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HomeMy WebLinkAbout06/02/1998 Regular Council Meeting MinutesIl. IlL PLACE AND DATE Town Hall Marana, June 2, 1998 CALL TO ORDER By Vice Mayor Sutton at 7:05 P.M. PLEDGE OF ALLEGIANCE Led by Vice Mayor Sutton INVOCATION Led by Paul Ruehl, Sr. of the Salvation Army ROLL CALL VI. VII. COUNCIL Ora Ham Bobby Sutton, Jr. Ed Honea Herb Kai Sherry Millner Michael Reuwsaat Roxanne Ziegier Mayor, excused Vice Mayor Council Member Council Member Council Member Council Member Council Member, excused STAFF Hurvie Davis Michael Hein Sandy Gmseclose Roy Cuaron Jerry Flannery Dave After Jocelyn Entz Bred DeSpain Russell Dillow Dan Hochili Town Manager Assistant Town Manager Town Clerk Finance Director Planning Administrator Town Engineer Executive Secretary Utilities Director Magistrete Town Attorney APPROVAL OF AGENDA A motion was made by Mike Reuswaat, seconded by Ed Honea, to approve the Agenda as currently wdtten. The motion was carried 5/0. ACCEPTANCE OF MINUTES A motion was made by Ed Honea, seconded by Sherry Millner, to accept the minutes of the regular Council Meeting of May 5, '1998 and Special Budget Meeting of April 28, 1998. The motion was carried 5/0. CALL TO THE PUBLIC/ANNOUNCEMENTS At this time, any member of the public is allowed to address the Town Council on any issue not already on tonight's agenda. The speaker may have up to three (3) minutes to speak. Any persons wishing to address the Council must ! ". ':''" :". '" : ' '' ' ' June2,1998 '' ''' ' ' · '.'. ;'. ' :. complete a speaker card (located at the rear of the Council Chambers) and deliver it to the Town Clerk prior to this agenda item being called. Pursuant to the Arizona Open Meeting Law, the speaker's comments may not be considered, discussed, or even answered by the Council at this meeting, but may, at the discretion of the Town, be placed on a future agenda for discussion/action. VIII. Dan Hochuli: I will be away on holiday the week after next. Ms. Schwab will be covedng in my absence. STAFF REPORT No action taken. IX. GENERAL ORDER OF BUSINESS CONSENT AGENDAS 1. R~solution No. 98-55 - Intergovernmental agreement between the State of Arizona through it's Department of Public Safety and the Town of Marana through its Police Department for Mutual Aid in Law Enforcement to Continue Participation in the Statewide Gang Task Force. 2. Resolution No. 98-56 - Request by Del Webb's Coventry Homes to Change the Previously Platted Street Names in Parcel 23 of Continental Ranch 3. Resolution No. 98-61 - Sunset Ranch Estates Release of Assurance Agreement, Trust No. 3523, for Lots 1-thru 30, and Acceptance of Public Improvements for Maintenance 4. Resolution No. 98-54 - Approving and authorizing the Renewal of an Intergovernmental Agreement (IGA) Between Northwest Fire District (Dirstrict) and the Town of Marana (Town) for the use and Maintenance of the Opticom Traffic Signal Pre-Emptor Devices 5. Resolution No. 98-60 - Intergovernmental Agreement (iGA) Between the Town of Marana and Pima County for Community Development Block Grant and HOME Investment Partnership Program Purposes, though the Year 2001 6. Ordinance No. 98.10 and Resolution No. 98-53 - Model City Tax Code Amendments 7. Resolution No. 98063 Request for Special Event License - Request by Applicant, Kim Sasser, on behalf of the American Cancer Society for the Issuance of a Special Event Liquor License A motion was made by Mike Reuwsaat, and seconded by Ed Honea, to approve the Consent Agenda as currently written. The Motion carried 5/0. 2 B. Resolution No. 98-58 - An Appeal of the Planning and Zoning commission's Decision to Deny a Significant Land Use Change, Case No. SLU-9818, Requested by Gerald Kauffman for an Off-Site Waste Disposal Operation Located at 1017 N. Silverbell Road Mike Hein: This issue deals with a property on Silverbell Road. You have a staff report in your packet. The appropriate number of objections were received from the P&Z Commission, which sent it to hearing. After the hearing the P&Z Commission took an action vote to deny the request. The appropriate filed an appeal and therefore it appears on your agenda tonight. The Mayor and Council can either take no action which would let the decision of the P&Z Commission stand. You could vote to modify or reverse the recommendation from the P&Z Commission. Staff is recommending a reaffirmation of the denial from the P&Z. Commission. If you have any questions Jerry and I are available to answer them. There are some members who objected from the public, i'm not sure if the applicant is present tonight. Vice Mayor Sutton: Is the applicant present? Is there anyone who wishes to speak on this item? Mike Reuwsaat: I move that the Town Council confirm the decision on Planning Zoning Commission's to Deny a Significant Land Use Change, Case No. SLU-9818 pursuant to staff recommendation. A motion was made by Mike Reuwsaat, and seconded by Herb Kal, to deny a Significant Land Use Change SLU-9818. The motion carried 5/0. C. Resolution No. 9862 - Intergovernmental Agreement Between the Town of Marana and Northwest Fire District to Proceed with the Annexation of those Areas within the Town Boundaries which have not been Previously Annexed by the Northwest Fire District. Mike Hein: Sometimes it takes longer concepts than to come up with a good idea. As you may recall Mayor and Council gave staff direction to work on a intergovernmental agreement between the Town of Marana and Northwest Fire Distdct to proceed with the annexation of the currently un-annexed areas in north Marana to provide fire protection. Tonight, the IGA completed and approved between staffs are available for your consideration. Northwest Fire District Board has already considered the matter and voted to approve the IGA. Basically, the IGA lays out the agreement where we provide space for them and a temporary facility and we workout a mechanism to finance their permanent structure on a future Town site and lease it back to them. Mike Reuwsaat: These are the conditions the Fire Committee agreed to in it's last committee meetings, so I'd like to move that the Council approve 98-62, IGA Between the Northwest Fire and Town of Marana which outlines conditions for the Northwest Fire Distdct to annex all properties that's not previously annexed within the Town into their Fire District. 3 A motion was made by Mike Reuwsaat, and seconded by Herb Kal, to approve Resolution 98-62 as written. Motion carried 5/0. D. Discussion and Direction: Classification and Compensation Plan Review and Update. Mike Hein: This is an issue which we will present to you every time we come to you with a tentative budget adoption. The last time you seen this was in October 1, 1996. Basically, it provides for the adoption for Classification Compensation Plan. These items are included in the tentative budget. It is to allow for new positions. There are some name changes as we discussed in the budget process. There's also some re-classification both up and down, which would impact future staff. If you have any questions Jane is available. She's been working hard to get this before you prior to tentative budget adoption. Mike Reuwsaat: I appreciate having the budget process and thank you very much. Good work. E. Adoption of Town of Marana Tentative Budget FY 1998-99. Mike Hein: I would be remiss if I didn't turn this item over to Mr. Cuamn who worked so diligently and hard. I personally want to express my gratitude to you and the Council who endured the grueling budget sessions. I hope that you found them rewarding and educational and hopefully it will make the task much easier. So, with that, here's Roy. Roy Cuaron: Tonight's action are the two formal actions required by Mayor and Council. Tonight's action is simply adopting the upper spending limits of the Town for 1998/1999. The second action will be held June 16, and that will require final adoption of the budget. As you know we spend the last couple of months meeting with Council and the Department Heads and we've come up with a budget of twenty four million, six hundred and seven thousand, four hundred and five dollars ($24,607,405). Which is an increase of 9% percent over 1997/1998. With respect to the blue sheets there is a couple omissions on my part that I need to cladfy. First, the comment with respect to the new revenue source they're expecting to generate 1.6 million. That's actually seven hundred and ninety thousand ($790,000) which is the incremental impact of that 1% increase of the construction tax. The $1.6 reflects Council's commitment to contribute an existing 1% of the current 2% fete. On the second page, again another omission on my behalf. The increase in level as proposed is not seven, but thirteen. Seven in the Public Works Department and five Police Officers and one Plans Examiner. Some of the more notable aspects is we are decreasing the use of reserves by $1.6 million or 47% at the direction of Council. Our debt service has increased primarily because of the bond issuance and we are recommending funding the acquisition of 15 police new vehicles and design and construction of the new Senior Center. In addition, we are proposing a salary plan adjustment 2% or 25 cents per hour. Whichever is greater. As well as paying one half of dependent overage for Town employees. So with that, unless there's any questions, Staff is recommending a tentative budget of $24,607,407. In adopting the tentative budget, what we're doing is setting the upper spending limits. When we adopt the final budget we can reduce the final budget but we can not exceed that. And we can certainly reallocate for new programs or new department but we can not exceed the tentative budget we adopt tonight, A motion was made by Ed Honea, and seconded by Mike Reuwsaat, to adopt the fiscal 1998/1999 Budget for $24,607,405. The motion carried 5/0. F. State Legislative Matters - Discussion IActionlDirection Mike Hein: As the Legislative Bulletin from the week said, it's finally over. And Cities and Town were not too negatively impacted. Vice Mayor Sutton: Good year for us. G. EXECUTIVE SESSION - Pursuant to A.R.S. 38-431.01 (A) (4) for Discussion and Consultation with the Town Attorney to Consider the Town's Position Regarding Pending, Contemplated Litigation of Arbitration. A motion was made by Mike Reuwsaat, and seconded by Herb Kal, to move and to go into Executive Session at 7:20 p.m. Motion carried 5/0. Vice Mayor Sutton: Call the meeting back to order at 7:33 p.m. Councilman Reuwsaat has left the dias, has been excused, he's ill and is going home. H. Mayor and Council's Report Herb Kal: I've set-up a meeting with Stockman's Bank and Evergreen Air Center regarding securing accounts. We need to give them as much support as we can. Vice Mayor Sutton: After this week I will be out of my super busy season and will be reachable again, i'm back on board. I. Manageds Report Mike Hein: We too are going to meet with representatives from Stockman's Bank and see if they can potentially service our accounts. I think we can work something out and that will take place on Thursday. Also, not much is going on, had a good session with staff today. I've talked about my expectations and gave them an opportunity to talk about their expectations of me as a manager. And we were able to facilitate a good session where they talked about expectations of each other. And things went very well. · ...' .. ". '.. '...'. '. '. '.." '.. '. ' June 2, 1998.'. · .. ' '. ':"' '.' '.' '.. '. '.: '.' '...". '.". X. FUTURE AGENDAITEMS None. XI. ADJORURNMENT A motion was made by Ed Honea, seconded by Sherry Millner, to adjourn. Motion carded 4/0. Meeting adjourned at 7:35 p.m. CERTIFICATION the foregoin~L~minutes are the true and correct minutes of the ~ ~.~, ~998. i further certify that a quo~m ~vas present. CLOS~,,~OWN CLERK