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HomeMy WebLinkAbout12/07/2004 Regular Council Meeting MinutesNIINJTES OF REGITLAR COUNCIL MEETING MARANA TOWN HALL DECEMBER 7, 2004 I. II. CALL TO ORDER By Mayor Sutton at 7:00 p.m. PLEDGE OF ALLEGIANCE Led by Mayor Sutton III. INVOCATION/MOMENT OF SILENCE A moment of silence was observed. Mr. Reuwsaat asked that Mayor Sutton s mother-in-law who has been ill recently be remembered in everyone's thoughts and prayers. IV. ROLL CALL COUNCIL Bobby Sutton, Jr. Mayor Present Herb Kai Vice Mayor Present Jim Blake Council Member Present Patti Comerford Council Member Present Tim Escobedo Council Member Present Ed Honea Council Member Present Carol McGorray Council Member Present STAFF Mike Reuwsaat Town Manager Present Jaret Barr Assistant Town Manager Present Frank Cassidy Town Attorney Present Jocelyn Bronson Town Clerk Present Jim DeGrood Executive Asst. to the Town Mgr. Present Barbara Berlin Planning Director Present Anthony Casella TT Director Present Attached is a list of public attendees. V. APPROVAL OF AGENDA Upon motion by Council Member Honea, seconded by Council Member Escobedo, the agenda as written was unanimously approved. ~. .,, MEETING ` :.MINUTES OF REGUT.AR COUNCIL .. ,£_ MARANA TOWN HALL DECEMBER 7, 2004 VI. ACCEPTANCE OF MINUTES Upon motion by Council Member McGorray, seconded by Council Member Honea, the minutes for the October 19th Study Session, the minutes for the October 19th regular Town Council meeting, the minutes of the October 26th Study Session, the minutes of the November 3rd Study Session, and the minutes of the November 3rd regular Town Council meeting were all unanimously approved. VII. CALL TO THE PUBLIGANNOUNCEMENTS Sandy Groseclose, Executive Director of the Marana Arts Council (MAC), addressed the meeting and extended an invitation to an unveiling of an entry in the Tucson Pima Arts Council's (TPAC) Luminarias del Pueblo project She explained that the project was a takeoff of TPAC's highly successfu12003 Ponies del Pueblo project and involved the philanthropic communit~s sponsorship of 34 solar powered artworks whose auction proceeds benefited local nonprofit .organizations. Ms. Groseclose reported that the Westward Look Resort had sponsored one of the luminaries for MAC and that "Skyburst" by artists Stephen Fairfield and Patrick Marcus would be presented to the public on December 12th at the northwest resort She said that participating artists in MAC's 2005 calendar project would also be in attendance to sign the calendars as well as two of the University of Arizona's women's soccer team who would be signing soccer balls. She added that the public had been encouraged to bring toys for donation to the Miracle in Marana annual charity event Council Member Escobedo thanked Ms. Groseclose for MAC's effort and reminded the Council and public that the Miracle in Marana event would be held on December 18th at the Ora Mae Harn District Park. He said that the festivities would begin at 10:00 a.m. and would be ongoing until every attending child received a gift and a bag of goodies. He said that there was also a toy drive scheduled for Friday, December 10th, from 4:00 to 8:00 p.m. and Saturday, December 11th, from 10:00 a.m. to 4:00 p.m. at the Wal-Mart store located on Cortaro Road at I-10. He urged everyone to participate. Mayor Sutton announced that a catered holiday luncheon for the Town employees would be held on Wednesday, December 22nd, at the Marana Operations Center from 12:00 to 2:00 p.m. He urged everyone to attend and share in the holiday season with co-workers, management staff, and Council members. He said that a paycheck staffer detailing the party would be distributed on December 17th. 2 _ MINUTES OF REGIILAR COUNCIL MEETING MARANA TOWN HAI1L DECEMBER 7, 2004 VIII. STAFF REPORTS There were no questions regarding the staff reports. IX. GENERAL ORDER OF BUSINESS A. CONSENT AGENDA 1. Resolution No. 2004-167: Relating to Housing; authorizing the Town of Marana to enter into an Intergovernmental Agreement with Pima County relating to the Marana Construction Works! Program (Dan Groseclose) 2. Resolution No. 2004-154: Relating to Subdivisions; approving a Final Plat for Rancho Marana 154 (Barbara Berlin) 3. Resolution No. 2004-162 Relating to Subdivisions; approving a Final Plat for Continental Reserve Block 17 (Barbara Berlin) 4. Resolution No. 2004-163: Relating to Streets; approving the renaming of """ "Guardian Place" and "Guardian Drive" (private streets) within the Gallery Resort Parcel at Dove Mountain Subdivision to "Gallery Canyon Place" and Gallery Canyon Drive" respectively (private streets) (Harvey Gill) 5. Resolution No. 2004-165: Relating to Water Service; authorizing the Town of Marana to cooperate with other northwest Tucson area municipal water providers to convince the United State Bureau of Reclamation that a northwest Tucson Active Management Area Central Arizona Project reliability reservoir is critically important for the area's future potable water supply (Brad DeSpain) Upon motion by Council Member Escobedo, seconded by Council Member McGorray, the Consent Agenda was unanimously approved. B. COUNCIL ACTION 1. Proclamation honoring Congressman Jim Kolbe Mayor Sutton addressed the Council regarding this item and read a proclamation honoring Congressman Kolbe into the record. This document has been made a permanent part of the record. 3 11~IINUTES'OR REGULAR COUNCIL MEETING ... 1V~RANA TOWN~HALL~ DECEMBER 7,a 2004 _ .. The Mayor spoke briefly about numerous occasions when Congressman Kolbe supported the Marana community and especially about his major role in acquiring $4.5M in federal funding to assist Marana with the Twin Peaks/I-10 Interchange construction costs. Mayor Sutton presented the proclamation to Kay McLoughlin, Tucson Field Director, who was present to accept the honor. Ms. McLoughlin said that the Town staff had done a fabulous job of continually presenting the Twin Peaks/Linda Vista Interchange project to Kolbe's office. She thanked the Mayor and Council for honoring Congressman Kolbe. 2. Proposal to widen Cortaro Road under the existing Cortaro Road Underpass at I-10 (Mike Reuwsaat) Mr. Reuwsaat presented this item before Council and said that the Town staff had been working with the Arizona Department of Transportation (ADOT) and with Si Schorr, the Pima County representative on the Arizona State Transportation Board, to increase traffic capacity at the Cortaro Road/I-10 underpass. He commended KOLD-TV Channel 13 for the excellent news coverage associated with this safety issue and remarked that the report's timing could not have been better as it helped motivate ADOT to take a closer look at the interchange. He continued by saying that a letter from Dennis Alvarez, Tucson District Engineer for ADOT, had been received and requested the Town's financial participation for construction costs estimated at $750,000 to $1M to fund an additional eastbound lane underneath the existing Cortaro Road interchange. He said that staff was asking for direction to notify ADOT of the Town's commitment and further direction to secure any additional outside funding toward this obligation. He said that Mr. DeGrood had been communicating with Mr. Alvarez on a daily basis and that they were waiting for final approval from the Federal Highway Administration as the congested traffic problems constituted a safety issue. He said that the construction would be a change order to the existing project so that the work would commence immediately. Mayor Sutton thanked Mr. Schorr for his participation in this effort and for his help in carrying this issue to the right people. He remarked that the Town was initially told that this project could not be done and that had turned out to be wrong. He added that the project had worked out to be °" less costly than originally anticipated as well. 4 1VIINUTES OF REGULAR COUNCIL:IVIEETING MARANA TOWN HALL DECEMBER 7, 2004 Upon motion by Council Member Blake, seconded by Council Member Escobedo, authorization to allow Town staff to notify ADOT that the Town of Marana would commit to the estimated $750,000 to $1,000,000 in necessary funding for the additional lane capacity under the Cortaro Road underpass at I-10 and that staff also pursue any additional outside funding opportunities was unanimously approved. 3. PUBLIC HEARING: Relating to Development Impact Fees for Townwide Parks and Northwest Marana Roadways (Jim DeGrood) Mayor Sutton opened and closed the public hearing as no speakers came forward. Mr. DeGrood presented this item and said that the impact fee report released on September 30, 2004 recommended the adoption of new impact fees for park and roadway development. He added that presentations on the new fee proposal were made to a developers' roundtable on October 6~ and to the Southern Arizona Homebuilders Association's (SAHBA) Technical Committee on October 19~. He noted that four written sets of comments had been received to date. These comments have been made a permanent part of the record. He said that the comments focused on three different items including the level of service, methods of crediting improvements, and phasing of the impact fees to avoid market shock. He said that SAHBA requested that the Town consider delaying this action until after the first of February, 2005 and that he thought it would take until that time to completely resolve the issues and fully document how the Town would deal with the crediting process. He said that staff agreed and was recommending the delay. He pointed out that the public hearing was a requirement of the Impact Fee Statutes and that tonigh~s meeting was the earliest date on which a public hearing could be held. No action was required. 4. PUBLIC HEARING: Ordinance No. 2004.23: Relating to Development; rezoning 107-acres of land from "A" zone to "R-6" on property located south of Barnett road and east of Sanders Road, commonly known as Payson Farms (Barbara Berlin) Mayor Sutton said that no speaker cards had been submitted related to this item so he said that he would allow the Town staff to make their comments ~" first and then he would go back to open the public hearing if speakers were present at that time. 5 . MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN HALL DECEMBER 7, 2004 Ms. Berlin presented this item and described the proposed rezoning effort for the 107-acre parcel from the "A" zoning designation to the "R-6" designation. She explained that the "A" designation was a mixed rural designation from the Town's old zoning code and that the "R-6" zoning designation required a minimum of 6,000 sq. ft. lots. She described the property's location as south of Barnett Road and east of Sanders Road. She agreed with Mr. Racy that development was moving very quickly in Marana and that the proposed Payson Farms plan was consistent with the Northwest Marana Area Plan. She commented that the Northwest Marana Area Plan was part of the consideration for hiring Swaback Partners, pllc, and that there may be amendments to it as the Town Core concept becomes more concrete. She noted that there were a number of conditions attached to the rezoning request. She said one of the proposed conditions directly pertained to the development agreement and the question of whether or not this project should go forward. She turned the discussion over to the Town Attorney who explained the relationship between this item and the following agenda item, the development agreement with Tri Marana Development Management and Consulting, L.L.C., regarding the Payson Farms project. Mr. Cassidy agreed that this item and the following item were interconnected and that the development agreement had been under negotiation for some time. He said that several issues that connected to Vern Swaback's work would make it beneficial to configure the entire project for approximately a month in order to incorporate some design standards requirements and also trying to decide if it would be logical to establish a policy about a downtown planning and redevelopment fee for our costs resulting from the work that Swaback Partners, pllc, would perform. For those reasons, we would ask that both of these items be continued. Mayor Sutton reminded the public and the Council that the public hearing was actually related to the previous item and again called for speakers on the Payson Farms rezoning effort No speakers came forward. The Mayor declared the public hearing opened and closed. He asked if the applicant wished to address the Council at this time. Doug Knowle, Tri-Marana Development representative, said that he agreed with the Town staff's report and with the Town Attorneys comments. 6 .. .,_ ..-_ _. ~,..._.,. _a~.-,., ,,._,-...._ .R._n~.,~....- ---.. _....~ ...,., ._. ~........ MIlVUTES,OF REGULAR COUNCIL MEETING MARANA TOWN HALL DECEMBER 7, 2Q04 He reported that many of the rezoning issues had been discussed during the November 3rd study session and that they believed a continuance until January 4, 2005, would be appropriate. He said that there were only a few small issues with the development agreement and those could be easily resolved. Mayor Sutton asked the Town Attorney if both items should be continued. Mr. Cassidy replied yes and said that the continuance would be for a date certain, January 4th. Upon motion by Council Member Escobedo, seconded by Council Member McGorray, a continuance for Ordinance No. 2004.23 until January 4, 2005 was unanimously approved. 5. Resolution No. 2004-168: Relating to Development; approving and authorizing the execution of a development agreement with Tri Marana Development Management and Consulting LLC, regarding the Payson Farms development project (Frank Cassidy) There was a brief discussion earlier relating to the connection between Council Action Agenda Items IX. B. 4 and 5. Because of this connection, the Council agreed to continue both items to a date certain, January 4~. Upon motion by Council Member Escobedo, seconded by Council Member Honea, a continuance for Resolution No. 2004-168 until January 4, 2005 was unanimously approved. 6. Resolution No. 200138: Relating to Subdivision; approving a Preliminary Block Plat for Vanderbilt Farms (Barbara Berlin) Ms. Berlin presented this item. She gave a brief description of the project and said that it fell into the same scenario as the other developments discussed at this meeting concerning the town center planning concept. She said that these issues were indeed addressed in the Vanderbilt Farms Block Plat and that the developer, represented by C.P.E., had removed from consideration at this time Blocks 3 through 12. She said that Blocks 1 and 2 would be developed as single-family detached houses on 6,000 sq. ft. lots. and Block 13, also part of the Rancho Marana Specific Plan, would be -- developed as either single-family attached or detached residences with the subdivision layout and exterior house design subject to discretionary Town ,. .. .......T..,.,~_ ... ~.. __~ - _ _ _ __. 1VIIlVUTES OF. REGULAR COUNCIL 1VIEETING `: - MARANA TOWN HALL . , DECEMBER 7, 2004 Council approval. She concluded by stating that development of Blocks 3 through 12 were to be determined as part of the Town Core Master planning process which should be completed by January 2006. Council Member Honea asked if the action taken at this meeting would preclude them from using the design guidelines on these blocks as well. Mr. Cassidy replied that the action taken at this meeting would not preclude the Council from imposing the Town's design guidelines. He said that, unlike most of the Town's review processes, the specific design review on these three subdivisions would actually come back before Council for another review as part of the special process due to the sensitivity of .the Town Core area. He remarked that the process allowed the developments to move forward and still afford the Council more direct involvement in the designs after a formal adoption of the official Town Core design guidelines. He pointed out that once the design guidelines came into play any houses not yet fermented would be subject to the adopted guidelines. Upon motion by Council Member Honea, seconded by Council Member McGorray, Resolution No. 2004-138 was unanimously approved. 7. Relating to Leasing of the Mobile Stage (Ron Smith) Mr. Smith spoke before the Council regarding this item and said that the topic had been the subject of several study sessions and much discussion. He explained that the stage had experienced a lot of abuse over the past few years as it was loaned out to various entities in the Tucson metropolitan area. He said this effort would protect the Town's investment and that the leasing of the stage would be restricted to the Town's corporate limits. He noted that the stage was the showpiece of his department and that the Parks and Recreation staff wanted to take good care of it. He remarked that the exception to this rule would be the Marana Unified School District (MUSD) who would be responsible for the actual labor costs of delivery and set up by Town employees only. g ..:..,.....Y NIINU'I'ES OF REGULAR~COUNCII.;IVIEETING 11~iARANA TOWN..HALL DECEMBER 7,_2004 8. Executive Session pursuant to A.R.S. § 38-431.03(A)(1) to discuss the proposed terms of contract for continued employment of Town Manager Michael A. Reuwsaat (Frank Cassidy) Mayor Sutton announced that there were several dignitaries in the audience and asked that Council Member Escobedo introduce them to the Council and public. Council Member Escobedo introduced three members of the Marana Teen Advisory Council including Mike Marshall, MTAC Council Member, Jake Rafus, MTAC Council Member, and Shyanne Lyons, MTAC Human Resources Director. 9. Executive Session pursuant to A.R.S.§ 38-431.03(A)(3) and (4) to discuss legal issues and potential litigation arising out of the City of Tucson's (a) acquisition of Flowing Wells Irrigation District and (b) objection to the Town of Marana's acquisition of Flowing Wells Imigadon District's excess Central Arizona Project allocation (Frank Cassidy) Upon motion by Mayor Sutton, the Council meeting went into Executive Session. The time was 7:27 p.m. At 8:15 p.m., Mayor Sutton reconvened the Council meeting with all of the Council members present and seated at the dais. C. MAYOR AND COUNCIL'S REPORT Due to technical difficulties, this portion of the Council meeting was not recorded. D. MANAGERS' REPORT Due to technical difficulties, this portion of the Council meeting was not recorded. X. FUTURE AGENDA ITEMS Due to technical difficulties, this portion of the Council meeting was not recorded. 9 .. MINUTES ~OFiREGTJIAR COUNCII MEETING MAR.ANA TOWN HALL DECEMBER 7, 2004 XI. ADJOURNMENT Upon motion by Council Member Escobedo, seconded by Council Member McGorray, unanimous approval to adjourn was given. The time was 8:22 p.m. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council regular meeting held on December 7, 2004. I further certify that a quorum was present. ~elyn onson, Town Clerk ®~~~®91i1f-®'O 00~~~~~am~ S~~j e 1+~~ C~Rooo T~ry~ o 4~iH~ru-~0~~ io