HomeMy WebLinkAboutResolution 2008-129 IGA with metropolitan water companyMARANA RESOLUTION N0.2008-129
RELATING TO UTILITIES; APPROVING AND AUTHORIZING THE EXECUTION OF THE
INTERGOVERNMENTAL AGREEMENT BETWEEN METROPOLITAN DOMESTIC WATER
IMPROVEMENT DISTRICT, FLOWING WELLS IRRIGATION DISTRICT, THE TOWN OF
MARANA, AND THE TOWN OF ORO VALLEY FOR NORTHWEST WATER PROVIDERS
CENTRAL ARIZONA PROJECT WATER SYSTEM ROUTE ANALYSIS AND ADDITIONAL
FUTURE STUDIES
WHEREAS, this Intergovernmental Agreement (the Agreement) is entered into by and
between the Metropolitan Domestic Water Improvement District (Metro), Flowing Wells Irrigation
District (FWID), the Town of Marana, a municipal corporation (Marana), and the Town of Oro
Valley, a municipal corporation (Oro Valley), herein collectively referred to as the NW Water
Providers; and
WHEREAS, the NW Water Providers desire to enter into the Agreement to cooperate and
participate in a route analysis for the delivery system for the NW Water Providers Central Arizona
Project water system to be conducted by Westland Resources, Inc., which the NW Water Providers
have selected from a request for statement of qualifications; and
WHEREAS, under the Agreement the NW Water Providers may pursue additional studies
and projects for the Northwest Central Arizona Project water system as long as their respective
budgets include funds designated for the Northwest Central Arizona Project water system; and
WHEREAS, the cost of the route analysis is not to exceed One Hundred Thirty Thousand
Dollars ($130,000) and shall be shared among the NW Water Providers; and
WHEREAS, the cost share shall be determined appropriately and collectively by the
managers and directors of the NW Water Providers and shall be equitably apportioned based upon
the proportionate benefits to be realized by each Provider from the respective study; and
WHEREAS, the Mayor and Council find that the terms and conditions of the Agreement are
in the best interest of the Town.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
TOWN OF MARANA, ARIZONA, AS FOLLOWS:
SECTION 1. The Agreement between the NW Water Providers, attached as Exhibit A to
and incorporated here by this reference, to cooperate and participate in a route study for the delivery
system of the NW Water Providers Central Arizona Project water system is hereby authorized and
approved.
SECTION 2. The Mayor is hereby authorized and directed to execute, and the Town Clerk
in hereby authorized and directed to attest to, said Exhibit A for and on behalf of the Town of
Marana.
SECTION 3. The various Town officers and employees are authorized and directed to
perform all acts necessary or desirable to give effect to this resolution.
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF
MARANA, ARIZONA, this 14~' day of October 2008.
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lyn C ronson, Town Clerk
Ed Ho ea, Mayor
2
APPROVED AS TO FORM:
F. ANN RODRIGUEZ, RECORDER DOCKET: 13452
RECORDED BY: RJL
' ~ DEPUTY RECORDER
9544 PE-2
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TOWN OF MARANA
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SEQUENCE:
AG 394
17
20082400175
12/11/2008
13:23
ATTN : TOWN CLERK 'gR~p11Q'
11555 W CIVIC CENTER DR MAIL
MARANA AZ 85653 AMOUNT PAID $ 14.00
INTERGOVERNMENTAL AGREEMENT
BETWEEN
METROPOLITAN DOMESTIC WATER IMPROVEMENT DISTRICT, FLOWING
WELLS IRRIGATION DISTRICT, THE TOWN OF MARANA AND
THE TOWN OF ORO VALLEY
FOR NORTHWEST WATER PROVIDERS
CENTRAL ARIZONA PROJECT WATER SYSTEM
ROUTE ANALYSIS AND ADDITIONAL FUTURE STUDIES
This Intergovernmental Agreement (hereinafter "the Agreement") is entered into by and between
the Metropolitan Domestic- Water Improvement District ("Metro"), Flowing Wells Irrigation
District ("FWID"), the Town of Marana, a municipal corporation located in Pima County,
Arizona ("Marana") and the Town of Oro Valley, a municipal corporation located in Pima
County, Arizona ("Oro Valley"), herein collectively referred to as the "NW Water Providers".
RECITALS
WHEREAS, pursuant to Arizona Revised Statutes (A.R.S.) § 11-952, Metro, FWID, Marana
and Oro Valley are authorized to enter into or renew agreements for joint and cooperative action
with other public agencies; and
WHEREAS, pursuant to A.R.S. §§ 48-909A(6), 48-1014 and 48-4462, et seq., Metro has the
requisite statutory authority to acquire, own and maintain a water utility for the benefit of the
landowners within and without their corporate boundaries; and
WHEREAS, pursuant to A.R.S. § 48-2978, FWID has the requisite statutory authority to
acquire, own and maintain a water utility for the benefit of the landowners within its corporate
boundaries; and
WHEREAS, pursuant to A.R.S. § 9-511, et seq., Marana and Oro Valley have the requisite
statutory authority to acquire, own and maintain a water utility for the benefit of the landowners
within and without their corporate boundaries; and !'d-
WHEREAS, the NW Water Providers entered into an Memorandum of Understanding in June
2006 to cooperate in planning for the development of renewable water systems, attached hereto
as Exhibit "A"; and ~~~
WHEREAS, the NW Water Providers entered into an Intergovernmental Agreement in January
2007 to complete a Cost Estimate Study for the NW Water Providers Central Arizona Project
Water System; and
WHEREAS, the NW Water Providers desire to enter into an Intergovernmental Agreement to
cooperate and participate in a route analysis for the delivery system of the NW Water Providers
Central Arizona Project Water System; and
1
NOW THEREFORE, in consideration of the mutual covenants and conditions contained in this
Agreement, and other. good and valuable consideration, the NW Water Providers agree as
follows:
AGREEMENT
1. Project. The Project consists of a Route Analysis to be conducted by Westland
Resources, Inc., which the the NW Water Providers have selected from a Request for Statement
of Qualifications and with which the NW Water Providers have negotiated a contract pursuant to
Arizona state statutes. The Study will provide a Route Analysis for the delivery system for the
Northwest Central Arizona Project Water System. The Scope of Work for the Route Analysis is
attached hereto as Exhibit "A".
Under this Agreement, the NW Water Providers may pursue additional studies and projects for
the. Northwest Central Arizona Project Water System as long as their respective budgets include
funds designated for the Northwest Central Arizona Project Water System.
2. Effective Date: Term. This Agreement shall become effective upon the Parties signing
the Agreement and this Agreement shall continue to be in effect until the Project is complete.
3. Costs. The cost of the Route Analysis is not to exceed One Hundred Thirty Thousand
Dollars ($130,000) and shall be shared among the NW Water Providers.
The cost share shall be determined appropriately and collectively by the managers and
directors of the NW Water Providers and shall be equitably apportioned based upon the
proportionate benefits to be realized by each Provider from the respective study
District shall pay Westland Resources for services and all reimbursable materials
rendered. This is not anticipated to exceed One Hundred Thirty Thousand Dollars ($130,000)
includes labor costs, overhead, fringe benefits, profit, other direct expenses and sub-consultant
fees. Any costs in excess of $130,000 will require written approval by all participants.
Metro shall submit monthly invoices to FWID, Marana and Oro Valley for Westland
Resource's hours worked and any expenses related to work for the previous month, including all
supporting data.
Metro is subject to pay under its contract with Westland Resources a late fee of 1.5
percent per month or the maximum allowed by law, if less, on all amounts remaining unpaid
starting the 31St date following the invoice date. FWID, Marana and Oro Valley shall not be
responsible for and/or pay any late fees.
4. Tasks Assigned to Engineering Firm
Westland Resources agrees to complete the Scope of Work, attached hereto as Exhibit
«A,~
by
2
5. Responsibilities of Metro
a. Metro shall be the Project Manager for the Study which includes contracting with
Westland Resources and handling all contractual and administrative functions for
the contract.
b. Metro shall pay its designated share of the cost of the Study.
c. Metro shall pay all upfront costs for the Study and shall invoice FWID, Marana
and Oro Valley for their share of the costs on a monthly basis.
6. Responsibilities of FWID, Marana and the Oro Valley
a. FWID shall pay its designated share of the cost of the Study.
b. Marana shall pay its designated share of the cost of the Study.
c. Oro Valley shall pay its designated share of the cost of the Study.
d. Each NW Water Provider's share for the Study is due thirty (30) days upon
receipt of each monthly invoice.
e. In the event FWID, Marana and/or Oro Valley have questions regarding any
element of an invoice, they shall notify Metro in writing within fifteen (15) days
from receipt of 'Westland Resources invoice from Metro. Metro shall effect a
resolution and transmit a revised invoice to FWID, Marana and/or Oro Valley.
Any amounts not in question shall be paid by FWID, Marana and/or Oro Valley
in accordance with the procedure in this Section. FWID, Marana and/or Oro
Valley shall pay the approved revised invoice within thirty (30) days of the
revised invoice date.
7. Cost and Responsibility for Other Studies and Proiects. Additional studies may also
be implemented and cost shared under this IGA for the Northwest Central Arizona Project Water
System if the procurement process for the consultants meets the .requirements of state law and
the procurement policies of the participating Providers. The NW Water Providers' Managers
and Directors are authorized to participate in future studies as long as their respective budgets
include funds designated for the Northwest Central Arizona Project Water System. Scope of
Work and costs for any future studies will be approved by the Managers. after negotiations with a
selected consultant or engineering firm. The NW Water Providers' Managers are further
authorized to cost share in additional studies and will determine and agree upon the appropriate
cost share amounts for each study, which will be documented in a letter agreement and signed by
each respective manager or director. This will only pertain to studies and not design,
construction or operations. Design, construction and operations will be addressed in a future
IGA approved by the respective governing Boards or Councils.
8. Termination. Any party may .terminate this Agreement for material breach of the
Agreement by any other parry. Prior to any termination under this paragraph, the party allegedly
in default shall be given written notice by-the other parties of the nature of the alleged default.
The party said to be in default shall have forty-five days to cure the default. If the default is not
cured within that time, the other parties may terminate this Agreement. Any such termination
shall not relieve any party from liabilities or costs already incurred or obligated under this
Agreement.
9. Non-assisnment. No Party to this Agreement shall assign its rights under this
Agreement to any other parry.
10. Entire Agreement. This instrument constitutes the entire Agreement between the Parties
pertaining to the subject matter hereof, and all prior or contemporaneous agreements and
understandings, oral or written, are hereby superseded and merged herein.
11. Amendment. This Agreement may be modified, amended, altered or changed only by
written agreement signed by all Parties.
12. Construction and interpretation. All provisions of this. Agreement shall be construed
to be consistent with the intention of the Parties as expressed in the recitals hereof.
13. Captions and headings. The headings used in this Agreement are for convenience only
and are not intended to affect the meaning of any provision of this Agreement.
14. Severability. In the event that any provision of this Agreement or the application thereof
is declared invalid or void by statute or judicial decision, such action shall have no effect on
other provisions and their application, which can be given effect without the invalid or void
provision or application, and to this extent the provisions of the Agreement are severable. In the
event that any provision of this Agreement is declared invalid or void, the Parties agree to meet
promptly upon request of any Party to the Agreement in an attempt to reach an agreement on a
substitute provision.
15. Conflict of Interest. This Agreement is subject to the provisions of A.R.S. 38-511.
16. Jurisdiction. Nothing in this Agreement shall be construed as limiting or extending legal
jurisdiction of any Party. Nothing in this Agreement is intended to confer any right or remedies ,~~
to any person or entity not a parry to this Agreement.
17. No Third Partv Beneficiaries. Nothing in the provisions of this Agreement is intended
to create duties or obligations to or rights in third parties not parties to this Agreement or effect
the legal liability of either party to the Agreement by imposing any standard of care different
from the standard of care imposed by law. '
18. Compliance with Laws. The Parties shall comply with all applicable federal, state and
local laws, rules, regulations, standards and executive orders, without limitation to those
designated within this Agreement.
4
19. Governing Law. This Agreement shall be governed by Arizona law and venue shall be
proper in Pima County, Arizona.
20. Anti-Discrimination. The provisions of A.R.S. § 41-1463 and Executive Order Number
99-4 issued by the Governor of the State of Arizona are incorporated by this reference as a part
of this Agreement.
21. Americans with Disabilities Act. This Agreement is subject to all applicable provisions
of the Americans with Disabilities Act (Public Law 101-336,42 U.S.C. 12101-12213) and all
applicable federal regulations under the Act, including 28 CFR Parts 35 and 36.
22. Waiver. Waiver by any party of any breach of any term, covenant or condition herein
contained shall not be deemed a waiver of any other term, covenant or condition, or any
subsequent breach of the same or any other term, covenant, or condition herein contained.
23. Force Majeure. A Party shall not be in default under this Agreement if it does not fulfill
any of its obligations under this Agreement because it is prevented or delayed in doing so by
reason of uncontrollable forces. The term "uncontrollable forces" shall mean, for the purposes of
his Agreement, any cause beyond the control of the parry affected, including but not limited to
failure of facilities, breakage or accident to machinery or transmission facilities, weather
conditions, flood, earthquake, lightning, fire, epidemic, war, riot, civil disturbance, sabotage,
strike, lockout, labor dispute, boycott, material or energy shortage, casualty loss, acts of God, or
action or non-action by governmental bodies in approving or failing to act upon applications for
approvals or permits which are not due to the negligence or willful action of the parties, order of
declaxed local, state or national emergency, which, by exercise of the due diligence and foresight,.
such party could not reasonably have been expected to avoid. Either party rendered unable to
fulfill any obligations by reason of uncontrollable forces shall exercise .due diligence to remove
such inability with all reasonable dispatch.
24. Notification. All notices or demands upon any Party to this Agreement shall be in
writing, unless other forms are designated elsewhere, and shall be delivered in person or sent by
mail addressed as follows:
METROPOLITAN DOMESTIC
WATER IMPROVEMENT DISTRICT
Mark R. Stratton, General Manager cc: Michael McNulty
6265 N. La Canada Drive Lewis & Roca
Tucson, Arizona 85704 One S. Church Ave., #700
Tucson, Arizona 85701
5
FLOWING WELLS IRRIGATION DISTRICT
David Crockett, Superintendent
3901 N. Fairview
Tucson, Arizona 85705
TOWN OF MARANA
Brad DeSpain, Utilities Director
11555 W. Civic Center Drive
Marana, Arizona 85653
TOWN OF ORO VALLEY
Philip Saletta, Water Director
Water Utility Director
11000 N. La Canada Drive
Oro Valley, Arizona 85737
25. Remedies. Any Party may pursue any remedies provided by law for the breach of this
Agreement. No right or remedy is intended to be exclusive of any other right or remedy and
each shall be cumulative and in addition to any other right or remedy existing at law or in equity
or by virtue of this Agreement.
IN WITNESS WHEREOF, Town of Oro Valley and Town of Marana have caused this
Agreement to be executed by their Mayor and Council, upon resolution of their Mayor and
Council and attested to by .the Clerk of the Town; Metro has caused this Agreement to be
executed by it's Chair; and Flowing Wells Irrigation District has caused this Agreement to be
executed by the President of the Board of Directors.
METROPOLITAN DOMESTIC WATER
IMPROVEMENT DISTRIC'~
.may a vener
AT ST: /
Warren Tenn ~
cc: Spencer Smith
DeConcini McDonald Yetwin & Lacy
2525 E. Broadway, #200
Tucson, Arizona 85716
cc: Town Attorney
11555 W. Civic Center Drive
Marana, Arizona 85653
cc: Town Attorney
11000 N. La Canada Drive
Oro Valley, Arizona 85737
`~~~ / Z. UV 8'
Date
Date: q~d/ Z ~ ~
Board
FLOWING WELLS IRRIGATION DISTRICT
6
FLOWING WELLS IRRIGATION DISTRICT
~C. ~' ~. Date:
Manuel C. Valenzuela, Pre
Board of Directors
ATTEST:
Date:
Cheryl Ro rts, Clerk of the Board
/a - D~ ~ 0~
TOWN OF A
Ed Honea, ayor Date
ATTEST:
B nson, Town C erk
~~ ~~
Date
TOWN OF ORO VALLEY
Paul H. Loomis, Mayor
Date
ATTEST:
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K E. Cuvelier, Town Clerk
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Date
7
ATTORNEY CERTIFICATION
The foregoing Agreement by and between the Metropolitan .Domestic Water Improvement
District, Flowing Wells Irrigation District, the Town of Marana and the Town of Oro Valley has
been reviewed pursuant to A.R.S. Section 11-952 by the undersigned who have determined that
it is in proper form and is within the powers and authority granted under the laws of the State of
Arizona to those parties to the Agreement.
METROPOLITAN DOMESTIC WATER
IMPROVEMENT DISTRICT
Attorney
Date
FLOWING WELLS
IRRIGATION DISTRICT
~~„`''x G"" ~~' l
FWID Attorney
Date
TOWN OF MARANA
TOWN OF ORO V
Town Attorney
Date
Date
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Exhibit A
SCOPE OF PROFESSIONAL SERVICES
FOR
NW CAP DELIVERY SYSTEM ROUTE ANALYSIS
August 2008
I -SCOPE OF PROFESSIONAL SERVICES
The Consultant agrees to perform work on those Tasks identified herein on or before the date specified in
the applicable Notice-to-Proceed (NTP) provided- by the Metropolitan Domestic Water Improvement
District (MDWID). The Tasks are described in Section. E. The Consultant agrees to complete the Tasks
in conformance with the schedules set forth in Section D.
A. Project Overview
Flowing Wells Irrigation District (Flowing Wells), Metropolitan Domestic Water Improvement
District (Metro Water), Town of Marana (Marana), and Town of Oro Valley (Oro Valley)
(hereafter referred to as "NW Water Providers") require Professional .Engineering Services to
perform a route analysis of the delivery system for the Northwest CAP Water System that would
allow for the direct use of Central Arizona Project water for each Partner. The NW Water
Providers will use the route analysis to select the final pipeline route for design of the delivery
system. The scope of services described in Section E is a process designed to identify and
facilitate selection of the best route for the Northwest CAP Water Delivery System. The NW
Water Providers have provided an initial route (Figure 1) and have identified three potential
delivery points in the RFP. The delivery point locations and volumes are provided in Table l .
Table l
Entity Delivery Point Delivery Volume
Town of Marana Dove Mountain Boulevard & Tan Brine Road 1,320 AF/ ear
Metro and Flowin Wells Districts Hartman Lane and Linda Vista Boulevard 12,800 AF/ ear.
Town of Oro Valley Shannon Road & Naranja Drive 10,000 AF/year
9
Figure 1
Poter>t~ Northwest CAP W ater Degverv Svstern
~~• Sedion / (48'~ 24,i20Acre-F~t
~ Section 2A (42"} 22,800 Acre-Feet
~•~~ Sedion 29 (36"} 12 8poAcre-Feet
eeese Section 3 {30"} iQ.t%~Acre-Feet
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In addition to the potential route and delivery points shown in Figure 1, additional routes will be
developed by the consultant as part of the scope of work. Alternative routes will be reviewed by
the NW Water Providers and one additional route will be selected for a detailed analysis.
Analysis of the proposed routes will consider right-of--ways, agency requirements, utilities,
hydrologic assessments, easements, environmental factors, archeological factors, legal issues, and
other pertinent factors that would be deemed necessary for the successful completion of the
delivery system.
The project has been divided into 5 Tasks based upon an initial project scoping meeting.
Projected fees for each Task are identified in Table 2 by staff type by the projected level of work
effort.
B. Professional Services to be Provided
The Consultant will provide the professional services as detailed in Section E and listed herein by
Task as follows:
1. Task 1 -Project Management and Meetings
2. Task 2 -Preliminary Route Evaluation, Screening and Route Evaluation Matrix
Preparation
3. Task 3 -Technical Evaluation of Alternative Routes
4. Task 4 -Final Route Evaluation
S. Task 5 -Supplemental Services
10
C. Definitions
1. "Project Manager". This term shall mean that person designated by the District Engineer
of the Metropolitan Domestic Water Improvement District to represent the interests of
MDWID during the term of this agreement and to be the primary contact person for all
communications with the Consultant.
2. "Project Engineer". This term shall mean that person designated by the Consultant and
approved by MDWID as the primary contact .person during the performance of this
agreement. This person shall not be removed from the position as Project Engineer for the
project, except with the express written consent of the MDWID.
D. Administrative Provisions
It shall be the Consultant's work to provide the requested services and to produce and assemble
the needed documents .for the effective and efficient identification and selection by the NW
Water Providers of the preferred route for the Northwest CAP Water Delivery System. The
formal work relationship between Consultant and MDWID shall be maintained between
Consultant's Project Engineer and MDWID's Project Manager. This formal relationship shall
include the passage of all written forms of correspondence, requests for information,
notifications, submittals and claims for payment.
1. Availability of Applicable Information
Information applicable to the work of the Consultant shall be provided by the staff of
MDWID. Consultant shall make inquiries to the MDWID Project Manager to resolve, if
possible, any inconsistencies or deficiencies found within the information supplied.
2. Quality Control
Consultant has responsibility for the accuracy, timeliness and completeness of the work and
the documents it is to furnish under this contract. MDWID will review the submittals to
determine if quality control procedures are being .applied and if they are adequate and
appropriate for the work presented.
3. Submittals of the Work
Submittals of the work and supporting documentation thereof as provided below may be
requested by MDWID to be accompanied by documentation which shows Consultant has
established and is following quality control procedures. Such documentation may be in the
form of copies of appropriate deliverables, lists, tables, checklists, or in the form of red-line
check offs on report text and supporting drawings. Submittals to MDWID not
accompanied by documentation which verifies the use of quality control procedures may be
returned to Consultant if it appears to MDWID that quality control procedures are not being
followed. Documentation of the application of quality control procedures may be
considered to be a requisite element of each review submittal.
11
4. Schedule of Submittals
The percentages indicated for each Submittal identified below are based on the total effort
required by Consultant for the completion of the work. The periods of time at which these
submittals are due are in calendar days and are firm to the extent that the due date will be
extended to the next MDWID business day should the scheduled due date fall on a
Saturday, Sunday or Holiday. In the event that the Consultant's services are delayed due to
causes beyond the Consultant's reasonable control, including delays in the MDWID's
review of Consultant's reports and/or other submittals, the Consultant's schedule will be
adjusted to reflect the length of the delay. The following schedule is based on the
assumptions that MDWID Staff review turn-around will be accomplished in fourteen (14)
calendar days.
Milestone/Submittal Calendar usioess Da s to Com lete*
Prelimin Route Screenin 28 (20)
Pre aration of Task 2 Route Evaluation Matrix 35 (25)
Technical Memo Summarizing Task 2 Work 56 (40)
Products
Technical Memo Summarizing Evaluation of 70 (50)
Alternative Routes (Task 3) 50%
Technical Memo Summarizing Evaluation of 100 (71)
Alternative Routes (Task 3) 100%
Planometric Drawings Depicting Preferred 140 (100)
Ali ent (50%)
Final Route Evaluation Technical Memo with
Planometric Drawings for Preferred Alignment 180 (128)
(100%)
TOTAL CONTRACT TIME = 180 DAYS
* -after Notice to Proceed or receiving approval from the MDWID to proceed on next Milestone
Throughout the duration of the contract, Consultant shall respond to MDWID's questions,
concerns and requests for supplemental or supportive data or information, or clarifications
or revisions to the several elements of the submittals as may be necessary to properly
address and resolve MDWID's questions, concerns, and/or requests, and shall provide the
required responses at no additional cost to MDWID. This provision shall apply even if an
additional submittal(s) is (are) required by MDWID for Consultant to meet a Milestone, as
noted above. (Typically, such a requirement by MDWID would be predicated upon
Consultant failing to follow quality control procedures or failing to resolve one or more
issues or questions raised by MDWID prior to delivering the next submittal). The purpose
of this provision is to assure MDWID obtains a clear, usable product of the work without.
the requirements to amend the contract in order to obtain needed clarifications and ~1.
revisions to the work product. However, should Consultant feel that the request made is for
work or analysis that is beyond the original scope of this agreement, Consultant shall advise
MDWID of its claim within the time period and in the manner prescribed in Article VI of
this agreement. Likewise should Consultant establish that the review period for any
submittal taken by MDWID is excessive and not timely; thus, leaving Consultant with
insufficient time to prepare the next submittal, Consultant shall advise MDWID of its claim
for a time extension as prescribed in the above section.
12
5. Document Preparation and Submittal Formats
All technical memos shall be organized as follows:
a. Table of Contents, Table and Figures;
b. A section that introduces the work, its purpose and its goals;
c. A section that presents the investigations performed, the standards by which the
investigations were made or test performed, and the fmdings and results of those
investigations or tests;
d. A section that presents the calculations performed and the findings and results of those
calculations.
e. A section providing the recommended routes of the delivery system; including right of
way, construction issues, wash crossings, utility conflicts, cultural and environmental,
and cost considerations.
£ A section that provides the special features and constraints of which to be cognizant
during the subsequent work activities; and
g. Appendices that contain the results and other supporting materials and documents for
the project.
6. District Responsibilities
The MDWID shall be obligated to perform the following functions during the execution of
this Contract:
a. Designate a Project Manager to direct Consultant and serve as a single point of contact
for all Consultants' formal contacts with MDWID. Said Project Manager may be
changed by written notification to Consultant;
b. Secure the necessary reviews and approval from the NW Water Providers and MDWID
Staff Reviewers, including consolidation of review comments;
c. Provide the required Notices-to-Proceed without unnecessary delays;
d. Provide timely payment of Consultant's invoices;
e. Provide copies of any relevant, available studies, reports, or other documentation
prepared by or for MDWID or other agencies which may bear on the work, unless such
studies, reports or documentation have been published separately and are available
publicly;
£ Provide Consultant with all information stated to be provided Consultant under this
Contract.
E. Project Tasks
1. Task 1-Project Management and Meetings
Objective: To provide the management and administrative support and to facilitate
collaborative communication within the project team (NW Water Providers and the
WestLand/Carollo Consulting team) and successful completion of the Northwest CAP
Delivery System Route Analysis. The WestLand/Carollo team proposes to prepare and
maintain a project schedule throughout the duration of the project.
a. Update and maintain a project, schedule
b. Project Meetings (Monthly)
e. Meeting Agenda and Minutes
13
d. Team Management, including Budget and Scope Management
e. Invoices and Monthly Progress Reports
Deliverables: Meeting agendas and minutes, monthly invoices and project progress
reports.
2. Task 2 -Preliminary Route Evaluation, Screening and Route Evaluation Matrix
Preparation
Objective: To identify up to 4 potentially feasible pipeline routing alternatives to the
NW Water Providers defined delivery points and based upon conceptual level engineering,
environmental, and planning considerations to provide a route evaluation matrix with
ranking factors to select two routes for more detailed evaluation and study.
a. General Environmental and Regulatory Overview
b. Update Project Cost Calculator
c. Prepare Evaluation Matrix considering Right-of--Ways/easements, agency
requirements, utilities, environmental, etc.
d. Identify 2-4 Alternative Routes and work with the NW Water Providers to select an
alternative route to compare to the potential route, included in the RFQ.
e. Chair workshop for NW Water Providers to discuss alternative routes and to establish
alignment ranking/weighting factors.
f. Use the evaluation matrix to rank the alternative routes and to select a preferred
alternative route. (To be approved by the NW Water Providers)
g. Technical Memorandum
Deliverables: Draft and Final Preliminary Route Evaluation, Screening, and Route
Evaluation Technical Memorandum.
3. Task 3 -Selected Alternative Routes Technical Evaluation and Comparisons
Objecfive: To provide detailed routing analysis, including preliminary engineering,
permitting, and cost considerations, for the two selected route alternatives identified in
Task 2 and to provide a detailed matrix of evaluation factors that will facilitate the selection
of a preferred route by the NW Water Providers.
a. Detailed evaluation and ranking of two routes using technical, cost, and permitting
factors evaluations
b. Compare initial capital, operations & maintenance costs by alternative
c. Identify project flexibility
d. Identify construction issues, including wash. crossings, utility conflicts and
geotechnical features.
e. Identify Right-of--Way and Easement requirements.
f. Screening level review of Cultural and Environmental Impacts.
g. Environmental Review:
• Qualitatively rank the selected alternatives with regard to compliance with
applicable NPPO ordinances.
• Identify probable 404 permitting. requirements and time frame for each of the
selected alternatives.
• Provide recommendations for specific biological or cultural resource survey needs.
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• Identify ADOT and ASLD permitting requirements and timelines for each of the
selected alternatives.
Deliverables: Selected Alternative Routes Evaluation Technical Memorandum.
4. Task 4 -Final Route Evaluation
Objective: To provide specific recommendations for future work efforts relative to the
selected alignment.
a. Develop planometric drawings using publically available aerial photographs and
topography identifying preferred alignment (1"-100', 2' contours)
b. Define Right-of--Way and easement acquisition requirements.
c. Calculate capital and operations & maintenance costs and allocate by jurisdiction
(percentage).
d. Define project specific construction related issues relative to final alignment.
e. Environmental Studies:
• Complete Class I Cultural Resource Survey of the selected route.
• Identify number and appropriate width of potentially jurisdictional water crossings.
• Complete Phase I Biological Evaluation for threatened and endangered species plus
those species being considered in the regional HCP preparation for selected
alternative.
• Review applicable local riparian regulations and evaluate pipeline impacts.
f. Define route specific regulatory permitting issues.
Deliverables: Technical Memorandum and planometric drawings depicting the selected
route at 1 to 100 scale with 2-ft contour intervals.
5. Task 5 -Supplemental Services
Objective: To provide detailed/focused Technical Studies not foreseen in the approved
scope of work that would further route selection by NW Water Providers.
a. Cultural resources surveys (Class 1 or Class 3)
b. Title Reports as required for easements/Right-of--Way
c. Biological Evaluations and studies
d. Additional Meetings and coordination with outside stakeholders and regulators with the
Arizona State Land Department.
e. Any additional work requested by MDWID.
Deliverables: Work as requested by the NW Water Providers. ',„
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