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HomeMy WebLinkAbout02/19/2008 Regular Council Meeting MinutesMINUTES OF REGULAR COUNCIL MEETING MARANA MUNICIPAL COMPLEX DATE: FEBRUARY 19, 2008 PLACE AND DATE Marana Municipal Complex A. CALL TO ORDER AND ROLL CALL By Mayor Honea at 7:00 p.m. COUNCIL Ed Honea Mayor Herb Kai Vice Mayor Russell Clanagan Council Member Patti Comerford Council Member Carol McGorray Council Member Jon Post Council Member Roxanne Ziegler Council Member STAFF Mike Reuwsaat Town Manager Gilbert Davidson Deputy Town Manager Deb Thalasitis Assistant Town Manager Frank Cassidy Town Attorney Jocelyn Bronson Town Clerk Present Present Present /Excused at 8:47 PM Present Present Present Present Present Present Present Present Present B. PLEDGE OF ALLEGIANCE AND INVOCATION/MOMENT OF SILENCE Mayor Honea led the pledge of allegiance. C. APPROVAL OF AGENDA Motion: Approve, moved by Council Member Carol McGorray, Seconded by Council Member Roxanne Ziegler. Passed unanimously. D. CALL TO THE PUBLIC Ora Mae Harn, Linda Lujan, David Morales & Larry Lattomus addressed the Council on various topics. E. PRESENTATIONS - 1. Presentation: Discussion and direction regarding proposed amendments to Title 12 (Traffic and Highways) of the Marana town code, prohibiting the solicitation of employment, business or contributions from occupants of vehicles traveling on town streets or highways Jane Fairall presented this item to Council as an issue that has been addressed by other local municipalities. The Marana Police Department (MPD) brought forward this item as a public safety concern. MINUTES OF REGULAR COUNCIL MEETING MARANA MUNICIPAL COMPLEX DATE: FEBRUARY 19, 2008 The Public Works Department Traffic Engineering Division and the Operations & Maintenance Department Traffic Signals Group also gave input on this item, as there have been an extraordinarily high rate of crosswalk signal requests which disrupts the normal flow of traffic. Pastor Mark Maddox addressed Council and suggested that this item may be more related to the homeless and the perception of homeless individuals in the streets of Marana. Pastor Maddox suggested having a license fee for vendors wishing to solicit on medians and to educate them on the safety issues. Several Council Members voiced their concerns and thoughts over the homeless issue within the Town. MPD Lt. Joe Carrasco presented to Council with some information relative to traffic and safety concerns given to him by fellow MPD officers. Council Member Clanagan asked Lt. Carrasco if there was any plan in place to educate everyone as to the possible new Ordinance. This would not only apply to newspaper vendors but anyone who engaged in solicitation of any kind on Town streets and highways. Council Member Comerford stated that she would like to see a program or a way to help the homeless. pertaining to a potential passing of this Ordinance. Ed Stolmaker of the Marana Chamber of Commerce stated that he is willing to talk about helping the homeless and agreed with MPD that there is a safety concern. Council Member McGorray stated the need for a plan of action in regards to helping the homeless and a proper notification plan. Mike Reuwsaat stated that a planned and coordinated approach will be brought back before Council in conjunction with the proposed Ordinance. No action taken on this issue until further information is presented. 2. Presentation: Discussion and direction regarding proposed amendments to Title 12 (Traffic and Highways) of the Marana town code,, authorizing the town engineer to establish temporary reduced speed limits in areas undergoing roadway construction and amending a violation and penalty provision of Chapter 12-2 Jane Fairall noted that this item was brought to her attention by Marana Police officers and Public Work's crews, primarily due to the construction at Orange Grove and Thornydale. If temporary speed reduction signs can be posted in construction areas the police will be able to cite speeding drivers with higher penalties. Ms. Fairall than gave a brief overview of penalties accessed currently. Motion was made to direct staff to bring back to Council for adoption of the proposed amendments to the town code Traffic and Highways provisions was made by Council Member Roxanne Ziegler, Seconded by Council Member Russell Clanagan. Passed unanimously. 3. Presentation: Recreation Division Awards Tom Ellis informed Council that the Recreation Department's Recreation Division received two state awards during the last quarter of 2007. The youth division received the 2007 Awards of Excellence Program for their Healthy "U" program from Arizona Center for Afterschool Excellence in October 2007. The Family Night Under the Stars special event received the 2007 Creative Program Award from Arizona Parks & Recreation Association's Leisure Benefits Branch. MINUTES OF REGULAR COUNCIL MEETING MARANA MUNICIPAL COMPLEX DATE: FEBRUARY 19, 2008 Mr. Ellis noted that Kristy Diaz-Trahan, Darice Larriva-Johnson and Jen Ward helped in getting the awards. Those not in attendance but were instrumental in getting the department these awards are: Annette Castillo, Katrina Salazar, Missy Herrera, Olivia Salazar, Tammy Haley, Louise Hull and Elizabeth Castro. PROCLAMATIONS -Colonel Louis Hampton Jordan, Jr. F. MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Council Member Clanagan stated that he is still recovering from knee replacement surgery he had 15 days ago. Council Member McGorray noted she attended the 11th Annual New Construction Review, Analysis and Forecast luncheon in Tucson. She also had the pleasure, along with Council Member Ziegler, to read to students at Hendricks Elementary. She also attended a ribbon cutting ceremony at Fire - an Arizona Bistro -which is located on Dove Mountain Blvd. in Marana. Mayor Honea attended the Accenture Match Play Championship during the practice rounds. He also mentioned that he and Vice Mayor Kai will be attending the event tomorrow for the 1 Sc round. G. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Mike Reuwsaat updated Council regarding a meeting with Pima County about the bridge over the Santa Cruz River at the Twin Peaks interchange., An agreement as to terms should be completed shortly. Mr. Reuwsaat also stated that the interchange should continue to move forward as scheduled and on budget. H. STAFF REPORTS GENERAL ORDER OF BUSINESS I. CONSENT AGENDA Motion: Approve, Moved by Vice Mayor Herb Kai, Seconded by Council Member Patti Comerford Passed unanimously. 1. Resolution No. 2008-23: Relating to Water Service; approving and authorizing the execution of the agreement between the Town of Marana and three individual property owners for construction of water facilities under private contract for Santoria Estates 2. Resolution No. 2008-24: Relating to Water Service; approving and authorizing the execution of the agreement between the Town of Marana and Pacific International, LLC for construction of water facilities under private contract for Sterling Meadows MINUTES OF REGULAR COUNCIL MEETING MARANA MUNICIPAL COMPLEX DATE: FEBRUARY 19, 2008 3. Resolution No. 2008-25: Relating to Development; approving a release of assurances for Ironwood Reserve Block 3 and acceptance of public improvements for maintenance 4. Resolution No. 2008-26: Relating to Development; approving a release of assurances for Gladden Farms Regional Park and acceptance of public improvements for maintenance 5. Resolution No. 2008-27: Relating to Community Development; granting $2,500 in Discretionary Funding to the Arizona Chapter, Paralyzed Veterans of America, Inc., an Arizona 501 (c)(3) non-profit organization, to support Marana veteran athletes' participation in the 2008 National Veterans Wheelchair Games 6. Resolution No. 2008-28: Relating to Municipal Court; providing for the temporary appointment of Thom Cope as a Marana Town Magistrate Pro Tempore; and declaring an emergency J. COUNCIL ACTION 1. PUBLIC HEARING. Relating to Annexation; consideration of a request to annex approximately 33.5 acres south of Pima Farms Road and east of Interstate 10 and Union Pacific Railroad into the Town of Marana for the proposed Pima Farms Business Center Kevin Kish presented this request to Council. Reference materials for this item are available for viewing at the Town Clerk's Office. Earl Lynch stated his concern for a traffic light at Cerius Stravenue and Cortaro Farms Road. No action required for this item. 2. PUBLIC HEARING. Ordinance No. 2008.06: Relating to Development; approving and authorizing a rezoning to create the Las Pilas Specific Plan Jon Post declared a conflict of interest and left the dais Kevin Kish presented this item to Council. LeadStar Engineering Company, LLC, on behalf of the property owners, requests a rezoning on approx. 107.65 acres located north of Barnett Road. The rezoning would allow for a maximum of 420 residential units as well as low density commercial use. Dennis Hopwood of 12307 W. Grier Road mentioned that he and other local homeowners had a meeting with the builders and that they agreed to put up a wall between the two property lines. Mr. Hopwood stated he has no objection to the rezoning. Ora Mae Harn stated the need for a barrier between the apartments and the commercial area. Ms. Harn stated that-she has no objection to the rezoning. Motion: Approve, Moved by Council Member Carol McGorray, Seconded by Vice Mayor Herb %ai. Vote 6-0. MINUTES OF REGULAR COUNCIL MEETING MARANA MUNICIPAL COMPLEX DATE: FEBRUARY 19, 2008 3. a. Resolution No. 2008-29: Relating to Administration; approving and authorizing the merger of the town's information technology department and applications and geographic information systems department into a single department renamed the technology services department; and designating an effective date Gilbert Davidson recommended to Council the need to merge the IT and GIS departments. The merger, if approved by Council, will save the Town an estimated $86,068 for fiscal year 2008. Another benefit to this merger will be the opportunity for cross-training among the IT/GIS staff. The Technology Services Director and the Senior Technology Services Manager positions would be open to internal applicants only. Council Member Clanagan asked if anyone from the IT department would like to comment on the proposed merger. Rick Brown (IT/Radio Communications Technician) stated that he was concerned over the structure of the department if the merger. gets approved. Mike Reuwsaat recommended to Council that they go forward with the recommendation for merger with the understanding that they, Council, will receive a monthly update as to how the merger is progressing. Council Member Comerford posed the question of what will happen if the current GIS Director doesn't get the new position of Technology Services Director. Mr. Davidson responded that he has spoken with Joe Lettrick, the current GIS Director, about the risk involved with the merger. Mr. Davidson added that Mr. Lettrick understands that in the event he is not chosen for the new position he will not lose his job or have any change to his current salary. Aaron Shepherd (Senior Network Technician) asked if there was any concern in the event the current GIS Director doesn't get the newly created Technology Services Director position. Council Member Post stated his concern that the Council seems to be micromanaging the day-to-day operations of the Town. Motion: Approve, Moved by Council Member Russell Clanagan, Seconded by Council Member Carol McGorray. Passed unanimously. b. Resolution No. 2008-30: Relating to Personnel; amending the town's classification plan by eliminating the positions of information technology director and geographic information systems director and creating the positions of technology services director and senior technology services manager; and designating an effective date Motion: Approve, Moved by Council Member Russell Clanagan, Seconded by Council Member Carol McGorray. Passed unanimously. Council Member Clanagan was excused and left the dais at 8:47p.m. The Council recessed until 8:58 p.m. 4. Resolution No. 2008-31 : Relating to Personnel; requesting approval of a recommended labor market of comparable organizations for purposes of a salary and benefits survey Milliman Consultant, John Hankerson, presented to Council on behalf of Deb Thalasitis. Mr. Hankerson gave Council the background of Milliman as well as a detailed description of what types of issues they covered and recommendations the survey summary will suggest. MINUTES OF REGULAR COUNCIL MEETING MARANA MUNICIPAL COMPLEX DATE: FEBRUARY 19, 2008 The survey summary should be completed no later than May 15t1i. Ms. Thalasitis wished to add the phrase; and private sector organizations with total gross revenue of $200 to $300 million after the last paragraph in the Resolution starting with "and the labor market for specialized positions." Motion: Approve, Moved by mice Mayor Herb Rai, Seconded by Jon Posh Passed 6-0. 5. Ordinance No. 2008.07: Relating to Development; amending certain portions of Title 6 of the Marana Land Development Code and clarifying the town's policy regarding the requirement to place electrical utilities underground Cedric Hay explained to Council the need to enforce the Town's policy regarding the requirement to place electrical utilities underground. The Ordinance, if passed, would make it easier for the Town to enforce the code. Motion: Approve, Moved by Council Member Patti Comerford, Seconded by Dice Mayor Herb Kai. Passed 6-0. 6. Resolution No. 2008-32: Relating to Development; approving and authorizing a development plan for Ruby Tuesday Kevin Kish presented this item to Council. The proposed site for Ruby Tuesday is located at the southeast corner of Arizona Pavilions Drive and the I-10 Frontage Road (adjacent to Texas Road House Restaurant.) Detailed plans are available at the Town Clerk's office. Motion: Approve, Moved by Council Member Carol McGorray, Seconded by Council Member Jon Posh Passed 6-0. 7. Resolution No. 2008-33: Relating to Public Works; authorizing and approving a construction contract with Fisher Sand & Gravel Co. d/b/a Southwest Asphalt Paving, the contractor currently constructing I-10 improvements for the Arizona Department of Transportation, as asole-source, emergency procurement to extend a six-barrel culvert under mainline I-10 by 59 linear feet; and reprogramming $976,862.48 from the Public Works CIP Project funding of other projects to the Barnett Linear Park Project (2003-016) line item for this construction; and declaring an emergency Ryan Benavides presented on behalf of Barbara Johnson. Sources of funding for this project came from currently funded projects that were able to be scaled back and some projects that were able to be done at a reduced cost. Motion: Approve, Moved by Council Member Jon Post, Seconded by Council Member Carol McGorray. Passed 6-0. 8. Resolution No. 2008-34: Relating to Professional Services; approving and authorizing the Mayor to execute a Lobbying Services Agreement with Stuart Goodman and his firm, Goodman Schwartz, L.L.C. MINUTES OF REGULAR COUNCIL MEETING MARANA MUNICIPAL COMPLEX DATE: FEBRUARY 19, 2008 Frank Cassidy presented this item to Council. If passed it would allow Stuart Goodman and his firm, Goodman Schwartz, L.L.C. firm to be added to the Town's state lobbying team. Michael Racy, along with Goodman Schwartz, L.L.C., would work together to carry forward the Town's legislative agenda. The benefit of having two lobbyists will be in the event of any future conflicts of interest. Motion: Approve, Moved by ice Mayor Herb Kai, Seconded by Council Member Patti Comerford Passed 6-0. K. BOARDS. COMMISSIONS AND COMMITTEES L. ITEMS FOR DISCUSSION/POSSIBLE ACTION 1. State Legislative Issues: Discussion/Direction/Action regarding all pending bills before the Legislature Steve Romero gave two updates on issues regarding the Town. M. EXECUTIVE SESSIONS Frank Cassidy informed Council of the need to go into an Executive Session to discuss Item 3. Motion to move to Executive Session at 9:41 pm. Moved by Council Member Carol McGorray, Seconded by Council Member Patti Comerford Passed 6-0. Council returned to dais at 9:47pm 1. Executive Session pursuant to A.R.S. §38-431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. 2. Executive Session pursuant to A.R.S. § 38-431.03(A)(3),(4) and (7), discussion or consultation for legal advice with the Town's attorneys and discussion and to consider its position and instruct the Town Manager and staff concerning various water rights, water service, water acquisition, sewer service and related issues, including without limitation (a) the lawsuit entitled Town of Marano v. Pima County, Maricopa County Superior Court No. CV2008-001131, (b) the lawsuit entitled Pima County v Town of Marano, Pima County Superior Court No. 020077448, (c) possible acquisition of Tucson Water infrastructure and accounts located within the Marano town limits, (d) the Honea Heights Sewer project, and (e) certain confidential water resources that are the subject of the Water Services Consulting Agreement entered into by Resolution No. 2007-51. MINUTES OF REGULAR COUNCIL MEETING MARANA MUNICIPAL COMPLEX DATE: FEBRUARY 19, 2008 3. Executive Session pursuant to A.R.S. §38-431.03 (A)(4) and (7) to consider the Town's position and instruct its representatives regarding negotiations for the purchase of property rights needed for the Twin Peaks interchange project, CIP number 2001-44, from the parcels of property generally identified as Pima County Assessor's parcel numbers, 226-08-0150, 226-15-0090, 226-15-008B, 226-15-017B, 226-15-018B and 226-15-019A, and to instruct the Town's attorneys in settlement negotiations and contemplated condemnation proceedings relating to the same property rights. Frank Cassidy asked Council to authorize a settlement of parce1226-08-0150 not to exceed the amount of $138,441, which includes estimated closing costs. Motion in public session: Approve, Moved by Council Member Carol McGorray, Seconded by Dice Mayor Herb Kai. Passed 6-0. N. FUTURE AGENDA ITEMS O. ADJOURNMENT Motion: Approve, Moved by Council Member Patti Comerford, Seconded by Council Member Jon Posh Passed 6-0. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on February T9, 2008. I further certify that a quorum was present. celyn C ronson, Town Clerk ~~~~~;~o~i1~%'' ~"o~yL;`~\aolgl~~~s, ~i ~ !-off CORPORATE w .., _ ~ ~ .. ® ~A7 :~ s rr i~n.~~.~ 1