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HomeMy WebLinkAbout04/05/2005 Blue Sheets Only TOWN COUNCIL MEETING INFORMATION TOWN OF MARANA MEETING DATE: AprilS, 2005 AGENDA ITEM: IX. A. 1 TO: MAYOR AND COUNCIL FROM: Frank Cassidy, Town Attorney SUBJECT: Resolution No. 2005-35: Relating to Parks and Recreation; ap- proving and authorizing the Mayor to execute an intergovernmen- tal agreement with Pima County for the Marana Cultural and Heritage Park Project. DISCUSSION The 2004 Pima County Bond Implementation Ordinance allocated $1,000,000 in Pima County bond proceeds for the design and construction of the Marana Cultural and Heritage Park Project (the "Park"). The Town of Marana has begun work on the Park with the reconstruction of the Heritage Park building and grounds. Other Town- and Developer-funded improvements to the Park are currently being designed and implemented. This proposed intergovernmental agreement with Pima County facilitates Pima County's alloca- tion of $1,000,000 in Pima County bond proceeds for the Park in a form provided by Pima County staff and in compliance with the 2004 Pima County Bond Implementation Ordinance. This intergovernmental agreement obligates the Town to fund certain improvements to the Park, and requires the Town to operate and maintain the Park for a period of at least 25 years at an es- timated annual cost of $350,000. The Town of Marana will manage the construction of the Park and provides for reimbursement with Pima County bond proceeds in accordance with certain re- porting and payment provisions set forth in the intergovernmental agreement. RECOMMENDATION Staff recommends adoption of Resolution No. 2005-35, approving and authorizing the Mayor to execute the proposed intergovernmental agreement with Pima County for design and construc- tion of the Marana Cultural and Heritage Park. ATT ACHMENT(S) Marana Cultural and Heritage Park Project intergovernmental agreement with Pima County. SUGGESTED MOTION I move to adopt Resolution No. 2005-35. {00000614.DOC /} FJC/cds 3/28/05 TOWN COUNCIL MEETING INFORMA TION TOWN OF MARANA MEETING DATE: April 5, 2005 AGENDA ITEM: IX. A. 2 TO: MAYOR AND COUNCIL FROM: Frank Cassidy, Town Attorney SUBJECT: Resolution No. 2005-36: Relating to Parks and Recreation; ap- proving and authorizing the Mayor to execute an intergovernmen- tal agreement with Pima County for the Tortolita Trail System. DISCUSSION This proposed intergovernmental agreement between Pima County and the Town of Marana was prepared by Pima County staff to facilitate the design and construction of the Tortolita Trail Sys- tem by providing $1,200,000 in Pima County bond proceeds as provided in the 2004 Pima County Bond Implementation Ordinance. This proposed intergovernmental agreement will obli- gate the Town to complete the construction of the Tortolita Trail System at an estimated cost to the Town of $250,000 from the Town of Marana CIP, and obligates the Town to operate and maintain the improvements at an estimated cost of $65,000 per year. The proposed intergovern- mental agreement provides for construction management by the Town, and anticipates construc- tion to occur over the next 48 to 56 months. ATTACHMENT(S) Tortolita Trail System intergovernmental agreement with Pima County. RECOMMENDATION Staff recommends adoption of Resolution No. 2005-36, approving and authorizing the Mayor to execute the Tortolita Trail System intergovernmental agreement with Pima County. SUGGESTED MOTION I move to adopt Resolution No. 2005-36. {00000611.DOC /} FJC/cds 3/28/05 TOWN COUNCIL MEETING INFORMATION MEETING DATE: AprilS, 2005 TOWN OF MARANA ~ :~) ~ AGENDA ITEM: IX. A. 3 TO: MAYOR AND COUNCIL FROM: C. Brad DeSpain, Utilities Director SUBJECT: Resolution No. 2005-37: Relating to Water; consenting to the annexation of property owned by Cortessa, L.L.C. into the Metropolitan Domestic Water Improvement District. DISCUSSION Metro Water District's Board of Directors unanimously approved the annexation of property owned by Cortessa, L.L.C. into the Metropolitan Domestic Water Improvement District. Per A.R.S. § 48-902(G), Metro Water District's Board is seeking the consent of the governing body that is within six miles of the noncontiguous area that is to be annexed. Since the property that has been annexed within six miles of the Town, Metro Water District's Board is requesting the Town of Marana consent to this annexation. RECOMMENDA TION Staff recommends that Council adopt Resolution No. 2005-37, consenting to the annexation of property owned by Cortessa, L.L.C into the Metropolitan Domestic Water Improvement District. SUGGESTED MOTION I move to adopt Resolution No. 2005-37. BLU Metro Consent 03/31/20059:35 AM APM TOWN COUNCIL MEETING INFORMATION TOWN OF MARANA MEETING DATE: April 5, 2005 AGENDA ITEM: IX. A. 4 TO: MAYOR AND COUNCIL FROM: Roy Cuaron, Finance Director SUBJECT: Resolution No. 2005-38: Relating to Standing Boards, Committees and Commissions; approving reappointments to the Town of Marana Business Advisory Committee DISCUSSION The terms of Business Advisory Committee (BAC) members Dana Villarreal, Michelle Martin, Kelle Maslyn and Michael Osborne expired in March 2005. All have agreed to continue to serve on the committee and the BAC respectfully requests that Members Villarreal, Martin, Maslyn and Osborne be reappointed for another term. Ms. Villarreal is the manager of the Alphagraphics store located on Ina Road, while Ms. Martin is the owner of Marana Insurance Agency. Ms. Maslyn is the government liaison with Comcast Cable, and Mr. Osborne is the district operations manager for McDonald's restaurants. All individuals are either employed by, or own businesses within the corporate town boundaries. If reappointed, these BAC members will serve until March 2008. RECOMMENDATION Staff recommends the reappointment of Dana Villarreal, Michelle Martin, Kelle Maslyn and Michael Osborne to the Town of Marana Business Advisory Committee for terms expiring in March 2008. SUGGESTED MOTION I move to approve Resolution No. 2005-38. BAC Reappointments 03/30/2005; 2:41 PM; RC TOWN COUNCIL MEETING INFORMA TION TOWN OF MARANA MEETING DATE: AprilS, 2005 AGENDA ITEM: IX. A. 5 TO: MAYOR AND COUNCIL FROM: Frank Cassidy, Town Attorney SUBJECT: Resolution No. 2005-39: Relating to Development; approving and authorizing the Mayor to execute an Amendment to Development Agreements relating to the definition of "Resort Hotel" under the Dove Mountain Resort Agreement recorded at Docket 11594, Page 3855; and declaring an emergency. DISCUSSION The Town and Cottonwood Properties entered into an agreement dated June 19, 2001 (the "Re- sort Agreement") establishing certain terms and provisions for the construction of a future resort hotel at Dove Mountain and providing financial incentives to the resort hotel. The Resort Agree- ment defined "Resort Hotel" to include over 400 rooms. Cottonwood now requests that the Re- sort Hotel definition be modified to include a resort hotel containing at least 200 rooms, to pro- vide additional flexibility and increase the Developer's ability to attract a first class hotel to lo- cate within the Town of Marana. The proposed Amendment to Development Agreements has been prepared to revise the definition accordingly. Town staff anticipates that the Town's net recurring revenues (taking into account the developer rebate from recurring resort sales tax and the costs relating to the preserve and the convention bureau) will be approximately $9.4 million over a ten-year period, which is a reduction of only about 25% from the originally anticipated net recurring revenues of approximately $12.8 million. The higher anticipated revenues per room are the result of the higher quality of hotel operator available to operate a 200 room hotel. RECOMMENDA TION Staff recommends adoption of Resolution No. 2005-39, approving and authorizing the execution of the Amendment to Development Agreements. ATTACHMENT(S) Amendment to Development Agreements SUGGESTED MOTION I move to adopt Resolution No. 2005-39. {00000618.DOC /} FJC/cds 3/29/05 TOWN COUNCIL MEETING INFORMATION TOWN OF MARANA MEETING DATE: April 5, 2005 AGENDA ITEM: IX. A. 6 TO: MAYOR AND COUNCIL FROM: Jane Howell, Human Resources Director SUBJECT: Relatinf! to Personnel: approving and authorizing the reclassification of a Planner II position to Landscape Architect and hiring a Landscape Architect and a Court Security Officer with appropriate salary levels DISCUSSION A Planner II vacancy was created with the resignation of Kathy Morris. Planning Director Barbara Berlin has evaluated the department and has ascertained that a landscape architect is needed to address many of the directly related general plan issues, both short-term and long- term. This person would assume a senior level role in reviewing specific plans and other rezonings and would playa key role in: · reviewing new submittals for compliance with the intent of the new residential design standards; · developing and implementing new commercial design standards for areas outside the Town Core; · reviewing landscape plans for compliance with technical and native plant requirements. A second AzPOST -certified Court Security Officer would provide continuous security of the Court. The armed officer would operate the magnetometer when court is in session and the other officer is in the courtroom. The officer will also allow appropriate coverage for lunch times and absences due to illness, vacation and mandated training and assist serving various court orders, which would alleviate demands on police officers to serve the orders. In addition, one of the officers will coordinate with all money collecting departments to make the daily deposits and provide supplemental security to Bldg A when court is not in session. Annual fiscal impact would be: Landscape Architect $60,000 salary + $18,000 benefits= $78,000 Current position: Planner II $44,433 salary + $13,327 benefits= $57,749 Fiscal impact to upgrade position from Planner II to Landscape Architect: $20,251 There are no costs for furniture, fixtures or equipment. There may be software costs and other incidental expenses. Additional Staff-Landscape Architect 3/30/20059:09 AM/NJH Court Security Officer $30,000 salary+$9,000 benefits= Additional expenses (uniforms, weapon, and misc.) Fiscal impact $39,000 2,000 $41,000 Total Fiscal Impact $61,251 RECOMMENDATION Staff recommends authorization to reclassify a Planner II position to a Landscape Architect position and hire an additional Court Security Officer, with an approximate fiscal impact of $61,251. SUGGESTED MOTION I move to approve and authorize the reclassification of a Planner II position to Landscape Architect and hiring a Landscape Architect and a Court Security Officer. -2- TOWN COUNCIL MEETING INFORMATION TOWN OF MARANA ~\~~~,.r. ~~:~:~~ ~ ~ MEETING DATE: April 5, 2005 AGENDA ITEM: IX. A. 7 TO: MAYOR AND COUNCIL FROM: Mike Reuwsaat, Town Manager AGENDA TITLE: Relatinf! to Administration; adopting the Town of Marana Policy for Office Assignments for Council Members DISCUSSION With the opening of the new Municipal Complex, there will be office space available for Mayor and Council members. Since these positions change over time, the Town must establish a policy to determine the distribution of these offices, now and in the future. The Mayor will have a designated office and the draft policy attached delineates a process by which the remaining six offices will be assigned. It provides for the distribution of these offices based upon seniority, but with preference given to the Vice Mayor position. ATTACHMENTS 1) Draft Office Assignment Policy 2) Report on Council Seniority 3) Municipal Complex Floor Plan RECOMMENDATION Staff recommends approval of the draft policy attached. SUGGESTED MOTION I move to adopt the Town of Marana Policy for Office Assignments for Council Members. TOWN COUNCIL MEETING INFORMATION TOWN OF MARANA MEETING DATE: April 5,2005 AGENDA ITEM: IX. B. 1 TO: MAYOR AND COUNCIL FROM: Barbara C. Berlin, Planning Director SUBJECT: Casa Seville Specific Plan Presentation only. BLUESHEET TOWN COUNCIL MEETING INFORMATIONCasa Seville.doc TOWN COUNCIL MEETING TOWN OF MARANA INFORMATION MEETING DATE: April 5, 2005 AGENDA ITEM: IX. B. 2 TO: MAYOR AND COUNCIL FROM: Barbara C. Berlin AICP, Planning Director SUBJECT: PUBLIC HEARING. Ordinance No. 2005.10: Relating to Development; approving a rezoning of 20 acres of land from Zone "C" to Zone "HI" south of Tangerine Road and east of Breakers Road. DISCUSSION Cutler Investments LLS and Contractors Yards LLC, represented by The Planning Center, are seeking the approval of a rezoning for a 20-acre site from "C" (Large Lot Zone) to "HI" (Heavy Industrial) for the purpose of developing landscaping and contractors yards. The subject site is generally located 1300 feet south of Tangerine Road and 660 feet east of the Breakers Road easement. The Marana Planning Commission held a public hearing on this application at their regular meeting of January 26,2005, and voted 6-0 recommending approval to the Mayor and Council. The Town of Marana General Plan Update, ratified March II, 2003 designates the subject area as Industrial General (IG). The purpose and intent of the General Plan's "IG" category is to allow uses that include storage, processing, fabrications and distribution. The proposed "HI" zoning district and the proposed use (contractor and landscaping yards) meet the purpose and intent of the "IG" category. The Landscaping and Contractor Yards Rezoning proposes a single access point provided by an existing ingress/egress easement extending eastward off of the Breakers Road Easement 660 feet to the northwest portion of the property. The site analysis and Planning Commission report do not propose improvements to the existing Breakers Road easement. However, to ensure the access road is improved to accommodate the increased traffic volumes staff recommends that the applicant make road improvements as follows: · The property owner shall improve Breakers Road easement by constructing 24 feet of new road between Tangerine Road and the east west lateral access point. These improvements shall be made in a manner acceptable to the Development Services Administrator. · The property owner shall construct the east/west lateral access off the Breakers Road easement. These improvements shall be made in a manner acceptable to the Development Services Administrator. 040505 PCZ-031 07 Landscaping and Contractor Yards Rezoning.doc Page 1 of3 RECOMMENDATION: Staff recommends approval of Ordinance No. 2005.10 the Landscaping and Contractor Yards Rezoning with the following conditions. RECOMMENDED CONDITIONS OF APPROVAL 1. Compliance with all provisions of the Town's codes, ordinances as current at the time of any subsequent development, including, but not limited to, requirements for public improvements. 2. The property owner shall improve Breakers Road easement by constructing 24 linear feet of new road between Tangerine Road and the east west lateral access point. These improvements shall be made in a manner acceptable to the Development Services Administrator. 3. The property owner shall construct the east/west lateral access off the Breakers Road easement. These improvements shall be made in a manner acceptable to the Development Services Administrator. 4. This rezoning is valid for three years from the date of Town Council approval; if the developer fails to have a development plan or plat recorded prior to the three years the Town may initiate the necessary action to revert the property to the original zoning, upon action by the Town Council. 5. The property owner shall not cause any lot split of any kind without the written consent of the Town of Marana. 6. Prior to issuance of a Certificate of Occupancy for any use on the property, the Developer, the Developer shall have completed or shall provide evidence to the Town's satisfaction that the Developer has made a diligent effort to complete the process of having the Property annexed into a fire district or otherwise provide for fire protection service as accepted by the Town. 7. Development of this project shall comply with the conditions set forth in the Native Plant Permit approval letter dated December 21, 200 I. 8. No approval, permit or authorization by the Town of Marana authorizing the applicant and/or the land owner to violate any federal or state laws or regulations, or relieves the applicant and/or the land owner from responsibility to ensure compliance with all applicable federal and state laws and regulations, including the Endangered Species Act and the Clean Water Act. The applicant is advised to retain appropriate expert and/or consult with the appropriate federal and state agencies to determine any action necessary to assure compliance with applicable laws and regulations. 9. The development plan shall be in general conformance with the tentative development plan as adopted by Mayor and Council. SUGGESTED MOTION I move to adopt Ordinance No. 2005.10 with the recommended conditions. 040505 PCZ-031 07 Landscaping and Contractor Yards Rezoning.doc Page 2 of2 TOWN COUNCIL MEETING INFORMATION TOWN OF MARANA MEETING DATE: December 7, 2004 AGENDA ITEM: IX.B.3 TO: MAYOR AND COUNCIL FROM: James R. DeGrood, P.E. Executive Asst. to Town Manager SUBJECT Presentation: Development Impact Fees for Townwide Parks and Northwest Marana Roadways DISCUSSION On September 30, 2004 the Town of Marana released an Impact Fee Report recommending the adoption a new impact fees for park development and for arterial and collector roadways in Northwest Marana. The fees recommended are $3,095 per dwelling unit (townwide) for new park development, and $6,315 per dwelling unit for roadway development in Northwest Marana. Copies of the Impact Fee Report have been available at Town Hall, and have been distributed to developers and builders working within the Town. Presentations on the new fee proposal were made at a developers' roundtable October 6th and at the Southern Arizona Home Builders Association (SAHBA) Technical Committee on October 19th. A Public Hearing was held on December 7, 2004 on the proposed impact fees. Comments have been received from four organizations, including a Peer Review of the Development Impact Fee Study performed by EPS Consultants on behalf of the Southern Arizona Homebuilders Association. The following changes were made in response to the concerns and questions raised: · Adjustments were made to the Transportation Impact Fee to account for non - residential land uses and their impact on the cost of interchanges in the area. This follows Scenario 3 from the EPS report. · Expanded credit policy information was incorporated into the report. A new appendix to discuss treatment of CFDs, IDs, the establishment of Advance Impact Fee Payment Accounts, and reimbursement policies was added. · The Park section was revised to expand the list of creditable activities to include public trails and linear parks. · The information on Park deficiencies was revised to include newly accepted parks as well as funded, imminent parks. This reduced the existing deficiency in parks. · The Park section was revised to include the newly acquired (from Pima County, by trade) park property in the park land inventory. · The Park section was revised to eliminate the need to Bond to correct the park deficiency. Rather, an across the board credit was granted to new housing, in an amount equal to the cost per household to correct the existing deficiency. · Mandatory review of the Impact Fees was modified to allow for periodic revision to the fees rather than automatic, annual fee revision. ATTACHMENT Slide presentation (notes format only). STAFF COMMENTS Staff believes that the revisions made in the Impact Fee Report are appropriate responses to the concerns and questions raised by those commenting on the document. Comments requesting phased implementation of fees and reductions in level of service standards have been considered, but are not proposed for incorporation in the Impact Fee Report. Staff believes that this report has been appropriately modified, and the process for credit determination allows for appropriate consideration of developer contributions, as well as an avenue of appeal should a developer feel credits are not adequate. -2- TOWN COUNCIL MEETING INFORMATION TOWN OF MARANA MEETING DATE: AprilS, 2005 AGENDA ITEM: IX. B. 4 TO: MAYOR AND COUNCIL FROM: James R. DeGrood, P.E. Assistant Town Manager SUBJECT: Ordinance No. 2005.11: Relating to Development; identifying the Marana Park Benefit Area, accepting and approving the technical report identifying park needs within that area, adopting park development impact fees for that area, and providing an effective date. DISCUSSION On September 30, 2004, the Town of Marana released an Impact Fee Report recommending the adoption a new impact fees for park development and for arterial and collector roadways in Northwest Marana. The analysis recommended a new impact fee in the amount of $3,095 per dwelling unit for new park development. Copies of the Impact Fee Report have been available at Town Hall, and have been distributed to developers and builders working within the Town. Presentations on the new fee proposal were made at a developers' roundtable October 6, 2004 and at the Southern Arizona Home Builders Association (SAHBA) Technical Committee on October 19,2004. Comments have been received from four organizations, including a request from SAHBA for an extended review period due to the complexity of the impact fee report and the time constraints associated with the end of year and holiday season. A public hearing on the proposed impact fee was held on December 7, 2004. There were no speakers on this matter, however staff recommended that the adoption of the new impact fees be delayed until after February 1, 2005 in order to allow for full comment and review by SAHBA. SAHBA subsequently engaged EPS, a highly regarded public finance and impact fee consultant from Sacramento to perform a peer review of the Impact Fee Report. The analysis was presented to the Town for comment and consideration on February 14th. The Town's study showed a deficiency in the developed park areas needed for the existing Marana population. It was further suggested that the Town would bond to construct improvements to meet the deficiency, and provide credit associated with the bond repayment. The EPS analysis suggested that greater credit would be due to new development associated with the bonding for deficient park improvements, and that the appropriate fee amount would be $2,794, rather than the $3,095 proposed. Staff reviewed these comments and proposes to 1) broaden the definition of parks to include linear parks and other specialty parks, 2) include the land recently obtained for parks through trade with Pima County, and 3) drop the proposal to satisfy the deficiency through bonding. In doing the above, the Town's park deficiency is reduced to 33 acres, and a credit based upon the proportionate cost of developing the deficient facilities. A revised Development Impact Fee for Parks in the amount of $2,884 per new residential dwelling unit is now proposed. RECOMMENDA TION Staff recommends the adoption of an impact fee for the Marana Parks in the amount of $2,884 per equivalent dwelling unit. SUGGESTED MOTION I move to adopt Ordinance No. 2005.11. -2- TOWN COUNCIL MEETING INFORMATION TOWN OF MARANA MEETING DATE: AprilS, 2005 AGENDA ITEM: IX. B. 5 TO: MAYOR AND COUNCIL FROM: James R. DeGrood, P.E., Assistant Town Manager SUBJECT: Ordinance No. 2005.12: Relating to Development; identifying the Northwest Marana Transportation Benefit Area, accepting and approving the technical report identifying the roadway needs within the benefit area, adopting roadway development impact fees for that area, and providing an effective date. DISCUSSION On September 30, 2004 the Town of Marana released an Impact Fee Report recommending the adoption a new impact fees for park development and for arterial and collector roadways in Northwest Marana. The analysis recommended a new impact fee in the amount of $6,315 per dwelling unit for roadway development in Northwest Marana. Copies of the Impact Fee Report have been available at Town Hall, and have been distributed to developers and builders working within the Town. Presentations on the new fee proposal were made at a developers' roundtable October 6th and at the Southern Arizona Home Builders Association (SAHBA) Technical Committee on October 19th. Comments have been received from four organizations, including a request from SAHBA for an extended review period due to the complexity of the impact fee report and the time constraints associated with the end of year and holiday season. A public hearing on the proposed impact fee was held on December 7, 2004. There were no speakers on this matter, however staff recommended that the adoption of the new impact fees be delayed until after February 1, 2005 in order to allow for full comment and review by SAHBA. SAHBA subsequently engaged EPS, a highly regarded public finance and impact fee consultant from Sacramento to perform a peer review of the Impact Fee Report. The analysis was presented to the Town for comment and consideration on February 14th. The EPS analysis was principally concerned with the lack of consideration of commercial and other nonresidential land uses in the formulation of the impact fee amount. The report, while not arguing that the Town's methodology was inappropriate, did suggest that Town should consider the transportation impacts nonresidential land uses impose, particularly with respect to interchange related expense. The nonresidential uses projected to occur within the Northwest Marana Transportation Benefit Area will occur predominantly near interchanges. The Northwest Marana Area Plan identifies the preferred location of these uses adjacent to the interstate, in order to help buffer the residential developments from the interstate. As such, the impact that nonresidential development will have on the area arterials and collectors will be from residents within the benefit area; the users of these developments from outside the benefit area will principally impact the area interchanges. For this reason, staff supports the inclusion of nonresidential uses in the determination of the impact fee amount associated with interchange improvements. Considering the impact of nonresidential land uses on allocation of interchange costs, the recommended impact fee for the Northwest Marana Transportation Benefit Area is $5,941 per equivalent dwelling unit. RECOMMENDATION Staff recommends the adoption of an impact fee for the Northwest Marana Transportation Benefit Area in the amount of $5,941 per equivalent dwelling unit. SUGGESTED MOTION I move to adopt Ordinance No. 2005.12. -2- TOWN COUNCIL MEETING TOWN OF MARANA INFORMATION MEETING DATE: AprilS, 2005 AGENDA ITEM: IX. B. 6 TO: MAYOR AND COUNCIL FROM: Michael Racy, Consultant SUBJECT: State Lef!islative Issues: Discussion/Direction/Action regarding all pending bills before the Legislature DISCUSSION This item is scheduled for each regular council Meeting in order to provide an opportunity to discuss any legislative item that might arise during the current session of the State Legislature. Periodically, an oral report may be given to supplement the Legislative Bulletins. ATTACHMENTS Legislative Bulletins, Issues 9, 10 and 11. RECOMMENDATION Upon the request of Council, staff will be pleased to provide recommendations on specific legislative issues. SUGGESTED MOTION None required. JCB/03/30/2005/9:08 AM