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HomeMy WebLinkAbout09/09/2008 Special Council Meeting MinutesSOWN 7F '` ~ , ~, titaizaNf~ ~; ., gRIZONP SPECIAL COUNCIL MEETING NOTICE AND AGENDA MINUTES Council Chambers 11555 W. Civic Center Drive, Marana, Arizona 85653 September 9, 2008, at or after 6:00 p.m. SPECIAL MEETING A. CALL TO ORDER AND ROLL CALL Present: Mayor Ed Honea, Dice Mayor Herb Kai, Council Member Russell Clanagan, Council Member Patti Comerford, Council Member Carol McGorray, Council Member Jon Post, Council Member Roxanne Ziegler. B. PLEDGE OF ALLEGIANCE AND INVOCATION/MOMENT OF SILENCE - C. APPROVAL OF AGENDA Action: Moved by Council Member Carol McGorray, Seconded by Council Member Roxanne Ziegler. Passed 7-0. D. CALL TO THE PUBLIC None. E. PRESENTATIONS - 1) Presentation: Relating to Development; request for direction on possible QuickTrip 1456 annexation located on the south side of Cortaro Farms Road and east of Cerius Stravenue This item was presented by Lisa Shafer, Deputy Planning Director. Mike Marks, MGM Consulting, spoke on behalf of the applicant, and stated he believes this project will move more quickly with an annexation and rather through a rezoning. He brought the Council up to date on the status of neighborhood meetings. and the homeowners association to the north of the project. Mr. Beilman then spoke on behalf of the applicant on community outreach related to the project. QuickTrip is a privately held corporation in business 50 years next month based out of Tulsa, Oklahoma. The partners have moved their families to the area and are committed to good customer service, clean stores and being good neighbors. He indicated that with all of the neighborhood meetings, he received no negative comments. Mayor Honea expressed his concerns about the business operating 24 hours a day in a residential neighborhood and safety issues related to ingress. Mr. Beilman indicated that they are very conscientious about lighting. Mr. Marks indicated that they had met with Fernando Prol and they are aware that they need a traffic study to look at the impacts especially during the annexation process. Vice Mayor Kai asked about retention and drainage. The applicants expect to be in compliance with every. aspect. Council Member Ziegler asked if they had been in touch with the Building Official regarding lighting, and they indicated that they were prepared to address that. ~pWN OF '~:>: , v MAILIN,1 ~ gRIZONP SPECIAL COUNCIL MEETING NOTICE AND AGENDA MINUTES Council Chambers 11555 W. Civic Center Drive, Marana, Arizona 85653 September 9, 2008, at or after 6:00 p.m. Council Member McGorray expressed concerns because of the residential area. She would like verification that the neighbors have been contacted -signatures. According to Mr. Beilman, 12 people came to the meeting and signed from Oshrin Park, and there were others there who didn't sign in. There were only two lots in Oshrin Park that fall into this development site. Council Member Comerford would like all of the neighboring properties to be contacted and a letter from each of them .indicating their approval of the project. Council Member Ziegler would like to follow code on the procedure for notifying neighbors. Ms. Shafer indicated that this is a two-step process, one for the annexation notification and the rezoning requirements for notification. Mr. Beilman stated they would do whatever they need to do to meet the needs of the neighbors. Council Member Clanagan asked about the annexation of a corner of a neighborhood from a legal standpoint. Is that short-circuiting the process within the County? Frank Cassidy addressed this under the Growing Smarter process and the differences in planning processes. Council Member Clanagan also noted that this is an area that lends itself to public safety issues. The applicants agreed that this warrants a traffic study. Council Member Post thought this was a great idea. He asked if the applicants had been approached by residents further up Cortaro to be annexed. The applicants indicated that neighbors are interested in annexation, and further that recent research indicates a linear expansion through annexation would be possible but hopes that if there was further expansion it wouldn't impinge on the current project. Mayor Honea indicated to the applicants that an annexation wouldn't necessarily guarantee a rezoning. The applicants understand the risk. Mayor Honea asked that staff continue to work on the annexation. The applicants asked when the project would come for public hearing. Gilbert Davidson indicated that this would move through the agenda committee process to come before the Council for action. 2) Presentation: Relating to Conservation Planning; status of the Town of Marana's Habitat Conservation Plan. Jennifer Christelman introduced the project, and Sherry Barrett, Field Supervisor for the Fish and Wildlife Service, addressed Council and the purpose of the HCP. ~nwN nF v MARAN~ ~ gRIZONP F. COUNCIL ACTION GENERAL ORDER OF BUSINESS 1. Resolution No. 2008-116: Relating to Water; approving and authorizing the Mayor to execute a Second Tolling Agreement between the Town of Marana, Cortaro-Marana Irrigation District and Cortaro Water Users Association; and declaring an emergency (Frank Cassidy) SPECIAL COUNCIL MEETING NOTICE AND AGENDA MINUTES Council Chambers 11555 W. Civic Center Drive, Marana, Arizona 85653 September 9, 2008, at or after 6:00 p.m. Ms. Barrett guided the Council through a PowerPoint presentation, including the benefits of HCP. The presentation is attached for the record. Ms. Christelman then discussed why Marana is interested in HCP and how individual projects are affected including surveys and other processes that can help with mitigation of development projects. It also helps protect species and a sustainable community which translates to economic benefit. Ms. Christelman introduced and thanked many members of the group who helped put the plan together. Council Member Ziegler asked about funding for HCP and a reassessment of the budget to accommodate for projects such as HCP. Mr. Davidson responded that the next presentation deals with the transition plan, and staff will be talking about the strategic planning process which includes finances for the town and projects and infrastructure that will need funding and the types of revenue sources that will need to be identified by Council. HCP will be part of the discussion in regard to funding. Council Member Ziegler noted his response and indicated that funding definitely needs to be found for this. The HCP presentation was given to Council at this time for further review. Council Member Ziegler also stated that the buffel grass issue needs to be addressed locally to which Ms. Christelman indicated that eradication teams have been working on this since March. Mr. Davidson recognized Jennifer Christelman for her efforts and thanked her for her time and effort on the project. Mr. Cassidy presented this item as an extension of the original tolling agreement which expires September 15. CMID negotiations were expected to be finished by the middle of September but are not, and this extends the period of time to the middle of November. Action: Approve, Moved by Council Member Carol McGorray, Seconded by Council Member Russell Clanagan. Passed 7-0. 2. Transition Plan Update Presentation and Appointment of Council Subcommittee for Strategic Planning Process (Deb Thalasitis) Mayor Honea indicated that he and Council Members Comerford and Clanagan will be the Council Subcommittee for the Strategic Planning Process. ~nWN 7F h~nua~a gRIZONP SPECIAL COUNCIL MEETING NOTICE AND AGENDA MINUTES Council Chambers 11555 W. Civic Center Drive, Marana, Arizona 85653 September 9, 2008, at or after 6:00 p.m. Deb Thalasitis presented an update to Council on the Think Tank process to develop a strategic plan based on input from a variety of staff and how to pay for and plan for the projects in the budget. The plan is not completely written and the plan is not completely done yet. There were 18 participants in the project who were tasked with getting input from their staff on major projects and current concerns. The PowerPoint presentation is attached for the record. Ms. Thalasitis talked about the 10 questions across five dimensions that were presented to the team and started with the motivation of town employees. She noted it came across from the results that people who are working here are committed to making a difference. Employees feel that they are respected and being listened to. Innovation and professionalism and the ability to advance were among the top motivators. Improved communication was also on the minds of the employees responding. Ethics and a strong work ethic and awell-trained staff and streamlined processes and going `green' were also noted as priorities. Under major projects and activities there were over 125 identified. The highest priority was the water and wastewater efforts and water acquisition as well as nine major transportation issues. Parks also featured high as a priority. Staff also identified development projects -malls, interchanges and residential development. Ms. Thalasitis continued with regard to regional planning and partnerships. Significant work is being'done in technology. She spoke briefly about current and future needs, funding and identifying revenue sources, all of which will be incorporated in a working document. 'The working document will be compressed into about a 10-page comprehensive document for the Council's strategic planning session in October or November. She noted that Council will be asked to approve the Mayor's strategic planning subcommittee. Addressing the fundamental issues of fiscal sustainability and financing strategies, new facilities, unfunded mandates, transportation and multi-modal planning and annexation policies will be critical to any process dealing with strategic planning. Mr. Gilbertson noted that the Mayor had to identify a working group for the subcommittee even though all Council Members are interested, and asked that all Council Members participate in this process. Council Member Ziegler expressed concern about the number of projects and how to prioritize them. She is concerned about getting into too many projects which spreads our resources so thin that we don't do any of the projects well. Vice Mayor Kai added that one of the major projects the subcommittee should look at is the branding issue. G. BOARDS, COMMITTEES AND COMMISSIONS ~O`NN OF ~, ht,~iz,ati~,a gRIZONP SPECIAL COUNCIL MEETING NOTICE AND AGENDA MINUTES Council Chambers 11555 W. Civic Center Drive, Marana, Arizona 85653 September 9, 2008, at or after 6:00 p.m. H. ITEMS FOR DISCUSSION/POSSIBLE ACTION 1. Legislative Issues: Discussion/Direction/Action regarding all pending legislation (Stephen Romero) I. EXECUTIVE SESSIONS 1. Executive Session pursuant to A.R.S. §38-431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. 2. CV2008-001131. Executive Session pursuant to A.R.S. § 38-431.03(A)(3),(4) and (7), discussion or consultation for legal advice with the Town's attorneys and discussion and to consider its position and instruct the Town Manager and staff concerning (1) the lawsuit entitled Town of Marana v. Pima County/Pima County v. Marana (consolidated), Maricopa County Superior Court No. CV2008-001131, (2) pending legal issues, settlement discussions and contract negotiations relating to the transition of Marana wastewater collection and treatment to the Town of Marana. 3. Executive Session pursuant to A.R.S. §38-431.03 (A)(4) and (7) to consider the Town's position and instruct its representatives regarding negotiations for the purchase of property rights needed for the Twin Peaks interchange project, CIP number 2001-44, from the parcels of property generally identified as Pima County Assessor's parcel numbers 226-15-008B, -017B, -018B & -019A; 221-04-OOSB, 226-36-005B & -OOSC; and 226-08-0190; and to instruct the Town's attorneys in settlement negotiations and contemplated condemnation proceedings relating to the same property rights. J. FUTURE AGENDA ITEMS K. ADJOURNMENT Action: Adjourn, Moved by Council Member Jon Post, Seconded by Council Member Carol McGorray. Passed 7-0. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on September 9, 2008. I further certify that a quorum was present. celyn C. onson, Town Clerk ~~~~~~~~Ir~Y~-~~®~ ~~~~ ~~nun~iy ~~j~ f~= ~,OR~p TE~~°~.