HomeMy WebLinkAboutResolution 2005-137 disaster assistance agreement with az department of emergency management
MARANA RESOLUTION NO. 2005-137
RELATING TO THE POLICE DEPARTMENT; APPROVING AND AUTHORIZING THE
EXECUTION OF A DISASTER ASSISTANCE AGREEMENT BETWEEN THE ARIZONA
DIVISION OF EMERGENCY MANAGEMENT AND THE MARANA POLICE
DEPARTMENT.
WHEREAS, the Arizona Division of Emergency Management provides assistance funds
to political subdivisions for emergency situations; and
WHEREAS, the Arizona Division of Emergency Management requires that prior to the
distribution of disaster assistance funds, a jurisdiction must designate an agent and submit a
completed assistance agreement; and
WHEREAS, the Mayor and Council of the Town of Marana feel it is in the best interests
of the public to enter into this agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
TOWN OF MARANA, ARIZONA, that the disaster assistance agreement between the Town of
Marana and the Arizona Division of Emergency Management, attached to and incorporated by
this reference in this resolution as Exhibit A, is hereby approved.
IT IS FURTHER RESOLVED that the staff designated in the agreement is hereby
directed and authorized to undertake all other and further tasks required or beneficial to carry out
the terms, obligations, and objectives of this agreement.
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF
MARANA, ARIZONA, this 1st day of November, 2005.
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DISASTER ASSISTANCE AGREEMENT FOR ST ATE PROCLAMATIONS
(political Subdivisions)
This Agreement between the Division of Emergen.cy Management~ State of Arizona, and the
APPLICANT NAME (the applicant) shall be effective on the date signed by both parties. It shall
apply to all assistance funds provided by the State to the Applicant.as a result of an emergency
si.tuation, beginning August 15, 2005 through February 15, 2006, and pursuant to the Governor's
Declaration of Emergency on August 15,2005.
The designated. representative of the Applicant certifies that:
1. He/She has legal authority to apply for assistance on behalf of the Applicant.
2. The Applicant shall provide all necessary fmancial and managerial resources to meet the
terms aud conditions of receiving State disaster assistance.
3. The Applicant understands that final payment will be made after work is completed and
claim.ed costs have been audited.
4. The Applicant shall establish and maintain a proper accounting system to record
expenditures of disaster assistance funds in accordance with generally accepted accounting
standards or as directed by the Governor's Authorized Representative.
S. The Applicant shall, upon request of the Governor's Authorized Representative, participate
with. State personnel. in perl.'orming interim and/or fmal inspections.
6. The Applicant shall comply with all applicable codes and standards in completion of eligib.le
repair or replacement of damaged public facilities.
7. The Applicant shall comply with any mitigation requirements specified by the State for repair
or replacement projects subject to repeated damages from flooding or other hazards.
8. The Applicant shall comply with all applicable provisions of State laWs and regulations in
regard to procurement of goods and services and to contracts for repair or restoration of
public facilities.
9. The Applicant shall comply with applicable State and Federal laws regarding the
environment (NEP A; National Environmental Protection Act).
10. The Applicant shall comply with all State laws and regulations relating to nondiscrimination.
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11. The Applicant shall comply with provisions of the Hatch Act limiting the political activities
of public employees.
12. The Applicant shall comply with the flood insurance purchase requirements which may be
required.
13. The Applicant shaH not enter into cost-pJ.us-percentage-of-cost contracts for completion of .
disaster restoration or repair work.
14. The Applicant shall not enter into contracts for which payment is contingent upon receipt of
State funds.
15. The Applicant shall not enter into any contract with any part'}' that is debarred or suspended
from participating in State assistance programs.
16. The Applicant shall comply with cost-sharing requirements of State disaster assistance;
specifically, that State assistance is limited to 75% of eligible expenditures. lbe Applicant
shall provide the remaining 25% share of eligible costs.
17. The Applicant shall use disaster assistance funds solely for the purposes for which these
funds are provided and as approved by the GAR.
18. The Applicant shall return. to the State, within two months of such request by the Governor's
Authorized Representative, any partial reimbursement not supported by audit or other State
review of documentation maintained by the Applicant.
19. TIle Applicant's records and supporting documentation relating to claims made by the
Applicant shall be kept for five (5) years from the ending date of an emergency and shall be
available for inspection and audit at all reasonable times by the Department and the Auditor
General.
20. The Applicant understands and will abide by the following work comDletion deadlines:
Emergency Work (Category A&B) February 15. 20~
Permanent Work (Category C-G) Not ADDlicable
Extensions will be granted due to conditions/causes, which are beyond Applicant's control.
21. The file number for this Proclamation is peA 26001.
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Signed for the Applicant:
St.even JohnS?~
:TY e
Sere.eantl Administration Division
Title
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Date
Signed for the State:
Beth Zimmerman
Typed Name
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Si e
Recovery Manager
Title
If. 7.{)5
Date
t"'Al;;It. l:1:J
ARIZONA DIVISION OF EMERGENCY MANAGEMENT
DESIGNATION OF APPLICANT'S AGENT FORM
The intent of this DESIGNATION is to appoint an APPLICANT'S AGENT for the following term:
~ For PCA No.26001 only D For the period of _ to_~ Until further notice
D Until further notice for HAZMA T incident
Applicant Name:_ Town of Marana
CERTIFICATION
I,
, duly appointed and
of
(Authorizing Official's Name)
(Title)
, do hereby certify that the information below is true
(Applicant Name)
and correct, based on a resolution passed and approved by the
(Governing Body)
(Applicant Name)
on the day of
(Day) (Month)
(Year)
of
has been designated as the Applicant Agent
(Name of Designated Applicant Agent)
to act on behalf of
(Applicant Name)
(Authorizing Official's Signature)
(Title)
(Date)
Designated Applicant's Agent
Name
Steven W. Johnson
Title/Official Position _Sergeant / Administration Division
Mailing Address
11555 W. Civic Center Drive
City, State, Zip
Marana AZ 85653
Daytime Telephone Number _(520) 382-2034
(Please include area code and extension ifnot a direct number)
Fax _(520) 382-2004
E-mail Address_Sjohnson@marana.com
Pager/Cell_(520) 471-0292
I For ADEM Use Only I
Received By:
July 2000
Form #
(Initials & Date)