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Home My WebLink About07/15/2008 Regular Council Meeting MinutestOWN 7F 9 MARAti`A ~ gRIZONP REGULAR COUNCIL MEETING Minutes Council Chambers 11555 W. Civic Center Drive, Marana, Arizona 85653 July 15, 2008, at 7:00 p.m. REGULAR MEETING A. CALL TO ORDER AND ROLL CALL Present: Mayor Ed Honea, Vice Mayor Herb Kai, Council Member Carol McGorray (Excused at 9: 00 p.m.j Council Member Jon Post, Council Member Roxanne Ziegler. Absent/Excused: Council Member Russell Clanagan, Council Member Patti Comerford. B. PLEDGE OF ALLEGIANCE AND INVOCATION/MOMENT OF SILENCE Mayor Honea led the pledge of allegiance and asked for everyone to keep the family of Sandy Groseclose in their thoughts. Sandy passed away on Saturday. Rev. Joe W. King gave the invocation. C. APPROVAL OF AGENDA Motion: Approve, Moved by Council Member Carol McGorray, Seconded by Council Member Jon Posx Motion carried, S-0. D. CALL TO THE PUBLIC Mayor Honea acknowledged that Boy Scout Troup 226 was in attendance. They are working on a merit badge. Ric Boyer, Legislative District 25 candidate, introduced himself to Council. E. PRESENTATIONS - 1) Presentation: Star Spangled Spectacular Event Tom Ellis presented this item to Council. During the July 4`~ celebration 800 shells were fired into the air with approximately 10,000 people in attendance. This year's fireworks started a littler earlier than scheduled due to the Fire Marshall's concerns over lightning in the area. Mr. Ellis thanked Mertiage Homes, Comcast Cable, Tucson Newspapers, Marana Weekly News, Cricket Communications, Gladden Farms, Kings Carnival, Rick Engineering Company, Fry's Marketplace, Trico Electric, and KOLD for sponsoring this event. Mr. Ellis thanked the volunteers that helped make this event asuccess -members of the Western Heritage Committee, members of the Avra Valley and Picture Rocks LDS Church, the Dove Mountain and Marana Rotary Clubs, the Arizona Rangers and Marana Explorers, and the Marana High School's Track & Field team. Mr. Ellis than thanked all of the Town staff that helped including the police department, Town Mangers office, Rodney Campbell, and staff from Operations and Maintenance and Parks and Recreations employees. Lastly, Mr. Ellis thanked Ana "Marana" Anderson. Ms. Anderson was an essential member of organizing the event. ~~WN OF 9 n-taizan~a gkiZOrv~+ REGULAR COUNCIL MEETING Minutes Council Chambers 11555 W. Civic Center Drive, Marana, Arizona 85653 July 15, 2008, at 7:00 p.m. Mayor Honea said the event was excellent and very well handled by Ana Anderson and the Parks and Recreation Department. Mr. Ellis reminded everyone that this event was dedicated to Sandy Groseclose. 2) Presentation: Relating to the Distinguished Budget Presentation Award for the Town's fiscal year 2007-2008 Annual Budget and Financial Plan Erik Montague presented the award to Mayor and Council. The 2007-2008 budget was submitted to the Government Finance .Officers Association. This award is the highest form of recognition in Governmental budgeting. Mr. Montague thanked the Mayor and Council, the Manager's office, department heads, and Corrina Gil. Ms. Gil addressed Council. She thanked everyone that helped in the budget and submittal process. 3) Presentation: Relating to Management Transition Gilbert Davidson presented this item to Council. The transition goals are to have positive and focused Council relations, administrative leadership and quality service delivery, and to keep the Marana community well informed. The transition .plan lays out organizational strengths and weaknesses as well. a proposed organizational chart. Mr. Davidson recommended that Council and executive management staff go on a strategic planning retreat to talk about all of the issues, elements, projects, and growth items that should be a part of the transition plan. The PowerPoint presentation is available for viewing at the Town Clerk's Office. Mayor Honea stated the process of a retreat will give the Town written strategic goals and polices that will benefit the community. Council Member Post mentioned that he was excited about the changes that are being made and thanked Mr. Davidson for a job well done. Council Member Ziegler also gave kudos for a good job on the presentation. She also welcomed Mr. Davidson to the Town Manager's position. F. MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Council Member Post stated that he had a great time at the 4th of July event. He thanked Tom Ellis and everyone that helped make the event a success. Mayor Honea commented that the July 4th event was "awesome." G. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS `nWN OF ~~ MARANA ~ gR1YUNP REGULAR COUNCIL MEETING Minutes Council Chambers 11555 W. Civic Center Drive, Marana, Arizona 85653 .July 15, 2008, at 7:00 p.m. Gilbert Davidson mentioned that the League of Arizona Cites -and Towns Conference starts on August 19th. Since this is the same date as the Council meeting Mr. Davidson suggested that the meeting be moved to a different. date. Deb Thalasitis informed everyone that the Town Clerk's Office will be hosting a voter registration drive on July 30th from 9:00 a.m. to 3:00 p.m. The event will be held on the 1St floor lobby of the Marana Municipal Complex. H. STAFF REPORTS GENERAL ORDER OF BUSINESS I. CONSENT AGENDA Motion: Approve, Moved by Council Member Jon Post, Seconded by Council Member Carol McGorray. Motion carried, S-0. 1. Resolution No. 2008-89: Relating to the Police Department; approving and authorizing the Mayor to execute an intergovernmental agreement between the Town of Marana and public agencies within the State of Arizona regarding cooperative law enforcement training operations (Terry Tometich) 2. Resolution No. 2008-90: Relating to Development; approving a release of assurances for Lon Adams Road and Tangerine Farms Road and acceptance of public improvements for maintenance (Keith Brann) 3. Resolution No. 2008-91: Relating to Development; approving a release of assurances for Gladden Farms Drive and Heritage Park Road and acceptance of public improvements for maintenance (Keith Brann) 4. Resolution No. 2008-92: Relating to Liquor Licenses; approval and recommendation to the State Liquor Board for a new license for a No. 12 (Restaurant) liquor license submitted by Thomas Robert Aguilera on behalf of Boston's the Gourmet Pizza, located at 5825 W. Arizona Pavilions Drive (Jocelyn Bronson) 5. Resolution No. 2008-93: Relating to Municipal Court; approving and authorizing. the Mayor to execute an amendment to the intergovernmental .agreement between the Town of Marana and Pima County, the City of Tucson, the Town of Oro Valley, the City of South Tucson and the Town of Sahuarita for the maintenance and funding of a centralized bail bond acceptance service at the Pima County Adult Detention Center; and declaring an emergency (Jane Fairall) ~(~W N nF ~~:, ~:, , 9 n-t~aizAN<~ ARIL V t~P REGULAR COUNCIL MEETING Minutes Council Chambers 11555 W. Civic Center Drive, Marana, Arizona 85653 July 15, 2008, at 7:00 p.m. 6. Resolution No. 2008-94: Relating to Development; approving and authorizing the Mayor to execute a Notice of Amendment to General Notes on the Final Plat of Willow Ridge Commons (Frank Cassidy) 7. Minutes of the May 13, 2008 special meeting; May 20, 2008 regular meeting; June 3, 2008 regular meeting; and the June 10, 2008 special meeting. J. COUNCIL ACTION 1. Resolution No. 2008-95: Relating to Employment; approving and authorizing the Mayor to execute an employment agreement with Town Manager Gilbert Davidson Frank Cassidy presented this item to Council. The proposed employment agreement would provide the Town Manager with a $148,000 base salary and benefits consistent with other Town employees as well as a few additional benefits. Motion: Approve, Moved by Council Member Jon Post, Seconded by Council Member Carol McGorray. Motion carried, S-0. 2. Resolution No. 2008-96: Relating to Water; ratifying the Mayor's execution of a "Tolling Agreement Between the Town of Marana, Cortaro Marana Irrigation District and Cortaro Water Users Association," and declaring an emergency Frank Cassidy presented this item to Council. The tolling agreement will allow for any statue of limitations from running between July 14, 2008 and September 15, 2008. Motion: Approve, Moved by Council Member Carol McGorray, Seconded by Mayor Ed Honea. Motion carried, S-0. K. BOARDS, COMMITTEES AND COMMISSIONS L. ITEMS FOR DISCUSSION/POSSIBLE ACTION 1. Legislative Issues: Discussion/Direction/Action regarding all pending legislation (Stephen Romero) M. EXECUTIVE SESSIONS Motion to go into executive session at 8: 06 p.m. by Council Member Carol McGorray, Seconded by Vice Mayor Herb Rai, Motion carried, S-0. Note: Council Member McGorray left the meeting at 9: 00 p.m. ~nWN nF ,, 5 MARANA ~ gRIZvvP REGULAR COUNCIL MEETING Minutes Council Chambers 11555 W. Civic Center Drive, Marana, Arizona 85653 July 15, 2008, at 7:00 p.m. Council returned to the dais at 9:01 p.m. 1. Executive Session pursuant to A.R.5. §38-431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. 2. Executive Session pursuant to A.R.S. § 38-431.03(A)(3),(4) and (7), discussion or consultation for legal advice with the Town's attorneys and discussion and to consider its position and instruct the Town Manager and staff concerning the lawsuit entitled Town of Marana v. Pima County/Pima County v. Marana (consolidated), Maricopa County Superior Court No. CV2008- 001131. 3. Executive Session pursuant to A.R.S. §38-431.03 (A)(4) and (7) to consider the Town's position and instruct its representatives regarding negotiations for the purchase of property rights needed for the Twin Peaks interchange project, CIP number 2001-44, from the parcels of property generally identified as Pima County Assessor's parcel numbers 226-15-002C, -0200 & -002B; 226-15-008B, -017B, -018B & -019A; 221-04-OOSB, 226-36-OOSB & - OOSC; and 226-15-008A & -0180; and to instruct the Town's attorneys in settlement negotiations and contemplated condemnation proceedings relating to the same property rights. Regarding the Felker Arizona block, Frank Cassidy asked for authorization to complete the right-of-way exchange agreement and a payment of $46,900 and associated closing costs per discussion in executive session. Motion by Council Member Jon Post, Seconded by Council Member Roxanne Ziegler. Motion carried, 4-0. Regarding the Pima County Flood Control District parcels 226-15-002C, - 020D, & 002B, Mr. Cassidy asked for authorization to complete an administrative settlement of $99,200 plus associated closing costs per discussion in executive session. Motion by Vice Mayor Herb Kai, Seconded by Council Member Jon Post, Motion carried, 4-0. 4. Executive Session pursuant to A.R.S. §38-431.03 (A)(1) for discussion of employment with and relating to the Town Manager. Motion by Council Member Jon Post, Seconded by Vice Mayor Herb Kai to direct management to proceed as discussed in executive session. Motion carried, 4-0. 5. Executive Session pursuant to A.R.S. §38-431.03 (A)(3) and (4) for legal advice and direction to Town representatives concerning negotiations and possible modifications to the Town Manager's proposed employment agreement. ~nW N OF '~~.~. 9 M1-tA12ANA ~ gRILUyP REGULAR COUNCIL MEETING Minutes Council Chambers 11555 W. Civic Center Drive, Marana, Arizona 85653 July 15, 2008, at 7:00 p.m. N. FUTURE AGENDA ITEMS Mayor Honea asked that the August 19, 2008 regular meeting be replaced by the special meeting scheduled for August 12, 2008. O. ADJOURNMENT Motion to Adjourn by Council Member Roxanne Ziegler, Seconded by Vice Mayor Her Kai. Motion carried, 4-0. Meeting was adjourned at 9:04 p.m. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on July 15, 2008. I further certify that a quorum was present. i 3 ~ ~,nx r~ ~ 3, celyn C ronson, Town Clerk ,~` ~r.~l,~ i'~' •,'~» ~~+~eP