HomeMy WebLinkAbout12/15/1998 Study Session MinutesI1.
III.
IV.
PLACE AND DATE
Marana Town Hall, December t5, 1998
CALL TO ORDER
By Mayor Ora Ham at 5:45 P.M.
PLEDGE OF ALLEGIANCE
Led by Mayor Ham
ROLL CALL
COUNCIL
Ora Harn
Bobby Sutton, Jr.
Ed Honea
Herb Kal
Sherry Millner
Michael Reuwsaat
Roxanne Ziegler
Mayor
Vice Mayor
Council Member
Council Member
Council Member
Council Member
Council Member
STAFF
Michael Hein
Sandy Groseclose
Dan Hochuli
Kelly Schwab
Jerry Flannery
Thomas Benavidez
Roy Cuaron
Brad DeSpain
Town Manager
Town Clerk
Town Attorney
Town Attorney
Development Services Administrator
Town Attorney
Finance Director
Utilities Director
APPROVAL OF AGENDA
A motion was made by Ed Honea, seconded by Sherry Millner, to
approve the agenda as written. The motion carried 7/0.
STUDY SESSION
Town of Marana Departmental Capital Improvement Pro_iects -
Discussion/Recommendations
Jerry Flannery introduced Curt Dunham, with Protegic Action, who has
been working with the Town Department heads on possible capital
improvements and expenditures in the next five years.
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Curt Dunham said the Town approved the Evaluation Criteria and will
use them to work on the Capital Improvement Projects. There are over
100 projects and $75 million of projects. Those projects will be prioritize.
He reviewed a few of the highlights made in the Resident Survey
Summary:
- Percentages of people who have lived in Marana less than two
years and who have lived here 15-43 years.
- Police protection, waste water system improvements/expansion,
local road improvements were important issues for the residents.
- Flood control and drainage systems were very high on the
residents' priority lists.
- Economic development investments was an important issue.
He noted that there were some surprising conclusions and suggested it
may indicate a need for education and involvement of the residents. He
also noted there was no project regarding the airport.
Mr. Dunham said that the Evaluation Criteria has been implemented in 11
communities and everything is prioritized. He listed the criteria for the
prioritization: 1) public desire, 2) impact on operation and maintenance,
3) impact on service levels 4) fiscal impact, 5) grant
possibilities/development contributions, 6) implement locally adopted
plans, 7) community impact.
Mike Reuwsaat felt the Dove Mountain Park Development (99-002)
should be reviewed a little more closely due to the high figure of $5.4
million.
Ed Honea noted that thero are 2 or 3 projects that the Town will have to
pay for, one of them being Continental Ranch Linear Park (99-003).
Bonds and setting up capital monies would have to be discussed for this
item. He said the County and State would not participate in neighborhood
parks. The County has discussed giving the Town a piece of property on
the Overflow Channel and Sahuaro Springs had discussed doing the
same, He felt this project was necessary and needs to be reviewed. The
other project he felt would be Town-financed is the Senior Wing.
Mr. Dunham said there would be a meeting with the Technical Advisor on
January 26, 1999 and the projects will be evaluated by the criteria. A
prioritized list for the ClP will be ready for the Council in mid to late
February.
Mike Reuwsaat would like to look at the cost effectiveness of
consolidating the New Municipal Complex, Operations building at the
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Public Works Maintenance Yard, Street Parks Maintenance Office
Storage, Parks and Recreation Headquarters Facility, Water Department
Office Modular Building. He's interested in seeing those as a unit as
opposed to separate modular and facilities.
Mike Hein agreed with Mike Reuwsaat and noted that many don't
understand the need to consolidate and the lack of space available. He
hoped a decision could be made regarding the consolidation within the
next calendar year.
Vice Mayor Sutton noted that the public is sometimes not aware of the
necessities of certain projects. He felt certain projects (road widening)
didn't seem important to the residents, but actually are very important
issues. He felt giving the public more information would help them
understand the projects more clearly.
Curt Dunham said most people expect such projects as opposed to
having to pay extra for them.
Mike Reuwsaat noted Page Two consisted mostly of equipment
replacement and vehicle replacements and suggested that that concept
be a part of the Maintenance Complex.
Roxanne Ziegler questioned the amount for the Ina/OIdfather Traffic
Signal (99-070) which, it turns out, is actually only to make adjustments.
She also inquired about Thornydale Road Improvements - Orange Grove
to Ina (99~054) which is in Phase Ill. She was also concerned about the
$5 million budgeted for the new Town Hall facility when only 53% of the
public didn't think it was necessary. She was also told that she is
allowed to use the Town car for business purposes. Ms. Ziegler inquired
as to the use of the Town cars.
Mayor Ham said she's proud of the staff and that they use the cars
efficiently.
Herb Kal felt that the use of the Town cars should be monitored closely.
Mike Reuwsaat suggested that the Council take a look at the
Management Information System (MIS) and Communication System
(which are not on the project list).
Roxanne Ziegler suggested that a Central Purchasing Agent be
acquired.
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VI. ADJOURNMENT
A motion was made by Mike Reuwsaat, and seconded by Vice Mayor
Sutton, to adjourn. The motion passed 7/0. Meeting adjourned at 6:50
p.m.
CERTIFICATION
I hereby certify that the foregoing minutes are the true and correct
minutes of the Marana Town Council Study Session held on
December 15, 1998. I further certify that a quorum was present.
............ ~'[.. O LI~-~TJ~WN CLERK
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