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HomeMy WebLinkAbout05/01/2002 Study Session MinutesII. PLACE AND DATE Marana Police Department, May 1, 2002 CALL TO ORDER By Mayor Sutton at 6:12 p.m. PLEDGE OF ALLEGIANCE Led by Mayor Sutton III. ROLL CALL COUNCIL Bobby Sutton, Jr. Herb Kai Jim Blake Patti Comerford Tim Escobedo Ed Honea Carol McGorray Mayor Vice Mayor Council Member Council Member Council Member Council Member Council Member Present Present Present Present Excused Excused Excused STAFF Michael Hein Michael Reuwsaat Jocelyn Entz Roy Cuaron Town Manager Assistant Town Manager Town Clerk Finance Director There were no public attendees present at this study session. IV. GENERAL ORDER OF BUSINESS A. COUNCIL ACTION FY 2002-03 Budget: 1. Revenues 2. Fixed expenses 3. Capital Improvement Projects 4. Departmental Allocations ~,h~MJNUTES OF BUDGET STUDy SESSION - MARANA POLICE DEPARTMENT MAY 1 2002 Mr. Hein began the study session with a brief explanation of the budget process and a general overview of the proposed projections. He mentioned that this year's process had been somewhat condensed due to its similarity to the 2001-02 budget. Informational worksheets were distributed to the Council and have been made a permanent part of this record. Mr. Hein pointed out that over 40 requests for new positions, totaling approximately $1.1M, had initially been received by the Manager's office. He indicated that, with the addition of an approximate $200,000 merit raise adjustment, a cost of living adjustment (COLA), plus an 18% increase in insurance carrier costs, the budget projections had approached unmanageable numbers. He noted that this was particularly true as the Town faced a flat revenue stream and that, as a consequence, the Town staff had taken a hard look at new positions, paring them down within the appropriate categories. He further stated that the Information Technology staffing within the Finance department was very important at this time as the Town established a wide area networking (WAN) system at the newly acquired Trico facility as well as in the near future after completion of the new Municipal complex. Mr. Hein continued by saying that other budget emphasis was centered around the Parks and Recreation and the Police departments. He remarked that, due to a lengthy training process, the two equestrian police officer position requests,were listed on the quarter year budget. He went on to describe some of 'the Capital Improvements Plan (CIP) line items as practical and applying to environmental or U.S. Fish and Wildlife mandates. He pointed out that the Water Operator III position reflected the increased customer base of Marana Water as the developments in Continental Reserve came on line. He further commented on administrative actions the Council had not seen taken in previous years with respect to personnel promotions and salary adjustments listed on the CIP informational sheet. Mr. Hein described the differences between the FY 01-02 budget projections and the FY 02-03 estimations listed on the Revenue Forecast informational sheet. He noted that a robust year in the building industry category was expected with the Wal'Mart and other power center construction completions, but pointed out that a retail boost would not be showing in the revenue figures until the second or third quarter of the FY 02-03 budget year. He explained that an increase with the Fines & Forfeitures included the addition of a full-time judge. He indicated that the huge jump in budget figures for the Water Revenues category was based on the expected numbers from an expanding customer base. He maintained that there was little deviation between last year and the post-budget this year. MINUTES OF BUDGET STUDY SESSION Mayor Sutton inquired about the total amount of reserve monies available to the Town. Mr. Cuaron replied that the estimated reserve figure, not including bonds, was approximately $20M. Mr. Hein acknowledged that amount to be correct and added that financial rating agencies looked at the reserve monies in determining an organizahon's fiscal health, recommending 5% to 15% for the reserve amount. He disclosed that the Town was at a very strong 109%. The next portion of the study session dealt with the Sales Tax Revenues by Industry Group and the Fixed Expenses informational sheets. There was a general discussion of the various monetary formulas used to arrive at the revenue and expense estimations. Mr. Hein explained that the Town staff always started on the revenue portion of the budget when constructing the overall budget and looked at the Town's expenses lastly. Following a general discussion regarding the Town's budget projections, the Council gave their approval of the recommended departmental allocations. Given that the projections have not changed for this budget process, Council will inform the staff of their intent to meet with individual department heads ff a need arises. ADJOURNMENT The study session was adjourned at 7:31 p.m. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council budget study session held on May 1, 2002. I further certify that a quorum was present.