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HomeMy WebLinkAbout01/22/2008 Special Council Meeting MinutesMINUTES OF SPECIAL COUNCIL MEETING MARANA MUNICIPAL COMPLEX DATE: January 22, 2008 PLACE AND DATE Marana Municipal Complex A. CALL TO ORDER AND ROLL CALL By Mayor Honea at 5:00 p.m. COUNCIL Ed Honea Mayor Present Herb Kai Vice Mayor Present Russell Clanagan Council Member Present Patti Comerford Council Member Present Carol McGorray Council Member Present Roxanne Ziegler Council Member Present STAFF Mike Reuwsaat Town Manager Present Gilbert Davidson Deputy Town Manager Present Deb Thalasitis Assistant Town Manager Present Frank Cassidy Town Attorney Present Jocelyn Bronson Town Clerk Present B. PLEDGE OF ALLEGIANCE AND INVOCATIONIMOMENT OF SILENCE Dispensed until the regular meeting. C. APPROVAL OF AGENDA Motion by Council Member McGorray, second by Council Member Ziegler. Passed unanimously. D. COUNCIL ACTION Relating to Mayor and Council; public statement by prospective Council member candidates; discussion about and interviews of candidates of Mayor and Council's choosing; and possible appointment of a new Council member to fill the vacancy created by the resignation of Tim Escobedo (Frank Cassidy) The following candidates made three-minute presentations to Council regarding their desire to be appointed to fill the vacant seat: Renee Abbett, Arnold Burruel, Cheryl A. Cage, Thom K. Cope, Phillis M. Farenga, Karen Liessmann, Daniel Lust, Jon Post, Henry C. Scoles, Larry Steckler, Bret Summers, Stephen M. Weeks, Terri Winger and Dave Wostenberg. MINUTES OF SPECIAL COUNCIL MEETING MARANA MUNICIPAL COMPLEX DATE: January 22, 2008 Mayor Honea: Explained to the Council going into an executive session with Town Attorney Frank Cassidy to determine the criteria on how they will narrow down the field of prospective candidates to be interviewed. They will return to public session to vote on that criteria. Once criteria has been approved they will go forth with interviews of the chosen candidates. Council Member Clanagan: Thanked all of the potential candidates for getting involved in this process as well as thanking their respective families for their support. Encouraged those candidates that don't get selected to get involved with the community if not already doing so. Motion by Council Member Clanagan to adjourn to Executive Session, second by Council Member Ziegler. Passed unanimously. E. EXECUTIVE SESSIONS 4645 1. Executive Session pursuant to A.R.S. §38-431.03 (A)(1), for discussion about and interviews of prospective Council member candidates of Mayor and Council's choosing. Frank Cassidy: Summarized a process that Council discussed in Executive Session to determine the finalists for interviews. Mr. Cassidy asked for a motion to approve the following procedure: each Council member may choose up to five people to be interviewed. They will be listed in their order of preference. The first person on each Council member's list will be given 9 points, the second person on each Council member's list will be given 7 points, the third person will be given 5 points, the fourth person will be given 3 points, and the fifth person will be given I point. That list of names will be turned over to the Town Attorney for a calculation of the candidates who have the five highest votes. Those five people, and if there is a tie for 5 1h place, it might be more than five, but in any event, those people will be invited for an interview of the Council in executive session. There is a prepared list of what is now 8 questions that each Council candidate will be asked. Each council candidate who is invited for an interview will also have the option under Arizona Law to have their interview occur in the public session if they so choose. He asked for a motion approving that procedure. Motion by Council Member McGorray to approve the motion as explained by Frank Cassidy, second by Vice Mayor KaL Passed unanimously. The Council than set forth the approved process and filled out their lists. Frank Cassidy tallied the lists; Arnold Burruel, Thom Cope, Jon Post, Larry Steckler and Terri Winger were selected for interviews. Mayor Honea: Stated that he appreciated everybody's (potential candidates for Council seat) applications and encouraged them to stay involved with the town. None of the potential interviewees chose to have a Public Interview. 2 MINUTES OF SPECIAL COUNCIL MEETING MARANA MUNICIPAL COMPLEX DATE: January 22, 2008 Motion by Council Member Clanagan to go into executive session, second by Council Member McGorray. Passed unanimously. Council returned to public session at 8:04 p.m. Mayor Honea: Asked for nomination. Council Member Clanagan: Mr. Mayor, I have a nomination but I also have a question. The initial requirement for this position said that they had to submit a cover letter and a resume. When the position closed on Friday, I had a cover letter from Mr. Post, I did not have a resume, I did get one tonight. Did that come in before Friday9 Mayor Honea: I can tell you that when I talked to several of the people I just told them to make them, make it known through writing, that it wasn't a requirement to get your name on the list. It was just general information. Council Member Clanagan: "Okay. I have a motion. I'd like to nominate Terri Winger for the Council vacancy." Council Member Ziegler: "Second" Frank Cassidy: "Mr. Mayor, as a point of order, I hate to interrupt here, but according to the Code, it should be a motion to appoint, there are no nominations anymore, you go straight to appointment, so if this could be taken as a motion to appoint. Council Member Clanagan: "I make a motion to appoint Terri Winger to the Council" Council Member Ziegler: "Second" Mayor Honea: "Ms. Bronson, poll the Council please" Jocelyn Bronson: "Mayor Honea - "no", Vice Mayor Kai - "nay", Council Member Clanagan - "yes", Council Member Comerford - "no", Council Member McGorray - "no", Council Member Ziegler - "yes." Mr. Mayor, that is 4 No and 2 Yes. Mayor Honea: "Thank you. Do we have another move to appoint? Vice Mayor?" Vice Mayor Kai: "No." Mayor Honea: "Council Member McGorray9" Council Member McGorray: "I move to appoint Jon Post to the vacant Marana Town Council seat to fulfill the remaining term of former Council Member Tim Escobedo." Vice Mayor Kai: "Second." MINUTES OF SPECIAL COUNCIL MEETING MARANA MUNICIPAL COMPLEX DATE: January 22, 2008 Mayor Honea: "Been moved and seconded, please poll the Council." Jocelyn Bronson: "Mayor Honea - "Aye", Vice Mayor Kai - "Aye", Council Member Clanagan - "No", Council Member Comerford - "Aye", Council Member McGorray - "Aye", Council Member Ziegler - "Nay." Mr. Mayor, that is 4 Yes and 2 Nay for Jon Post. Mayor Honea: "Mr. Post, you will be sworn in, hopefully tomorrow, to fulfill, can we do it tonight? Can do we have it right now? Ok then we'll do it right now." Frank Cassidy: "Mr. Mayor, as a point of order the Town Code does refer to a resume, so as did the notice that we sent out so for whatever that's worth. Now, what a resume constitutes is another question and obviously the Council has appointed Mr. Post based on the materials submitted, but I did want to mention that." Council Member Clanagan: "Then I have a question. Then the information that we used to make the decision was the notice of submitted by Jon, that is date stamped, then the resume came in, did that come in before? I guess my question is when did that come in?" Jon Post: Inaudible Audio Mr. Post was not on a microphone. Frank Cassidy: "Mr. Mayor, as with bids, when people submit bids to do work, this kind of irregularity is waivable, and I would just suggest that the Council take a vote to waive the irregularity. I would point out also, by the way, that the Code also refers to an application and we never have required an application because we don't have an application form. So we already have an express term in the Code that we don't strictly follow. And so if it's the Council's desire to waive that appearing irregularity I would recommend that you do so by a motion at this point. Mayor Honea: "Do we have a motion. Vice Mayor Kai." Vice Mayor Kai: "Mr. Mayor I move to waive the irregularity of the late submission of the resume." Mayor Honea: "I will second ... .. All in favor?" Council Member Clanagan: "I'm opposed." Council Member Ziegler: "I'm opposed. Nay" Mayor Honea: "I think it passed 4 to 2. As Mr. Cassidy said, we don't really have a formal application either, than just sending a letter, so I think we're just playing semantics here." 4 MINUTES OF SPECIAL COUNCIL MEETING MARANA MUNICIPAL COMPLEX DATE: January 22, 2008 Council Member Clanagan: "Mr. Mayor, I have to respond to that. I'm not playing semantics. The requirement said a resume and a cover letter. We had 13 people put together pretty detailed cover letter and a resume. We had one gentleman who put together a cover letter without a resume. His resume came in today and he received an appointment today. I think that's relevant, I don't' think that's playing semantics." Council Member Ziegler: "I'd like to respond to that also, it's not semantics. If someone can't understand the simple rules on how to put the paperwork in, and the majority did it correctly and one gentleman did it wrong, again I don't think that semantics either. Thank you for the record." The Town Clerk administered to the Loyalty Oath to newly appointed Council Member Jon Post. Council Member Ziegler: "Mr. Mayor, I'd like to be asked to be excused for the rest of this session, I'm very ill, I apologize. Thank you." Mayor Honea: "Thank you Council Member Ziegler." F. FUTURE AGENDA ITEMS G. ADJOURNMENT Upon motion of Council Member Clanagan, second by Council Member McGorray, Council unanimously voted to adjourn. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council special meeting held on January 22, 2008. 1 further certify that a quorum was present. .00011111 ?Aztl 0 IN5,&, 1A 0 nson, Town Cle??? CCXD gocelyn C. ronson, Town Clerk AF IV 10h u Iv -N Acj