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HomeMy WebLinkAbout05/05/1998 Regular Council Meeting MinutesMINUTES OF REGULAR COUNCIL ME~I~.TING MAI~,NA TOWN COUNCIL May 5, 1998 Marana Town Hall May 5, 1998 I. ~ALL~OJ)EDEE By Mayor Ora at 7:07 p.m. II. pLEDGE OF ALLEGIANCE Led by Mayor Ora III. Led by Paul Ruehl, Sr. Of the Salvation Army Bobby Sutton, Jr. Ed Honea Herb Kal Sherry Millner Roxanne Ziegler Michael Reuwsaat Mayor Vice-Mayor, excused Council Member Council Member Council Member Council Member Council Member STAFF Hurvie Davis Michael Hein Jocelyn Entz Dan Hochuli Sandy Groseciose Brad DeSpain Jerry Flannery Dave Atler David R, Smith Town Manager Assistant Town Manager Asst. to Town Manager Town Attorney Town Clerk Utilities Director Planning Director/Annexing Town Engineer Police Chief 14 Members of the Public V, APPROVAL OFAGENDA A motion was made by Mike Reuwswaat, seconded by Herb Kal and carried unanimously to approve the Agenda, as written. The motion carried 610. VI. ACCEPTANCE OF MINUTES A motion was made by Mike Reuwsaat, seconded by Ed Honea, to approve the minutes ofthe Regular Council Meeting of April 21, 1998. The motion carried 610. CALL TO THE PUBLIC/ANNOUNCEMENTS ! Leslie Calavan, 12421 W. Moore Road, Marena: He wanted to talk to the Council about (1) building permits: he applied for a permit for a little shelter for his car (a breezeway). That was 10 days ago and he still doesn't have it. He thinks its awful that it takes so long for someone to approve a permit for 4 posts and a roof. (2) leash laws: do we have a leash law in Marana? If so, who enforces it and what is done about it. He had to get rid of a beautiful German Shepherd that he really wanted because of all the dogs running around loose. His dog kept getting out to play with the loose dogs. Tried everything to confine his dog but finally gave up and got rid of the dog. He doesn't think anyone is enforcing the leash laws (if we have one) and something should be done about it. (3) ATV vehicles: he has had ATV vehicles speeding up and down stirring up dust and dirt in front of his house (Moore Road) and also in the alley behind,. His wife has a very, very severe asthma problem. She just got released from the hospital 3 months ago because of the dust and dirt. He can't afford to be calling an ambulance and taking his wife to the hospital every time he tums around. His wife takes medication and has to be on breathing machine twice a day. Something should be done about this. Mayor Ora: I would like to call forward Kristie McFafland. She is preparing to go on a missionary trip to the Ukraine. The town has a small fund that we use to help young people like Kristie do special things that will enrich their lives and their community. Kristie, we want to present to you $100 that will help you in your efforts to go with the Christian Outreach International group to the Ukraine, I think you were one of the contestants in the Citizen of the Year contest. It is my great pleasure on behalf of the Council and myself to award you this $100 and hope that you will have a lot of success on your trip, We are very proud of young people like you. The town likes to encourage you and help in some small way, VIII. IX. No action taken. GENERAL ORDER OF BUSINESS 1. ~ - Request for Approval for a Liquor License Transfer for the Practice Tee, 4050 W. Price Club Drive, in Marana, AZ 2. J~zt[o~:~,~2 - Request by Marana Police Department for Renewal of Undercover Vehicle Registrations 3. ~1 Request by Marana Police Department for Submission of Projects for Consideration in Arizona's 1999 Highway Safety Plan 4. Resolution No. 98-39; Continental Ranch Parcels 36-38 & 40, Phase II EJ]lZaLP_lat - Request for approval of a tlt-lot Single Family Detached Home Subdivtsion Final Plat on 21.65 Acres Located in a Portion of the South % of section 16 and the North l/, of section 21, Township 12 South, Range 12 East. Property Owner/Applicant is Del Webb's Coventry Homes Construction of Tucson, 1565 E. Rancho Vistoso boulevard, Oro Valley, Arizona 85737 MARANA TOWN COUNCIL May 5, 1998 5. ~ - Re-Appointment to the Town of Marana Business Advisory Committee 6. Q~li~a~e~k)~ - Amendments to Article 12-7 of the Marana Town Code Relating to Penalties for Article 12-4 Off-Road Recreational Motor Vehicles 7, ~s~Ju~l~)~9~ - "Ina Loop Road" Acceptance of Public Right of Way and Improvements for Dedication and Maintenance A motion was made by Ed Honaa, seconded by Roxanne Zlegler, to approve the Consent Agenda, as written. Motion carried 6/0. SIIverbell Road; Coyote Trail Elementary_ School Bicycle Access - Hurvle Davis: Thank you Madam Mayor, Members of the Council. As you know, when the Coyote Trail Elementary School opened in the fall of '96 we started getting concerns and so forth from parents of the kids going to and from the school regarding the safety of those children using bicycles and walking, etc. As a result of that, staff worked with the school district and made a number of improvements that we thought would help the situation. More importantly, Mr. Atler has worked with the Pima Association of Governments Transportation Planning Division to do a study of the area relating to this issue and has prepared a report that is being presented to you this evening. I believe that Mr. Schaffer and Mr. Corbett were the major architects of this study. They did the investigation and the analysis. I don't know Mr. Schaffer but I do know Mr. Corbett. I've known him for many, many years. He's an avid bicyclist and participates in all kinds of bicycling activities, etc. I do know his number one concern and objective has always been safety for bicyclists. I feel pretty confident that we have an excellent report here. So with that, I'll turn it over to Mr. Atler and he can introduce our guest this evening. Dave After: As Mr. Davis pointed out, Coyote Trails School opened in the fall of '96. Shortly pdor to the opening of the school and for a couple months afterward, staff was getting calls and the school distdct was getting cells. I was talking to the Police Department about how the children would be getting from one end down to the school in a safe manner. As this is an elementary school with young children, they haven't really developed the motor skills they need yet to be riding in that area. The staff and the school district had a number of meetings with the parents at Coyote Trails. Again as Mr. Davis pointed out, we did some improvements by putting in cross walks and additional signage all along Silverbell Road. As most of you may remember, in November of last year you got a letter from another parent. That was the first time for over a year that I heard any complaints. I thought at that point, as people continued to move into Continental Ranch and their children go to Coyote Trails, they're going to have the same questions that were asked years earlier. I felt it was necessary to have the analysis done to have a document that can be shared with the public anytime this comes up. We can say we have looked at it and hera are some of the items that were identified, the recemmendations that were made and that it was discussed before Council. We can make the report available to them. Again, Mr. Corbett is not here this evening but Richard Schaffer, who is the primary architect of this document, is here. His and Mr. Corbett's resumes are included in the document to show you, as well as the public, May $, 199~ how much experience they have in this area. I'd like to tum it over to him now. Larry just told me the school district was notified by way of a memo that this was on this evening. Again, he's participated in the study and so has the Principle of Coyote Trail. I think that Mr. Schaffer's done a good job in trying to contact as many individuals who've been connected with this as possible. With that, Mr. Schaffer. Mr. Dick Schaffer: Mr. Atler, thank you very much for giving the background as to why we did the study. I'm Senior Transportation Planner with the Transportation Planning Division of the Pima Association of Governments in Tucson and we were given a written request by the Town of Marana. Your Public Works Director directed that letter to us. I just came on staff in late November of last year, I am fortunate in (1) that I work for Rich Corbett, (2) that I live in Tucson, Southern Arizona, and (3) that I'm a cyclist, I'm fortunate in other things as well. But nevertheless, I have been cycling for many, many years and I have a lot of professional background in bicycle planning as well as pedestrian planning. I was very happy to work with Rich in preparing this report, There were 5 issues that we were asked to look into in considering this particular problem of safety. It is really safety that has been addressed to the town by the parents and then by the school. As a point of reference I would like to start out by showing you basically what you have in your packet. This is part of the report and it is the study area for the school. Basically you're talking about Cortaro Road and 1-10 right here, the whole Continental Ranch area including the Fry's subdivision, all the commercial right up to the intersection, the interchange and, of course later, Pima Farms (farther south). The issue we wanted to look at was bicycle access to the Silverbell bicycle lanes, There are bicycle lanes on Silverbell going all the way up because it has been improved to a 4-lane arterial through the developed area. Also we looked at the pedestrian crossings. We looked at bicycle usage of the Silverbell sidewalk. This sidewalk, as I've noted in the report, is located only on the north part of Silverbell. We also looked at how the Bicycle Safety Education Program through Coyote Trail works and if there's anything that can be improved there. We looked into the bicycle access via the Santa Cruz River channel, which is behind the school but serves all of Continental Ranch, Now, in our analysis, first looking at the bicycle lanes because there was a real concern about using them with the safety issues there. These bicycle lanes have been developed using National Standards, The bicycle lanes alone are quite safe. But, of course, getting to them is another issue and, as you know, all the development has occurred to the north of the actual school and to the east of the southbound lanes, where they would have to travel to go to school. Basically, they would have to cross over from each one of these roads that enter Silverbell, to get over there. Now that is a problem, these are uncontrolled. When I say uncontrolled, yes there is a stop sign there but they don't have full control like they would have with a full signal such as they do at Cortaro Road. I understand you have a full signal planned for the future at Coachline and Silverbell - right now it's a 4-way stop. But the only full control stop you have currently is the school guards that participate every morning, noon, and in the afternoon to help kids cross over. There are bicyclist walking their bicycles, roller bladers walking and, of course, pedestrians, So that is one issue because there are simply no other controlled ways to get across the roadway. That's why we observed all of the children using the sidewalk. And that's fine, except for the 4 MINUTES O1~ REGULAR COUNCIL MEETING MAItANA TOWN COUNCI~ May $, 1998 fact that if it comes around to additional treffic on that sidewalk, which is your typical 5 feet wide sidewalk, you're going to have conflicts between the bicyclists and pedestrians and with the fact that they're crossing these streets that come into Silverbell and there're going to be dealing with traffic at those streets. That is the biggest hazard on sidewalks, using them as a thoroughfare. In other words if you're a driver the first thing you're looking for when you're going onto an arterial is other treffic, you're not looking nearly as much for bicyclists and pedestrians. So we looked at that and we wanted to make sure that that was something that was considered. Of course, you're dealing with a roadway that has a 45-mile per hour speed limit. In a speed study that was done after the roadway was developed and by Curt Lueck and Associates for Continental Ranch and the Town of Marana, they found that 85% of the drivers were driving at 54 miles per hour. It is a wonderful road, it's well engineered, it's well planned but it has wide lanes, it is an arterial. That's why people go those speeds. Of course, the new intersection that you've put up, the 4-way stops and the light in the future, is going to help bring those speeds down. That is just one of the measures that would be in traffic control, as far as operetions, to bring the speed down. So those are issues that we looked at, as far as not only the roadway but also the sidewalk. Coming around to the actual safety education we feel that's one of the best safety education progrems there is. It's done through Carl Wycht and the City of Tucson goes around the region doing bicycle education and wa feel it's more than satisfactory. Considering they use the sidewalk a lot he really teaches courtesy, he really drives it home about understanding that if you're a bicycle passing a pedestrian you announce yourself as you're passing so they know you're there and you pass on the left so you don't hit them. That is one hazard of puffing bicycles and pedestrians on the same path and it's often the pedestrian that loses. That's why, for instance, we have bicycle lanes on Silverbell so they don't have to mix with traffic, except at intersections when they cross, they can be in their own lane. And that functions quite well. The other thing we looked at, and we feel it's a great opportunity here, was getting what we call a default trail system, which exists all around Continental Ranch. Basically, these developments have been put up on berms and developed on soils and they have been soil cemented so, back here going a short distance away, you have real nice soils that they can dde their bikes on. Yes, wide-tire bicycles are going to do a lot better than any skinny tires but mostly that's what kids are tiding in this age and they function quite well. We strongly recommend that one thing you do look at is working with Pima County to develop a trail system for this entire area that in the future would feed into the County's and Tucson's trail system. This would serve all the residents, not just the children, quite well. When I was out here doing my study, I walked this area and people were out walking. I believe a developed trail system, whether that be an asphalt or grovel trail system, would encourage people to walk even more, Then they would know what wash they were going up and everything. These are many developments, many neighborhoods, because they are all mostly walled and the only accesses out are generelly the outlets to the washes. There are a few that have a troll access out that is not a dreinage outlet, but most of them are outlets to the washes and this blue line, these encase the washes here going down to the dyer. There happen to be these drains that go out to them and that's where they access that particular defaulted troll system. There are maps, not only the map inside your packet but also photographs, which indicated that. So basically, in summary, we feel that Coyote Trail is a beautiful school but it's in an inappropriate location because it's on an arterial. We really believe that the school districts could look in the future at school sites which would be accessed on a collector. That's going to be much more appropriate for both pedestrians and bicyclists and serve the motoring public well. Also, to develop a trail system within the area and just to monitor the sidewalk usage along here. If there were a number of crossings we still feel that these bicycle lanes could function well but we understand that parents are concerned, not necessarily about being on it, but getting to it. It is a high- speed roadway, but it's designed as an artedal to function that way. We never recommended that you try and reduce the speed limit here and put in roundabouts. It's not appropriate to take this mad and try to make it a collector or make it a local street. That would make more problems than it would ever solve. We feel that what wa have brought forth are ways that the Town and the school distdct can work together to solve these issues, but also to give some of the kids another way to get to school which we feel could function quite well just along the backside through the default trail system and, hopefully in the future, the trail system itself. We would be glad to help in any way. Do you have any questions? Mike Rauwsaat: Mayor, I have a comment. I would like to see this reported to Mr. McGann. This is following right along with some of the recommendations that are being developed in the Master Park Plan. Some of the concerns are exactly the same concams that we are talking about today so it these could be forwarded and incorporated into some of those discussions that would look at standards like the school sighting and all that, we'd appreciate it. Other than that, it's good recommendations. I would like to see, you know, emphasis on the trail and backside, and also a look at widening the sidewalk so that you've got a little more space, if it's viable, for both bicycle and pedestrian traffic. Maybe ten feet wide, or whatever. Ora: I was just going to say that I think a lot of emphasis also needs to be put on safety. Much more emphasis should be put on some safety programs that would teach the children themselves. We can do everything we can think of to keep them safe but if they don't follow those guidelines, then they get in trouble. So I think we need to put more emphasis on educational safety programs for the school. Roxanne Zlegler: Mr. Schaffer, on page I of your report, is that true that there are only 30 students out of 704 that walk to school? Mr. Schaffer: Miss Ziegler, yes that is correct. It's 30 to 50, it ranges but I think that's because parents perceive this as a real safety issue and the majodty of them would rather have them walk or ddve them to school than have them take their bicycle. There are only 30 - 50 that actually bicycle to school. I believe that if some work was done educating them about taking the back, telling them it's quite safe, you'd never have to deal with any vehicles getting back there. If the school worked on doing that I think more kids would bicycle to school. Roxanne Ziegler: I was really surprised, I though maybe it should have been 300. I don't know about the rest of the Council, but reading through this, to me there is May $, 199~ really only one answer. You can't move the school and you can't move Silverbell and you're going to have the high speeds (Chief, you need to write more tickets), To me, the default trell is it, to me there's no other way to do it, Like you said, you can put some more stop signs in at Wade and Buena Neuvo but that's not going to do it. It's the only way, default to the default treil. I always walked to school or biked. But you know I drive by there everyday and I see a lot of parents swinging in and out and on to work, or whatever, but I really don't see a lot of children walking or riding their bikes. I know we don't have to make any recommendations tonight but I really think the default treil is the answer. Dick Schaffer: I really agree and I want to thank the Town of Marena for requesting this of us because this is not something we're passing to the Town of Marena, We feel, especially getting around to the school siting issues, that we're going to be passing this onto every school district in the Valley. Actually there is an Education Facility Planner professional group in Scottsdale, international. They have some recommendations and standards and they really do recommend keeping elementary schools and most schools off of high-traveled roadways and arterials. We're trying to distribute those to school districts and say, ~Please consider your students, as pedestrians and bicyclers, when you site a school." That is not just the school itself, the immediate environment of everybody safe around them but also in getting to that school. And I think that affords us an opportunity and a responsibility to really pass that on proactively around the Valley. Sherry Millner: Madam Mayor, this was discussed 3 yeare ago when I came on the Council. They talked about this trail system when they built the school and I'm surprised it hasn't been done. They talked about linking all of the housing developments so the children would have a safe way to get to school. This is now being reinforced again and I think it is something we seriously need to look into this time. Michael Reuwsaat: There's a humorous side to this. I think it's kind of funny if you encourege more people on that sidewalk, find you get into more conflicts and conflict resolution, what do you do, give them boxing gloves? The more comment you make about 70 people and the more bikes and people you put on that sidewalk, the more opportunity there's going to be, so I fully concur, let's get that trail system on the backside. Sherry MIIIner: I have to say one thing. When I went to Washington, D. C. in March, one thing I did notice besides a lot of bicycles, is they rode on the sidewalks and each one of them had a bell. You knew when a bicycle was coming because they rang that bell and you stepped out of the way. I guess it was an unwritten law which way to go because I always went the wrong way. If the kids need to dde on the sidewalks I think that would be something that should be enforced also, that way people know they're coming. Dick $chaffer: Tucson is one of the few communities in the state that does not allow, by ordinance, it's residents to dde on the sidewalk. That's not the case in Marana, that's not the case anywhere I know in the Valley, much less the state. There are opportunities even on the sidewalk to do that and to do that safely. I believe that the bom is very effective. I've used one for years, Richard Corbin lives with one on his bike, it's been there for years and it's very, very effective. Shoutings nice but if you just have a bell that really does announce yourself and people know what's coming, it works very well. But those kids. I did notice this in the report, really do take this education quite seriously. I've never seen it before, but coming from this school all the kids had helmets and not only all the kids on bikes had helmets but all the kids on roller blades had helmets. That's the effect of the Town's program with the police going there about helmets as well as the education program and I think you should be really proud of that. Dave Parker: Madam Mayor. members of the Council my name is Dave Parker, 7135 W. Maple Ridge Drive. Quick background, I'll try and keep this to 3 minutes. I was Traffic Officer for San Diego PD, Traffic Safety Investigator for the county of San Diego. I went to ADOT as the Risk Manager for 8-1/2 years and I'm now the Risk Manager for the county. When it comes to planning I don't have quite that much background. I did reside in the Transportation Planning Department's space because they didn't have space for me when I went to ADOT. I actually got a certificate making me and honorary TPD employee for occupying prime TPD space longer than most TPD employees. When I moved here I ended up joining the Marana Planning Commission and figured I needed to know what I was doing so I went over to the Ore Valley Citizen's Planning Institute and kind of got a little bit of education. Now I'm learning more day by day about the Planning Commission. My first contact with the Town is actually coming to talk to this Council about Coyote Trails Elementary School and pedestrian safety at Coyote Trails. I really appreciate Mr. Atier's forwarding the report to the Planning Commission and offering the presentation to the Planning Commission. I wanted to come and make a few comments today. One of the things that made me feel better after coming and talking last time was I wes told that all children except the ones who live in the parcels immediately adjoining Coyote Trails do have bus service and they may ride the bus. That made me feel a lot better after the last meeting. When I was reading the report one of the suggestions was to look at an off-site, or what they call a non-abutting, school crossing. Under the concept that we have a school crossing right in front of the school but there's no sidewalks connecting that school crossing to any of the streets that are coming down in the other areas where kids come. One of the problems with non-abutting school crossings is they are allowed but the school district by statute has to agree to have a crossing guard there at all times if the school's doing anything. If they don't, there are several cases out of Phoenix with severe liability for the school district, so that is an option but it's an option with a downside to it. They are going to have to, by law. have someone there at all times. The one that's in front of the school they choose to have somebody there, the one that's non-abutting they would, by law. have to have somebody there. There's also some safety issues of using what we're calling the default trail by the river. I have some concerns about directing children to isolated areas. I'm a big user of the Intemet and on the Intemet lurkers are fine but they're not fine around schools and isolated areas and children. I have a severe question about directing children into an area where there aren't people around who can see them. Stragglers become potential victims. The other question is if the linear park goes away you also don't have other people coming in that area and now we're putting children next to an embankment where they are going to like tiding their bikes along the top of the soil cement right next to the dyer, Another thing that I'd like to see addressed is that the actual complaining party was someone from Wade Road whose children have to cross Silverbell and then travel down, The linear park doesn't really help that, I think we need to look a little further in that direction, Chief, I really do appreciate you enforcement, keep it up, and may I never be one of your customers, This isn't a big issue for me, I have a 5 year old and a 3 year old, I live in Continental Ranch. I understand the issues of children getting to and from that school, I think in the future we have a lot of things to our advantage that wa can use when we're looking at school sitings. If I understand our zoning code correctly (I'm still learning), the only place schools go is in the ABC zoning or to E, maybe not F, we don't want to put them in a flood zone. or in R 144, which is not likely to be on prime arterials. Even if it is the old zoning it's going to be a significant land use which means it will come in front of the Planning Commission, We can look at that, we can keep that in mind, What seems to be the issue is the existing specific plans, Some of them were actually done by the County and then became part of the Town, Another place, not just this one, that I think we ought to be looking at is the school that's sited for Dove Mountain. It's partially on West Tortilla Road. then Red Hawk Road, and now Dove Mountain Road, So the same things here eventually may be issues there, I'd like to help look at those. And if there's something I can do to help some place along the way looking at those issues I'll make myself available. Thanks, Ora: Thank you, Mr. Parker, Any further questions, discussion? OK, lets go on to Item C. Moratorium on Additional Water Connections, Moratorium on Additional Water Connections - Request for a Moratorium on Additional Connections at the Picture Rocks Water System of the Marana Municipal Water System Inside and Outside the Certificate of Convenience and Necessity Area, Discussion/Action Brad DeSpain: Madam Mayor and Council, this is continued from your meeting on 4-21-98, You asked that the staff get with the consulting engineers and research alternatives to the pressure and expansion problems with the Picture Rock system. As your blue sheet states, in that research and investigation we found that there is probably an expedient solution to those two problems and that is to add a booster pump and electrical panel and extend the existing pressure pipeline that comes out of the well storage site, The wall storage site is at Picture Rocks and Wade with Old Yuma Mine Road going on. There is a pressure line that comes out of that site. One of the lines goes along Picture Rocks to serve Picture Rocks Retreat and those houses in that area, Another comes out and goes somewhat parallel to the Wade Road area to where it changes from 6" to 2", There's a short section in here that is 2". That section would then need to be abandoned in place and we would extend that 6" on down and parallel to the existing line that is in the edge of Wade Road to Ina Road, We would then cross the intersection of Wade and Ina to tie into a 6" line that comes across Ina as it comes west up to Harold Drive and serves houses in this area here. The yellow lines are indications of services that we would have to extend from the existing 6" line that also serves as a transportation line from the well site down here on Silverbell, up Cortaro, across Ina, and up Wade, We'd need to extend those to the new pressurized 6" line. With doing that and making an inner tie over here for the 4" we would have the ability to pre vide pressure to all of those customers that basically lay north and west of Ina Road along Wade. Those individuals that are along Ina Road back to Cortar Farms Road and down Cortar Farms Road to the well site would have ample gr vity pressure as their elevation is 100 feet less than what the storage tank is currently. So we have the ability to utilize that full 24 feet of the stor ge tank as pressure for those people. The people from Ina Road, up Wade, and acrss Picture Rocks over to Harold and up would then be able to have pre sure provided to them out of the pressure tank and boosters that would be installed here at the storage site on Wade and Picture Rocks. The extensions that have been asked for by the people on Old Yuma Mine Road, who were here last time. could also be served out of the pressure side of the pressure system at the storage tank site, We would eliminate those people in the Wade Road area and the Harold Road area of being served off of the top 4 feet of the stor ge tank as their pressure and not off of the pressure system. That probable cost as put together by the consulting engineers is $45,000, And that's probably a little strong but we wanted it to be because there is rock in that area, We'll have to do some pot holing, We have not had time to get our crew down to do pot holing in that area as we just finished up the Cortaro-Honea Heights inter-connection today, We will get down there and do some pot holing and determine for sure the length of the 2" line and those things we need, We feel very comfortable with that price tag, We can certainly accomplish what we need to do down there. With that, I also re calved a request today from a gentlemen by the name Jeff Murtaugh that has some property on the west side of Harold Drive in Section 4 and he would like to put in about 45 homes in that area, I think that might be an opportunity that we can also get some participation to help pay and maybe come up with some additional stor ge that could go in that area, There is some knolls or mounds in that area where we could get elevation enough to get additional stor ge and help with that pre blem for everybody in the Picture Rocks area, Any questions, Madame Mayor? Herb Kal: Bred, could you elabor tea little more, maybe cladfy for me how many customers we'll be picking up for this $45,000 investment project. Brad DeSpaln: Madam Mayor, Councilman Kal, at this point in time, with what we have projected here, it would be Mr. Curtis and the group that wes here at your 4- 21 meeting and talked with you about that. I think there's about 10 or 12 customers that would be interested in that specific area of Old Yuma Mine road and back to the southeast there. With this request we had today that would be an additional 45. There is some other requests that have come in that are just up from Wild Horse Guest Ranch that go back to the west toward Belmont and the Old Yuma Mine Road area that these gentlemen are from and there's another 4 that have talked to us about the possibility of getting water in that area also. Herb Kal: So basically its 10 or 12 that we're looking at right now plus someone with 45 units that will probably require more upgr des from that point. Brad DeSpaln: That's correct, but in that situation I think we can handle it like a development and that individual would be responsible for all of those costs that were encountered that put demand on the system in the way of storage booster pumps, Herb Kal: Brad, do the 10-12 units pay back for your rough numbers at all? Brad DeSpaln: With the rough numbers that we have put together, it's a long, drawn out process, probably 35-years at our current rates, to recoup anywhere near that cost, But, I think that as water becomes available in that area we can go up to the 272 homes that the system will carry as it stands if we do this upgrade, And with that projection then we can probably double what we have there now and we would bring that down to about 15 years, Herb Kal: Are any of the 10-12 new connects contributing anything toward soma of the work we're doing? Brad DeSpaln: Madam Mayor, Councilman Kal, at this time they would not be, we had not projected that, They will have their own costs to extend an 8" line from the pressure tank out into Old Yuma Mine Road and wast then on Old Yuma Mine road and then back to the south to cover their needs and property, That's a consideration if it's Council's pleasure. Ora: Mr, DeSpain, what I see you talking about is increasing that line down Wade Road, those improvements are just more or less improvements to the water system itself, dght, so that we can serve those people on Harelson? Brad DeSpaln: It is improvements, Those people along Wade Road as you go back down towards Ina to the east there, are on the top 4 feet of that tank that we talk about and that's all they have for pressure. If the capacity of that tank drops below 4 feet then they really have no water and this would improve that so we could supply the water between 40 and 60 lb, as we do to those existing customers that we have that is a margin for us now, It seems like every time we turn around, if the pumps off for just a little bit or something happens then those people are very marginal on water, Ora: I know Joe Rex lives in that area and I've heard some of her talk about the water, (laughter) Brad DeSpaln: Mrs, Rex is not as vocal as Mr, Rex now (laughter) and Mrs, Rex is very vocal, Ora: Council's pleasure on this? A motion was made by Ed Honea, seconded by Mike Reuwsaat, that the Council direct management and staff to proceed with the upgrades to the Picture Rocks Water System. The upgrades are to add a booster pump, electrical panel and extensions of the existing pressure lines at the Iow pressure area and to create a transmission line out of the water line that currently services that section of the system, When additional service requests are granted, those customers 11 should sign an agreement to support and be involved in annexation to the Town of Marana, WIT. HDEA~ Mike Reuwsaat: Mayor, I will second that with a caveat if I can get an amended motion, slightly. You know, I don't like looking at annexations just based upon water. Maybe it makes sense, but I don't think that that's what our decision on annexation should be. I think it's an important one, but I don't think it should be driving our decisions. In light of that, I would just like to add that when additional service requests are granted those customers should sign an agreement to support and be involved in annexation if it is advantageous to the Town of Marana. Ora: Will the maker of the motion accept that amendment? The amendment was accepted by Ed Honea and seconded by Mike Reuwsaat. Ed Honea: On the annexation part, if we're going to spend $45,000 to do an upgrade to a water system, you know we're really looking at doing upgrades for our citizens. I think the reason we bought the water companies that we bought was to inter-tie Continental Ranch, Picture Rocks, and all of those together to where we would have back-up systems for all of our system. The only problem I have with this is we are going out and spending $45,000 of our taxpayer's dollars to improve a water system that's not in the Town. That's why I think Mr. DeSpain put that last sentence on there, I feel very strongly about this. If we're going to be spending a lot of money in Continental Ranch, Honea Heights, or Berry Acres, or some community inside this Town, that's one thing. But, spending $45,000 to do improvements to a water company outside the Town that we don't plan on recouping in my lifetime, I have a problem with that. That's why I like the annexation verbiage. It doesn't require them to annex, it asks them to sign an agreement that they would be supportive of it if and when we decide to annex that area. Ora: Let us take a vote on the amendment, please. All those in favor - would you restate it Mr. Reuwsaat? Mike Reuwsaat: When additional service requests are granted, those customers should sign an agreement upon request of the Town, after due diligence in determining whether annexation makes sense on the whole, to support and be involved in annexation to the Town of Marana, All I'm saying is that the decision for annexation should be greater than providing water service, I'm a little bit concerned with Mr, Kai's comments, There were good questions and your comments are good also but when we look at annexations I want us to take a whole look at it before we tell these people they ara required to support and be involved in the annexation process. I want to be on the front side of that decision looking at all the services and cost of infrastructure, Services to that area should be part of annexation and not ddven by water, Roxanne Zlegler,' Then why mention it at all? Why don't we just stop where it says system period. Why mention annexation at all? Ed Honea: I think to expand, and Mr. DeSpain correct me if I'm wrong, a lot of these people that we are going to be extending service to are not "in the old franchised area of the Picture Rocks Water Company". I mean we are not legally obligated to provide them with water at all. So, if we buy a company, we have a little different type of thing than a pdvata water system. We're obligated to provide service to everything in that franchise within reason. A lot of these homes are not in the service area, so do we spend $45,000 of our taxpayer's money to provide water to people that we don't have to provide water to. We have no legal obligation to do it. There are a lot of things in this Town that we can spend that $45,000 on. That's why I'm saying if we're going to start doing this stuff outside of the franchise, then maybe we ought to get some commitments, Mike Reuwsaat: I'll make it easier, I'll go ahead and amend what I was going to say and drop it after "system" because of the process of annexation. We'll go ahead and look at it through that deal, I just have a problem going ahead and tying it into a motion. Again, I want to look at the full picture, it's not that we don't went you in but you guys understand that there's other things besides water. I don't have a problem extending water outside our service area. It's done by every community. Look what Tucson Water is doing for the Town of Marana and so forth. So it's not something that's out of the norm, And it should make financial sense, whether it's tying in and providing a system, That's why I'm voting for it, because I assume that we're making this decision because it makes sense to provide a total water system end backups. To me that's the driving decision on why I'm going to vote yes, not because you're going to be a citizen of Marana, but because it makes sense to provide for the people who are out there and those who want to. If it makes sense for annexation I think we ought to be looking at that separately. Ora: Are you withdrawing your amendment? Mike Reuwsaat: Withdrawing that amendment but requesting an amendment to drop the last sentence. Roxanne Zlegler: Have we got a second on that? Ed Honea: Why don't I Just withdraw my motion? I think Mike was the second and we can start over again, Ora: So the first motion has been withdrawn. Councilman Kal? Herb Kal: I just have another question for Brad, Back to the 10 new customers. Is it necessary for us to spend $45,000 to upgrade for currant people along Wade Road the 2" pipe anyway and at the same time pick up 10-12 other customers? Brad DeSpain: I failed to bdng that point forward and that's the big point, We've got 34 customers that are on the top 4 feet of that tank and this is going to help alleviate that problem with them regardless of who else comes on. That would be my recommendation, that we need to do that. Herb Kal: Picking up the extra 10 or 12 is supposed to be gravy for us? Brad DeSpain: That would help us pay for that cause we need to do that anyway. I apologize, that was a point I should have impressed on you, We need to do it, Roxanne Zlegler: I certainly understand Council Member Honea's point but I also remember the meeting we had not too long ago with water rates and people who were in that audience that were not in the Town but they were within the water service, I don't like the idea either, annexation is one thing, water is another. I think in the past we've done a bad job, we have so much convoluted stuff in agreements that we can't remember who we promised what to and having people have to sign up and a year or two from now saying, "Oh, by the way, because you got water from us now you have to annex also, remember that promise you made?' I think stop it at the end of systems. A motion was made by Roxanne Zlegler, seconded by Mike Reuwsaat, that Council direct management and staff to proceed with the upgrades to the Pictura Rocks Water System. The upgrades are to add a booster pump, electrical panel and extensions of the existing pressure lines at the Iow pressure area and to create a transmission line out of the water line that currently services that section of the system. The motion carried 6/0. Ora: I would like to comment on just one thing. Remember how many people that get Tucson water complain because they do not have a vote when it comes to water issues, So we need to make people that are coming onto our water systems realize that if they are not in the Town they will not have any say on water rates and other water issues, I just think we need to make people aware of that when we're doing things like this. D, Stage II Vapor Recovery. - Discussion/Action A motion was made by Ed Honea, seconded by Sherry Millner, that the Town of Marana not adopt implementation of the Stage II Vapor Recovery as proposed by the Pima Association of Governments and the Pima County Department of Environmental Quality, Motion carried 6/0. Pima Association of Governments Regional Council Meeting Agenda - Review for Discussion and Direction The agenda was not available. F, State Legislative Matters - Discussion/Action/Direction Michael Hain: Anything could happen and we don't know what's going to happen right now obviously. As far as the incorporation bill, it passed the House by I vote, it's in the Senate. There are certainly interests on both sides who are paying great attention to it, We have assureances from one side that they're going to sit on it and that they're opposed philosophically and they're opposed for political reasons and then we have assurances from the other side saying they're going to do everything they can to resurrect it, so we don't know, Mike Reuwsaat: I made some phone calls yesterday. I talked to 6 Senator's offices. I will follow through this week but what concerned me about that was there was a lack of knowledge of the bill or basically an attitude. I told them, "Look, I'll fax you our position on it." So that's always scary because if people aren't polarized they're likely to bend to any immediate pressures of someone in their office, regardless of whether they understand what the impacts aro to property rights and so forth. So I would encourage Council. if they get a chance, to fax a note, and that's all I'm going to do, saying that you urge for a number of reasons that the bill not be passed. Just so they get the message because they are not knowledgeable. Out of the 6 offices I only had 1 that was knowledgeable. G. Mayor and Council's Report Sherry Millner: I just attended the SAHBA breakfast on the 23~ of Apdl and it was very informative and I urge more council members to go if at all possible. On the 3~ of May I attended the Explorer Citizen of the Year. I really enjoyed that and Mayor, I enjoyed meeting your family. It was a really enjoyable time. Of course, we all went to Hurvie's retirement. I lost my voice later that night and my throat hurt all the way through Sunday so may I suggest at the next party we have with a band. we have them play background music or quit when we want to talk cause I was this far from everybody's ear, That was groat, Herb Kal: No report from myself. Just a quick comment. I thought that Captain Ruehl did a real nice preayer and it seems like he makes an effort to come to our meetings. Maybe we should look into a donation to the Salvation Army for his efforts. I think that would be good. Mike Reuwsaat: I would like to reiterate the same thing about Kristie McFariand. That gift is involved, she's a lifeguard out at Continental Ranch, she's doing a lot of things with community volunteering. Having to raise $2,400 to go to the Ukreaine, it ought to be quite an experience. Her family's trying to build in Woodside right now. I'm suro Planning and Zoning is aware of the wall issue there. Her family is involved with that. Ed Honea: I think I spent more time with you last week, Madame Mayor, than I did with my wife. Monday night was the Northwest Fire District. Councilman Reuwsaat was there as well. Tuesday was the budget, Wednesday night we met with Tucson Water and Mr. DeSpain and that was very interesting. Some of those guys, I think, speak with forked tongues but it was quite interesting, Nice people, they were very courteous, they came out and gave us a lot of information, One bdef comment on that Avra Valley project, I think the town of Marona should take a very, very close look at that project, I mean we should scrutinize it, and it might even be something we would want to talk about at a later Council meeting, May 5, 19~8 Ora: One of the things I wanted to bdng up about Hurvie Davis' retirement party was the fact of how gracious the New West was to the Town, Two of their secudty guards walked around behind me all night, just to see what I needed, I just couldn't believe how gracious they all were to help with everything, We're going to send a nice letter of thank you to Kirby and his crew and a couple hundred dollars for tips for these young people that were so gracious, All council membem will be getting this Town of Marena Council Retreat, This is some suggestions, this is everybody's retreat, I am looking to get these papers back with comments on them. We will gear this retreat to your convenience, One of the things we have talked about, and if anybody has an objection I'd like you to get back to me, is a hay ride and a cookout put on by the Gold Canyon Ranch up there in the Superstition foothills on Friday evening, I was planning on doing that and making arrangements for that, If anybody is opposed to that please let me know, Put these comments on these papers and get them back to Sandy and I so that we can do what's in the best interest of everybody. H, Manager's Report Hurvle Davis: Perhaps this would be more appropriate if it were an Assistant Manager's repoR due to the fact that it seems like I am a has been, people that I used to do business with walk by my office now for meetings, they hardly speak, hardly look in anymore, stuff like that, It's rough, But I would indicate to you that I attended a breakfast meeting last Fdday morning, which was a reception in honor of Mary Peters who is the new ADOT Director, She appeared and actually spoke at the breakfast meeting for the Women in Transportation. Very, very exciting young lady that I think is going to take ADOT in a new direction and hopefully we will continue to have a strong partnership with ADOT as we've had in the past. She's a very dynamic lady and I think she is going to do great things for the state transportation department, I was pleased to be invited, Now, I am also attending more lunches and dinners than I can count including a tremendous party that we had Saturday afternoon, I am very grateful for that and I will always remember it, until my dying day, Even though my memory may not recall it, I will remember it because I have a video tape thanks to Brad and Bob Millner. When my mind doesn't recall it we can put the tape in the VCR and I can watch it then. Talking with Jocelyn today I'll be making a copy to leave with the town for historical purposes that Lily can put in the archives, It was truly an event, I know it was a little loud at times, I get a little loud at times, Everyone I spoke to had a great time, had a lot of fun and that's what it's all about, Everyone that attended should have a good time, not just who the party was for, We also got a lot of compliments about what a fantastic place the New West was to have something like that, People said, "we didn't know there was anything like this around" to which I replied, "You ought to get to Marana more often," I think it reflected good on the Town and the New West as well. They did do an outstanding job, There will be a Pima Mine Recharge Project ceremony this Thursday at 9:00 that I will be attending, Maybe you all got invitations for it, It's down the south side of Tucson, in the Pima Mine/I-10/Nogales Highway area. At 11:30 that same day we will have the PAG Ride Share Award ceremony at the Marriott, All the managers of the local jurisdiction had agreed to be presenters of awards, Unfortunately, the City of Tucson and Pima County managers had to back out but I will be a presenter, and so will Chuck Sweet from Ore Valley, Ann Parrlsh from Sahuadta and Rene Gastelum from South Tucson, Marena will be receiving some awards as well, So with that matter, I don't have anything else and I don't know if Mr, Hein has anything. Maybe for the next meeting you might want to put the Assistant Manager's report on the agenda so you can discuss it and then the meeting after that you can revert back to the Manager's Report. Ora Ham: I would like Mr, Hein to report on our Explorer newspaper pregrem that we're putting together, Mike Hein: There are a few activities. One references the Marana page. Some of you may recall there has been a year's series of advertisements in the Explorer "Come grow with us" with pictures of various places in the community. I think Chief Smith was in a couple of them, some nice quotes. Nice ad campaign but it may have overstayed its welcome, if you will. It's gotten a little stale. In lieu of that, Miss Larsen has agreed to do a Marana page which will be hand delivered to all the residents of the town of Marana and a couple outlying areas meaning we'll basically get a whole page to announce events that will be forthcoming as well as provide us an opportunity to write articles such as new businesses coming to the Town, a calendar of events, the Council will have a comer (with the first issue going to the Mayor of course), so once a month you will each have that issue and you'll each get an opportunity to write a little thing. Jocelyn will help you out. We're doing a feature on the home that closed yesterday. The Mayor signed the documents to close on a home yesterday for a deserving family within the community. So we'll be running articles like that which may not always get the attention of some of the newspapers but allow us to announce some of the programs that are going on. Another thing we're working on with the Explorer and the Business Advisory Committee is an ad campaign using various new services to help promote the area that is going to be hit by construction, employing a construction "dough zone" where participating merchants will receive signage and discounted ad space. We're trying to line up billboards and other things from members of the business community to encourage customers to frequent that area and then they can redeem the receipts from that area for "zone dough" that can be applied toward an auction at the end of construction, In theory we are going to try to get auction items such as cars, trips to Disneyland and Sea World. So, we want some pretty nice gifts so people can bid on them using the receipts from that area. Another thing you will be receiving from me is a memo talking about potential lease space and moving some departments around to better utilize space that we have and expand so we're not tripping over each other in the interim till we build a final facility, Finally, I wanted to report on the Post Office, I spoke personally with Senator McCain's and Congressman Kolbe's office today and there will be a letter coming expressing their support to the Town to change the name of the Cortaro Post Office to Marena, Roxanne Ziegler: What happens after that? Mike Hein: It will be directed to the person who has the ability to make that decision. Hopefully, given the strong interest and support they will make the appropriate decision. Roxanne Ziegler: Who is that person? Mike Hein: Mr. George Lopez. Sherry Millner: I live in Continental Ranch and my mail doesn't come out of Cortaro but what good is the post office going to be for Marana? Ed Honea: The Cortaro Office is about twice the size of the Marana Office and the reason it was built so large is so the routes for Continental Ranch and Picture Rocks are eventually going to be shifted to Cortaro. Sherry Miller: So does that mean our addresses will change from Tucson to Marana? Ed Honea: That would be one reason for doing that. Ore: Any other comments? Hearing none we will go to future agenda items. X, FUTURE AGENDA ITEMS Ed Honea: Could I ask Mr. DeSpain a question before I have a future agenda item. Is it too early to talk about the procedure and what they're doing at Avra Valley for an agenda item? With some of the rate charges that the County and City are going ~ want to do on the other side of the airport in the Town, if they want to do the same thing in kind somewhere down the road, recharge water and try to pull it out. Ora: You can't speak on it Mr, DeSpain, You can say yes or no. Is it too early to make it an agenda item? Brad DeSpain: Maybe? Ed Honea: I have nothing. A motion was made by Mike Reuwsaat, seconded by Ed Honea and carried unanimously to adjourn. The meeting adjourned at 8:45 P.M. AUDIO TAPES OF THE MEETING ARE AVAILABLE AT THE MARANA TOWN HALL CLERK'S OFFICE. I hereby certify that the foregoing minutes are the true and correct minutes of the Regular Council Meeting of the Mamna Town Council held on May 5, 1998. I further certify that a quorum was present,