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HomeMy WebLinkAbout08/19/1997 Regular Council Meeting MinutesMINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL AUGUST 19, 1997 II. III. PLACE AND DATE Marana Town Hall, August 19, 1997 CALL TO ORDER By Mayor Ora Harn at 7:03 P.M. PLEDGE OF ALLEGIANCE Led by Mayor Ora Harn INVOCATION Led by Mayor Ora Harn IV. ROLL CALL Vw COUNCIL Ora Ham Bobby Sutton, Jr. Ed Honea Herb Kai Sherry Millner Michael Reuwsaat Roxanne Ziegler Mayor Vice Mayor Council Member Council Member Council Member Council Member Council Member, excused STAFF Hurvie Davis Michael Hein Dan Hochuli Sandy Groseclose Jerry Flannery Roy Cuaron Jocelyn Entz Brad Despain Floyd Foster Russell Dillow Dave Atler Town Manager Assistant Town Manager Town Attorney Town Clerk Planning & Zoning Director Finance Director Executive Asst. to Town Manager Utilities Director Water Operations Manager Magistrate Judge Public Works Director APPROVAL OF AGENDA A motion was made by Michael Reuwsaat, seconded by Vice Mayor Sutton to pull item #2 from the consent agenda and place it as the first order of business. Motion carried unanimously. ACCEPTANCE OF MINUTES A motion was made by Vice Mayor Sutton, seconded by Ed Honea and carried unanimously to accept the minutes of the Regular Council meeting of August 5, 1997. MINUTES OF ]LEG U LAR COUNCIL MEETING MARANA TOWN COUNCIL AUGUST 19, 1997 VH. CALL TO THE PUBLIC/ANNOUNCEMENTS VIII. IX. Ed Honea: Advised the Chamber of Commerce will be having their monthly Lunch August 20, 1997 at Keaton's in the Foothills Mall. He urged staff and business people from the community to try and attend this meeting. It would be an opportunity for businesses already part of our community to talk to businesses that possibly will be part of our community. Hurvie Davis: Announced he went to visit Vic Chamis in the rest home. Vic was a long time chief building official for the town. He looked well, in good spirits and would like more company. Vic is at the Desert Life Nursing home, to the east of Northwest hospital, room #810. Mayor Itarn: I visited with Mr. Chamis as well and he had no problem recognizing me and it was nice. Sandy Groseclose: Presented a new employee of her staff to Council. Lora Haralson. STAFF REPORTS GENERAL ORDER OF BUSINESS Ao Consent Agenda 1. Ordinance No. 97.23: Benta Vista Street/l-10 Corridor Annexation - Consideration and Approval of an Annexation of Portions of Section 5, 6, 8 and 9 in Township 12 south, Range 12 East; Gila & Salt River Meridian, Pima County, Arizona 2. Ordinance No. 97.25: Countryside Vistas #5 and #6 Annexation - Consideration and Approval of an Annexation of Blocks 5 and 6, Countryside Vistas, as Recorded in Book 37 of Maps and Plats at Page 84, Pima County Recorder's Office, Pima County Arizona, Together with that Portion of the Northwest Quarter of Section 24, Township 12 South, Range 12 East, Gila and Salt River Meridian, Pima County, Arizona and the Resulting Transition of County Zoning to Marana (***this item was removed from the consent agenda***) 3. Ordinance No. 97.14: Thornydale Road Right-of-Way Annexation - Consideration and Approval of an Annexation Comprising the Thornydale Road Right-of Way from the North Boundary of the Canada Del Oro Wash to the South Boundary of the Carmack Wash, Approximately 9.57 Acres in a Portion of Sections 5 and 6, Township 13 South, Range 13 East; Gila & Salt River Meridian, Pima County, Arizona. 4. Ordinance No. 97.2(i - To Amend the Town Code Regarding the Procedure of Putting Initiative and Referendum Matters on the Public Ballot A motion was made by Michael Reuwsaat, seconded by Vice Mayor Sutton to approve Items 1, 3 and 4 of the consent agenda. The motion passed unanimously. Ordinance No. 97.25: Countryside Vistas #~ and 06 Annexation - Consideration and Approval of an Annexation of Blocks 5 and 6, Countryside Vistas, as Recorded in Book 37 of Maps and Plats at Page 84, Pima County Recorder's Office, Pima County Arizona, Together with that Portion of the Northwest Quarter of Section 24, Township 12 South, Range 12 East, Gila and Salt River Meridian, Pima County, Arizona and the Resulting Transition of County Zoning to Marana Hurvie Davis: This is an owner initiated annexation Linda Vista and Hartman Lane. Mr. Flannery: Advised staff was approached by property owner, Eric Tobin, back in early May of this year - requesting whether or not he could initiate a property owner initiated annexation. Mr. Tobin was advised of the process - he studiously followed it. There was a public hearing before the Town council on June 17th of this year. This area encompasses 23.I5 acres. We have 100% of signature by value and by number. The property is currently zoned suburban ranch in the County. By Arizona Revised Statutes we can only translate that into whatever comparable it is in the Town. With that the SR zoning translates into R144 in the Town which pertains to 144,000 square foot minimum lot size or 3.3 acre lot. Mayor Harm It is my understanding at this time it is transitioning into the town as ranchette. Mr. Fiannery: That is correct, the R144 is a 3.3 acre lot size. Ray E. Mojica, 5073 W. Kingbird St.: At this time I just want to say that I'm opposed to the annexation. Laurie Holley, PO Box 741: I do live in the same neighborhood as Mr. Mojica. I am the president of Country Crossing Homeowners Association. I have been approached by numerous homeowners in our Association expressing concerns with regard to the annexation of the plot that's been discussed. Their concerns are, will the zoning be changed and if it is, how will that affect our community. At this point in time, the general consensus of the homeowners is that they are opposed to the present annexation plans adjacent to our property and homes. Mayor Harn: Has your association had the opportunity to speak to Mr. Flannery or any of our staff?. Or would they like to speak? Laurie Hoiley: I myself have spoken to 2 of your Council Members, one who is not present and Michael Reuwsaat today. I have spoken to your attorney w/th regard to the annexation. Mayor Harn: Mr. Flannery has your information and will try to keep you abreast of what's happening. Marguerite Kelley: 5084 W. Kingbird St.: I am opposed to the annexation. 3 Louise Comer, 5110 W. Albatross Place: ! live in the area Country Crossing dcvclopmant that is being proposed. As far as thc annexation goes, wc do have concerns about what's going to happen. Is thc annexation a done deal - if so what's going to happen to thc zoning and if thc zoning is changed for suburban ranch how is that going to effect our homes? Vice Mayor Sutton: Jerry, what's the density in the neighborhood? Jerry Flannery: The neighborhood across from the wash is 3 to 5 residents per acre. Countryside has a variety of densities, ranging from 7 residents per acre to 3 in some areas. In discussions with Mr. Tobin - he wanted to request similar type density in the future. He is aware that process has to be through a rezone process in the Town and has to go through a separate Public Hearing process. Vice Mayor Sutton: We're at 1 house per 3.3 for the R1447 Jerry Flannery: That's correct. Vice Mayor Sutton: It sounds like their not oppose 3.3 but possibly rezone, is that your opinion. Jerry Flannery: Yes, it sounds like that and appears like that. Michael Reuwsaat: Advised he met with Laurie and there are two issues of concern. First is thc annexation issue. Some of thc concerns wc talked about at a higher density level were about security. Another concern is greater density will put additional pressures on the roads and other infrastructure. One of the reasons behind the annexation is to pull this parcel together so it can be planned better along with other areas so that proper infrastructure could be put in place - before and during the development rather than going and fixing it afterwards. I think there's good logical reasoning to go ahead w/th this annexation as proposed by staff. It would be good for you to put your concerns in writing and specific so staff and Council Members could get back to you directly with those. Herb Kai: Could you give us an update on Hartman Road upgrade paving? Dave Atler: The Cortaro Ranch subdivision, as one of its rezoning conditions was required to improve Hartman Lane between Cortaro Road and the end of the pavement to the north which is actually in Pima County. They submitted their one set of plans earlier this year and at the same time we have been pursuing gaining right-of-way out there - there isn't full right-of-way out there to do the improvements. We have not seen any more activity out of El Dorado holdings. They haven't been making any progress to do any upgrades in Hart'man Lane. I've been working with some of the neighbors in the area and with Pima County and ADOT on the issue over the frontage road. The agreement County gained with ADOT was to maintain the frontage road at two-way from Cortaro Road north for a period of two years. Which will give us time to go out and do some improvements on Hartman, Linda Vista and I believe Bluebonnet. We are active in trying to get this resolved. Mayor Ham: I talked to Katy Doosenberry, who is our Tucson representative to the ADOT Board - she is very interested in this too because of the issues of access of the people in that neighborhood. Some of the accesses being used from their areas onto the frontage road are not public right-of-way. There's concern there. Herb Kal: Would it be safe to say that if Countryside Vista 5 and 6 did come in for rezoning, for higher density that they would have to participate in paying for Hartman Lane, north and south through there? Dave Atler: I would hope so, that is an issue we would have to discuss with the Town Attorney. Ed Honea: Hartman Road is on the County Transportation Bond Issue, for upgrades and improvements. If an individual were to come in and request a density similar to the neighborhoods that are around him, we would certainly require him to participate in improvements of Hartman Road. We wouldn't allow them to present a hazardous situation. Mayor Itarn: Encourages people in that neighborhood to contact their County Supervisors and make them aware that Hartrnan Road is a very important link in transportation for the northwest community people. Laurie ltolley: In my conversation with Mr. Reuwsaat, I discussed some of the issues he mentioned. One of the other concerns of our community is that in the past we have not seen any evidence of Marana desiring to annex residential type areas. Their primary push has been commercial development areas. This is one of our greatest concerns. Mayor ltarn: Let me assure you, that everything you read is not true. Marana is concerned about annexing communities. We have talked to a number of people in Country Side, in fact some of our employees live in Country Side and we have talked to them about annexation. We are very open to people in that community in coming to us and talking to us about annexation. We would be delighted to talk to the people in that community. Marana's goal has been to bring economical developments so we can afford to bring in communities that need infrastructure, like Hartman Road. Laurie EIolley: I just want to clarify one thing, the Homeowners Association I represent is not Country Side, we're Country Crossing. Even though we are listed in the map plat of Country Side Vista's, Country Crossing is a separate Homeowners Association - we prefer to represent ourselves. Mayor Harn: We'd like to talk to you as well. Michael Reuwsaat: If this Council chooses to approve the annexation tonight, I would like the members of the public that are here that had voiced their concerns to be contacted if any zoning changes are made in the future so individually beyond the traditional notice periods, so they are made directly aware of any proposed change in density or use. Mayor Ham: And to inform them they are welcome, to make comments to you in writing or come before us for discussion. We are always glad to hear what people have to say, whether they live in our community or not. A motion was made by Ed Honea to approve Ordinance 97-25, seconded by Michael Reuwsaat. Motion carried unanimously. B. Resolution No. 97-82 - Approval of Cortaro-Marana Irrigation District and Cortaro Water Users Association Intergovernmental Agreement Herb Kai: Excused himself from this item due to conflict of interest. Hurvie Davis: As you know, the Town of Marana has been dealing with this issue for about 10 years, A few months ago you adopted a Memorandum of Understanding between the Town and the CMID Water Users Association which was a mechanism to allow us to proceed with the IGA which is before you this evening. In which we would take over the MNI or the Potable Water System of the Irrigation District, in terms that are laid out in the IGA. This is consistent, we feel, with the Council's policy of being the primary water provider in our community. Earlier this year we purchased three small water systems adjacent to or in the Town. Hugh Holnb: Basically what it is, is the acquisition of the Cortaro-Marana Municipal Water System. It's approximately 500 customers, but it's all of the territory that's presently in the Irrigation District and the Cortaro Water Users Association. The basic agreement is two parts, one part is $600,000 cash for the water lines and customers and then a water production agreement for the next 22 years. Rather than having the wells in direct ownership of the Town, the Cortaro Wells will be transferred into a Trust along with the Honea Wells and operated by the District at their expense. They basically bill us on a commodity charge for the water produced from the wells. At the end of that period of time, all of the Wells get turned over to the Town. There are lots of exhibits to this agreement which we don't have all of them finished, so the reason for the amended Resolution is a provision is inserted to say that the Mayor is granted authority to sign the agreement but only after and not until the Manager reviews all of exhibits and approves them and the Town Attorney reviews all the exhibits and approves them. Mr. Holub asked when Council Member Millner is scheduled to arrive. Mayor Ham: She should be here shortly. Hugh Holub: Asked for the item to be tabled and brought back when the additional Council Member would be present. A motion was made by Vice Mayor Sutton postpone any action on this item tmtil Council Member Millner comes to the dais, seconded by Ed Honea. The motion carried unanimously. Mayor Harn: Let the record show, Council Member Kai has returned to the dais. C. Fire Service - Discussion of Fire District Service Within the Town of Marana Hurvie Davis: This issue stems, going back a few years ago when the northern part of Town lost its Fire Service from the Marana Volunteer Fire Department. A little over a year ago, we entered into a contract with the Northwest Fire District to provide fire protection and emergency medical services to that portion of the Town that was not covered by a fire district. There's basically almost a year left remaining on that at which time Council had indicated that contract would not be renewed or extended. The Fire Districts were to proceed to cover the Town via a ftre district mechanism where the property owners would be paying directly for that service they receive. We have met several times on this issue, the last being June 17, with Council at which time the fire districts came before you. They had asked for this item to be continued to allow them to discuss this item further. I believe they have been doing that. You do have before you this evening a letter from Northwest Fire District that was directed to me as well a letter from Picture Rocks Fire District directed to the Mayor, regarding this issue. I'm not sure how the Council wants to proceed with this, if they wish to hear directly from the Fire Districts themselves, I don't think we have this on the Council agenda for action tonight but basically discussion. As I read the information that has been presented, the Fire Districts basically are looking to divide the area - possibly between the Avra Valley Fire District, Picture Rocks and Northwest. Barry Gerber, Fire Chief- Avra Valley: The three fire chiefs have met several times. 1 know that we have agreed within ourselves concerning annexation of different areas of Northern Marana into the fire district. My board has gone through two steps. 1) they agreed with what the fire chiefs had agreed with as far as dividing the Town because of response time so that all the areas would have the maximum service available. They went one step farther and stated that if the Town Council wanted to look at opening up again, to an RFP or something like that, for services, Their desire is to help the Town as much as they can for fire and medical services. As you know we have been around for many years and have serviced the Town. There was ambulance service for many years and wish to continue. I'm sure that the letters you have received from Picture Rocks and also from Northwest, show that agreement that the Fire chiefs kind of worked out. With that, thank you very much. Jeff Piechura, Fire Chief Northwest Fire: The letter I wrote to Hurvie Davis essentially expresses our concerns as the fire district about the segregation of the fire services in Marana. The deletion of tax basis in reference to providing the economic value as well as the viability of maintaining a fire station in northern Marana. The Fire Chiefs did meet, I did carry that information to our Fire Board. Our Fire Board did express concerns about having a limited tax base in which to keep a fire station, like fire station 36, opened up here with the same levels of services. Particularly if we carve up the Town, noting that you have bank protection coming in, noting that Avra Valley Airport is planning for some expansions. Evergreen is planning for expansions, this whole thing could blossom up, as long as economy holds, but it's going to be fragmented in reference to who gets the tax value out of it. Northwest Fire District, for years, has put stations in - like in Continental Ranch, we've put in a fire station in RedHawk in which we hope in about five to six years that will pay for itself. The concerns of the Fire Board now are if we have a Marana Fire Station and we have concerns about the residents annexing and not annexing like we do today because of the difficult understanding as to what the Council's policy is on this General Fund Fire Protection system up here. Our time lines might not be met by June 30. As well as reduced Revenue values from not having the availability of annexing those area of Town that have tax base and are willing to come in, excluding the agricultural zones until they either develop out or get money to develop in. Essentially Northwest Fire is in an odd position, if you will. We're dedicated to service the Town until June 30, 1998 under the agreement and we stand firm to continue that process. In reference to carving up the Town, into three Fire Protection Districts - Northwest Fire District has some deep concerns about the financial viability of continuing a fire service site up here. Which could leave in a case this fire station, its viability in the future whether we maintain that site without subsiding or too, that we look for other options for the Town, to see if they can't get something up here. Vice Mayor Sutton: When we did this a couple of years ago to get something started up here, there was supposed to be, in my understanding, an ongoing process from your people that they would out and people would learn the value of having a fire station here locally in the northern part of Marana and you would either go out and solicit subscriptions to Northwest - it was only going to be a two year thing that we basically subsidized as a Town, have you been unsuccessful in getting the people to realize the value of having it up here or have you not had enough time. What's the issue? Jeff Piechura: The issue lies is two fold, I) the residents up here feel they were receiving free fire protection, so why should they annex into a property tax based system that's going to cost them money. Tied with that they really appreciate the fire services being up here. We've had a great community involvement in response to having the system up here and it's worked out very well in response time. Level of services have skry-rocketed. I think the value and appreciation of the services there, the dichotomy comes in that it's free to them right now - there's not a property tax assessment that they're currently paying for, as those folks in southern Marana and over at Dove Mt. Their belief in discussions we've had with the residents is that the Town will continue subsidy, therefore they don't need to annex into a Fire Protection District. That's what we're faced with and when we approach people for annexations and other than CounciI Member Honea saying, 'let's sign it and get it going' - the other folks are saying, 'it's free for me now, I don't necessarily want to pay for it via property taxes.' That's why we essentially ask for Council direction as a policy statement to the community up here that, 1) Is subsidy going to continue - post June 30, 1997. Yes or no, which will send a message to them that either fire protection services will continue on a General Fund or it will not and therefor you folks need to decide how you want to have your services provided to you. There was litigation that involved Northwest Fire District and Rural Metro Corporation, which barred us from doing any type of solicitation to private property owners. In particularly up anywhere that Rural had sold subscriptions. Our attorney told that that may not be the most prudent way to proceed with offering services to northern Marana. The third issue lies with the motivations of folks wanting to sign a petition to start paying for something that they currently receive free. Vice Mayor Sutton: I think the problem is, the belief of the community is, that Marana is going to subsidize the fire protection up there so there's no commitment to buying, like you're saying. I think we need to be clear and put something out that it was a two- year subsidy and that's it. It was to get it up here, let the people realize the value of it. I would direct staff or ask Council for some type of action to get something out to the public that let's them know it will be gone without the public moving and doing some type of annexation into a fire district. Whether it be with Northwest, if they have some concerns that it not be viable for them, if they have to split up the pie and not being able to keep the station in, I think we're losing everything that we worked for. Ed Itonea: I think I would just wait, until after Chief Hay speaks. I have some questions for all the Chief's. Charles Hay, Fire Chief- Picture Rocks Fire District: When I was coming up here, I thought the Fire Chiefs had an agreement. Apparently I was wrong. My original understanding of the agreement was that Picture Rocks was going to take responsibility for Avra Valley Road south, that everything was in the Town limits - west of the Tucson Mountains and south of Avra Valley Road. I'm not sure what the agreement is at this point. I have spoken with my Board, they have approved what we intended to do - we're ready and willing to take this over tomorrow. Pending the Board approval to annex. There's not really a whole lot more to say on it. If the Board has any questions. There are no residents in that area. It is all vacant land or farm land. Ed Honea: Commented all three departments provide good services. Understands the certificates of CON's, would not necessarily change even if another department provided the fire service. Is that correct? Was trying to decipher what would be best for the north end of Town. Fire Departments have a ceiling on their tax rate at $3.00. Picture Rocks and Avra Valley had been $3.00 for the last several years. Northwest is $1.68. They were $1.53 last year. Looking strictly at cost - it's about half the expense to the citizens of the north end to take Northwest in regard to the three fire departments. Asked if ambulance service is included in the tax base, Charles Hay: The ambulance rate is not included. It's not free, but we are using some of the excess fire district funds that you're talking about. That other 45%, so to speak, to supplement the ambulance service. To keep the ambulance rates down. If you check the ambulance rates, we probably have some of the lowest ambulance rates in the County if not the State. Ed Honea: So, no matter which department at whatever area we decide to do, ambulance service would be an additional cost to fire protection if someone needed it? Charles Hay: It's a separate cost, yes. It's actually a separate issue. Ed Honea: The second thing I was looking at was, availability of personnel and equipment. Northwest is a larger department, they've merged with Flowing Wells. They have a lot of personnel and a lot of equipment. If their engine in station 36 goes down, for some reason, they have equipment that they can transfer around. The third 9 thing I looked at was, when the Town of Marana didn't have a pot - Officers of Northwest Fire District walked to streets with us day and night, when we were trying to annex Ina Rd. We used their facility, equipment, personnel and they really did a lot of services for us. True, that was their district and they too want to protect it. I think that just in cost alone, if all services were equal - Northwest would be the best thing for the buck. That's my personal opinion. Vice Mayor Sutton: Suggested reforming the original committee that got with all the different Fire Departments. Get a clear representation of Councils position to the public about the subsidizing. Northwest is currently under contract with Marana. Work with them to see if an annexation is going to work out with them, once the people realize that it won't be subsidized and if they don't pay for it, that it's not going to be there. Mayor Harn: I agree with Vice Mayor Sutton. I think one of our first objectives is to make the people of our community understand that they need to be concerned about what's going to happen for fire protection when the contract with Marana and Northwest ends. The people of the community, I think, need to come out and make some sort of effort on their own part to talk about what they want to have happen with fire protection in this area. I have a real concern that whoever does fire protection here that a fire station will be kept here. I think that we should maybe get together and decide how we go about informing the public and also what kind of material we put together to inform the public about what kind of service is available to them. I have a strong faith in our community could make good decisions for themselves. Ed Honea: I agree, but we have to move quickly on this - we have 10 months to go. Mayor Hara: 1 would like to suggest that we come together, I'll get with Mr. Davis immediately and start to work out some way that we can put together a group and maybe get some impartial kind of people. In two meetings from this evening come back before this Council with some kind of recommendations of where we proceed from here. Mayor ltarn: Let the record show that Council Member Sherry Millner has joined us. She advised Council Member Millner an item was tabled until her arrival and if she has any questions. Therefore Council Member Kai would need to leave the dais to continue with item B. Sherry Millner: No, I don't have any questions, but I would like to ask Mr. Davis to go over briefly what he does at the beginning of the council meetings. Hurvie Davis: (He proceeded to update Sherry Millner pertaining to Item B) Mayor Itarn: Any questions? Council's pleasure. Mike Reuwsaat: 1 move that Resolution 97-82 CMID and Cortaro Water Users Association IGA be approved. Ed Honea seconded. Mayor Harm It has been moved and seconded that Mayor and Council adopt Resolution 97-82 approving the IGA with CMID and CWUA. Any questions or I0 discussion? Hearing none, all those in favor say aye. Those opposed, no. It has been unanimously. Please tell Mr. Kai that he can join us again. I want to thank everyone who worked on this issue. This is another goal that has been accomplished. Mike Reuwsaat: I would like to amend my motion to include the emergency clause. Mayor Harn: OK and that the document will not be sighted until all of the exhibits are complete. A motion was made by Mike Reuwsaat, seconded by Ed Honea that the most recent resolution be approved with sections 1, 2 & 3. Motion carried unanimously. D. GTEC Membership Fee Increase - Request for Increased Funding for Membership to the Greater Tucson Economic Council Hurvie Davis: (Briefly discusses the background of Marana with GTEC) We participate in GTEC activities. I think the budget is over one million dollars. The City of Tucson is committing $500,000 this year, Pima County $364,000, Oro Valley's membership is being requested the same amount as ours of $20,000. South Tucson who is not contributed in the past, has been requested a membership fee of $5,000. GTEC is well-known and has an excellent reputation. We have worked with Mr. Gonzales and his staff. Having major employers in our community, creating jobs and the multiplier effect of that business being in the community is certainly worth every dollar. We want jobs for our people in our area rather than going elsewhere. Staff has recommended that we provide $20,000 in membership to OTEC. Mayor Harn: Welcome to our community. Mr. Gonzales: It is a pleasure to be here, it has been awhile. I would like to introduce my wife, Gall and Bill Mullahy who is our Membership Director. Our parmership with Marana is very strong. Mayor Ham was very aggressive and made sure Marana's interests were represented. We are very happy with the $20,000 donation, but I feel the way Marana is growing that we will be coming back to you in a couple of years to ask for another increase. Probably closer to the City of Tucson. I fully anticipate, given the interest that we continue to see from companies, we have 648 companies that are looking at greater Tucson. Obviously, one of the places is Marana. We are having our annual meeting September 3~a at the Westin and I would like to invite you to participate in that. The private sector has not raised their commitment to GTEC. The highest amount of money that GTEC raised from the private sector was $295,000. That is why the City of Tucson and Pima County were saying, we are not sure we want to participate because you the private sector who put us into this, who suggested we do GTEC, haven't really complied with your part of the bargain. We are not getting over $500,000 or $600,000 from the private sector. It wasn't hard to go to the City of Tucson for them to match the private sector. I look forward working with you. 11 MINUTES OF REGULAR COUNCIl, MEETING MARANA TOWN COUNCIl, AUGUST 19, 1997 Mayor ltarn: I want to make it clear that GTEC is more responsible than any person in keeping our Chamber of Commerce alive. They have given generously. I won't forget that. Vice Mayor Sutton: I think we are past due. We are one of the players in Pima County. We have a lot to offer the people of GTEC. We have goals with GTEC. I am very pleased in what's been done for the Town of Marana and what is on the drawing board. Mayor Harm Are you moving the motion? Vice Mayor Sutton: I will move the motion to increase the funding to GTEC from $5,000 to $20,000. I further move that the Council transfer $15,000 from the contingency fund to pay for the increase of the membership fees. Mayor Harm It has been moved and seconded that the Council increase the funds from $5,000 to $20,000. I further move that the Council transfer $15,000 from the contingency fund to pay for the increase. Any other discussion. Hearing none the motion carried unanimously. E. Proposed Procedures for Appointment of Members to Serve on the Planning Commission Mike Reuwsaat: Mayor, I move that we temporarily table this for further study. Ed Honea: Seconded. Mayor Harm It has been moved and seconded that we table this issue to a further date. No discussion. This issue is tabled. That me advise Council that we need three people to be appointed to the Planning and Zoning Commission. I am open to the Council for their suggestions to those appointments for from the public to apply to any of those positions. Ed Honea: The appointments will be done at the next meeting? Mayor Harn: Yes. Ed Itonea: If we have individuals who are interested in having apply send their letter to you with their qualifications. We have two seats for four years. One of those seats doesn't have as many years. Unless Council Member Ziegler's seat would have been up. Mayor Itarn: Both of those seats, from my understanding, their term has expired and ready for appointment for the next four years. Mike Reuwsaat: Mayor, would you please send each of the Council Members their resumes or letters of interest. 12 Mayor Harm Yes, they will be in your mail box. Ten minute break Mayor ltarn: Let the record show that the Council is back in session. The time is 9:00 p.m. Council Member Millner has joined us. All members are present at the dais except Council Member Ziegler who has been excused. F. _Di_scussioll/Action of Process for the Location of a Town Municipal Complex Hurvie Davis: Staff would like to set up a process for public participation/public feedback to locate and construct a new municipal complex. Staff will give a presentation tonight. Dave Atler: The process has been a close door approach. We were concerned about the price being raised. There has been a growing interest in some of the property owners in town. I sent out a letter along with a proposal a month ago with a deadline of August 22. I have gotten two of the four back. Mr. Wexler is one of the proposers. We would like direction from the Council on how to proceed either with a open door approach, partially opened. There area several approaches. Mayor Harn: Let's see if any of the Council Members have any comments on any part of what Mr. Atler said at this point? Vice Mayor Sutton: The direction has changed quite a bit. Do you need clear direction from the Council on what we need to be doing? Dave After: There were three scenarios that I had mentioned. I would only suggest that those proposals would be limited to those areas and acreage that the Council has seen to date. It would limited to those five areas. The concern from the Committee is that there is the potential that if we limited the number to four and we accept the proposals from those four and give their presentation, there is a concern about the other property owners will come out how come you did not ask us to this as well. Vice Mayor Sutton: Are we obligated to? Dave After: I don't know if we are. There was a suggestion that two or three Council Members be represented on the Committee that reviews the proposals and short lists the proposals that we don't have ten or fifteen. They would short list them down to two or three. The Committee is looking for some guidance as to what the Council would like to see. Vice Mayor Sutton: I would like each Council Member to give their opinion on which way we should proceed. Mayor Itarn: Whether they really want to have proposals from the public presented. Is there is any Council Member that would like to speak on this issue? 13 MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNC11~ AUGUST 19, 1997 Herb Kai: I think Mr. Atler's idea of opening it up and taking proposals from as many people as we can within those gray shaded areas. Might be the most logical. I think a committee should be formed and I would be willing to serve on the committee. Vice Mayor Sutton: I would support Council Member Kai's suggestion that we form a sub-committee to get a short list and open it up. I would also volunteer for that committee. Mike Reuwsaat: I would like to see the same process but when you open up that opportunity that the committee is limited to four proposals and real clear if there are any restrictions. Sherry Millner: I would like to be on that committee with an open mind so I can look at the whole picture. Ed Honea: I think we had already taken that first step on some issues which I can't explain openly. Council Members are all aware. Before we start setting up committees maybe we should take action on that first. Mayor Harn: One of things we need to make clear to any perspective person that is putting a proposal before us that we might ultimately decide to accept none of the proposals. We don't want to give the impression that if a proposal is submitted that we will accept one of those. Ed Honea: Can we continue this after Item I? I would like to see Item I prior to setting up any committees. Mayor Harm Would you like to make that motion? Ed Honea: I move that we continue this item until we handle Item I. Then bring it back for discussion. A motion was made by Ed Houea, seconded by Herb Kai to continue Item I after the executive session. Motion carried unanimously. G. Resolution No. 97-80 - Direct Election of the Mayor Ed Honea: I would like to make a motion to continue this item until Council Member Ziegler comes back. A motion was made by Ed Honea, seconded by Herb Kai and carried unanimously to continue this item. H. Pima Association of Governments Regional Council Meeting Agenda Mayor Harn: Is there any discussion on this issue? I would like to bring up the support of this issue. I think the Town of Marana is being given a special honor. The Arizona Department of Transportation has contacted me and ask the Town to host their October 14 MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL AUGUST 19, 1997 1Th Board of Director's Meeting. I have been meeting with staff membcrs and trying to work to prepare where that would happen. The location would have to hold 100 to 200 people. People come from all over the state. We are working to put together something the Town would be very proud of. I want you all to be aware of what we are doing. One of the problems we are having is a large enough place in Marana to hold that many people. The Pima Association of Governments would meet as part of that meeting as well. In the past there use be joint meetings between PAG and ADOT Board of Director's. Then after that meeting ADOT would convene and have their regular board meeting. Does anyone have any suggestions or concerns whether or not to hold the meeting? Please contact me. It will cost some money but we are looking for some sponsors for help. I want to thank Council Member Reuswaat he is my alternate under the PAG Regional Council and came to the last meeting. I was very proud to have him there and his support. Hurvie Davis: As usual we have the Management Committee Agenda as opposed to the PAG Regional Council Agenda because we have not received the materials yet. Basically, most of the items you see on the Management Committee's Agenda will be on the PAG Regional Council Agenda. I want to bring you attention to Items 9 and 12 that could possibly come up in the future. When the time is right we will have experts come out and talk to you about them. They are complex issues. Mayor Harn: If the State discontinues paying for the planning of the regional council, payment will have to be covered by the different members of the PAG Regional Council. Hurvie Davis: It should be local agency staff as opposed to State staff. It's a hold over from thirty years ago. A motion was made by Vice Mayor Sutton, seconded by Ed Honea to go into executive session. Motion carried unanimously. Mayor Harm The Council has come out of executive session and return to the dais at 10:28 p.m. and all members are present except Council Member Ziegler who has been excused. F. Discussion/Action of Process for the Location of a Town Municipal Complex Vice Mayor Sutton: Staff has direction and I don't think we need further discussion because of the executive session. Mayor Harn: OK, let's go on then to the Mayor and Council's report. Ed Honea: I think we should let Mr. Wexler speak, he has been waiting for awhile. Greg Wexler: What direction are going to go? Is it a private or public direction? 15 Mayor Itarn: I think the Council has given Staff direction. So, if you will work with our Staff and Mr. Atler. Greg Wexler: Will I be contacted by the Staff: Mayor ttarn: Yes. Let's go on to the Manager's Report. Iturvie Davis: I met with a lady who would like to have a soccer facility in our Town. We don't know where this might lead but it's another opportunity. I received a letter from Pima County Waste Water Management Department. Starting September 1st they will begin to charge landfill user fees to the Town for waste disposal. Mayor Itarn: There are certain numbers of farmers there would like to run an irrigation ditch across Tangerine Road. I suggest we give them the opportunity to put an irrigation ditch there. X. Future Agenda Items Ed Itonea: I would like to put the Fourth of July celebration at the Sportspark on the agenda. I would like a report from Sportspark on what was spent. XI. Adjournment A motion was made by Vice Mayor Sutton, seconded by Mike Reuwsaat and carried unanimously to adjourn the meeting at 11:15 p.m. CERTIFICATION I hereby certify that the foregoing minutes are the tree and correct minutes of the Marana Town Council held on August 19, 1997. I further certify that a quorum was present. 16