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HomeMy WebLinkAbout05/11/1999 Study Session MinutesII. III. MINUTES OF COUNCIL STUDY SESSION MARANA TOWN COUNCIL MAY 11, 1999 PLACE AND DATE Marana Town Hall, May 11,1999 CALL TO ORDER By Mayor Ham at 5:40 P.M. PLEDGE OF ALLEGIANCE Led by Mayor Ham ROLL CALL COUNCIL Ora M. Harn Bobby Sutton, Jr. Ed Honea Herb Kai Sherry Millner Michael Reuwsaat Roxanne Ziegler Jim Blake STAFF Michael Hein Dan Hochuli Jocelyn Entz Roy Cuaron Jerry Flannery Dave Smith Russell Dillow Ken Lawrence Mayor Vice Mayor Council Member Council Member Council Member Council Member Council Member Council Member Elect Present Excused Present Present Excused Present Present Present Town Manager Town Attorney Town Clerk Finance Director Development Services Administrator Chief of Police Court Magistrate Parks and Recreation Director IV. APPROVAL OF AGENDA A motion was made by Council Member Reuwsaat, seconded by Council Member Honea, to approve the agenda, as written. The motion carried 5/0. ORDER OF BUSINESS A. Discussion of Fiscal 1999-2000 Budget Mike Hein, Town Manager, gave a brief overview of the previous budget sessions pointing out the capital project changes in the Public Works Department budget, specifically Hartman Lane and the scoping MINUTES OF COUNCIL STUDY SESSION MARANA TOWN COUNCIL MAY 11,1999 of the Linda Vista/Twin Peaks interchange. Mr. Hein has arranged a meeting with the E1 Dorado Holdings principals to discuss issues in the Development Agreement pertinent to these matters. Mr. Hein also stated that $425,000 from the general fund in Public Works expenses has been moved to the transportation fund and split for the Hartman Lane project and scoping of Linda Vista, and that there will still be funding for the first year of CIP. Mr. Hein continued by stating that the Pima Association of Governments' $850,000 funding for scoping the Twin Peaks/Linda Vista project had reduced the Town's portion by $400,000, thus, the revisions relative to the $850,000 will be factored into the budget revisions to the Council on June 1, 1999. Mr. Hein introduced Jerry Flannery, Development Services Administrator, so that Mr. Flannery could attend the Business Advisory Committee meeting. Mr. Flannery addressed the questions of the Council related to the priorities in his budget rather than the budget itself. He rated zoning code updates the highest priority. Mr. Flannery stated that he is in the process of interviewing potential firms, and has a budget of $10,000 for this project. The second priority mentioned was the Native Plant Ordinance, which is in the contract negotiating stage with Don McGann and Associates. The third priority was the Scenic Corridor Study, which Mr. Flannery stated he might want to come before the Council in the near future for direction. Mr. Hein stated that there will be enough resources to accomplish the priority tasks and suggested a study session for discussion of the zoning process. Council Member Reuwsaat and Council Member Honea reiterated that the hard zoning is the most important issue right now for Marana, and they would like to set a timetable for zoning implementation. Mr. Hein stated that that was the reason for the session. Mayor Ham suggested bringing this matter to the Council retreat in July or August 1999 but Council felt that they wanted to move faster on this issue. Mr. Flannery stated that this would be a two-fold process combining the amending of the zoning code, which is 90% completed, and implementation of the zoning code. Mr. Flannery and Joel Shapiro, Planning Director, will prepare a memo to the Council with an outline of the timetable. MINUTES OF COUNCIL STUDY SESSION MARANA TOWN COUNCIL MAY 11, 1999 Mr. Hein introduced Ken Lawrence, Parks and Recreation Director. Mr. Lawrence gave a brief overview of his department's budget. He stated that the operating and main budget items were not changed, but that the contingency budget had been amended and a handout showing these changes was distributed to the Council. The Mayor and Council Member Reuwsaat raised questions concerning the Park Monitor position. Discussion ensued. Council Member Kai questioned the increase in hourly wages by $100,000 over the last year. Mr. Hein and Mr. Lawrence discussed the three positions that accounted for the increase as well as the increases for all employees, and the fact that the seasonal hourly rate had increased. Discussion followed regarding control of keys to park facilities and locking the restrooms at night. The Police Chief indicated that there was a sporadic check of the park by the patrol officers. Mr. Hein introduced Judge Russell Dillow, Magistrate of the Marana Municipal Court. Mr. Hein stated his intention of having more control of the court department by employing a judge full-time. That was the only substantial change to the court's budget. Mayor Harn questioned whether there had been a response to 1-10 coming into the Marana Court. The Judge stated that this was still in process but that there had been an increase in citations. Mr. Hein stated that the area known as "bow tie" was still an issue. He further stated that discussions were ongoing with the County about creating an island in this area in order to take in the Interstate but leave out the businesses who were viewing this annexation as a reason to have the Town provide non-essential services in order to get their vote. Mayor Harn had to leave the dais at 6:18 p.m., and Council Member Herb Kai took the gavel as acting Vice Mayor. Mr. Hein introduced Police Chief Dave Smith. The line item for new and reconditioned vehicles was discussed as well as who was paying for the D.A.R.E. programs in the schools. Chief Smith stated that the Town was not picking up the slack for the County in non-Marana district schools. Mr. Hein introduced the Clerk's budget and stated that it had decreased by $40,000 due to a cut in one position and that funds formerly under Community Relations had been transferred to the budget of the Community Events Manager, which was under the Manager's budget. IV. MINUTES OF COUNCIL STUDY SESSION MARANA TOWN COUNCIL MAY 11,1999 Mr. Hein discussed the Manager's budget, stating his desire to fund graduate level students as interns for special programs. Professional services had changed due to a decrease in the need for lobbying services. Mr. Hein introduced the Mayor and Council's budget. Council Member Honea stated his preference for eliminating the National League line item and possibly referring to it as contingency travel. His reasoning, supported by other Council Members as well, was that the National League program was geared more toward the larger metropolitan regions and offered little value to small jurisdictions such as Marana, who benefited more from local and regional programs. Council Member Kai stated that perhaps a majority vote of the Council should be required for special meetings council members wished to attend. Council Member Roxanne Ziegler agreed with the change to the contingency line item but not to the monitoring of travel by Council Members. Council Member Honea suggested that the Council set guidelines for spending limits. The Council took a five-minute recess at 6:45 p.m. and reconvened at 6:50 p.m. with all Council Members present at the dais except for Council Member Millner and Vice Mayor Sutton. Mr. Hein introduced discussion of the programmable budget and stated that with one change in the elimination of fire suppression equipment, all capital requests could be fully funded. He further stated that the Council could adopt the upper threshold for expenditures by June 1,1999. Council Member Ziegler suggested that a media statement be prepared to support the budget increase over the year. Mr. Hein concurred that the bluesheet for the presentation of the budget to Council would be the appropriate vehicle to use for this purpose. The meeting adjourned at 6:59 p.m. upon a motion made by Council Member Reuwsaat, seconded by Council Member Honea. The motion was approved 4/0. FUTURE AGENDA ITEMS There were no further future agenda items. MINUTES OF COUNCIL STUDY SESSION MARANA TOWN COUNCIL MAY 11, 1999 VI. AD}'OURNMENT Council Member Ed Honea, seconded by Council Member Mike Reuwsaat made a motion, to adjourn. The motion passed 5/0. Time: 8:45 P.M. CERTIFICATION I hereby certify that the foregoing minutes are the true and correct minutes of the Marana Town Council Study Session held on May 11, 1999. I further certify that a quorum was present. "~Town