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HomeMy WebLinkAbout08/09/2005 Study Session Minutes MINUTES OF MARANA STUDY SESSION MARANA MUNICIPAL COMPLEX AUGUST 9, 2005 PLACE AND DATE Marana Municipal Complex, August 9, 2005 A. CALL TO ORDER AND ROLL CALL Called to order by Mayor Honea at 7:00 p.m. COUNCIL Ed Honea Mayor Present Herb Kai Vice Mayor Present Bob Allen Council Member Present Jim Blake Council Member Present Patti Comerford Council Member Excused Tim Escobedo Council Member Present Carol McGorray Council Member Present STAFF Mike Reuwsaat Town Manager Present Gilbert Davidson Assistant Town Manager Present Jim DeGrood Assistant Town Manager Present Frank Cassidy Town Attorney Present Jocelyn Bronson Town Clerk Present B. PRESENTATIONS 1. Airport Update (Charlie Mangum) Charles Mangum, Airport Director, addressed the Council and provided a coordinated verbal and power point update on the airport. He said that the storm drain project, 1,200 linear feet of new storm drainage, along with six new catch basins, is near completion. He thanked Brad (DeSpain) and Geoff (Caron) with the Water Department, for an excellent job in installing the new water lines. They had connected to the existing water lines, allowing the Town to abandon the existing Pima County wells. Mr. Mangum stated that the new parking lot was complete, and he presented pictures before and after the improvements. Starting September 12, 2005, the new entry drive project will start, including a deceleration lane from A vra Valley Road. Mr. Mangum then talked about grant projects. To date, the Town had received over $10 million in grants. State agency grants provide 90% of the total cost of the project; federal grants cover 95% of the projects, with the state matching 50% of the local amount on all federal grants. He spoke briefly on the Airport Master Plan Update and the Part 150 Noise Study & Land Use Compatibility Study, which is moving forward. He stressed that residential development near the airport should not begin until the studies were completed. The airport was designed as an economic hub for the community; the area should be reserved for jobs for the community. Mike Reuwsaat, Town Manager, said that to date, staff had been estimating, but once the studies were complete the protOttive area would be more clearly defined. Mr. Mangum clarified that he did not want residential 1 MINUTES OF MARANA STUDY SESSION MARANA MUNICIPAL COMPLEX AUGUST 9, 2005 development within the 55 DNL contours. Mr. Mangum responded to questions from Council Member McGorray, and said that expansion of the airport runway would not require the noise contour area to be expanded. Mr. Mangum responded to Council Member Escobedo that park area, commercial, manufacturing and warehousing would be compatible in the area around the airport. Mr. Mangum said that Taxiway E is nearing the beginning of construction. The terminal apron, which would extend the current apron, will be starting also. He presented a design concept of the terminal, and said the project, including a new restaurant, will raise the bar for professionalism for the airport and the community. He proposed that there be a small building committee for the airport; he asked the Council to contact him if they wished to serve on the committee. Taxiway C and the Hanger will also be starting in September, along with electrical upgrades to install new runway lights. Staff will pave around the lights to prevent damage to the wires from animals. Mr. Mangum closed by saying that the Town had been nominated for a Common Ground award in the category of Infrastructure. He thanked the Council and staff for assistance and support with the project. He responded to Council Member Escobedo that there are 275 airplanes that operate out of the airport. Vice Mayor Kai asked if there was any money in the grants to get a wash-rack installed; Mr. Mangum responded that staff is looking into the matter. Finally, he responded to the Vice Mayor that there was not a plan for a left turn lane for people coming to the airport from the west. Mr. Mangum responded to Mr. Reuwsaat that the Control Tower was in the early stages; the FAA is aware that the Town is interested in receiving a contract tower in the future. The way the FAA works, the Town could only use entitlement funds to pay for it; the cost of a control tower was about $3 million, while the entitlement funds only allowed $350,000. He is working with the state Legislature to introduce a bill to address the issue. 2. Room Usage Policy (Frank Cassidy) Frank Cassidy, Town Attorney, addressed the Council and said that the policy had been discussed at a regular meeting and that Council had been asked to provide more feedback. He noted that there were 12 versions of the document before it was even presented to the Council and suggested that a resolution be set up to authorize the Manager to modify the policy as needed, unless the Council saw something they did not like. He pointed out that this was more of a management issue. Recent administrative changes included that the Clerk was not involved with the Conference Center scheduling and that the rate of pay for IT support had been raised with adoption of the budget. Mr. Cassidy said he wastnot sure how involved the Council wished to be. Mayor Honea said the facilities belong to the taxpayers of Marana, and that people should have access to them as long as they do not interfere with Town business. He wanted staff to prepare the document and bring it to the Council. Council Member Escobedo asked about liability insurance. Mr. Cassidy responded that the provision indicated that certificates of insurance were required. He pointed out that $1 million liability insurance for a one day event would not be too expensive. Council Member McGorray said that the insurance cost was minimal. She said that with the School District a contract and certificate of insurance were standard, and she felt this was more a staff issue than for the Council. 2 MINUTES OF MARANA STUDY SESSION MARANA MUNICIPAL COMPLEX AUGUST 9, 2005 Mr. Cassidy pointed out that staff was allowing more use, but he wanted to point out that businesses were still not allowed to use the facilities. Mayor Honea said he didn't think business use was appropriate. Mr. Reuwsaat pointed out that some extended uses could be handled through a general contract or rental form, which would be brought to Council for initial review. He asked Mr. Cassidy to clarify who needed insurance; Mr. Cassidy clarified that all uses needed a certificate of insurance. Mr. Cassidy said he would return to the Council September 6, 2005, with a resolution authorizing the Manager to modify the policy as needed. C. ADJOURNMENT Upon motion by Council Member Escobedo, seconded by Council Member McGorray, the Council voted unanimously to adjourn. The time was 7:43 p.m. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council study session held on August 9, 2005. I further certify that a quorum was present. e,.L- ,\"\'ltlll,~ ~' OF ~~ ~~~\''';) ~ S E"lrJ}RPORArt ! _~CXlO _ S. SEAL S ~ :!Ii ~ ~~'II""\~ , ~iliIZ 19!.a~ ~lllljll'\\\~ 3