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HomeMy WebLinkAbout05/04/1999 Regular Council Meeting MinutesMINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIl, MAY 4, 1999 PLACE AND DATE Marana Town Hall, May 4, 1999 CALL TO ORDER By Mayor Ora Mae Ham at 7:05 P.M. II. III. IV. PLEDGE OF ALLEGIANCE Led by Mayor Ora Mae Ham INVOCATION Led by Captain Paul Ruehl, Salvation Army ROLL CALL COUNCIL Ora Mae Harn Bobby Sutton, Jr. Ed Honea Herb Kal Sherry Millner Michael Reuwsaat Roxanne Ziegler Mayor Vice Mayor Council Member Council Member Council Member Council Member Council Member Present Present Present Present Present Present Present STAFF Michael Hein Dan Hochuli Jocelyn Entz Jane Johnson Jerry Flannery Lynn Warde Town Manager Town Attorney Town Clerk Human Resources Director Development Services Administrator Secretary to the Town Clerk APPROVAL OF AGENDA A motion was made by Council Member Mike Reuwsaat, seconded by Vice Mayor Bobby Sutton, that Item X. C. be pulled from the agenda and continued at the June 1, 1999, Council meeting. The motion to accept the agenda for May 4, 1999, with this change was approved 7/0. MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL MAY 4, 1999 VI. VII. VIII. ACCEPTANCE OF MINUTES Minutes of Study Session - April 20, 1999 Minutes of Regular Council Meeting - April 20, 1999 A motion was made by Council Member Ed Honea, seconded by Council Member Bobby Sutton, to accept the Minutes of the Study Session held on April 20, 1999, and the Minutes of the Regular Council Meeting held on April 20, 1999. Motion passed 7/0. CALL TO THE PUBLIC/ANNOUNCEMENTS Jack Neubeck, Chairman of the Board of Directors of the Marana Chamber of Commerce, introduced their new Executive Director, Kelle Elliott. Ms. Elliott expressed her delight in having an opportunity to work with the Town of Marana and was looking forward to beginning on May 24, 1999. Mr. Neubeck thanked Jane Johnson, Marana Human Resources Director, for her outstanding assistance with the interviewing and selection process. Council Member Mike Reuwsaat requested that Mr. Neubeck supply the Council with Kelle Elliott's biography and was told that the requested information would be sent to the Council within the next few days. Ana Anderson, a Marana High School cheerleader, spoke before the Council and stated that she was seeking assistance in raising funds for a cheerleading camp. Ms. Anderson stated that she would need uniforms costing approximately $450 to participate in several training sessions offered at the cheerleading camp. Mayor Ora Mae Ham asked Jocelyn Entz, Town Clerk, if there was a written submittal from Ms. Anderson and was told that written forms had been filed with the Town Clerk's office. Mayor Ora Mae Ham thanked the Council, Town staff, and the public for attending Marana Health Clinic's groundbreaking ceremony on May 28, 1999. Mayor Ham also encouraged everyone's attendance at the Marana Little League Field Lighting ceremony being held on Thursday, May 6, 1999, 7:00 P.M., at the Marana Town Park on Lon Adams Road. STAFF REPORTS There were no reports. MINUTES OF REGULAR COUNCI.L 'MEETING MARANA TOWN COUNCIL MAY 4, 1999 IX. go CONSENT 1. Resolution No. 99-43 - Execution of Intergovernmental Agreement between Marana and Pima County relating to Hazardous Materials Response (Mike Hein) Resolution No. 99-44 - Sales Agreement Between the Town of Marana and Gene Manzer to purchase two lots to continue the Town of Marana's First-time Homebuyer Program (Dan Groseclose) ge Resolution No. 99-45 - Request for Approval of Liquor License for Giant Industries Arizona, Inc., an Arizona corporation, located at 7810 N. Silverbell Road, Marana, Arizona (Jocelyn Entz) A motion was made by Council Member Mike Reuwsaat, seconded by Vice Mayor Bobby Sutton, to accept the consent agenda as written. The motion was approved unanimously 7/0. GENERAL ORDER OF BUSINESS A. Presentation of Youth Assistance Fund check to Amanda Garcia (Mayor Ham). Mayor Ora Mae Ham presented a $100 check from the Marana Town Council's Youth Assistance Fund to Amanda Garcia, Miss Teen West Marana, to help raise funds to compete in state finals. Ms. Garcia appeared before the Council at the April 20, 1999, meeting during the Calls to the Public and asked for assistance in raising funds for her competition. Mayor Ham congratulated Ms. Garcia on her volunteer services in the community and wished her well in the upcoming competition. B. Update on Saguaro National Park (Frank Walker) Mike Hein, Town Manager, introduced Frank Walker, Superintendent of the Saguaro National Monument. Mr. Walker spoke briefly about the activities and services available, developing a working relationship with the Town of Marana and some of the main issues facing the Saguaro National Park. C. Update on the Cortaro Road Design Concept Report (DCR) (Dave Atler) This item was taken off the agenda by a motion passed earlier in the Council meeting and will be placed on the Council agenda of June 1, 1999. The Council wishes to wait for developments and updates until after the meeting of the Cortaro Road Design Steering Committee on May 18, 1999. MINUTES OF iREGULAR CO'UNCIL MEETING MARANA TOWN COUNCIL MAY 4, 1999 Ee Public Hearing on Annexation - Consideration of the Town of Marana's desire to annex the Avra Valley Airport. The annexation of this airport will eliminate a county island within the Town and will assist in the development of the airport once Marana assumes operation of this facility. (Dick Gear) Mike Hein, Town Manager, spoke about the progress of the annexation process and stated that if all goes well the final documentation for the annexation would be presented to the Town Council at the May 18, 1999 meeting. Vice Mayor Bobby Sutton made a motion, seconded by Council Member Ed Honea, to move forward on the Avra Valley Airport annexation. There were no comments from audience. There was no further discussion. Motion passed unanimously 7/0. Direction/Discussion: Acquisition of property for Municipal Facilities Complex (Mike Hein) Mike Hein, Town Manager, briefly explained an alternative offer to the Town from Reyher Partnership for the acquisition by the Town of property on which to construct a new municipal complex. This draft Public Facility Acquisition Agreement entitles the Town to keep the one-acre parcel on which the Town Hall is located and acquire an additional 20 acres to the Town through purchase and gift. Mr. Hein further explained that, per the draft agreement, Reyher Partnership et al, would pay for the construction costs of utilities and the related loop roadway. Mayor Ora Mae Ham called the meeting into public hearing. There were no comments or discussions from the public. Vice Mayor Bobby Sutton made a motion, seconded by Council Member Herb Kal, to go out of public hearing. This motion passed 7/0. A motion was made by Council Member Mike Reuwsaat, seconded by Council Member Ed Honea, to authorize the Mayor to enter into the Public Facility Acquisition Agreement as set forth. This motion was also passed unanimously, 7/0. Resolution - 99-46 & Ordinance No. 99.11 - Direct Election of the Mayor (Dan Hochuli) Mike Hein, Town Manager, turned the discussion over to Dan Hochuli, Town Attorney. Mr. Hochuli explained the revisions and stated that there were only four significant changes to the Town Code. These changes included the following: 1) verbiage providing for six council members and one Mayor instead of seven council members, 2) inauguration of new council members and Mayor shall occur within twenty days of the general election, 3) a new procedure for filling a vacancy in the MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL MAY 4, 1999 Mayor's position, and 4) deleting a section of the Town Code that related to the old method of selecting the Mayor from among the Council as opposed to direct election. Council Member Ed Honea questioned what the procedure would be if a council member choose not to take the Mayor's seat. Dan Hochuli stated that filling a vacancy in the Mayor's position was not mandatory for the council member and that he would put the necessary verbiage in the Code. Council Member Roxanne Ziegler inquired about the length of term for the Vice-Mayor position. Dan Hochuli replied that the Vice-Mayor's term remained at two years. Council Member Mike Reuwsaat made a motion to accept Resolution No. 99-46 and Ordinance 99.11. The motion was seconded by Vice Mayor Bobby Sutton and approved 7/0. G. First Reading - Personnel Policies (Jane Johnson) Mayor Ora Mae Ham applauded Jane Johnson, Human Resources Director, for her exemplary work and stated that Ms. Johnson was a valuable asset to Marana. Ms. Johnson stated that she would be glad to answer any questions the Council might pose and was also open to comments regarding the new personnel policies. Council Member Mike Reuwsaat also commended Ms. Johnson on the excellent work she has performed for Marana and asked if the Council could approve the amended manual at that time. Jane Johnson replied that a "second reading" was required for approval and that this was scheduled for the next Council meeting on May 18, 1999. Council Member Reuwsaat suggested finding an alternative to having first and second readings and placing the alternatives on a future agenda. H. Direction/Discussion: State Legislative Issues - Discussion/Direction/Action regarding ail pending bills before the Legislature (Mike Hein) Mike Hein, Town Manager, turned the discussion over to Michael Racy, consultant, to update the Council on the issues before the State Legislature. A general discussion followed concerning various legislative items including the state shared revenue issue. Mr. Racy explained that the Legislature had originally tried to reach a compromise separating smaller communities from larger communities in the state shared revenue debate but stated that this was not successful. He stated that the shared revenues would go to 15% the second year as opposed to the 15.8% now received. Mr. Hein added that this translated to a $62,000 loss for Marana. Council Member Roxanne Ziegler stated that this was based on a 1991 census. Mike Hein commented that the figure may not seem too significant now but in the MINUTES OF REGULAR COUNCIL MEETING MA.RANA TOWN COUNCIL MAY 4, 1999 future would be a substantial drain on the Town's coffers. Mr. Racy stated that he would return to update the Council with a final Legislature wrap up at the meeting scheduled for May 18, 1999. Executive Session - Pursuant to A.R.S. Section 38-431.03 (A)(1), discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of Marana. A motion to adjourn to Executive Session was made by Vice Mayor Bobby Sutton, seconded by Council Member Herb KaL and approved unanimously 7/0. Mayor Ora Mae Ham adjourned the meeting into Executive Session. Time: 7:55 P.M. Mayor Ham reconvened the Council at 8:47 P.M. J. Consideration and action regarding compensation for Town Manager (Mayor Ham) Based on the performance evaluation of Mike Hein by the Town Council Council Member Mike Reuwsaat made a motion to increase the Town Manager's salary to $87,500 effective May 5, 1999. The motion was seconded by Vice Mayor Bobby Sutton and was approved 7/0. There was no public comment or discussion. Following the approval of the motion, Council Members Mike Reuwsaat and Roxanne Ziegler along with Vice Mayor Bobby Sutton commented on Mike Hein's valuable contributions toward Marana's successful development and growth. All three Council Members highly commended his job performance and guidance of the Town. K. Mayor and Council's Report Council Member Roxanne Ziegler reported on her attendance at the Cortaro Road Design Concept meeting, the Marana Health Clinic's groundbreaking ceremony, a meeting regarding the Santa Cruz River Bank Protection Project, and a meeting concerning outdoor concerts and the Fourth of July celebration. Council Member Mike Reuwsaat reported on his attendance at a meeting regarding the Marana Linear Park. Council Member Herb Kai reported on his attendance at the Marana Health Clinic's groundbreaking ceremony, a DWR meeting regarding safe yield by 2025, and a joint meeting with Oro Valley regarding effluent. XI. MINUTES OF iREG'ULAR COUNCIL MEET.lNG MARANA TOWN COUNCIL MAY 4, 1999 Council Member Ed Honea reported on his attendance at the joint meeting with Oro Valley regarding effluent. Mayor Ora Mae Ham reported on the meeting of the Marana Rodeo Advisory Committee held on April 29, 1999. The next meeting will be scheduled after several committee members visit Greeley, Colorado's rodeo facilities in July. Mayor Ham also reported on attending the D.A.R.E. graduation ceremony at Hendricks Elementary School in the Flowing Wells School District and the Marana Health Clinic groundbreaking ceremony. L. Manager's Report Mike Hein, Town Manager, reported on the Council Budget meeting held on April 27, 1999. Some of the topics Mr. Hein discussed included the programmable & CIP funding, reallocation of funds from the Public Works department for the Linda Vista project, and litigation regarding the Defenders of Wildlife & Rio Nuevo. FUTURE AGENDA ITEMS Council Members Mike Reuwsaat and Ed Honea requested that the Town staff explore the possibility of looking into alternatives for first and second readings and adding this item to a future Council agenda. XII. ADJOURNMENT Council Member Mike Reuwsaat made a motion, seconded by Council Member Ed Honea, to adjourn the Council meeting. The motion was approved 7/0. Time: 9:10 P.M. CERTIFICATION I hereby certify that the foregoing minutes are the true and correct minutes of the Marana Town Council held on May 4, 1999. I further certify that a quorum was present.