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HomeMy WebLinkAbout11/03/2004 Regular Council Meeting Minutes9INUTES OF REGULAR COUNCIL 1~~1EE'T]NG MARANA TO~'~!N HALL NOVE7I3ER ~,~ ~~~~ I. CALL TO ORDER By Mayor Sutton at 7:00 p.m. II. PLEDGE OF ALLEGIANCE Led by Mayor Sutton III. INVOCATION/MOMENT OF SILENCE A moment of silence was observed for Bob Delaney and family because of the recent passing of his wife, Elizabeth Delaney. IV. ROLL CALL COUNCIL Bobby Sutton, Jr. Mayor Present Herb Kai Vice Mayor Present Jim Blake Council Member Present Patti Comerford Council Member Present Tim Escobedo Council Member Present Ed Honea Council Member Present Carol McGorray Council Member Present STAFF Mike Reuwsaat Town Manager Present Jaret Barr Assistant Town Manager Present Frank Cassidy Town Attorney Present Jocelyn Bronson Town Clerk Present Jim DeGrood Executive Asst. to the Town Mgr. Present Barbara Berlin Planning Director Present Anthony Casella IT Director Present Attached is a list of public attendees. V. APPROVAL OF AGENDA Upon motion by Vice Mayor Herb Kai, seconded by Council Member Escobedo, the agenda with a change was unanimously approved. The change was that Consent Item IX. A. 4. Resolution No. 2004-154: Relating to Subdivisions; approving a Final Plat for Rancho Marana 154, was continued until the November 16~ regular Council meeting. 1 ~1INUTE5 OF REGULAR C~UNCI1.~ MEETING MARANA TOWN HALL •` N4~~hiBE~;,`:~, 2404 VI. ACCEPTANCE OF MINUTES Upon motion by Council Member McGorray, seconded by Council Member Blake, the October 12, 2004 study session minutes were unanimously approved. VII. CALL TO THE PUBLIC/ANNOUNCEMENTS Barbara Berlin introduced Terry Springer, the newest Planner to join the Planning department staff. Tony Casella introduced Rick Brown, IT Radio/Communications Technician, who will be supporting the police department and the court. VIII. STAFF REPORTS There were no questions regarding the staff reports. IX. GENERAL ORDER OF BUSINESS A. CONSENT AGENDA 1. Resolution No. 2004-147: Relating to Liquor Licenses; consideration of recommendation to the Arizona Department of Liquor Licenses and Control for a No. 11 (Hotel/Motel with Restaurant) liquor license submitted by Coyote Moon Resort, LLC, located at 7501 N. Wade Road (Jocelyn Bronson) 2. Resolution No. 2004-148: Relating to Subdivisions; approving a final plat for Canyon Pass IV-B at Dove Mountain (Barbara Berlin) 3. Resolution No. 2004-149: Relating to Intergovernmental Agreements: approving and authorizing the Town to enter into an intergovernmental agreement with the Arizona Department of Environmental Quality (ADEQ) to receive grant funding for implementation of the Town's Storm Water Management Plan on a 40% non-federal match basis. (Harvey Gill) Upon motion by Council Member Escobedo, seconded by Council Member McGorray, the Consent Agenda with one change was unanimously approved. Item 4 was moved to the November 16~ Council meeting. 2 -- M1NU'I'E F REOULARC;OLtI'+iCIL MEE"TI~G, MARANA Tp'~VN HALL 1~O~~EI~TBER 3, 2~C14 B. COUNCIL ACTION 1. Progress Report, Tanuary 2003-Tuly 2004 (Mike Reuwsaat) Mr. Reuwsaat addressed the Council and said that one of the goals coming out of the Council retreat in September had been to improve on communication, both internally and externally. He commented on the Progress Report, a report on the Towri s Operations and Accomplishments from January 2003 through July 2004, and explained that the report was produced to document and benchmark the rapid growth Marana has experienced over the past few years, to use as a basis for developing an annual report, and utilize as shorter publications for public consumption. Mr. Reuwsaat acknowledged that Jessica Ziegler, Intern, had compiled the report and that she would address the Council in greater detail. Ms. Ziegler gave a brief overview of the report's structure and content. She said that the initial report was extensive and utilized an expandable format easily carried over into future publications or shorter more detailed publications focusing on specific areas. She pointed out that the first few chapters dealt with the actual development of Marana and listed community and private development projects, infrastructure and services offered to the community, amenities such as parks and recreational services, and technical services such as law enforcement and systems and technology. She said that a financial section was also included. She noted that the report would contain more visuals before public release. Mayor Sutton said the report was impressive and showcased how much work had been accomplished in a short amount of time. He thanked Ms. Ziegler for her diligence and said that the next stage of the report's growth would be even better. Ms. Ziegler thanked the Mayor and remarked that she was simply an editor and conduit through which each department head submitted information. Council Member Escobedo commended everyone on the report's success and said that it was a perfect baseline document for future annual reports. 3 ~1~1INUTES (JF REGULAR CQIINCIL 11LERTING MARANA TU~'4~N HALL NO'~YE3ER 3, 2004 2. Relating to Personnel; approving and authorizing three additional staff positions with an estimated fiscal impact of $190,424. (Jane Howell) Mr. Reuwsaat presented the item before the Council and said that, due to the Towri s rapid growth, the need for additional human resources was immediate. He said that there was a heavy schedule of planning goals and objectives to complete within the next year as well as 16,000 residential lots in various planning stages. He said that Town staff had tasked itself to complete the quality side of the community within a year. He remarked that adding to the overall workload was the fact that the Town would receive $12M in bonded Capital Improvement Projects through Pima County over the next five years. He pointed out that three new positions, a Human Resources Analyst, a Planner I, and a CIP Project Manager, were needed right away. He noted that the new positions carried a $190,424 fiscal impact and he recommended approval of the positions. Council Member Escobedo asked if the work stations projected in the proposal were for the new municipal complex or for the current facilities. Mr. Reuwsaat replied that the positions would be in place prior to moving into the new facility. Upon motion by Council Member Escobedo, seconded by Council Member Blake, approval and authorization to immediately hire three additional staff with an estimated fiscal impact of $190,424 was unanimously given. 3. Resolution No. 2004-151: Relating to Parks & Recreation; approving and authorizing the Mayor to execute an intergovernmental agreement with Pima County to facilitate the planning, design and development of the Bureau of Reclamation Regional Park site within the Town of Marana (Frank Cassidy) Mr. Cassidy explained the proposed resolution and said that it was an intergovernmental agreement (IGA) with Pima County which facilitated the construction, management, and operation of a major regional park immediately east of the CAP canal at Avra Valley Road slightly east of the Marana Regional Airport. He said that the Bureau of Reclamation (BOR) required the Town to enter into this IGA with Pima County because of a pre-existing license agreement between the County and the BOR regarding the CAP trail and so that the Town recognized Pima County as the acting lead agency for all Bureau properties. He remarked that the Town was hoping for additional outside funding for the park site as it developed. 4 h'IINUTES 4F REGULAR COUNCIL MEETING MA.RANA `t'f~WN HALL ~OVEAT$ER 3, 2004 Upon motion by Council Member McGorray, seconded by Council Member Honea, Resolution No. 2004-151 was unanimously approved. 4. Ordinance No. 2004.21: Relating to Real Estate; approving an exchange of real property located northwest of the intersection of Ina and Silverbell Roads; authorizing the Mayor to execute an exchange agreement with DCK Investments, Inc., and any other documents necessary to accomplish the exchange; and declaring an emergency (Frank Cassidy) Mr. Cassidy presented this item to the Council and explained that it was an exchange agreement with DCK Investments, Inc., relating to property just north of Ina Road along Silverbell Road. He said that this same entity owned the property on the east side of Silverbell Road as well and was gifting the Town the rights-of-way needed for the realignment construction. The Town Attorney pointed out that Marana was receiving quite a bit of right-of-way for the new Silverbell alignment and that after the construction completion the Town would be abandoning portions of the current right-of-way. He added that the right-of-way necessary for the new roadway would be available to the Town immediately. Upon motion by Vice Mayor Kai, seconded by Council Member McGorray, Ordinance No. 2004.21 was unanimously approved. Mr. Reuwsaat commented that putting together the right-of-way exchanges for the Silverbell Road, Ina Road, and bank protection projects had involved over 200 separate pieces of property that staff had to work with in order to accomplish the necessary tasks. He commended Myrlene Francis, the Town's ROW expert, on her stellar work associated with these properties and the right-of-way negotiations. 5. Resolution No. 2004-152: Relating to Development; approving and authorizing the Mayor to execute a Drainage Facility and Waterway Agreement with Union Pacific Railroad Company to facilitate construction of a drainage facility for the benefit of the San Lucas Development (Frank Cassidy) Mr. Cassidy explained that this item was a requirement of the San Lucas development and the developer's obligation to build various drainage facilities across the Union Pacific properties. He said that this agreement with Union Pacific Railroad Company facilitated that process. 5 MINUTES OF REGUIlAR COUNCILMEETT~1+~ I~I~RANA TO~~'N IIAI~Ia NOVEMBER 3, 2004 Upon motion by Council Member McGorray, seconded by Council Member Honea, Resolution No. 2004-152 was unanimously approved. 6. Resolution No. 2004-155: Relating to Development; approving a Development Plan for Texas Roadhouse (Barbara Berlin) Ms. Berlin addressed the Council and said that the proposed restaurant development plan, represented by The WLB Group, was located in Continental Ranch Business Park south of Arizona Pavilions and east of Cracker Barrel Road. She said that the application met all of the requirements of the Continental Ranch Specific Plan and she recommended approval of the resolution. Council Member Escobedo asked about the overall height of the building. He also inquired about the community involvement of the applicant. Ms. Berlin replied that the building height was 27.6 feet from the base to the top of the roof and 28 feet was the maximum height allowed. Mr. Reuwsaat said that a letter from the Mayor was usually sent out to new businesses welcoming them to Marana as well as encouraging their community involvement and Chamber of Commerce membership. Mr. Barr pointed out that a Texas State flag would be flown over the Texas Roadhouse restaurant. Upon motion by Council Member Honea, seconded by Council Member Escobedo, Resolution No. 2004-155 was approved. C. MAYOR AND COUNCIL'S REPORT Council Member Escobedo reminded the Council and public that St. Christopher's Catholic Church would be holding its 50~ anniversary November 4~ through 7~. He said that there would be a carnival throughout the festivities' duration and aTex-Mex/Country Western band would be featured on Friday evening. He urged everyone to attend. He pointed out that food boxes were placed in all of the Town facilities and that there would be a segment on Channel 13 TV on November 9~ between 5:00 and 6:00 p.m. spotlighting the Marana Community Food Bank. He asked that everyone consider donating to this worthy cause. He continued by reporting that the Miracle in Marana event was moving forward and receiving generous assistance and donations from the community. 6 ~~1tNUTES OFRECCULAR C(IUNCIL 1~~EE'i'ING IVI~R.ANA TOWN HALL NOVE3~~BE~2 3, 20(3 Vice Mayor Kai reported that the Central Arizona Water Conservation District (CAWCD) would be holding their November 4~ Board meeting in Tucson at 9:30 a.m. at the Westward Look Resort. He invited the public to attend the CAWCD meeting. He commented that he had enjoyed the Halloween displays at Mayor Sutton s home as well as at Council Member Comerford's home. He said both displays were excellent. Council Member McGorray reported that she had assisted Mayor Sutton in his duties at the Western Heritage Rodeo on Saturday, October 30~. She said that she had distributed winning buckles to various contestants and she described the elated youth when receiving their prizes. She highly recommended that families seeking wholesome fun stop by and experience the local rodeo. Mayor Sutton agreed with Council Member McGorray and added that the rodeo event was a lot of fun for everyone involved. He said that he had been very busy with Town business over the past few weeks. He stated that most of his work had been with Pima Association of Governments (PAG) and the set up for the Regional Transportation Authority (RTA). He reported that he had met with Senator Jon Kyle for assistance on the transportation issues and had plugged the Town's involvement with Linda Vista/I-10 Interchange. He went on to report that he had attended the DM Federal Credit Union grand opening and ribbon cutting. He noted that the new business owners had expressed their desire to become involved community participants. He added that he had also attended a luncheon sponsored by the Greater Tucson Economic Council's (GTEC) and that the guests of honor had included Governor Janet Napolitano and Congressman Jim Kolbe as well as representatives of the Global Pharmaceutical Institute. The Mayor concluded his report by commending Ms. Ziegler for successfully coordinating his hectic schedule so that he was always in the right place at the right time. He added that he was very impressed with the Progress Report. Council Member Escobedo commented that the annual Halloween Spooktacular had a wonderful turnout of over 4,000 attendees and that the kids had been especially creative with fabulous costumes. He reported that all of the pumpkins purchased for the event had been carved into jack-o-lanterns. 7 si1LlNU~i'ES OF REG[1LARCQ~UNC~L~ I1~EETING ~' l~!IARANAT~~'~'N BALL NO~~LBER 3, 2004 D. MANAGERS' REPORT Mr. Barr reported that Town senior staff would be attending the third coordination meeting with Pima County on November 4~ and that the topic of discussion was the new Continental Ranch Library. He said that he hoped to be getting the construction schedule for a rough finish date. He reminded the Council and public that the Marana Chamber of Commerce's annual golf tournament was scheduled for Saturday, November 6~, and would begin at 8:00 a.m. at The Pines at Marana Golf Course. He said that the Chamber welcomed any help supporting that event. X. FUTURE AGENDA ITEMS There were no items suggested for future agendas. XI. ADJOURNMENT Upon motion by Council Member Escobedo, seconded by Council Member McGorray, unanimous approval to adjourn was given. The time was 7:35 p.m. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council regular meeting held on November 3, 2004. I further certify that a quorum was present. ~~®g'~g/~~'~ celyn Br son, Town Clerk ® s .. ~~ _ ® % SEALS ', ® ~4s~NU~p~~~~0 8 MARANA TOWN COUNCIL MEETING Public Attendees DATE: // / 0 3 /O c/ Name Address MARANA TOWN COUNCIL MEETING Public Attendees DATE: Name Address