, 1984 Pg. 2 Dr. Leaming stated the Minutes should reflect that the Council dis- regarded his recommendations for protection of Sandy Street. The motion was made by Tom Jones to ask Soil Conservation Service for the old jacks to be used on Sandy Street and request a meeting with Pima County Flood Control District to pursue channel work being done by Mr. Robert Honea. The motion was seconded by Mike Calvin. The vote was unanimous in favor of contacting Soil Conservation Service and Pima County Flood Control District. ADJOURNMENT: 10:00 P.M. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, MAY 14, 1984 Pg. DATE: PLACE: Monday, May 14, 1984 Marana Town Hall CALLED TO ORDER: At 7:02 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Mike Calvin, Tom Jones, Betty Ann Leaming, Bob McCrea, Mayor Member Member Member Member Tom Clark, David Anway, Vice-Mayor, excused Member, excused John R. Moffitt, Dr. George F. Leaming, David A. Nolaway, George W. Kline, William M. Gaudette, Dorothy M. Honeycutt, Town Attorney Planning and Zoning Administrator Marshal Judge Chief, Marana Volunteer Fire Department Town Clerk 12 Members of the public ORDER OF BUSINESS: APPROVAL OF AGENDA: Order of business changed to read as follows: Item 7 - Old Business: Item 8 - New Business; Item 8E to 8A - M.S.P. Companies - Re-zoning. The motion was made by Mike Calvin to approve the agenda as changed. The motion was seconded by Bob McCrea. The vote was unanimous in favor of approving the agenda as changed. Motion carried. APPROVAL OF MINUTES: The motion was made by Mike Calvin to approve the Minutes of Regular Council Meeting, April 9, 1984 and Special Council Meeting, April 16, 1984 as submitted. The motion was seconded by Bob McCrea. The vote was unanimous in favor of approving the Minutes as submitted. Motion carried. PETITIONS AND COMMENTS: No Petitions or Comments. REPORTS FROM OFFICES AND COMMITTEES: Mayor's Report: A written report filed by Mayor Bill Schisler. (Copy in file). Mayor Bill Schisler stated that agenda items must be submitted to the Town Clerk the Tuesday before the Monday Regular Council Meeting. Mayor Bill Schisler announced a Special Council Meeting, May 17, 1984 to discuss the plans of The Soil Conservation Service for the Santa Cruz River. Mayor Bill Schisler announced a Special Council Meeting, May 21, 1984 to discuss the Insurance Evaluation Report. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, MAY 14, 1984 Pg. 2 Street Report: A written report filed by Robert R. Kern. (Copy in file). Mike Calvin stated the need for a Study Session to discuss road equipment. Le~.R.eport: John R. Moffitt, Town Attorney filed a Legal opinion on Town Liability for the Canals/Irrigation Ditches and a Necessity of Certificate from Department of Water Resources before Final Plat Approval. (Copy in file). John R. Moffitt stated the Marshal can solicit advertising for the "News- letter". John R. Moffitt will review all equipment contracts, John R. Moffitt spoke on rights-of-way on Swanson Street. John R. Moffitt spoke on direct election of Mayor. Magistrate Report: A written report filed by Judge George W. Kline. (Copy in file). Financial Report: A written report filed by Dorothy M. Honeycutt. (Copy in file). Planning and Zoning Report: A written report filed by Dr. George F. Leaming. (Copy in file), Dr, Leaming stated he had received a letter from Department of Water Resources regarding the Floodplain Management Program. Item to be placed on June Regular Council Meeting. Marshal's Report: A written report filed by Marshal David A. Holaway. (Copy in file). Building ~nspector's Report: Mike Cowhey reported three gas and electric inspections for the month of April, 1984. MARANA VOLUNTEER FIRE DEPARTMENT: A written report filed by William M. Gaudette, Chief. The new telephone to the Marana Volunteer Fire Department Office 682-4300. NEW BUSINESS: M.S.P. Companies - Re-Zoning: Tom Jones stated the Re-Zoning for M.S.P. Companies had been approved by the Planning Commission. A Public Hearing was held by the Town Council. The motion was made by Tom Jones to adopt Ordinance 84.03 - Amending the Town Zoning Ordinance, The motion was seconded by Mike Calvin. The vote was seconded by Mike Calvin. The vote was unanimous in favor of adopting Ordinance 84.03. Motion carried. Street and Road Personnel - Merit Increase: The motion was made by Mike Calvin to grant a Merit Increase ( $.15 per hour, retro-active to February 15, 1984) to Jack S. White and Tony A. Betancourt. The motion was seconded by Bob McCrea. The vote was unan- imous in favor of granting a Merit Increase to Jack $. White and Tony A. Betancourt. Motion carried, MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, MAY 14, 1984 Pg. 3 Public Safety Personnel - Merit Increase: The motion was made by Tom Jones to grant a Merit Increase ( $.30 per hour, retro-active to April 23, 1984) to Chief Deputy Dale A. Bradshaw. The motion was seconded by Mike Calvin. The vote was unanimous in favor of granting a Merit Increase to Chief Deputy Dale A. Bradshaw. Motion carried. Ordinance No. 84.02 - Cover for the Transportation of Debris: The Council discussed the meaning of the word debris. Tom Jones spoke on the trash and garbage on Tangerine Road. Mike Calvin spoke on covers for pick-ups and trucks carrying garbage and refuse. The motion was made by Tom Jones to adopt Ordinance No. 84.02 - Prescribing a cover for the transportation of garbage and refuse. The motion was seconded by Bob McCrea. The vote was four yes. Betty Ann Leaming voted no. Motion carried. Mayor Bill Schisler appointed Tom Jones to co-ordinate efforts to inform the public of Ordinance No. 84.02. Standard Operating Procedure Study - Court: Town Magistrate Code submitted by Judge George W. Kline. (Copy in file). Development Code: A Public Hearing was held by the Town Council May 14, 1984 to review ad- ditions and changes as of 9 April, 1984 as submitted by the Town Attorney and the Planning and Zoning Administrator. Five minute break at 8:57 P.M. Back in session at 9:04 P.M. The motion was made by Betty Ann Leaming to adopt the Development Code with additions and changes as of 9 April, 1984. The motion was seconded by Mike Calvin. The vote was unanimous in favor of adopting the Develop- ment Code. Motion carried. Ordinance No. 84.04 read by dohn R. Moffitt. The motion was made by Betty Ann Leaming to adopt Ordinance No. 84.04 - Development Code. The motion was seconded by Mike Calvin. The vote was unanimous in favor of adopting Ordinance No. 84.04. Animal Control Ordinance: Mrs. Betty Ann Leaming reported the Animal Control Committee had met several times. Mrs. Leaming will contact Pima County Animal Control for further information. The dog population is estimated at 375 within the To~ limits of Marana. Swanson Street Paving: Dr. George Leaming stated the Town Engineer has revised the drainage plans for Swanson Street. Tom Jones suggested that a procedure be set for re- viewing any future plans for construction or drainage. Tom Jones stated we should have all rights-of-way and easement before starting a project. Ray Honea addressed the subject of water lines on Swanson Street. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, MAY 14, 1984 Pg. 4 NEW BUSINESS: Significant Land Use Change Denial Clarification: Dr. George Leaming read the significant land use procedure from Ordinance 77-10. Dr. Leaming read from the Minutes of Regular Council Meeting of April 9, 1984 regarding the denial of the land use change. The consensus of the Council was that the significant land use change to allow gravel mining operations in the North ~ of the Southwest ¼ of Section 1, Township 12 South, Range 11 East, Gila and Salt River Base and Meridian in the Town of Marana was denied because of the large a- mount of protests from nearby property owners and the potential effects of the operation on the water flow downstream. Marking and Control - Administration Vehicle: Mrs. Leaming stated she would prefer that the Administration vehicle be marked with Town of Marana logos. Mrs. Leaming would like control for the vehicle as follows: Destination, mileage and driver. Mayor Bill $chisler stated the logos would be placed on the Town vehicle by Robert Kern. Mayor Bill Schisler stated that any official personnel using the Town vehicle must submit h~s current driverts license to the Town Clerk. Resolution No. 84-06 Local Assistance Transportation: The motion was made by Tom Jones to adopt Resolution No. 84.06 using the funds for the Maintenance of Town Streets and Roads, Equipment Repairs and Purchase of Equipment. The motion was seconded by Mike Calvin. The vote was unanimous in favor of adopting Resolution No. 84.06. Motion carried. Fourth Quarter Working B~dget - FY 1983-84 Recommendations: Copy of recommendations in file. Mayor Bill Schisler stated he would like to have seen a better copying machine purchased and the $ 3,000.00 for renovation of former Marshal's Office be made available now. Mayor Bill Schisler questioned the $ 1,650.00 for the purchase of radio equipment for new patrol vehicle. The motion was made by Tom Jones to adopt the recommendations of the Budget Committee for the Fourth Quarter of 1983-84. (Copy in file). The motion was seconded by Mike Calvin, The vote was four yes. Bob McCrea voted no. Motion carried. Discussion of bids for the Office of the Street Department. John Moffitt stated that improvements will have to be bid if said improvements exceed $ 1,500.00. Grants Proposal Consultant: Letter from David Devine, Planning Consultant. (Copy in file). Tom Jones addressed the Capital Improvements Program for the Town. The consensus of the Council was to ask David Devine to submit a proposal to the Town for administration of federal grants and grant writing. Agenda Mailing~ B~tty Ann Leaming stated she would like for the public to receive the agenda. Marshal David Holaway will publish as much of the agenda as pos- sible. Front-End Loader Contract: Tom Jones stated the Town had signed a lease purchase Contract with Arizona Industrial Machinery for a front-end loader. The payment now MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, MAY 14, 1984 Pg. 5 is $ 1,575.00 and would be $ 1,413.00 if a new contract is signed. Robert Kern will contact Arizona Industrial Machinery for a new proposal. 1976 - Plymouth Gran Fury (2) Scrap: Mike Calvin will contact dealers to buy the two Plymouths for scrap. Insurance Evaluation Report: A Special Council Meeting will be Monday, May 21, 1984 to study the insurance evaluation report. Junk Cars on River South of Honea Heights: This item will be discussed at a Special Council Meeting, Thursday, May 17, 1984. The motion was made by Mike Calvin to retire to Executive Session at 10:30 P.M. The motion was seconded by Tom Jones. The vote was unanimous in favor of retiring to Executive Session. Motion carried. The tapes of the Executive Session are available to Council Members and persons involved. Out of Executive Session at 10:49 P.M. Public Safety Personnel - Merit Increase: The motion was made by Mike Calvin to grant Jose R. Carrasco a $.30 per hour raise effective May 13, 1984. The motion was seconded by Tom Jones. The vote was unanimous in favor of granting the merit increase to Jose R. Carrasco. Litigation by Glen Curtis: The motion was made by Mike Calvin to take no action. The motion was seconded by Bob McCrea. The vote was unanimous in favor of no action. Motion carried. ADJOURNMENT: 10:54 P.M. MINUTES OF SPECIAL COUNCIL MEETING, MARANA TOW~N COUNCIL, MAY 7, 1984 Pg. 1 DATE: ~LACE: CALLED TO ORDER: IN ATTENDANCE: Monday, May 7, 1984 Marana Town Hall At 7:06 P.M. by Bill Schisler, Mayor Bill Schisler, Tom Clark, David Anway, Tom Joaes, Betty Ann Leaming, Bob McCrea, Mike Calvin, Robert Condit, Ray Coleman, Dr. George F. Leaming, Dorothy M. Honeycutt, Members of the public ORDER OF BUSINESS: Mayor Vice-Mayor Member Member Member Member Member, excused Cortaro Water User's Association To~l Engineer Planning and Zoning Administrator Town Clerk CORTARO WATER USER'S ASSOCIATION AND FUTURE DEVELOPMENT WITHIN MARANA: Mayor Bill Schisler stated the purpose of the meeting was to discuss the future development of the Town with Cortaro Water User's. Tom Clark addressed the subject of open canals and laterals within the Town. Tom Clark stated the consensus of Cortaro Water User's Board was that laterals delivering water in Marana developments should be covered and not protected by fence. Ray Coleman spoke on using conduit for the laterals located in or near development. Dr. George Leaming spoke on major collector streets, minor collector streets or arterial streets in the Town. Robert Condit will contact the Salt River Project regarding their solutions to open canals. WATER CONTROL AND FUTURE DEVELOPMENT: Mayor Bill Schisler stated the Council would schedule a future meeting to discuss water. ADJOURNMENT: Adjournment was at 8:49 P.M. MINUTES OF SPECIAL COUNCIL MEETING, MARANA TOWN COUNCIL, APRIL 16, 1984 Pg. 1 DATE: OLACE: Monday, April 16, 1984 Marana Town Hall CALLED TO ORDER: At 7:17 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Mayor Tom Clark, Vice-Mayor David Anway, Member Mike Calvin, Member Tom Jones, Member Betty Ann Leaming, Member Bob McCrea, Member John R. Moffitt, Dr. George F. Leaming, David A. Holaway, Pete Szudy, Dorothy M. Honeycutt, Town Attorney Planning and Zoning Administrator Marshal Deputy Marshal Town Clerk There were no members of the public ORDER OF BUSINESS: The motion was made by Mike Calvin to retire to Executive Session at 7:20 P.M. The motion was seconded by David Anway. The vote was unan- imous in favor of retiring to Executive Session. The Tapes of the Executive Session are on file and available to Council Members and persons discussed. Out of Executive Session at 9:1250 P.M. PUBLIC SAFETY PERSONNEL: The motion was made by David Anway to terminate Deputy Szudy for cause, including but not limited to the following reasons as recommended by Marshal David Holaway: (1) Excessive verbal and written reprimands during past twelve months. (2) Failure to follow prescribed procedures regarding: (a) Radio procedures (b) Use of Town vehicles (c) Court Appearances (d) Completion of required reports (e) Completion of Daily Activity Logs (f) Unable to locate during duty hours (g) Being available during off duty hours The motion was seconded by Tom Clark. The vote was unanimous in favor of above motion. Motion carried. REQUEST TO CIRCUMVENT PERSONNEL POLICY AND PUBLIC SAFETY EMERGENCY PERSONNEL HIRING: John R. Moffitt, To~ Attorney, stated the Town cannot circumvent the Personnel Policy in hiring practices but could allow the Marshal to hire a person under an emergency personnel hiring. MINUTES OF SPECIAL COUNCIL MEETING, MARANA TOWN COUNCIL, APRIL 16, 1984 Pg. 2 The motion was made by Mike Calvin to give the Marshal authority for an emergency personnel hiring and time for the proper publications required by the Personnel Policy. The motion was seconded by Tom Jones. The vote was unanimous in favor of granting the Marshal au- thority for an emergency personnel hiring. ADJOURNMENT: Adjournment was at 9:17 P.M. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, APRIL 9, 1984 Pg. 1 DATE: PLACE: Monday, April 9, 1984 Marana Town Hall CALLED TO ORDER: At 7:02 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Tom Clark, David Anway, Mike Calvin, Betty Ann Leaming, Bob McCrea, Mayor Vice-Mayor Member Member Member Member Member John R. Moffitt, George W. Kline, David A. Holaway, Dr. George F. Leaming, William M. Gaudette, Robert R. Kern, Ray Coleman, Run De Beneditto, Dorothy M. Honeycutt, Town Attorney Judge Marshal Planning and Zoning Administrator Chief, Marana Volunteer Fire Department Road Supervisor Town Engineer P.A.G. Transportation Division Town Clerk 22 Members of the public ORDER OF BUSINESS: APPROVAL OF AGENDA: The motion was made by Mike Calvin to approve the agenda as submitted. The motion was seconded by Tom Jones. The vote was unanimous in favor of approving the agenda as submitted. Motion carried. APPROVAL OF MINUTES: The motion was made by Tom Clark to approve the Minutes of Regular Coun- cil Meeting, March 12, 1984 and of Special Council Meeting, March 29, 1984 as submitted. The motion was seconded by Tom Jones. The vote was unan- imous in favor of approving the March 12, 1984 and March 29, 1984 Minutes. Motion carried. PETITIONS AND COMMENTS: Run De Beneditto, P.A.G. Transportation, spoke on streets in Marana that need to be re-classified to be included in the Federal-Aid Secondary Sys- tem. Town Engineers furnished a copy of an inventory of the Functional Classification of the Streets and Roads in Marana. (Copy in file). Functional Classification of Streets will be discussed under Resolution No. 84-05 - Designating Federal-Aid Secondary Systems. Run De Beneditto explained Local, Minor and Major Collector streets. R.G. Bauer, 12545 North White Avenue, spoke on the creation of a junk- yard on property adjacent to his residence. Mr. Bauer questioned the use of automobile bodies for bank erosion prevention. Mayor Bill Schisler stated the Soil Conservation Service is submitting a design for bank erosion prevention and that the automobile bodies would not be used in the river jacks. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, APRIL 9, 1984 Pg. 2 Pictures of the automobile bodies and debri were presented to the Council. Doug Bailey and Kathy Steinberg, Student Teachers, at ~rana Senior High School were introduced to the Council and public by Tom Jones. Mike Calvin announced a School Board Meeting will be at 5:30 P.M., April 10, 1984 at DeGrazia School. REPORTS FROM OFFICES AND COM~fITTEES: Mayor's Re~ort: A written report filed by ~yor Bill Schisler. (Copy in file). Mayor Bill Schisler announced Jim Barry, Congressman McNulty's office, will be in Marana, April 17, 1984 at 9:00 A.M. April 29, 1984 Oro Valley will celebrate the tenth anniversary of In- corporation. Mayor Bill Schisler announced Bud Walker is running for Pima County Board of Supervisors. Mayor Bill Schisler announced The Breakers at Tangerine Road will open in Mid-May. Street Report: A written report filed by Robert R. Kern. (Copy in file). discussed the problem of the water on Town Roads. The Council Mike Calvin stated the Town Grader is in bad shape. Mr. Kern will present to the Budget Committee his request for a grader. Legal Report: John R. Moffitt, Town Attorney, filed with the Council - P.A.G. Voting. (Copy in file). John R. Moffitt filed an opinion on "Having a Quorum of the Town Council present at non-Town Council Public Meetings. (Copy in file). John R. Moffitt, stated he and Dr. Leaming had worked on the Development Code. John R. Moffitt stated he had been contacted by David West, Sam Chu's Attorney, about the Town and Sam Chu developing 40 acres south of the Valley National Bank. ~a$istrate Report: A written report filed by Judge George W. Kline. (Copy in file). Financial Report: A written report filed by Dorothy M. Honeycutt. (Copy in file). Planning and Zoning Report: Dr. George F. Leaming stated the Planning Commission discussed the White Farms Sub-Division March 28, 1984. Dr. George Leaming announced a Public Hearing April 25, 1984 at 6:30 P.M. on the request of M.S.P. Companies for a zoning change. Dr. George Leaming stated he met with Suzanne Shields of Pima County Flood Control District to discuss Flood Damage Prevention Plans. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, APRIL 9, 1984 Pg. 3 Dr. George Leaming stated Pima County has the Sanders Road Bridge and Marana Road Bridge work scheduled in 1984. Dr. George Leaming stated that Pima County Flood Control District wants to be informed of the Soil Conservation plans. The Planning Commission is working on the Capital Improvements Program for the Town. Dr. George Leaming talked to the Town Engineer concerning drainage prob- lems on Swanson Road. Marshal's Report: A written report filed by Marshal David A. Holaway. (Copy in file), Marshal David Holaway filed a copy of the Operating Procedure with the Town Clerk. Building I___nspector's Report: Mike Cowhey, Deputy Building Inspector, reported no problems with inspec- tions during the month of March. MARANA VOLUNTEER FIRE DEPARTMENT: A written report filed by Chief William M. Gaudette. (Copy in file). Chief William Gaudette reported four additional personnel are attending E.M.T. Courses. Recess at 8:47 P.M. Back in Session at 9:00 P.M. NEW BUSINESS: ~jgnificant Land Use Change: The motion was made by Tom Jones that the request for a Significant Land Use Change for the North ~ of the SW ¼ of Section 1, T12S,RllE, Sand and Gravel Operation, be denied. The motion was seconded by Tom Clark. The vote was unanimous in favor of denying the request for a Significant Land Use Change submitted by Patricia Noland of Lawrence Hickey and Sons, Inc. Motion carried. Tom Jones spoke on his concerns of Pima County issuing sand and gravel permits in the vicinity of the Regional Landfill. Street Cross Sections and Specifications: Dr. George Leaming presented to the Council the Street Cross Sections for Luckett Road North of Marana Road and Sagebrush Road East of Luckett Road. The two diagrams apply to the White Farms Sub-Division. (Copy in file). Dr. George Leaming spoke on the right-of-ways as developed by the Com- prehensive Plan in 1980. Dr. George Leaming stated the Street Cross Sections will have to be de- veloped for Kirby Hughes Road, Marana Road, Grier Road, Moore Road and Tangerine Roads. Tom Clark spoke on curbs, canals and easements. Tom Jones spoke on the need of a fence near the canals. Mayor Bill Schisler stated a Study Session is scheduled for May 7, 1984 to study water, egsements and right-of-ways. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, APRIL 9, 1984 pg. 4 OLD BUSINESS: ADJOURNMENT: Tarp Law: Tom Clark stated vehicles or barrels should be covered so trash or garbage would not fall on the roads or in the water delivery system. Mr. John R. Moffitt, is to draft an Ordinance or Resolution dealing with a tarp law for Marana. Resolution No. 84-05 - Designating Federal-Aid Secondary Systems: The motion was made by Tom Clark to adopt Resolution No. 84-05 adding Moore Road from Sanders Road to Interstate 10 and Luckett Road from Marana Road to North Town Limits. The motion was seconded by Tom Jones. The vote was unanimous in favor of adopting Resolution No. 84-05 with additions. Motion carried. Authority To Use Official Town Stationary{ The consensus of the Council was the Town Clerk will screen all letters written on Town Stationary with approval of Administration Liaison Officer. Standard Operating Procedure Study - Court: Item not discussed. Item to be placed on May agenda of Regular Town Coun- cil Meeting. Standard Operating Procedure Study - Financial Management System: Item not discussed. Item to be placed on June agenda of Regular Town Coun- cil Meeting. Organization and Appointment - Buildin~ Official and Building Inspector: Building Inspection Department Chart submitted by Mayor Bill Schisler. (Copy in file). Dr. George Leaming commented on chart. Building In- spector (Commercial) changed to read Building Official would recommend to the Town Council the hiring of Consultants, The Personnel Policy Procedure will determine the hiring of Building Of- ficial and Building Inspector. White Farms - Sub-Division - Final Plat: Dr. George Leaming spoke on White Farms - Sub-Division Review by the Town Engineer. (Copy in file). Ur. George Leaming spoke on the differences in Ordinance 77-7 and the new Development Code not adopted by Council. The major problems are the utility easements, sewerage, water and drainage. John R. Moffitt will research the question of water supply approval from Arizona State Department of Water Resources, The motion was made by Tom Clark to table White Farms - Sub-Division Final Plat. The motion was seconded hy Mike Calvin. The vote was unanimous in favor of tabling White Farms Final Plat. Motion carried. The motion was made by Tom Jones to retire to Executive Session at 10:32 P.M. The motion was seconded by Mike Calvin. The vote was unanimous in favor of retiring to Executive Session. Motion carried. The Tapes of the Executive Session are available to Council-members and those persons involved. The motion was made by Tom Jones to return to Open Session at 11:44 P.M. The motion was seconded by Mike Calvin. The vote was unanimous in favor of returning to Open Session. Motion carried. At 11:45 PoM. MINUTES OF SPECIAL COUNCIL MEETING, MARANA TOWN COUNCIL, MARCH 29, 1984 Pg. 1 DATE: PLACE: Thursday, March 29, 1984 Marana Town Hall CALLED TO ORDER: At 7:06 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Tom Clark, Mike Calvin, Tom Jones, Betty Ann Leaming, Bob McCrea, Mayor Vice-Mayor Member Member Member Member David Anway, Member, excused Ray C. Coleman, Dr. George F. Leaming, Robert R. Kern, Dorothy M. Honeycutt, Town Engineer Planning and Zoning Administrator Road Supervisor Town Clerk No members of the public ORDER OF BUSINESS: APPROVAL OF AGENDA: The motion was made by Mike Calvin to approve the agenda as submitted. The motion was seconded by Tom Clark. The vote was unanimous in favor of approving the agenda as submitted. Motion carried. .~YOR'S REPORT: Mayor Bill Schisler reported the Town personnel had the use now of a 1980 Plymouth. Any one on Town business may use this vehicle. Mayor Bill Schisler reported that work had begun on the wash-out on Marana Road at the Dewey residence. Mayor Bill Schisler reported that Mark Fooks, Arizona Division of Emer- gency Services, was in Marana, March 22, 1984. Mayor Bill Schisler reported that Rivko Knox, Arizona Office of Economic Planning and Development, was in Marana, March 22, 1984. Mayor Bill Schisler reported that the last phase of the flood damage roads (F.E.M.A.) will be bid in May, 1984. ~yor Bill Schisler reported that M.S.P. Companies are preceding with the 208 Amendment to Pima Association of Governments. Mayor Bill Schisler reported a Rabies Clinic was held in Marana, March 25, 1984. RESOLUTION NO. 84-03 AND RESOLUTION NO. 84-04 - I.G.A. AND AMENDMENT TO I.G.A. FOR C.D.B.G. PURPOSES: Resolutions read by Mayor Bill Schisler. (Copy in file). The motion was made by Tom Clark to adopt Resolution No. 84-03 and Resolution No. 84-04. The motion was seconded by Bob McCrea. The vote was five ayes. Tom Jones abstained. Motion carried. AMENDMENT NO. ONE - I.G.A. WITH PIMA COUNTY: The amendment was read by Mayor Bill Schisler. (Copy in file). The motion was made by Tom Clark to adopt Amendment No. One to the I.G.A. MINUTES OF SPECIAL COUNCIL MEETING, ~RANA TOWN COUNCIL, MARCH 29, 1984 Pg. 2 with Pima County. The motion was seconded by Mike Calvin. The vote was five ayes. Tom Jones abstained. Motion carried. BID AWARD - PHASE 1 - FLOOD DAMAGE: Bid Tabulations for Flood Damage Improvements for the Town submitted by Finical and Dombrowski, Town Engineers. (Copy in file). The Council discussed the bids. The motion was made by Tom Jones to award the bid to W.A. Morris Sand and Gravel in the amount of $ 133,361.04 contingent on: 1. That Contractor not be on H.U.D. list of de-barred contractors and sub-contractors. 2. Pay Davis-Bacon prevailing wages and comply with other Federal Labor Standards - Provisions (Weekly payroll and pay overtime) 3. Comply with Federal Civil Rights Provisions, and if W.A. Morris Sand and Gravel cannot comply, award the bid to Construction Services in the amount of $ 134,318.27 with the same contingent items. The motion was seconded by Mike Calvin. Discussion was that the project might be re-bid if neither Company can comply. The vote was unanimous in favor of awarding the bid in the above manner. WHITE FARMS - SUB-DIVISION - PLAT: Dr. George F. Leaming spoke on the Street Cross Sections and Specifications of the White Farms Sub-division. Item to be placed on April, 1984 agenda. ADJOURNMENT: Adjournment was at 8:22 P.M. MINUTES~OF.. REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, MARCH 12, 1984 DATE: PLACE: Monday, March 12, 1984 Pg. 1 Marana Town Hall ~ALLED TO ORDER: At 7:02 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Tom Clark, David Anway, Mike Calvin, Betty Ann Leaming, Bob McCrea, Mayor Vice-Mayor Member Member Member Member Member, arrived at 7:08 P.M. John R. Moffitt, George W. Kline, David A. Holaway, Dr. George F. Leaming, William M. Gaudette, Barbara I. Honea, Dorothy M. Honeycutt, Town Attorney Judge Marshal Planning and Zoning Administrator Marana Volunteer Fire Department Court Clerk Town Clerk 12 Members of the public ORDER OF BUSINESS: APPROVAL OF AGENDA: %he motion was made by Mike Calvin to approve the agenda as submitted. The motion was seconded by Betty Ann Leaming. The vote was unanimous in favor of approving the agenda as submitted. Motion carried. A~PPROVAL OF MINUTES: The motion was made by Mike Calvin to approve the Minutes of the Regular Council Meeting, February 13, 1984. The motion was seconded by Betty Ann Leaming. The vote was unanimous in favor of approving the Minutes of Regular Council Meeting. Motion carried. The motion was made by David Anway to approve the Minutes of Special Council Meeting, February 17, 1984. The motion was seconded by Betty Ann Leaming. The vote was four ayes. Tom Clark, Mike Calvin and Tom Jones abstained. Motion carried. PETITIONS AND COMMENTS: There were no petitions or comments. REPORTS FROM OFFICES AND COMMITTEES: Mayor's Report: A written report filed by Mayor Bill Schisler. (Copy in file). Mayor Bill Schisler announced that the Citizen Bears are an Emergency response unit set up by Pima County to do traffic control and fire runs in emer- gency situations. Street Report: A written report filed by Robert R. Kern. (Copy in file). Tom Clark stated his concern about the increase traffic on Tangerine Road to the landfill, people carrying trash are not covering their vehicles and the loose trash is falling into Cortaro Water User's ditches. Tom Clark asked what the schedule for road repair was. Town Clerk will furnish schedule upon request. Mayor Bill Schisler announced that the schedule for Street Improvements is on time. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, MARCH 12, 1984 Pg. 2 Legal Report: John R. Moffitt, Town Attorney, filed Town Attorney Update, Overview and Projections for the future. (Copy in file). Magis[rate Report: A written report filed by Judge George W. Kline. (Copy in file). Judge George Kline announced he had met with Bob Cawell of the Marana Community Clinic regarding alcohol related problems. Financial Report_.' A written report filed by Dorothy M. Honeycutt, Town Clerk. file). (Copy in Planning and Zoning Report: A written report filed by Dr. George F. Leaming. (Copy in file). Dr. George Leaming announced the U.S. Soil Conservation Service started work on removing jacks from the Santa Cruz River, March 12, 1984. Dr. Leaming stated the Federal Emergency Management Agency will not change the flood maps. Marshal's Report: A written report filed by Marshal David A. Holaway. (Copy in file). Buildin~ Inspector's Re__port: Dorothy M. Honeycutt stated the Town had issued ten (10) Mobile Home permits during January and February, 1984. Robert R. Ray submitted letter of resignation to the Town Council. (Copy in file). Mayor Bill Schisler announced Mike Cowhey has been serving as a temporary electrical and gas hook-up inspector. MARANA VOLUNTEER FIRE DEPARTMENT: A written report filed by Chief William M. Gaudette. (Copy in file). Chief William Gaudette announced Arizona State Land Department had issued the Fire Department a pick-up which can be used for an emergency vehicle. NEW BUSINESS: Ordinance No. 84.01 S~eed Limits: The Council discussed speed limits on Town streets and roads. The mo- tion was made by Tom Clark to table Ordinance No. 84.01 to give the Marshal time to obtain the speed limit on Luckett Road. The motion was seconded by Tom Jones. The vote was unanimous in favor of tabling Or- dinance No. 84.01. Motion carried. Street and Road Personnel - Merit Increase: Mrs. Betty Ann Leaming stated that she had concern that the merit system should be reviewed properly. The motion was made by Tom Jones that street and roads personnel merit increases be placed on April agenda under Executive Session. The motion was seconded by Mike Calvin. The vote was unanimous in favor of placing merit increases on April agenda under Executive Session. Motion carried. The motion was made by Tom Jones that all salary discussions will be in Executive Session. The motion was seconded by Tom Clark. The vote was unanimous in favor of placing all salary discussions on Executive Session. Motion carried. MINUTES OF REGULAR COUNCIL >~ETING, MARANA TOWN COUNCIL, MARCH 12, 1984 Pg. 3 Counties and Municipalities Government Operations: (Consolidation) Unified Cities and Counties was introduced in this Legislative period. Mayor Bill Schisler and Mr. Jim Kriegh of Oro Valley, went to Phoenix to speak against Consolidation. The bill was shelved until August 4, 1984. Mayor Bill Schisler suggested that concerned persons contact their Representatives. Municipal__Water Service: There was discussion regarding concern for loss of ground water when amarea is developed. Mayor Bill Sch~sler suggested we should contact a Ground Water specialist attorney to protect the water in Marana. Tom Clark ~elt that the Department of Water Resources could help with the ground water situation. Ligation is pending in Gilbert which could determine the ground water rules. The motion was made by Mike Calvin that the Planning Commission look into the long range water plans for municipal water. The motion was seconded by Tom Jones. The motion was unanimous in favor of the Planning Commission preparing a report on municipal water. Motion carried. Five minute recess at 8:38 P.M. Back in session at 8:43 P.M. White Farms - Sub-Division - Final Plat: Final plat submitted by Robert ~nite. (173 Single Family Homes, 27.5 acres of commercial property and or Multi Family Units, 502 lots 80'x120') Parks will utilize 10 acres of the development. Dr. George Leaming spoke on drainage study and the review that must be made by the Town Engineer. Tom Clark spoke on the drainage on Luckett Road and the protection that would be used to protect the open canals. Chain link fence was discussed. Covered canals were discussed in addition to block walls. The motion was made by Tom Jones to give tentative approval to the White Farms plat with the exceptions: The Town Engineer needs to approve the entire plan, the parks should be lowered, provide retention basins, that the drainage on the northwest corner of the sub-division should be altered to drain into Kirby Hughes Road and the canal protection will be a five foot fence. The motion was seconded by Betty Ann Leaming. The vote was 4 ayes. Tom Clark voted no. Motion carried. Five minute break at 10:05 P.M. Back in session at 10:12 P.M. Authority to use Official Town Stationary There was no discussion. Town Council Liaison Officer: Mayor Bill Schisler stated Mike Calvin had volunteered to be Streets and Roads Liaison Officer. Mayor Bill Schisler appointed Robert McCrea as Building and Maintenance Liaison Officer. Org____anization and Appointment - Building_ Official and Building Inspector: Mayor Bill Schisler spoke on the organization of a building department to handle permits. The motion was made by Mike Calvin to appoint Mike Cowhey as a Deputy Inspector for electrical and gas hook-ups. The motion was MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, MARCH 12, 1984 Pg. 4 OLD BUSINESS: seconded by David Anway, The vote was unanimous in favor of appointing Mike Cowhey Deputy Inspector. Motion carried. The motion was made by Tom Jones that Mayor Bill Schisler work up an organization chart for building permits. The motion was seconded by Mike Calvin. The vote was unanimous in favor of the Mayor working on an organization chart. Motion carried. Appointment - Director - C.D.B.G. Program: Mayor Bill Schisler appointed Tom Jones the Director of the Con, unity Development Block Grant Program. Auditor FY 1983-84 (Bids): Dorothy M. Honeycutt explained the delays in the Auditor Report for FY 1982-83. The motion was made by Tom Jones that the Town seek bids for the FY 1983-84 Audit and the Town Clerk prepare specifications for the bids. The motion was seconded by Mike Calvin. The vote was unanimous in favor of the Town seeking bids for FY 1983-84 Audit. Standard Operating Procedure Study - Court: Item not discussed. Will be on April, 1984 agenda. Standard Operating P~ocedure Study - Financial Management System: Item not discussed. Will be placed on April, 1984 agenda. Study Session: The consensus of the Council was to call for a Study Session as needed. The motion was made by Tom Clark to remove Ordinance No. 84.01 from the table. The motion was seconded by Mike Calvin. The vote was unanimous in favor of removing Ordinance No. 84.01 from the table. Motion carried. Ordinance No. 84.01 - Speed Limits: The motion was made by Tom Clark to adopt Ordinance No. 84.01 - Speed Limits with corrections made by the Council. (Copy in file). The mo- tion was seconded by Mike Calvin. The vote was unanimous in favor of adopting Ordinance No. 84.01 - Speed Limits. Motion carried. Resolution No. 84-02 - House Numbers on Ail Dwellings: Change the third paragraph of the Resolution to read: that the Town Council urges all people within the Town limits of the Town of Marana to place upon their residences and businesses numbers indicating the correct street number of that particular building. The motion was made by Tom Clark to adopt Resolution No. 84-02 as cor- rected. The motion was seconded by Tom Jones. The vote was unanimous in favor of adopting Resolution No. 84-02 - House Numbers on All Dwellings. Motion carried. Amendments to Personnel Policxi First reading of Amendments to Personnel Policy, February 13, 1984. The motion was made by Tom Jones to adopt amendment to Section 02.06.02 and Section 09 (Page 18) of the Personnel Policy. The motion was seconded by Mike Calvin. The vote was unanimous in favor of adopting amendments to the Personnel Policy. Motion carried. MINUTP?S OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, MARCH 12, 1984 Pg. 5 ADJOURNMENT: Ordinance No. 84.02 - Annual Licensing of Dogs: John R. Moffitt read legal opinion on Annual Licensing of Dogs. The Council discussed stray dogs, leash law, and licensing of dogs. Betty Ann Leaming spoke on stray dogs. Barbara Honea spoke against tying of dogs. The motion was made by Mike Calvin to hold a Study Session on Ordinance No. 84.02. The motion was seconded by Tom Jones. The vote was uanimous in favor of a Study Session on Ordinance No. 84.02. Motion carried. Development Code: Dr. George Leaming suggested he and John Moffitt work out the remaining problems on the Development Code. They will meet at a later date. The motion was made by Mike Calvin to retire to Executive Session at 11:02 P.M. The motion was seconded by Robert McCrea. The vote was unanimous in favor of retiring to Executive Session. Motion carried. The tapes of the Executive Session are available to the Council and the persons present. Out of Executive Session at 11:21 P.M. The motion was made by Mike Calvin to adjourn at 11:22 P.M. The motion was seconded by Tom Jones. The vote was unanimous in favor of adjourn- ment. Motion carried. ~iNUTES OF SPECIAL COUNCIL MEETING, MARANA TOWN COUNCIL, FEBRUARY 17, 1984 Pg. 1 DATE: PLACE: CALLED TO ORDER: IN ATTENDANCE: Friday, February 17, 1984 Marana Town Hall At 4:06 P.M. by Bill Schisler, Mayor Bill Schisler, David Anway, Betty Ann Leaming, Robert McCrea, Tom Clark, Mike Calvin, Tom Jones, Hank Atha, John Glaiser, Dorothy M. Honeycutt, ORDER OF BUSINESS: Mmyer Member Member Member Member, excused Member, excused Member, excused Pima County Community Development Block Grant Program Pima County CDBG Program Town Clerk COMMUNITY DEVELOPMENT BLOCK GRANT - PIMA COUNTY - I.G.A. John Glaiser stated the CDBG Program is a federal program created by the Housing and Community Development Act of 1974. The objections of the program are: 1. The elimination of slums and blight, and the prevention of neighbor- hood decay. 2. The conservation and expansion of the nation's housing stock in order to provide a decent home and environment for all persons. 3. The elimination of conditions detrimental to health, safety, and public welfare. Eligible activities include: 1. Acquisition of real property 2. Construction or rehabilitation of public facilities and improvements such a. Senior centers b. Parks and playgrounds c. Centers for the handicapped d. Neighborhood facilities e. Solid waste facilities f. Fire protection facilities and equipment g. Drainage improvements h. Street improvements ~iNUTES OF SPECIAL COUNCIL MEETING, ~i~RANA TOWN COUNCIL, FEBRUARY 17, 1984 Pg. 2 i. Removal of architectural barriers for the elderly and handicapped 3. Rehabilitation of private properties 4. Economic development activities 5. Historic preservation The Council discussed the advantages and dis-advantages of the I.G.A. The motion was made by Robert McCrea that Mayor Bill Schisler sign the Pima County I.G.A. for the Town of Marana. The motion was seconded by David Anway. The vote was four ayes. Motion carried. ADJOURNMENT: Adjourned at 4:41 P.M, MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, FEBRUARY 13, 1984 Pg. 1 DATE: PLACE: Monday, February 13, 1984 Marana Town Hall CALLED TO ORDER: At 7:00 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Tom Clark, David Anway, Mike Calvin, Tom Jones, Betty Ann teaming, Mayor Vice-Mayor Member Member Member Member John Ro Moffitt, George W. Kline, David A. Holaway, Dr. George F. Leaming, William M. Gaudette, Barbara I. Honea, Dorothy M. Honeycutt, Town Attorney 3udge Marshal Planning and Zoning Administrator Marana Volunteer Fire Department Court Clerk Town Clerk 21 Members of the public ORDER OF BUSINESS: APPROVAL OF AGENDA: Correction to spelling of the word Lease to Leash Law - h-i- New Business The motion was made by Mike Calvin to approve the agenda as corrected. The motion was seconded by Tom Jones. The vote was unanimous in favor of approving the agenda as corrected. Motion carried. APPROVAL OF MINUTES: The motion was made by Tom Jones to approve the Minutes of January 9, 1984 Regular Council Meeting. The motion was seconded by David Anway. The vote was four ayes. Mike Calvin and Betty Ann Leaming abstained. Motion carried. PETITIONS AND COMMENTS: Mike Peacock and Jim Tuvell of Young, Smith and Peacock, Inc. spoke on six various types of financing for Towns. (General Obligations Bonds, Revenue Bonds, Municipal Property Corporation, Highway Users Revenue Bonds, Lease Purchasing and Improvement Districts. Anne Moyers was not present to address insurance information. The motion was made by Mike Calvin to retire to Executive Session at 7:28 P.M. The motion was seconded By Tom Jones. The vote was unanimous in favor of retiring to Executive Session. Into Executive Session at 7:31 P.M. EXECUTIVE SESSION: The tapes of the Executive Session are filed and available to Council Members and Personnel involved. Out of Executive Session at 8:25 P.M. MINUTES OF REGULAR COUNCIL MEETING, MARANA TO~ COUNCIL, FEBRUARY 13, 1984 Pg. 2 The motion was made by Tom Jones to have a five minute break at 8:25 The motion was seconded by Mike Calvin. The vote was unanimous in favor of a five minute break. Motion carried. Back in Session at 8:29 P.M. REPORTS FROM OFFICES AND COMMITTEES: Mayor's Report: A written report filed by Mayor Bill Schisler. (Copy in file). Street Report: A written report filed by Robert R. Kern. (Copy in file). Legal Report: John R. Moffitt, Town Attorney, filed legal opinion on Speed Limits Within The Town and Standards for Municipal Courts. (Copies in file). Magistrate Report: A written report filed by Judge George W. Kline. (Copy in file). Financial Report: A written report filed by Dorothy M. Honeycutt. (Copy in file). Plannin~ and Zoning Report: A written report filed by Dr. George F. Leaming. (Copy in file). Dr. George Leaming requested a Study Session for Development Code. (Feb- ruary 27, 1984). ~larshal~s Report: A written report filed by David A. Holaway. (Copy in file). Building Inspector's Report: No report filed. MAILANA VOLUNTEER FIRE DEPARTMENT: A written monthly report and a yearly report filed by William M. Gaudette. A proposal for radios from Larry R. Miller and Motorola Communications were submitted by Richard Insalaco. (Copies in file). NEW BUSINESS: Appointment of Person to Fill Vacant Council Seat: The motion was made by David Anway to appoint Robert P. McCrea to fill the vacant Council Seat. The motion was seconded by Mike Calvin. The vote was unanimous in favor of appointing Robert P. McCrea as a Council Member. Motion carried. (Term May 20, 1987). Mayor Bill Schisler explained that the Nominating Task Force had submitted four names to the Council. Jo Rex, J.D. Henley, Chris Bustamonte and Robert P. McCrea were names submitted. Oath of office given by Mayor Bill Schisler to Robert P. McCrea. The motion was made by Tom Jones that letters of appreciation from the Town of Marana be sent to each person serving on the Nominating Task Force. The motion was seconded by Tom Clark. The vote was unanimous in favor of sending letters of appreciation to the Nominating Task Force. Motion carried. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, FEBRUARY 13, 1984 Pg. 3 Appointment - Budget Conm~ittee - FY 1984-85: The motion was made by Mike Calvin to appoint Betty Ann Leaming, Tom Jones, David Anway, William Gaudette, Dan Groseclose, Chris Bustamonte and Mike Grotegeer as voting members with the Town Clerk serving as ex-offico member. The motion was seconded by Tom Clark. The vote was unanimous in favor of the appointment of the FY 1984-85 Budget Committee. Motion carried. Resolution No. 84-02 House Numbering: The purpose of the House Numbering in the Town of Marana is emergency services. Dr. George Leaming stated he would like to see a uniform house numbering system done completely by the Town Hall. The motion was made by Tom Clark that John Moffitt prepare a House Numbering Resolution stating the system that would be used for the numbering and that Resolution No. 84-02 be placed on March agenda. The motion was seconded by Tom Jones. The vote was unanimous in favor of John Moffitt preparing the House Numbering Resolution. Motion carried. Personnel Policy Changes: Mayor Bill Schisler read two amendments to the Town Personnel Policy. Personnel Policy Changes to be placed on the March agenda. (Copies in file). Quarterly Working Budget - 3rd Quarter of 1983-84 FY: (Copy in file). The motion was made by Tom Jones to adopt the 3rd Quar- ter Working Budget. The motion was seconded by Mike Calvin. The vote was unanimous in favor of adopting the 3rd Quarter Working Budget. Mo- tion carried. ~udget Committee Recommendations: Copy of Budget Committee Recommendations in file. read the recon~endations. Mayor Bill Schisler The motion was made by Mike Calvin that the Court Clerk be raised to 3-c on the Salary Structure with rate of pay at $ 4.90 per hour effec- tive February 1, 1984. The motion was seconded by David Anway. The vote was unanimous in favor of Court Clerk be 3-c on Salary Structure. Mo- tion carried. The motion was made by Tom Jones that the insurance premiums on the 1967 International 10 Ton Truck and 1968 Semi Tank be paid by the Town of Marana through June 30, 1984; that the P~rana Volunteer Fire Department furnish a report of insurance to the Town of ~rana; and the Fire Depart- ment vehicles be included in the Town's Insurance Study. The motion was seconded by Tom Clark. The vote was unanimous in favor of the above mo- tion. Motion carried. Community Development Block Grant - I.G.A. - Pima County: Mayor Bill Schisler spoke on the Pima County I.G.A. (Copy in file). John Moffitt submitted a legal opinion on the I.G.A. (Copy in file). Tom Jones spoke against the I.G.A. Dr. George Leaming spoke on the Tom Clark spoke on the I.G.A. The motion was made by Tom Clark to table the Pima County I.G.A. until more information is available and when the information is available that Mayor Bill Schisler call a Special Council Meeting. The motion was sec- onded by Mike Calvin. The vote was unanimous in favor of tabling the Pima County - I.G.A. Motion carried. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, FEBRUARY 13, 1984 Pg. 4 Ordinance No. 84.01 - Appointment of Hearing Officers: (Copy in file). John Moffitt spoke on appointment o-~--Hearing Officers. Judge George Kline stated that at this time there is not a need for a Hearing Officer. The motion was made by Tom Jones to table Ordinance No. 84.01. The mo- tion was seconded by Tom Clark. The vote was unanimous in favor of tabling Ordinance No. 84.01 Motion carried. Exchange or Trade Public Safet_~Radio Equipment: Marshal David Holaway stated the radios were an L.E.O,A. Grant and could not be sold by the Town. The radios could be given or an exchange made with another Law Enforcement Agency. David Anway stated the value of the radios was $ 11,200.00, if the Town had to purchase them from Arizona Justice Planning Administration. Marshal Holaway stated the radios can- not be used in the Marshal's Department. Marshal Holaway stated if the Council would allow him to trade the radios for D.P.S. automobiles, the automobiles would be the property of the Town. The motion was made by Mike Calvin to trade the radios for two or three automobiles. The motion was seconded by David Anway. The vote was unan- imous in favor of trading the radios for automobiles. Motion carried. Dog License and/or Leash Law - Ordinance No. 84.02: Copy of Proposed Ordinance in file. Betty Ann Leaming spoke on the prob- lems of un-licensed dogs in Marana. Ivadell White stated the dogs were turning over trash cans in her neigh- borhood. Marjorie Van Horn stated the dogs were attacking small animals. Mrs. Van Horn stated she is afraid the dogs could be rabies and attack a child or children. Barbara Honea stated within the last two months she had lost two calves, baby colt, and numerous fowl. Betty Ann Leaming spoke on Pima County Animal Control. b~rshal David Holaway stated the public could call Art Ruff at Pima County Animal Control to report stray dogs. Dr. George Leaming spoke on the proposed ordinance. Mayor Bill Schisler appointed Marshal Holaway, Betty Ann Leaming, Ivadell White and Marjorie Van Horn to a Task Force Committee to work on the problems of stray dogs. Soil Conservation River Project (Assurances): Ray Honea has obtained the signatures on the easements for the River Project. Tom Clark stated the Assurances form is for the purpose of providing access to and construction and maintenance for Soil Conservation to carry out a program of Watershed Protection. Mayor Bill Schisler asked Ray Honea and Dr. George Leaming to have the Assurance Forms properly filled out. The motion was made by Mike Calvin that after the form is properly filled MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, FEBRUARY 13, 1984 Pg. 5 OLD BUSINESS: in, the Mayor may sign the Assurance Form. The motion was seconded by David Anway. The vote was unanimous in favor of Mayor Bill Schisler signing the Assurance Form after beirgproperly filled in. Motion carried. _Magistrate Term - Confirmation: The motion was made by David Anway that the term of Judge George Kline (Magistrate) be extended to June 30, 1986. The motion was seconded by Tom Clark, The vote was unanimous in favor of extending the term of Magistrate to June 30, 1986. Motion carried, Equipment Shop Completion: Ray Honea spoke on the Equipment Shop. Tom Jones felt that the plans being drawn for the shop by Robert Ray be submitted to the Budget Committee in the Fourth Quarter, 1983-84 FY. The motion was made by Tom Clark that the plans for the equipment shop be submitted to the Budget Committee. The motion was seconded by Tom Jones. The vote was unanimous in favor o£ the plans for the shop plans being submitted to the Budget Committee. Motion carried. ADJOURNMENT: The motion was made by Mike Calvin to adjourn at 10:40 P.M. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, JANUARY 9, 1984 Pg. 1 DATE: PLACE: Monday, January 9, 1984 Marana Town ~LLED TO ORDER: At 7:05 P.M. by Bill Schisler, Mayor IN ATTENDANCE: Bill Schisler, Mayor Tom Clark, Vice-Mayor David Anway, Member Tom Jones, Member Betty Ann Leaming, Mike Calvin, Member, excused Member, absent John R. Moffitt, George W. Kline, David A. Holaway, William M. Gaudette, Barbara I. Honea, Dorothy M. Honeycutt, Town Attorney Judge Marshal Chief, Marana Volunteer Fire Department Court Clerk Town Clerk 25 Members of the public ORDER OF BUSINESS: APPROVAL OF AGENDA: The motion was made by Tom Clark to approve the agenda as submitted. The motion was seconded by David Anway. The vote was unanimous in favor of approving the agenda as submitted. Motion carried. PROVAL OF MINUTES: The motion was made by Tom Jones to approve the Minutes of Regular Coun- cil Meeting, December 12, 1983 and the Minutes of Special Council Meet- ing, December 19, 1983. The motion was seconded by Tom Clark. The vote was unanimous in favor of approving the Minutes of December 12 and 19, 1983. Motion carried. PETITIONS AND COMMENTS: Manny Bustamante of P.P.E.P. Rural Transportation announced the acquistion of a 16 - passenger bus and on 11 passenger ( 1 wheel-chair only) bus for the rural area. Schedules for the busses will be posted at various lo- cations in Marana. William M. Gaudette, Chief of Marana volunteer Fire Department announced that Richard Insalaco and Linda Powell were certified Emergency Medical Technicians. Ray Honea, Chairman of Planning Conmission spoke of an natural landscaped cemetary for the Town of Marana. Larry Costilow, Marana Mail Depot, explained the functions of his business located on Marana Road. Tom Buick, PAG Transportation presented the 1-10 Study with alternate plans. (Copy in file). REPORTS FROM OFFICES AND COM>fITTEES: Mayor's Report: A written report filed by Mayor Bill Schisler. (Copy in file). MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, JANUARY 9, 1984 Pg. 2 Mayor Bill Schisler reported the flood damage on F.A.S. roads is 100% Federal funds. Mayor Bill Schisler reported he would know January 10, 1984 the percentage the Town will need to match the Federal funds. Mayor Bill Schisler stated Mrs. Fly~n of the Northwest Hospital would like a letter of support of the Town Council. Northwest Hospital is planning to open a Psychiatric Pavilion. Mayor Bill Schisler stated he was serving on the Bond Committee. These bonds will serve to improve the flood damage. Street Report: A written report filed by Robert R. Kern. (Copy in file). Legal Report: John R. Moffitt, Town Attorney, filed a legal opinion on Necessary Votes to pass Resolutions, Motions, etc. (Copy in file). Magistrate Report~.' A written report filed by Judge George W. Kline. (Copy in file). Financial Report: A written report filed by Dorothy M. Honeycutt. (Copy in file). Planning and Zonin~ Report: Ray Honea, Chairman of Planning Commission spoke on Uniform House Numbering and Animal Control in the Town Limits. Marshal's Report: A written report filed by Marshal David A. Holaway. (Copy in file). Buildin~ Inspector's Report: No report filed. MARANA VOLUNTEER FIRE DEPARTMENT: A written report filed by Chief, William M. Gaudette. (Copy in file). NEW BUSINESS: M.S.P. Companies-Industrial Development Bonds: Steve Dallman of M.S.P. Companies spoke on industrial bonds and the Town's role. Sam Rosenthal, Attorney, spoke on the various legal aspects of bonds. Written information will be provided to the Town by M.S.P. Companies at a later date. Information item only. M.S.P. Companies-Wastewater Treatment Plant-Amendment to 208 Plan: Mayor Bill Schisler stated M.S.P. Companies need a Wastewater Treatment .Plant. On site and off sites plants were discussed. An amendment to the 208 Plan needs to be initiated to PAG from the Town. The motion was made by Tom Clark that the Council recommend an amendment to the PAG 208 Plan to include on site treatment plant on M.S.P. properties with the capacities to take care of their properties and the property up stream to Avra Valley Road. The motion was seconded by Tom Jones, The vote was unanimous in favor of recommending an amendment to the 208 Plan. Motion carried. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, JANUARY 9, 1984 Pg. 3 Road Maintenance - Volunteer Work: Mayor Bill Schisler stated Mr. McKissick would donate one (1) day a week work to the Street and Road Department. The Council discussed Volunteers working. The motion was made by Tom Clark to table Road Maintenance - Volunteer Work to an unspecified date. The motion was seconded by Tom Jones. The vote was unanimous in favor of tabling Road Maintenance - Volunteer Work. Motion carried. Merit Increase - Public Safety Personnel: Recommendations for merit increase for Chief Deputy Dale A. Bradshaw and Police Clerk Judith L. Capen. (Copies in file). The motion was made by Tom Jones to raise Chief Deputy Dale A. Bradshaw from 8-E to 8-F on the Salary Structure. ($.30 per hour). The motion was seconded by Tom Clark. The vote was unanimous in favor of merit increase for Chief Deputy Dale A. Bradshaw. Motion carried. The motion was made by Tom Jones to raise Judith Lo Capen one position on the Salary Structure, effective February 1, 1984. The motion was seconded by Tom Clark. The vote was unanimous in favor of raising Judith L. Capen one position on Salary Structure. Motion carried. Merit Increase - Court Clerk: Recommendation for merit increase to Court Clerk Barbara I. Honea. (Copy in file). Judge George W. Kline stated his reasons for the recommendation. The motion was made by Tom Jones to refer the merit increase of the Court Clerk to the Budget Conmittee. The motion was seconded by David Anway. The vote was unanimous in favor of referring the merit increase to the Budget Committee. Motion carried. Appointment of Magistrate: Letter from Judge George W. Kline to Town Council. One year and three year terms were discussed. (Copy in file). The motion was made by Tom Clark to table appointment of Magistrate to the February Council Meeting and refer Judge George W. Kline's letter to the Budget Committee. The motion was seconded by Tom Jones. The vote was unanimous in favor of tabling item and referring letter to Budget Com- mittee. Motion carried. Animal Control: Ray Honea spoke on animal control under the Planning and Zoning Report. Tentative Resolution No. 84-02: Should have been House Numbering and not Animal Control. Item not discussed. Development Code: The motion was made by Tom Clark to table the Development Code to the February Council Meeting. The motion was seconded by David Anway. The vote was unanimous in favor of tabling the Development Code. Motion carried. OLD BUSINESS: Resolution No. 84-01 - Unclaimed Property: The motion was made by Tom Clark to adopt Resolution No. 84-01. The motion was seconded by Tom Jones. The vote was unanimous in favor of adopting Resolution No. 84-01 - Unclaimed Property. Motion carried. MINUTES OF REGULAR COUNCIL MEETING, MARANA TOWN COUNCIL, JANUARY 9, 1984 Pg. 4 Sanitary Sewer System - Septic Tanks: Mayor Bill Schisler stated the Pima County Health Department would like to only have one (1) septic tank per acre. The Pima County Sanitary proposed Ordinance has not been adopted. Revisions to the Ordinance will be revised. Anyone may call Pima County Board of Supervisors with questions. ADJOURNMENT: The motion was made by Tom Clark to adjourn at 10:07 P.M. The motion was seconded by Tom Jones. The vote was unanimous in favor of adjourn- ment. Motion carried.