HomeMy WebLinkAboutResolution 2008-063 budget for travel to all american cities competitionMARANA RESOLUTION N0.2008-63
RELATING TO ADMINISTRATION; APPROVING AND AUTHORIZING AN
APPROPRIATION FROM THE TOWN'S CONTINGENCY FUND TO THE BUDGET OF
THE OFFICE OF THE TOWN MANAGER FOR TRAVEL AND EXPENSES RELATED TO
THE ALL-AMERICAN CITIES COMPETITION; APPROVING THE RECEIPT OF
UNANTICIPATED REVENUE FROM COMMUNITY SPONSORSHIl'S FOR THE ALL-
AMERICAN CITIES COMPETITION; AND DECLARING AN EMERGENCY.
WHEREAS Marana is one of seventeen finalists out of over sixty entrants for the
prestigious All-American Cities designation awarded by the National Civic League a~ually; and
WHEREAS in recognition of the value of this designation the business community has
invested in sponsorships to assist the Town in attending this competition; and
WHEREAS the Town Council desires to participate in the All-American Cities award
competition by sending a delegation representative of the staff and the community to the
competition.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
TOWN OF MARANA, ARIZONA, AS FOLLOWS:
SECTION 1. The Town Council hereby approves an Appropriation from the
Contingency Fund to the Town Manager's Budget of $15,000 for travel and related expenses.
SECTION 2. The Town Council hereby approves unanticipated revenues in the amount
of $15,000 from community sponsorships for the All American City Award competition.
SECTION 3. The Town's Manager and staff are hereby directed and authorized to
undertake the remaining expenses for the All-American Cities Award competition as outlined in
the attached budget from budget savings accruing to the Town Manager and Community
Development Department budgets.
SECTION 4. Since it is necessary for the preservation of the peace, health and safety of
the Town of Marana that this resolution become immediately effective, an emergency is hereby
declared to exist, and this resolution shall be effective immediately upon its passage and
adoption.
{00009182.DOC /} JF S/12/08
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF
MARANA, ARIZONA, this 13th day of May, 2008.
~ ~.
Mayor d Honea
ATTEST:
ocelyn C ronson, Town Clerk
AP VED AS TO FORM:
'~rF Cassidy, Town Attorney
(00009181.DOC /}
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PERSONNEL EVENT
Position FTE Sala EXPENSE
Community Development Director 0.02
Housing and Grants Coordinator~so nrs) 0.04
Management Intern~~2onrs~ 0.06
Mayor 0.02
Police Lt. 0.02
0.14
TOTAL PERSONNEL $ 4,828
FRINGE BENEFITS
BASIS
Social Security Tax @ 6.20% $ 299
Medicare Tax @ 1.45% 70
Unemployment @ 1.17% of 1ST $7K 56
Workman's Comp @ 0.49% 24
Health Insurance @ 3379/yr/fte 481
Dental Insurance @ 261/yr/fte 37
Life/Disability Insurance @ 336/yr/fte 48
Retirement @ 9.6% Gross Salary 463
TOTAL ER $ 1,479
TRAVEL
Airfare Tucson -Tampa $359/Person x 7 & $287/Person x 3 $ 3,374.00
Hotel (Tampa Marriot) $760/Room x 8 rooms 6,080
Shuttle Services Per Estimate -National Conference 100
Per Diem $54/Day x 5 Days x 10 Attendees 2,700
Staff Mileage 150 mi @ $0.505/mi 76
Parking Per Estimate 250
TOTAL TRAVE $ 12,580
TOTAL EQUIPMENT
No Equipment Purchased for Event
TOTAL EQUIPMENT $ -
MATERIALS AND SUPPLIES
Display Board Per Estimate $ 1,500
Lapel Pins $.75 x 750 563
Conference Bags $6 each x 500 3,000
Cotton Candy Bales $1.00 each x 750 750
Shirts/Props $80 Attendee x 10 800
Food/Other Giveaways Per Estimate 2,500
MATERIALS AND SUPPLIES $ .9,113
OTHER
Conference Advertisement Half Page $500 $ 500
Shipping Material and Supply Transport 300
Conference Registration 5 Free $60 for 5 300
TOTAL OTHER $ 1,100
TOTAL DIRECT CHARGES $ 29,099