Loading...
HomeMy WebLinkAboutResolution 2001-082 airport development grant agreementMARANA RESOLUTION NO. 2001-82 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, APPROVING THE ACCEPTANCE OF ARIZONA DEPARTMENT OF TRANSPORTATION, AERONAUTICS DIVISION FUNDING FOR FIRE PROTECTION, PHASE II AND CONFIRMING THE ALLOCATION OF FUNDS FROM THE TOWN'S CAPITAL IMPROVEMENT PROGRAM. WHEREAS, the Town Council did approve Resolution No. 99-65, author/zing the execution of an Intergovernmental Agreement for the purpose of transferring the Avra Valley Airport from Pima County to the Town of Marana; and, WHEREAS, the Mayor and Council find that the current water supply is insufficient, posing a serious ha?~rd to airport property and patrons; and, WHEREAS, the Mayor and Council acknowledge a previously placed moratorium on building due to the lack of sufficient water and that said moratorium serves as a detriment to the growth of the airport and Town; and, WHEREAS, the Mayor and Council have determined that it is in the best interests of the Town and its residents to fund the construction of a Fire Suppression System; and, WHEREAS, the Arizona Department of Transportation (ADOT), Aeronautics Division, through Grant No. E2S10, has offered to the Town $450,000.00 for partial funding of Phase II of the project; and, WHEREAS, acceptance of the ADOT, Aeronautics Division grant offer will require the Town to provide $50,000.00 in matching funds; and, WHEREAS, the currem fiscal year's Capital Improvement Program for the Town comains sufficient matching funds for this grant; and, WHEREAS, additional funding may be necessary, but it is not anticipated for the completion of the project. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Marana, Arizona, that the Town accepts the Arizona Department of Transportation, Aeronautics Division Grant No. E2S10. BE IT FURTHER RESOLVED that the Town Manager is directed to execute and manage the Grant Agreement, attached hereto as Exhibit A, and incorporated herein by this reference. BE IT FURTHER RESOLVED that the Town's officers and staffare authorized to take all steps necessary and proper to give effect to the Grant Agreement. BE IT FLrRTHER RESOLVED that $50,000.00 be allocated from the Capital Improvement Program for the purpose of providing matching funds for Grant No. E2S10. BE IT FURTHER RESOLVED that the Town Manager is directed to seek and secure additional funding as may be required for the completion of this project. Such additional funding is not contemplated. PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, this 17th day of July, 2001. ATTEST: APPROVED AS ~ as Town Attorney and not personally EXHIBIT A Arizona Department of Transportation Aeronautics Division 255 E. Osborn Suite 101 Phoenix, Arizona 85012 Grant No. E2S10 AIRPORT DEVELOPMENT GRANT AGREEMENT { [~Planning ~]Land Acq. [Design [ X ~Construction This Agreement is entered into this day of , 2001, by and between tile State of Arizona acting by and through the Arizona Department of Transportation, Aeronautics Division, herein referred to as the "State" and the Town of Marana a political subdivision of the State of Arizona, herein referred to as the "Sponsor". WITNESSETH Recitals: 1) The Sponsor desires, in accordance with the authority granted by A.R.S. Section 28-8413, funds f¥om the State for the purpose of airport planning and/or development. 2) The .Arizona Slate Transportation Board and the Director of the Arizona Department of Transportation, ~n accordance with thc authority granted by A.R.S. Sections 28-304, 28-363, and 28-401 and Title 28, Chapter 25. A.R.S., have authorized reimbursement to the Sponsor of funds expended for airport planning and/or development. Now, therefbre, in consideration of the foregoing recitals and of the covenants and agreements made by the parties herein to be kept and performed, the parties agree as follows: Sponsor's Responsibililv I) The Sponsor shall commence the project, as described in Exhibit A, within a reasonable period of time and shall proceed with reasonable diligence and complete the prq ecl in accordance with the prnvisions of this Agreement. 2) The Sponsor represents that its governing body has formally authorized the acceptance of this Agreemcm. This Agreement shall be signed by an official with the authority to bind the Sponsor contractually and shall be approved as to tbrm by the Sponsor's attorney, who shall certify that the sponsor's acceptance constitutes a legal and binding obligation of the sponsor and is within the sponsor's powers and authority as granted by law. The Sponsor shall submit a schedule, which shall be attached hereto, as Exhibit D, and shall complete the prqiect within that schedule. Any' change to the schedule shall be submitted in writing and be approved by tile State. A time extension beyond the State's obligation to provide funds herein must be reflected by tbrmal Amendmenl to this Agreement. 4) The Sponsor shall comply with the General Provisions in Exhibit B and abide by and enforce the Sponsor Assurances incorpormed herein as Exhibit C. Agree/form Apr '01 Page 1 of 13 Oblivations Grant No. E2S10 I) The minimum funding participation from the Sponsor shall be Ten percent (10%) of allowable costs as determined b3 the State. -- 2) The maximum reimbursement available from the State to the Sponsor shall be Four hundred fiftv thousand dollars 3) In the event that the FAA provides funding for this project, the State participation shall be a minimum of rift) percent (50%) of'the non-federal share of the eligible items up to the maximum reimbursement stated above, 4) Thc State °bligati°n t° pr°vide funds hereunder expires upon completion of the efforts required herein or Ju_.nc ~2002. whichever is earlier. Pr.~elimina~ .Work Provision Any preliminary work, in which costs are incurred after June 30, 2001, shall be considered eligible fbr reimbursemenl provided that said costs are directly related to the development of the project on which this Agreement is xvritten. E~xhibits The following Exhibits are incorporated herewith and form a pan of this Agreement. Exhibit A - Project Application Exhibit B - General Provisions Exhibit C ~ Sponsor Assurances Exhibit D - Project Schedule STATE: STATE OF ARIZONA DEPARTMENT OF TRANSPORTATION Aeronautics Division By_ Title __DIRECTOR Date SPONSOR: TOWN OF MARANA Marana Northwest Regional Airpor~ By Title Date Agree/form Apr '01 Page 2 of 13 Arizona Department of Transportation Aeronautics Division 255 E. Osbom Suite 101 Phoenix, Arizona 85012 Grant No. E2S10 Exhibit A Project Application (For State Aid for Development of Public Airports) Date: June I8. 2001 Airport: Marana Northwest Regional Airport ADOT Grant No. E2SI0 Part 1 - Project Information The Town of Marana hereinafter called the "Sponsor." hereby makes application to the State of Arizona, Departtnent of Transportation, hereinafter called the "State,`· for a grant of State funds for the purpose of aiding in financing a project. hereinafter called the "Prqiect" for the improvement of the Marana Northwest Regional airport, hereinafter called the "Airport·" located al Marana in the State of Arizona· It is proposed that the Project will commence on or about · 2001, and will consist of the fbllowing described airport improvements: (for planning grants, the prqiect description includes the following narrative with approach and objectives): Description of the Project Fire Protection. Phase 2: install water lines, pumps and hydrants Summary of Estimated Costs of the Project Total Estimated Cost Estimated Federal Sham of Cost Estimated Sponsor's Share of Cost Estimated Stele Share of Cosl Amount Amount Amount Planning Costs IPlannmg Grants Only) Land Costs Construction Costs 1,802,886 4 /ngmeenng and Supervision Coals 138,889 5 Adminislrative Cosls 90,144 6 Force Accounl Costs 7 Contingencies 2,031,919 180.289 13~RRq 9,014 8 Total All Estimated ProjecI Coals 1:622=597 81,130 203.192 i 1,828,727 Page 3 of 13 Grant No. E2S'I0 Part II - Reoresentations The Sponsor hereby represents and certifies as fbllows: I. The Sponsor has the legal power and authority: (1) to do all things necessary, in order to undertake and carry out the Project; (2) to accept, receive and disburse grants of funds from the State in aid of the Project. 2. The Sponsor now has on deposit, or is in a position to secure Dollars ($ ), or an equivalent amount represent by Sponsor's proposed labor and equipment costs, for usc in defraying Sponsor's share of the costs of the Prqject. The present status of'these funds is as follows: (State Iocal fi~nding t?pe and location) 3. The Sponsor possesses legal authority to apply for the grant and that a resolution, motion or similar action has been duly adopted or passed as an official act of the Sponsor's governing body, authorizing the filing of the application. including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the Sponsor to act in connection with this application and to provide such additional information as may be required. TheSponsorherebydesignates Roger L. Dougan Name toreceivepaymentsrepresentingtheState'sshareofPrQectcosts. 13251 N. Lon Adams Road Address Marana AZ 85653 City Phone: (520)_349-1842Fax: (520 State Zip 682-9565 ., Airport Manager Title Signature of Sponsor's Representative Airport Manager Title of Representative Date signed: Date of Transportation Board Approval: June 15. 2001 ~~. ~""- Date: June 18, 2001 Signature of Aeronautics Division Representative Agree/form Apr'0] Page 4 of 13 Grant No. E2S10 EXHIBIT B GENERAL PROVISIONS Employment of Consultilr~t The term consultant, as used herein, includes planners and/or engineers. Airport planning, design, project estimates and/or construction inspection is the direct responsibility of the Sponsor and may be accomplished by the Sponsor's staff' or by a qualified consultant. If a consultant is to be used for this project, the Sponsor agrees to consider at [easl three (3) consultant firms. It' the Sponsor has contracted with or will contract with a consultant on a retainer basis, the Sponsor assures to the State that prior to entering such a contract, at least three (3) consultants were or will be considered. The Sponsor shall submit to the State, for review and approval, a copy of the proposed consultant contract prior to its execution and upon award of the contract, a fully executed copy. For planning agreements only. the Sponsor shall submit to the State, for review and approval, a copy of the request for proposals. Conflict of lmcresl Each consultant submitting a proposal shall certify that it will comply with, in all respects, the rules of professional conduct set forth in A.C.R.R. R4-30-301. In addition, a conflict of interest shall be cause for disqualifying a consultant from consideration: or terminating a contract if the conflict should occur after the contract is made. A potential conflicl of interest includes, bul is not limited to: a) Accepting an assignment' '" where duty to the client would conflict with the consultants' personal of another client. o) Performing work for a client or having an interest which conflicts with this contract. Interest, or interest Contracts Thc Sponsor as an independent entity and not as an agent of the State may obtain the services required in order to fulfill the work outlined in the Project Application. All contracts awarded to accomplish the project work described in this Agreement shall state: I ) The name of the consultant authorized to act on behalf of the Sponsor. 2) The Sponsor must insure that contracts issued under this Agreement comply with the provisions of Arizona Executive Order 75-5, dated April 28, 1975. relating to equal opportunity. 3) The terms for termination of the contract either for failure to perform or in the best interest of the Sponsor. 41 The duly authorized representatives of the State shall have access to any books, documents, papers and records of the consultant and/or contractor which are in any way pertinent to the contract for a period of five years, m accordance with A.R.S. 35-214. for the purpose of making inspections, audits, examinations, excerpts and transcriptions. For Design and Construction Agreements only. all contracts shall also state: 5) The responsibility of the consultant to authorize changes on the prqject affecting the contract price. 6) That all construction contractors and sub-contractors hired to perform services shall be in compliance with A.R.S, 32. 1101 through 32.1170.03. ~,gr~c/r. rm ^p~ 'hi Page 5 of 13 Grant No. E2S10 Plans. Sgecifications, Estimates and Construction Insoecti0~t (Design & Construction Agreements Only) Plans. specifications, estimates and construction inspection shall be accomplished by, or under the direct supervision of a qualified engineer registered by the State of Arizona. Plans and specifications shall be submitted to the SIalc at least fifteen (15) days prior to bid advertisement. Said plans and specifications shall be approved by the Stale before thc Sponsor advertises for bids. R~eportfi Unless otherwise specified in writing, the Sponsor shall submit repons weekly (monthly for planning agreements) which shall reflect the progress accomplished in relation to the contract schedule, reasons for delay and recommended corrections of problems encountered. The Sponsor shall submit a letter to the State specifying that the project has been completed to their satisfaction and that the consultant and the contractor have completed their contractual responsibilities. Einancii!! (Planning Agreements Only) The Sponsor shall establish and maintain for each project governed by this Agreement. an adequate accounting record to allow State personnel to determine all funds received (including funds of the Sponsor and funds received from the United States or other sources) and to determine the eligibility of all incurred costs of the project. The Sponsor shall segregate and group project costs in the following costs classifications: 1 ) Sponsor administrative costs directly associated with this project 2) Contingencies "~ Planning costs Einanejal (Design and Construction Agreements Only) The Sponsor shall establish and maintain for each project governed by this Agreement, an adequate accounting record to allnw State personnel to determine all funds received (including funds of the Sponsor and funds received from the United States or other sources) and to determine the eligibility of all incurred costs of the project. The Sponsor shall segregate and group project costs in the following costs classifications: I ) Sponsor administrative costs directly associated with this project 2) Contingencies 3) Land costs 4) Construction costs 5) Design costs including Topographic Surveys/Mapping. Geometric Design/Plans. Geotechnical/Pavement Design. Specifications/Contract Documents. Other 6) Construction Engineering costs including Contract Administration. Inspection/ Field Eng neerin,.z Malerials Testing, Construction Staking/As-Built Plans. Other ~' 7) Costs of force account construction, if applicable Change~ Any changes to the consultant contract, authorized by the Sponsor. that include additional funds shall be by amendment and shall be approved by the State prior to being made in order to be eligible for reimbursement. Approval of a change by the State shall not obligate the State to provide reimbursement beyond the maximum funds obligated by' this AgreemenL ~ , increase to the amount of funds authorized hereunder must be by formal amendment, and signed by all parties. Agrce/Iorm Apr'Ill Page 6 of 13 Grant No. E2S10 or design and construction agreements only: Any changes to the construction contract documents, authorized by Iht_. Sponsor, must be approved by the State prior to being made in order to be eligible for reimbursement. Aud ! Upon completion of the project, the Sponsor agrees to have an audit performed. The audit examination may be a separate project audit or in accordance with the Single Audit Act of 1984 (Single Audit). If the Sponsor is required under law to have a Single Audit. this project shall be considered for inclusion in the scope of examination. The Sponsor further agrees to provide the State a certified copy of'the audit report. The State is to determine the acceptability o£this audit. SusDensio~ Il' the Sponsor fails to comply with any conditions of this Agreement the State, by written notice to the Sponsor, may suspend participation and withhold payments until appropriate corrective action has been taken by the Sponsor, Costs incurred during a period of suspension may not be eligible for reimbursement by the State, Failure to Perform If the Sponsor fails to comply with the conditions of the Agreement the State, may by written notice to thc Sponsor, terminate the Agreement in whole or in part. The notice of termination will contain the reasons for termination, the effective date. and the eligibility of costs incurred prior to termination. The State shall not reimburse any costs incurred after the date of termination. %rmination for Convenience When the continuation of the project will not produce beneficial results commensurate with the further expenditure of funds or when funds are not appropriate or are withdrawn for use hereunder, the State may terminate this Agreement. In the case where continuation of the project will not produce beneficial results, the State and the Sponsor shall mutually agree upon the termination either in whole or in part. In the case where funds have been withdrawn or not appropriated, the State shall have the right of termination at its sole option. The State shall not reimburse any costs incurred after receipt of the notice of termination. The Governor pursuant to Arizona Revised Statutes Section 38-511 hereby pots ull parties on notice that this Agreement is subject to cancellation. Waiver by Stale No waiver of any condition, requirement or right expressed in this Agreement shall be implied by any forbearance of the State to declare a default, failure to perform or to take any other action on account of the violation of such violution be continued or repeated. Compliance with Laws The Sponsor shall comply with all Federal. State and Local laws, rules, regulations, ordinances and decrees that ute applicable to the performance hereunder. Arbitration In the event of a dispute, the parties agree lo use arbitration to the extent required by Arizona Revised Statute, Section 12- 18. Agrt, t!/Iorm Apr '(Il Page 7 of 13 Grant No. E2S10 Jurisdiction Any litigation between the Sponsor and the State shall be commenced and prosecuted in an appropriate state court of competent.jurisdiction within Maricopa County, State of Arizona. Excess of Payments If it is found that the total payments to the Sponsor exceed the State's share of allowable project costs, the Sponsor shall promptly return the excess to the State. Final determination of State's share of allowable costs shall rest solely with the State. Any reimbursement to the Sponsor by the State prior to this Agreement, not in accordance with this Agreement or unsubstantiated by project records will be considered ineligible for reimbursement and shall be returned promptly to the State. State Inspectors Prior to final payment of funds for work performed under this Agreement, the State may perform an inspcction of the work site to assure compliance with the terms herein and to review the workmanship of the Sponsor's contractors and/or consultants. No inspector is authorized to change any provisions of this Agreement or any provisions of Agreements between the Sponsor and the Sponsor's contractor and/or consultant. Indemnification The State of Arizona, acting by and through the Arizona Department of Transportation, does not assume any liability to 'bird persons nor will the Sponsor be reimbursed for the Sponsor's liability to third persons resulting from the performance ,ithis Agreement or any subcontract hereunder. The Sponsor shall indemnify and hold harmless the State, any of their departments, agencies, officers and employees l¥om any and all liability, loss or damage the State may suffer as a result of claims, demands, costs or .judgments of any character arising out of the performance or non-performance of the Sponsor or its independent contractors in carrying out any provisions of this Agreement. In the event of any action, this indemnification shall include, but not be limited to. court costs, expenses of litigation and reasonable attorney's fees. Reouired Provisions Deemed Inserted Each and every provision of law and clause required by law to be inserted in this Agreement shall be read and cnfi~rced as though it were included herein, and if through mistake or otherwise any such provision is not inserted, or is not correctly inserted, then upon the application of either party, the Agreement shall forthwith be physically amended to make such insertion or correction. ~.gr,~,a~i,.,, ^p~ 'm Page 8 of 13 EXHIBIT C SPONSOR ASSURANCES Grant No. E2S10 These assurances will become a part of this Agreement. The Sponsor hereby covenants and agrees with the State as follows: All A~reements I) That the project is consistent with plans fexisting at the time of approval of the project) of public entities authorized by the State to plan for the development of the ama surrounding the Airport. 2) To maintain accurate records of all labor, equipment and materials used in this project and that upon reasonable notice, will give the State the right to examine and/or audit all records, books, papers or documents relating to work performed under this Agreement. 3) That it will furnish to the State each month a current listing of all aimraft based on the Airport. Planninc Agreemenls Only 4) The Sponsor is a political subdivision of the State and is eligible: to receive planning grant funds on behalf of the possible future development of an Airport under its jurisdiction. To provide and maintain competent supervision to complete the project in conformance with this Agreement. 6) To appoint a Planning Advisory Committee (PAC) for this project, which will have the opportunity to furnish information, and review the plan as it is developed. Members of the PAC shall be as deemed appropriate to address the special issues of the project, except that at least one member shall be a non-aviation citizen of the area, and one shall be a representative of the Arizona Department of Transportation (ADOT) Aeronautics Division, To hold a minimum of three meetings throughout the project development, including a minimum of two meetings between the Sponsor the consultant, and the PAC. A minimum of one public meeting will be held during thc planning process. Prior to acceptance of the plan, by the Sponsor, the State will have a minimum of two opportunilies for review and comment. 8) If the planning performed under this agreement covers an existing or future airport located on properties owned or leased by the Sponsor. the Sponsor agrees to obtain full control of the property for a period of not less than Iwemy (2(I) years. All changes to airport ownership or to an airport Lease shall be approved by the State. The Sponsor further agrees to operate the Airport for the use and benefit of the public and to keep the Airport open to all types, kinds and classes of aeronautical use without discrimination between such types, kinds and classes; provided that lhe Sponsor shall establish such fair. equal and nondiscriminatory conditions to be met by all users of the Airport as rnay be necessary for the safe and efficient operation of the Airport; and provided further, that the Sponsor may prohibit any type. kind. or class of aeronautical use of the Airport if such use would create unsafe conditions, interfere with normal operations of aircraft, or cause damage or lead to the deterioration of the runway or other Airport facilities. Page 9 of 13 Grant No. E2S10 Design and Construction A~'reemfnts Only 9) That these covenants shall become effective upon execution of' this Agreement for the Project m' any portion thereof. made by the State and shall constitute a part of' the Agreement thus formed and shall remain in full force and effect throughout the useful life of the facilities developed under the Project. but not to exceed twenty (20) years. 10) That it is the owner or lessee of the property or properties on which thc airport is located and that the lease guarantees that the Sponsor has full control of the use of the property for a period of not less than twenty (20) years from the date of this Agreement. All changes in airporl ownership or to an airport lease shall be approved by the State. II) To restrict the use of land. adjacent to or in the immediate vicinity of the Airport. to activities and purposes compatible with normal Airport operations and to take appropriate action including the adoption of appropriate zoning laws. 12) To promote safe airport operations by clearing and protecting the approaches to the airport by removing, lowering. relocating, marking and/or lighting existing airport hazards and to prevent, to the extent possible, establishment or creation of future airport hazards. 13) To operate the Airport for the use and benefit of the public and to keep the Airport open to all types, kinds and classes of aeronautical use without discrimination between such types, kinds and classes: provided that the Sponsor shall establish such fair, equal and nondiscriminatory conditions to be met by all users of the Airport as may be necessary for the safe and efficient operation of the Airport: and provided further, that the Sponsor may prohibit any given lype. kind or class of aeronautical use of the Airport if such use would create unsafe conditions, interfere with normal operation of aircraft, or cause damage or lead to the deterioration of the runway or other Airport facilities. 14) To suitably operate and maintain the Airport and all facilities thereon or connected therewith which are necessary for Airport purposes and to prohibit any activity thereon which would interfere with its use for aeronautical purposes and to operate essential facilities, including night lighting systems, when installed, in such manner as to assare their availability to all users of the Airport; provided that nothing contained herein shall be construed to require that the Airport be operated and maintained for aeronautical uses during temporary periods when snow, flood or other climatic conditions interfere substantially with such operation and maintenance. 15) To refrain from entering into any transaction which would deprive the Sponsor of any of the rights and powers necessary to perform any or all of the covenants made herein, unless by such transaction the obligation to perform all such covenants is assumed by another public agency eligible to assume such obligations and having the power. authority and financial resources to carry out such obligations; and. if an arrangement is made for management or operation of the Airport by an agency or person other than the Sponsor. the Sponsor will reserve sufficient powers and authority to insure that the Airport will be operated and maintained in accordance with these covenants. 16) To maintain a current Airport Layout Plan (ALP) of the airport, which shows building areas and landing areas. indicating present and planned development and to furnish the State an updated ALP of the Airport as changes are made. 17) To provide and maintain competent supervision to complete the project in conformance with the plans, specifications and work completion schedule incorporated as a part of this Agreement. Agr~x:/form Apr '01 Page 10 of 13 Grant No. E2S10 Exhibit D Arizona Aeronautics Division Airport Project Schedule Form - Instructions The Airport Project Schedule Forms are intended to identify and monitor basic milestones that will be encountered during varmus phases of your project. Forms have been produced to reflect the three basic types of prt2iects programmed (Constructinn, Land Acquisition, and Environmental/Planning). These forms are reproducible and are intended to track the progress of the project as il proceeds. Therefore, as the project moves forward, and the original milestone dates change, you must submit a revised Schedule Form. We need the most accurate intbrmation you can supply in order for us to manage the cash flow requirements of the program. Submittal Reviews It is the intent of the Aeronautics Division to complete the review of all project submittals within ten (10) working days from the date the)' are received in our offices. However, as a result of increased work loads or complex issues this review time may be extended. In accordance with grant assurances, final plans and specifications should be submitted to Aeronautics for review no less than fifteen (15) working days prior to advertisement for bid. Appraisal reviews may take as little as ten (10) days or could take thirty (30) days or longer to complete depending on the ~nrkload of th~ ADOT Right of Wa? section. R.O.W. will make eve~' effort to complete these reviews as quickly as possible. Milestone Duration Model 'to help you with developing your project schedules, the following duration periods are intended to provide a model for you to nsider. Our experience indicates these as averages, but It is understood these duration periods ma)' vary by airport and project, and ~.re subject to modification. Write N/A if the item is not applicable. I. '¥he Consultant Selection Phase for all projects~ regardless of type, are approximately ninety (90) days but should not exceed one hundred twenty (120) days. 2. Duration of the Design/Engineering Phase is subject to the type and complexity of the projecL however, most designs can be accomplished in one hundred (180) days or less. 3, The Bidding phase typically should be sixty (60) days or less. 4. Construction Phase duration is dependent upon the type of pro. ect. generally ninety (90) to three hundred sixty (360) days. 5, Appraisal Phase services should take no longer than sixty (60) days. 6. While acquisition should be completed as soon as possible, it is subject to neeotiation~ of terms by, the affected parties. Hnwever. we need you best estimate. 7 The duration for each Phase of the Environmental / Planning process should take approximately ninety (90) days or less. Smaller airports typically take two hundred seventy (270) days or less. (This include the Consultant Section Phase.) The maximum time should not exceed one ( I ) year for an)' pro.iect of this nature for large airports and nine (9) months for small airports. Shaded Areas When filling out the Schedule Forms. please do not write in the shaded areas. These spaces are for the use of the Aeronauncs Divismn Page I of 13 tailed Project Description: ~ Project Cost Area Engineering Construction & Construction Sponsor Administration Other Total Estimated Project Costs Project Milestones Exhibit D1 D N Wr In h ed Ares Total Estimated Cost 886 919 Sta~ Date Proposed Actuar Grant No. E2S10 Actual Cost Completion Date Proposed Actual Submit Scope / RFP for ADOT Review Submit Contract for ADOT Review Award Consultant Contract Sponsor Issue Notice To Proceed/Start Submit DCR / EDR for ADOT Review Submit 60% Plans for ADOT Review Submit Final Plans & Specs. for ADOT Review Issue Invitation for Bids Submit Bid Tab for ADOT Review Award Construction Contract 7-11-01 7-11-01 7-11-01 Page 12 of 13 Grant No. E2S10 Exhibit D1 IUD ¢~ot Write in Shaded Areas) Detailed Project Description: Duration Start Date Completion Date Project Milestones Of Days Proposed Actual Proposed Actual Construction Phase Pre Construction Conference I 3-19-0~ Sponsor Issue N,T.P. / Start 4--18--01 Construction Progress ~ 25% 45 5-23-01 Construction Progress - 50% 45 6-27-01 Construction Progress - 75% 45 7-25-01 Construction Progress - 100% 8--2 9--01 Final Inspection 12-:L2-01 , .Construction Complete ~.2--1/-I---01 As Builts / Final Submittals Final Reimbursement Request Agrcdtorm Apr '01 Page 13 of 13