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HomeMy WebLinkAbout09/25/1999 Council Retreat MinutesIII. IV. IV. Mo MINUTES OF COUNCIL RETREAT MARANA TOWN COUNCIL SEPTEMBER 25,1999 PLACE AND DATE 1069 Camino Caralampi, Rio Rico, Arizona 85648, September 24-25,1999 CALL TO ORDER By Mayor Sutton at 9:15 a.m. PLEDGE OF ALLEGIANCE Led by Mayor Sutton INVOCATION Led by Council Member Ora Harn ROLL CALL COUNCIL Bobby Sutton, Jr. Mayor Present Michael Reuwsaat Vice Mayor Present Ora M. Harn Council Member Present Ed Honea Council Member Excused Herb Kal Council Member Present Jim Blake Council Member Present Roxanne Ziegler Council Member Present STAFF Michael Hein Dan Hochuli Jocelyn Entz Jerry Flannery Town Manager Town Attorney Town Clerk Development Services Administrator APPROVAL OF AGENDA Mayor Sutton requested that Mike Hein present an overview of the agenda for Council. Mr. Hein stated he would like Council's permission to change the order of a couple of items to make Mr. Reader's presentation on the bond rating meeting in New York more timely. Council agreed to Mr. Hein's request without a formal motion. ORDER OF BUSINESS Vision Statement - Presentation by Barbara Peck and Colleen Cutshaw from LP&G. Their presentation focused on the need for the Council to assess how to build the image of the Town by identifying audiences and features MINUTES OF COUNCIL RETREAT MARANA TOWN COUNCIL SEPTEMBER 25,1999 " and benefits of living in Marana, and then LP&G will take that information and refine it so that it is also consistent with the General Plan and the Town's diverse population. By using a visual and written question and answer format, the Council gave information and direction to LP&G to come up with a marketing strategy for building a vision for the future. LP&G told the Council that while a plan to deliver a new image of the town to various audiences could be created from the information given at this meeting, the changing dynamics of the town, in terms of demographics, annexations and environmental issues, would necessitate revising or revitalizing the plan from time to time. LP&G will develop a proposal and present it to Council within the next month. Mr. Hein suggested that he would like to appoint a committee, consisting of the Mayor and other Council Members, one or two Planning & Zoning Commissioners and members of the community at large to help coordinate a new vision statement that will more closely reflect the outcome of the LP&G assessment. Mayor Sutton thanked Barbara and Colleen for coming to Rio Rico and for working with the Town to complete an image assessment. He then recessed the meeting for a short break at 11:10. Mayor Sutton reconvened the meeting at 11:35 a.m. and asked Mr. Hein to introduce the Infrastructure and Capital Planning issue. Basically, the two issues which need Council direction to staff are updating the Master Transportation Plan (MTP) (a copy of which will be in each Council Member's box next week), and determining what development projects to focus on. Although the MTP is basically a good document, it was lasted updated in 1989. It is fairly weak on implementation, and there should be more detail on costs and detail on who pays. With respect to planning, the Council needs to address the owl/environmental aspects of limiting development and the changing market. If necessary, the Council will give direction to staff at a future Council meeting to update the MTP. The Mayor recessed the meeting for luncheon at 12 Noon. Mark Reader from Peacock, Hislop, Staley & Given, updated the Council on the recent bond rating meeting in New York. He was pleased to announce that the town had been given a "raise" to an "A' rating, which is very good. He indicated that should the town continue its MINUTES .OF. COUNCIL RETREAT MARANA TOWN COUNCIL SEPTEMBER 25,1999 trend of fiscal responsibility and prudent planning for economic growth, especially in the area of providing more job opportunities within the town, the rating should rise accordingly. The rating committee was very favorably impressed with the town's economic trends and spending thresholds. The meeting reconvened at 1:45 p.m. Mr. Flannery presented the Continental Ranch Trails Assessment Report from Collins-Pi~a Engineers. One of the major concerns expressed in the report is how to pay for the improvements. Dan Hochuli was instructed to have Mr. Benavidez from his office assist Mr. Flannery in drafting a letter to builders regarding a fee schedule. This will apply to building that had not already been platted or property that already has a development agreement in place. The Mayor recessed the meeting at 2:33 p.m. for a short break, and reconvened at 2:50 p.m. The Council directed Mr. Hein to find resources for transportation funding by reallocating outstanding revenue bonds for MPC and the municipal facility complex. General Administrative Issues. A letter has been drafted to residents for the October 12 meeting at Coyote Trails School. Upon Council approval, the letter will be sent on Monday, September 27, 1999. The list of residents was compiled from those attending the last Planning & Zoning meeting, and the September 21st Council meeting that was held at Estes Elementary School. A copy of the letter and the list of residents will be provided to Council in their boxes. Mr. Hein informed the Council that Mayor Miller of Tucson has invited the Council to participate in a joint meeting of selected municipalities regarding incorporation. The Council gave direction to the Clerk to prepare a letter for the Mayor's signature to Mayor Miller indicating that the Council could not accommodate the time and date of the proposed meeting. A copy of the letter will be provided to all Council Members. Mr. Hein also informed the Council that Mayor Loomis of Oro Valley has invited the council to a dinner meeting for the purpose of discussing items of mutual concern. The Clerk was directed to prepare a letter from the Mayor to Mayor Loomis of Oro Valley accepting the MINUTES OF COUNCIL:RETREAT MARANA TOWN COUNCIL SEPTEMBER 25,.1999 invitation once a date and time had been selected that was convenient to all Council Members. The Clerk was asked to provide Council with an updated list of each advisory committee appointed by the Council so that the vacancies or expiration of terms, which are near, can be reviewed and evaluated for new appointments. The Clerk will provide this list prior to the October 5, 1999 Council Meeting. Upon Council direction, Mr. Hein will prepare a Request For Proposal (RFP) for development of a northern Marana Plan. Mr. Hein was directed to have prepared a Benefits Analysis, with recommendations, for a Zoning Administrator, which would then create a sole Planning Commission. After general discussion regarding the ability of the Council to limit building, Mr. Hein was directed to prepare a memo regarding traffic capacities and what thresholds to use as a trigger to start design and building when a certain percentage of capacity has been reached. Mr. Hein's memo will include recommendations for a new policy. It was also discussed that a traffic count should be initiated to determine the numbers of cars traveling on town and adjacent roads at peak and non-peak hours. The Clerk will send letters to the resort and to the restaurant in Nogales, thanking them for their hospitality. VI. ADJOURNMENT Mayor Sutton thanked everyone for giving up a Saturday to meet and discuss the items on the agenda. Upon motion by Council Member Kai, seconded by Council Member Harn, the adjournment of the study session was approved 6/0. The time was 4:10 p.m. CERTIFICATION I hereby certify that the foregoing minutes are the true and correct minutes of the Marana Town Council Retreat held on September 25, 1999. I further certify th~uorum was present. Entz,Town~