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Home My WebLink About01/22/2008 Special Meeting Agenda Packetq ?O*N ot 1 7 9 MARANA 7 ARIZON ?, SPECIAL COUNCIL MEETING NOTICE AND AGENDA Council Chambers 11555 W. Civic Center Drive, Marana, Arizona 85653 January 22, 2008, at or after 5:00 p.m. Ed Honea, Mayor Herb Kai, Vice Mayor Council Members Russell Clanagan Patti Comerford Carol McGorray Roxanne Ziegler ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA. Revisions to the agenda can occur up to 24 hours prior to the meeting. Revised agenda items appear in italics. AS A COUR-TESY TO OTHER-S, PLEASE TUR-N OFF OR PUT fN SUENT MODE ALL PAGER-S AND CELL PHONES. Welcome to this Marana Council meeting. Regular Council meetings are usually held the first and third Tuesday of each month at 7:00 p.m. at the Marana Town Hall, although the date or time may change, or Special Meetings may be called at other times and/or places. Contact Town Hall or watch for posted agendas for other meetings. This agenda may be revised up to 24 hours prior to the meeting. In such a case a new agenda will be posted in place of this agenda. If you are interested in speaking to the Council during Call to the Public, Public Hearings, or other agenda items, you must fill out a speaker card (located in the lobby outside the Council Chambers) and deliver it to the Town Clerk prior to the convening of the meeting. All persons attending the Council meeting, whether speaking to the Council or not, are expected to observe the Council Rules, as well as the rules of politeness, propriety, decorum and good conduct. Any person interfering with the meeting in any way, or acting rudely or loudly will be removed from the meeting and will not be allowed to return. To better serve the citizens of Marana and others attending our meetings, the Council Chambers are wheelchair and handicapped accessible. Any person who, by reason of any disability, is in need of special services as a result of their disability, such as assistive listening devices, agenda materials printed in Braille or large print, a signer for the hearing impaired, etc., will be accommodated. Such special services are available upon prior request to the Town Clerk at least 10 working days prior to the Council meeting. Copies of the agenda are available the day of the meeting in the lobby outside the Council Chambers or online at www.marana.com, by linking to the Town Clerk page under Agendas, Minutes and Ordinances. For questions about the Council meetings, special services or procedures, please contact the Town Clerk, at 382-1999, Monday through Friday from 8:00 a.m. to 5:00 p.m. Posted no later than January 18, 2008, 5:00 p.m., at the Marana Municipal Complex, the Marana Operations Center and at www.marana.com under Town Clerk, Agendas, Minutes and Ordinances. ,n*N 0,, MARANA 7 A. CALL TO ORDER AND ROLL CALL SPECIAL MEETING B. PLEDGE OF ALLEGIANCE AND INVOCATION/MOMENT OF SILENCE C. APPROVAL OF AGENDA D. CALL TO THE PUBLIC SPECIAL COUNCIL MEETING NOTICE AND AGENDA Council Chambers 11555 W. Civic Center Drive, Marana, Arizona 85653 January 22, 2008, at or after 5:00 p.m. At this time any member of the public is allowed to address the Town Council on any issue not already on tonight's agenda. The speaker may have up to three minutes to speak. Any persons wishing to address the Council must complete a speaker card located outside the Council Chambers and deliver it to the Town Clerk prior to the commencement of the meeting. Pursuant to the Arizona Open Meeting Law, at the conclusion of Call to the Public, individual members of the council may respond to criticism made by those who have addressed the Council, may ask staff to review the matter, or may ask that the matter be placed on a future agenda. E. COUNCIL ACTION 1. Relating to Mayor and Council; public statement by prospective Council member candidates; discussion about and interviews of candidates of Mayor and Councfl's choosing; and possible appointment of a new Council member to fill the vacancy created by the resignation of Tim Escobedo (Frank Cassidy) F. EXECUTIVE SESSIONS 1. Executive Session pursuant to A.R.S. §38-431.03 (A)(1), for discussion about and interviews of prospective Council member candidates of Mayor and Council's choosing. G. FUTURE AGENDA ITEMS Notwithstanding the mayor's discretion of what items to place on the agenda, if three or more council members request an item to be placed on the agenda, it must be placed upon the agenda for the second regular town council meeting after the date of the request (Marana Town Code, Title 2, Chapter 2-4, Section 2-4-2 B) H. ADJOURNMENT TOWN COUNCIL MEETING TOWN OF MARANA INFORMATION Special Meeting MEETINGDATE: January22,2008 AGENDAITEM: E. I TO: MAYOR AND COUNCIL FROM: Frank Cassidy, Town Attorney SUBJECT: Relating to Mayor and Council; public statements by prospective Council member candidates; discussion about and interviews of candidates of Mayor and Council's choosing; and possible ap- pointment of a new Council member to fill the vacancy created by the resignation of Tim Escobedo. Executive session pursuant to A.R.S. § 38-431.03 (A) (1) for dis- cussion about and interviews of prospective Council member can- didates of Mayor and Council's choosing. DISCUSSION The Town Clerk has given notice of the Council vacancy created by the resignation of Tim Escobedo, inviting those interested in filling the vacancy to submit documents supporting their appointment no later than close of business on Friday, January 18. This candidate documentation has now been distributed to all remaining Council members. These steps were taken based on Marana Town Code Title 2 (Mayor and Council), Section 2-1-4. The only remaining step the Town Code requires is a successful Council motion to appoint an individual to fulfill the remaining term. The Town Code is silent about the process between distribution of candidate materials and the motion to appoint, so the Council is free to follow any reasonable procedure for narrowing the field. These two agenda items collectively allow the Council to use the following suggested one- meeting process to fill the vacancy of the Council position: • Allow each candidate equal time (perhaps three minutes) to present to the Council his or her reasons for applying for the Council vacancy. • By motion, Council may go into executive session to discuss and narrow down the field of candidates. The Council may also choose to hold this discussion in public session. • By motion in public session, Council may choose finalists and may interview them individu- ally in executive session (each candidate has a right to choose to have his or her interview in the public session). Alternatively, the Council may choose not to interview the candidates or may choose to hold the interviews in the public session. (00007560. DOC /) FJC 1/11/2008 2:30 PM By motion in public session, Council may make and consider one or more motions to appoint an individual to fill the vacancy. If this process does not conclude with a successful motion to appoint a new Council member, or if for any reason the Council does not complete the candidate review process, the selection may be deferred to a later Council meeting. RECOMMENDATION None. SUGGESTED MOTION The appropriate form of a motion for appointment is: "I move to appoint to the vacant Marana Town Council seat, to fulfill the remaining term of former Council Member Tim Escobedo." {00007560. DOC /1 -2- FJC 1/11/2008 2:30 PM