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HomeMy WebLinkAbout06/21/2005 Regular Council Meeting Minutes MINUTES OF REGULAR COUNCIL MEETING MARANA MUNICIPAL COMPLEX JUNE 21, 2005 PLACE AND DATE Marana Municipal Complex, June 21,2005 I. CALL TO ORDER By Mayor Honea at 6:00 p.m. II. PLEDGE OF ALLEGIANCE III. INVOCA TION/MOMENT OF SILENCE Mayor Honea announced that three prominent citizens of Marana: Bud Abrams, Rick Insalaco, and Charlene Younger, had passed away and asked for a moment of silence in their memories. IV. ROLL CALL COUNCIL Ed Honea Herb Kai Jim Blake Patti Comerford Tim Escobedo Carol McGorray Mayor Vice Mayor Council Member Council Member Council Member Council Member Present Present Present Excused Present Present STAFF Mike Reuwsaat Gilbert Davidson Frank Cassidy Jocelyn Bronson Town Manager Assistant Town Manager Town Attorney Town Clerk Present Present Present Present V. APPROVAL OF AGENDA Upon motion by Council Member Escobedo, seconded by Council Member McGorray, the agenda was unanimously approved. VI. ACCEPTANCEOFMINUTES Upon motion by Vice Mayor Kai, seconded by Council Member McGorray, the minutes of the regular meeting of June 7, 2005 were unanimously approved. VII. CALL TO THE PUBLIC - ANNOUNCEMENTS - INTRODUCTIONS - UPCOMING EVENTS Mike Reuwsaat, Town Manager, addressed the Council and introduced Gilbert Davidson, Assistant Town Manager. Mr. Davidson joined the Town of Marana after having worked as City Manager for Wilcox. 1 MINUTES OF REGULAR COUNCIL MEETING MARANA MUNICIPAL COMPLEX JUNE 21, 2005 Frank Cassidy, Town Attorney, addressed the Council and introduced Jane Fairall, Town Prosecutor. Mr. Cassidy will be out ofthe office until after July 4 and said that Ms. Fairall will be covering the legal department in his absence. Ron Smith addressed the Council and said that Standard Pacific Homes had agreed to partner with the Town for Friday night rodeos through a donation to the Town. Introduced were the president and vice president of Standard Pacific Homes, who then presented a check to Mayor Honea in the amount of$18,OOO. David Morales addressed the Council and spoke of former fire chief Rick Insalaco, who had recently passed away. Mr. Morales said it was an honor to have known and worked with him. VIII. STAFF REPORTS There were no questions. IX. GENERAL ORDER OF BUSINESS A. CONSENT AGENDA 1. Resolution No. 2005-69: Relating to the Police Department; authorizing application for undercover vehicle registrations (Richard Vidaurri) 2. Resolution No. 2005-70: Relating to Water Service; approving and authorizing the execution of the Agreement between the Town of Marana and Continental Ranch Development L.L.C. for Construction of Water Facilities Under Private Contract for Continental Ranch Parcels 56, 57 and 72 (Brad DeSpain) 3. Resolution No. 2005-71: Relating to Water Service; approving and authorizing the execution of the intergovernmental agreement between the Town of Marana and the University of Arizona to extend membership in the Water Conservation Alliance of Southern Arizona (Brad DeSpain) 4. Resolution No. 2005-72: Relating to the Marana Regional Airport; authorizing the execution of an airport intergovernmental agreement with the State of Arizona Department of Transportation Aeronautics Division for an airport pavement management program (Charlie Mangum) 5. Resolution No. 2005-73: Relating to Building Codes; approving and authorizing the execution of an intergovernmental agreement with Pima County for the regulation of public property regarding Code compliance for public buildings (Frank Cassidy) Upon motion by Council Member Blake, seconded by Council Member McGorray, the consent agenda was unanimously approved. B. COUNCIL ACTION 1. Resolution No. 2005-74: Relating to Boards and Commissions; approving the appointment of Dave W ostenberg to the Planning & Zoning Commission (Mike Reuwsaat) 2 MINUTES OF REGULAR COUNCIL MEETING MARANA MUNICIPAL COMPLEX JUNE 21, 2005 Mr. Reuwsaat addressed the Council and gave a brief background summary to the item. He explained that Richard Purcella had resigned his position on the Planning and Zoning Commission and that the Council had interviewed candidates on June 7, 2005. Upon motion by Council Member Escobedo, seconded by Vice Mayor Kai, Resolution Dave W ostenberg was appointed to the Planning and Zoning Commission for the remainder of the vacant term. 2. Direction/Action: Presentation of July 4, 2005 Special Event (Kristy Diaz-Trahan) Kristy Diaz- Trahan, Recreation Superintendent, addressed the Council and gave a power point presentation on the July 4, 2005 planned activities. She listed the events chronologically as they will be occurring, with events beginning at 6:00 p.m., and also showed the Council a map of the proposed set-up of the event. The fireworks will begin at 9:00 p.m. and run until approximately 9:40 p.m., with events beginning again shortly after. Ms. Diaz-Trahan announced that there were 40 vendors who had agreed to participate. She anticipated a high turnout due to the advertising efforts and said that flyers will be placed in shopping bags at Fry's and WaI-Mart. 3. Direction/Action: Presentation on Airport Master Plan Update and Airport Part 150 Noise and Land Use Compatibility Study (Charlie Mangum) Charles Mangum, Airport Director, addressed the Council and gave a presentation on the Airport Master Plan Update and Airport Part 150 Noise and Land Use Compatibility Study. Mr. Mangum said that over the past few years, the Town had made significant improvements at the Marana Regional Airport, creating a magnet for major commercial and industrial development for the Town. He provided the Council with two examples of problems of other growing communities, mainly due to residential areas surrounding the airport. The Town does not have any incompatible land uses or residential homes around the airport currently, but there could be future developments planned for around the airport; residential development should not be approved until the studies were complete. Mr. Mangum pointed out the conceptual plan between Empire and the State, and said he hoped the State would wait. When completed, the Part 150 Study will provide the Town and the State with the data necessary to make the decisions. Mr. Mangum introduced Jim Harris from Coffman Associates to present an overview of the studies the Airport will be undertaking. Mr. Harris addressed the Council and gave a presentation on the two studies. They had just received a notice to proceed the week before. The Master Plan needed to be updated every 5-7 years. The Master Plan and Part 150 Process will involve a lot of public outreach. The Planning Advisory Committee, a non-voting committee, would be working with Coffman Associates to advise. They would conduct public information workshops to allow for public participation. Finally, they would post all of the information on the website to allow access at any time. Mr. Harris then outlined the steps to the study process, and informed the Council that the FAA would have to approve two different steps in the process. He reaffirmed that the public would be involved throughout the process. 4. Direction/Action: Presentation on the proposed re-adoption and re-formatting of the Town Code (Frank Cassidy) Mr. Cassidy addressed the Council and said that staff was trying to modernize the Town Code. Staff would re-format the Town Code before re-writing it. He gave a brief 3 MINUTES OF REGULAR COUNCIL MEETING MARANA MUNICIPAL COMPLEX JUNE 21, 2005 overview of the proposed format, and stated that the Land Development Code would be included as a new chapter in the Code. Upon motion by Council Member Escobedo, seconded by Council Member McGorray, staff was unanimously authorized to proceed with the re-adoption and re-formatting of the Town Code. 5. Direction/Action: Presentation of proposed Council agenda re-format (Jocelyn Bronson) Jocelyn Bronson, Town Clerk, addressed the Council and said that staff was trying to make the agenda more efficient. She explained that staff had compared other municipalities' agendas to the Town and had prepared a draft based upon the analysis. She briefly listed the changes. She also mentioned the possibility of a time change from 7:00 p.m. to 6:00 p.m. Upon motion by Council Member McGorray, seconded by Vice Mayor Kai, staff was unanimously directed to bring the item back for formal adoption at the July 5, 2005 Council meeting. Further, staff was directed to present two options to the Council; one with the time change, one without. 6. Direction/Action: Presentation of a proposed Town Meeting Facilities Usage Policy (Frank Cassidy) Mr. Cassidy addressed the Council and said that staff had prepared a draft usage policy for Town Meeting Facilities. He said that staff proposed to discourage use of the Council Chambers by a higher fee. Staffwas also encouraging use of Town facilities during the day, but that staff would have first priority. He also pointed out that as it was written, commercial use was not allowed and gave examples of what was commercial and what wasn't. He asked for feedback on commercial use. He mentioned that IT would have to be present to assist with technical equipment and briefly explained the fee structures. Council Member Escobedo asked for clarification on commercial versus private use. Mr. Reuwsaat explained that the facilities were already receiving extensive use. He pointed out that there were other facilities that could be used in the community for commercial purposes. Upon motion by Vice Mayor Kai, seconded by Council Member McGorray, staff was unanimously directed to bring the item back before Council at the next meeting. Vice Mayor Kai said that there were some issues to work out regarding commercial use, and suggested that it could be worked on in the interim. 7. Direction/Action: Presentation of proposed water impact fees and rates (Brad DeSpain) Brad DeSpain, Utilities Director, addressed the Council and gave a presentation. He said they were there as a team to present a recommendation of revised water rates, introducing a tiered rate to promote water conservation, as well as implementing water impact fees. He presented a timeline to the Council that gave important dates for these items. Ann Meaders, Utilities Administrator, addressed the Council and explained the existing rate structure to the Council. Ms. Meaders also compared the water rates to other providers in the area, and showed that Marana was lower in cost than other providers in the high water 4 MINUTES OF REGULAR COUNCIL MEETING MARANA MUNICIPAL COMPLEX JUNE 21, 2005 volume area. She explained the tiered rate structure to the Council and noted that the minimum rate would stay the same. The intent was to bring an overall increase in revenue by three percent. Mr. Reuwsaat explained that as it existed, people paid the same amount regardless of how much water they used. The high-water users would now pay more over time for using more water. He explained that the rate structures were different and that ifMarana would get Tucson Water customers those customers would be paying more than they had been. Mr. DeSpain introduced Thorn Martinez, Westland Resources, to explain the water impact fees. This connection fee was costing about $50,000 a month in loss. Mr. Martinez explained that there would be two different fees: one to regain money the Town had spent in Capital Improvements, while the other fees were new and for the acquisition of alternative water and for treatment, including CAP treatment. The last component of the new fee was for transmission infrastructure, including gravity storage. Mr. Martinez went into detail on estimates of water use and replenishment. The first fee's cost will be approximately $864 per residential unit. Many of the larger developers had already constructed this infrastructure and would not have to pay this fee. The new fee's cost will be approximately $1520 per residential unit. Mr. Reuwsaat said that it was important to know that gravity storage tanks were located in high areas. If there was loss of electricity water would still flow down. Mr. DeSpain listed some of the gravity storage locations. Upon motion by Vice Mayor Kai, seconded by Council Member Escobedo, staff was unanimously directed to bring back the connection reliability renewable resource report fee and the suggested water rates before the Council on July 5, 2005 in anticipation that the rates would go into effect January 2006. 8. Direction/Action: Presentation of proposed Development Services Fee Schedule (Jim Mazzocco) Jim Mazzocco, Development Services Director, addressed the Council and discussed the proposal to amend the Development Services Fees, including combining the fees into one comprehensive schedule. Mr. Mazzocco informed the Council that they were proposing to add 20 new fees, and to annually review the fees that were in place. Upon motion by Council Member Blake, seconded by Council Member McGorray, staff was unanimously directed to bring the item back for consideration and possible adoption at the July 5,2005 meeting. 9. Direction/Action: Relatin2 to Bud2et: authorizing adoption of the FY 2005-2006 Tentative Budget (Roy Cuaron) Roy Cuaron, Finance Director, addressed the Council and said that there had been a recent analysis of the proposed salary adjustment and that the tentative budget was set for $93,053,040. He explained that after the tentative budget was adopted, the Council could reallocate funds but could not increase the spending limits in the final budget, which was scheduled for approval July 5. Mr. Cuaron summarized the budget, pointing out the added staff positions, including 10 new police officers. There was a change in police pay to a step plan. This would allow the Town to recruit more easily and to retain more easily. He said the budget appropriated approximately $430,000 for employee raises and 5 MINUTES OF REGULAR COUNCIL MEETING MARANA MUNICIPAL COMPLEX JUNE 21, 2005 reclassifications. Staff recommended that the cost of living adjustment be accelerated to June 25 rather than being split into two phases. Mr. Reuwsaat added that 66% of the proposed tentative budget was for Capital Improvement Projects. Upon motion by Council Member Blake, seconded by Council Member Escobedo, the tentative budget for fiscal year 2006 was unanimously approved at $93,053,040. Council Member Escobedo thanked staff for their work. He also wanted to let the Police Department know that they were appreciated. Mayor Honea agreed. 10. Direction/Action: Relating to Council Vacancy; Receipt and distribution of applications and proposed procedure regarding selection process for Town Council Vacancy (Jocelyn Bronson) Ms. Bronson addressed the Council and read the names of the applicants for the vacant Council position into the public record as copies of all the applicants' resumes and cover letters were distributed to the Council. Mr. Cassidy then explained the proposed procedures. In the past, when there had been Council vacancies, there had only been 4-5 applicants for the position. With this vacancy, there were 16. Mr. Cassidy proposed that the Council allow each of the applicants two minutes to address the Council as an introduction. The Council could then go into executive session and choose a more manageable number of candidates to interview. The Council would announce this and then go into executive session for interviews. Mr. Cassidy stated that this could happen over two meetings, if the Council wished. Upon motion by Council Member Escobedo, seconded by Council Member McGorray, staff was unanimously directed to notify all Council candidates to be present for consideration, possible interview and possible appointment on July 12, 2005 at 5:30 p.m. C. MAYOR AND COUNCIL'S REPORT Council Member Escobedo announced that there was a golf tournament coming up on July 22. It had been organized by the Marana Arts Council, Marana Health Center and Marana Community Food Bank, along with Council Members McGorray and Escobedo. He also announced that Dave Wostenberg had been selected to fill the vacancy on the Planning and Zoning Commission. Vice Mayor Kai announced that he was attending the CA WCD meeting on Thursday. The Gila River Indian Settlement was in jeopardy, meaning that they may not be able to lease water to Arizona Cities. Mayor Honea announced that he and several Council Members had been entertaining elected officials throughout the region. People had come down to look at the facilities and see how Marana was working. He said they were proud of what Marana had done. Vice Mayor Kai said he and Mr. Reuwsaat had given people from Eloy a tour of the building. They were also very impressed with the operations. D.MANAGERS'REPORT Mr. Reuwsaat announced that he would be out of the office through July 3, 2005. He also announced that Grier Road was paved. It showed that Marana was dedicated to its citizens. He mentioned that Marana remains active with the Regional Transportation Authority and continues 6 MINUTES OF REGULAR COUNCIL MEETING MARANA MUNICIPAL COMPLEX JUNE 21, 2005 to meet with the Citizens' Advisory Committee. Finally, he said he was very proud to have Mr. Davidson there. He closed by saying that staff is showing preparation and good work. He said the staff was making him one of the proudest administrators in southern Arizona. He appreciated the approval of the tentative budget as support to doing the right thing for the community. X. FUTURE AGENDA ITEMS XI. ADJOURNMENT Upon motion by Council Member Escobedo, seconded by Council Member Blake, the motion to adjourn was unanimously approved. The time was 7:59 p.m. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on June 21,2005. I further certify that a quorum was present. ...\\,'1"",/~ ~ OF~~ ~~~\~"" ~ ~EI4'COR~~ ~ - =SEAL"'" - ::;.. s ;:: ~ ~ ~ ~ ~ ~:II'"".'!.A H ~ rrlZ. '\ 9'1 '~... ~111'JIl\\\~ 7