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HomeMy WebLinkAbout07/01/1997 Regular Council Meeting MinutesMINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL JULY 01, 1997 II. IlL PLACE AND DATE Marana Town Hall, July 1, 1997 CALL TO ORDER By Vice Mayor Bobby Sutton, Jr. at 7:03 P.M. PLEDGE OF ALLEGIANCE Led by Vice Mayor Bobby Sutton, Jr. INVOCATION A moment of silence was observed IV. ROLL CALL COUNCIL Ora M. Ham Bobby Sutton, Jr. Ed Honea Herb Kai Sherry Millner Roxanne Ziegler Michael Reuwsaat Mayor, Excused Vice Mayor Councilman Councilman Councilwoman Councilwoman Councilman, Excused STAFF Hurvie Davis Sandy Groseclose Dan Hochuli Michael Hein Dave Atler Roy Cuaron Jocelyn Entz Jane Johnson Joel Shapiro Town Manager Town Clerk Town Attorney Assistant Town Manager Public Works Manager Finance Director Assistant to Town Manager Human Resource Director Planning & Zoning APPROVAL OF AGENDA A motion was made by Ed Honea, seconded by Roxanne Ziegler to approve the agenda with the exception of moving Consent Agenda Item Al3 to be discussed as first item of business after the consent agenda. Motion carried unanimously. ACCEPTANCE OF MINUTES Minutes of Regular Council Meeting June 17, 1997 Minutes of Special Council Meeting Jun3 10, 1997 A motion was made by Ed Honea, seconded by Roxanne Ziegler and carried unanimously to accept the minutes as written. MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL JULY 01, 1997 VII. CALL TO TH E PUBLIC/ANNOUNCEMENTS lttere were none. IX. GENERAL ORDER OF BUSINESS A. Consent Agenda 1. Resolution No. 97-57 - Appointments to the Marana Municipal Property Corporation's Board of Directors 2. Resolution No. 97-59- Appointment/Re-appointment to the Marana Annexation Task Force 3. Resolution No. 97-58 - Appointment of Vice Mayor Bobby Sutton and Council Member Mike Reuwsaat to the Marana Public Safety Personnel Retirement System Board 4. Resolution No. 97-60 - Re-appointment of Jim Blake and Appointment of Sherry Millner to the Northwest Fire District Emergency Services Commission 5. Resolution No. 97-61 - Appointment of Council Member Ed Itonea to the Marana Chamber of Commerce as Ex-Officio/Liaison 6. Resolution No. 97-62 - Re-appointment of Mayor Ora Flarn to the Pima Association of Governments Regional Council 7. Resolution No. 97-63 - Appointment to the Greater Tucson Economic Council 8. Resolution No. 97-64 - Re-appointment of Council Member Herb Kai to the Northwest Water A1Hance 9. Resolution No, 97-66 - Appointment of Council Member Roxanne Ziegler as Ex-Officio Liaison to the Business Advisory Committee 10. Ordinance No. 97.15 - Amending the Town of Marana Personnel Policies by Adding Article 04.03, Smoking Policy 11. Ordinance No. 97.13: Orange Grove/Caminn de la Tierra H Annexation - Consideration and Approval of an Annexation of Approximately 47 Acres and the Resulting Transition of County Zoning to Marana Zoning on Property Located in a Portion of Section 5 in Township 13 South, Range 13 East, Gila and Salt River Meridian, Pima County Arizona 12. Resolution No. 97-69 - Request for Liquor License by Keuken Dutch Restaurant #63, 3051 W. Ina Road, Marana Arizona 14. Ordinance 97.16. Resolution No. 97-56 - Amending Article 02 of the Town of Marana Personnel Policies by Adding Article 02, Section .01, Requirement; Adding .03, Examination; Adding .04, Method of Filling Vacancies; Revising and Renaming .05, Selection, Assignment and Probation; Changing Performance Evaluations from .07 to .15 and Adding .07, Reinstatement 15. Resolution No. 97-67:208 Extension - Request for time Extension of 208 Plan for MSP Properties (approved 6-17-97 but without the Resolution) 16. Resolution No. 97-65 - Appointment to the Marana Park Committee MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL JULY 01, 1997 A motion was made by Ed Honea, seconded by Herb Kai and carried unanimously to approve the consent agenda, less item 13. A. 13. Resolution No. 97-70 - Request for Liquor License by Heritage Highlands at RedHawk Master Homeowners Association Dan Hochuli: The issuance of a liquor license is rather narrow. The applicant is actually Herbie Brewer and the application is limited to the address listed, which would be, I understand, is the address of the Country Club at Heritage Highland. Staff inquired as to whether it was unusual or usual that it be in the name of a homeowners association. We understand that although that's not always done, it does happen. The liquor license, simply because it's in the name of the homeowners association - does not make it so broad that it can be used for a block party or anything else in the association. The liquor license is still limited to the address listed. A motion was made by Ed Honea, seconded by Roxanne Ziegler and carried unanimously to approve Resolution 97-70. B. Discussion/Action - Process for Planning Commission Member Appointments Hurvie Davis: Advised Council that historically the Mayor would appoint members to the Planning Commission. He also commented that in Councils packets are the current process as well as one possible alternative that could be used. Vice Mayor Sutton: Commented, his recollection from the retreat was that Council felt the Planning Commission should have some type of appointment from each person to reflect that persons views and objections. Dan Hochuli: With one addition or clarification on what Mr. Davis said, historically the Town operated under an informal, unwritten procedure by where the Mayor would make the recommendation and the Council Members would either vote on that recommendation, or if there were no objections that would be the appointment. When the Town drafted the Town Code, about two years ago there was a panel put together who discussed different ways of appointments. At that time, appointments to the Planning Commission was specifically set forth not as the Mayors appointment anymore but just a vote of the Council. Since that time, the Council has preferred to have the Mayor continue making that motion. Technically, under the code anyone in the Council could make it. It's a policy decision to be made by Council, there's advantages and disadvantages from procedural standpoint. This issue was discussed quite a bit in Sahuartia about three years ago, when we wrote their Town Code. The method they selected there is that there is a Planning Commission There was a brief discussion as to how Council Members feel and the pros & cons of having each Council Member nominate someone to the Planning Commission. MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL JULY 01, 1997 A motion was made by Ed Honea, seconded by Herb Kai to table this item until the next full Council meeting. Motion carried unanimously. C. Resolution No. 97-68 - Providing for Adoption of Direct Election of the Town Mayor by Public Vote A motion was made by Herb Kai, seconded by Roxanne Ziegler to table this item until the next full Council meeting. Motion carried unanimously. D. 1997 Community Block Grant (CDBGI Funding Hnrvie Davis: Every year we go through a process with a selection of projects for candidates for the Community Block Grant Funding program. We operate that program through Pima County. Historically the Town has received from 212 to $250,000 per year in CDBG Funding. It's funding is identified for community betterment. For areas of low to moderate income. Unfortunately this year the funding that has been approved by Pima County is only $122,000. Maybe we aren't as competitive and as eligible for the amounts of money we have received in the past. The issue comes down to whether or not we should continue to participate in the CDBG program through Pima County or should we go directly to the State Govemment and try it on our own. This was discussed by the Town Council several years ago, at that time we decided to continue with Pima County. It is Town staffs recommendation that we continue going with Pima County. Roy Cuaron: We looked into the reasoning for the reduced funding level and basically the response that I got was that there were several large projects that more met the national objectives, however that was defined. As a result of these large projects meeting those objectives, it left little money for other projects. That was the principal reason given combined with the comment that the Town's tax base had expanded and therefore were in a better position to provide for these other programs through the Town's General Fund. That's the official response I got when I inquired why our funding level was reduced. In '95 when we did the research on the formula for the process for obtaining funding directly to the State. That formula and that process has not changed. The likelihood of us obtaining additional money's beyond what we're getting now probably remains the same. Our chances are not very good of receiving additional CDBG funding if we were to go directly to the State. Roxanne Ziegler: Then are we to think that as our tax base grows, let's say we are successful in annexing the Foothills Mall can we think that every year we'll go down? Roy Charon: As our General Fund increases and our ability to fund programs directly through the General Fund, that there will probably be less likelihood of us obtaining CDBG Funding. We will still, while the percent of low to moderate income citizens will actually decrease as our population increases - presumably - those areas of Town will continue to be eligible for CDBG Funding. Roxanne Ziegler: Asked if there was a significant decrease when the Town acquired Price Club and Target - those areas? Since the tax base went up. MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL JULY 01, 1997 Roy Cuaron: Our funding level remained pretty constant up until this year. This is the first year we've seen a significant drop. Ed Honea: Oro Valley does not qualify for CDBG funds at all. As our social economic means increases - what we have done before is to segregate pieces of the Town, the north end as a lower mean income. We've been able to qualify projects up here. I think as we get larger - we may find ourselves in Oro Valley's shoes within a few years. Maybe Mr. Cuaron or Mr. Groseclose could ask Pima County, if they're going to change the type of programming that they're going to support maybe we could ask for one major project and get a larger sum of money, that would benefit a lot of people. Roy Cuaron: Truthfully, I don't know if there's any consistencies to the way the County is determining the funding levels so I don't think I would be in a position to say that while they did it this year - that it'll continue that in the future. When I've talked to them, the process that they looked is that they received the funding request from all outside agencies - the staff reviews them, makes recommendations and those recommendations are forwarded to the Board of Supervisors. I don't know if that process will continue and what that does to our ability to secure funding in the future. Hurvie Davis: What I would suggest that maybe we do next year, since we're locked into the present process is that when we develop our list of projects to be submitted to Pima County - that we go meet with our County Supervisor from this area to inform our representative prior to going before the full board and perhaps we stand a better chance of having that person on our side when it gets to the board. Roxanne Ziegler: I'm afraid that as we continue to annex and the tax base gets higher - we'll see these funds go down for whatever reason - be it the whim of the County or we've got a big project. I would like to see it stay the same. Vice Mayor Sutton: One of the issues at our retreat was that we needed to have someone tagging onto our County Supervisor. I believe someone volunteered to do that - to get the representation we need. I know it was kind of in a joking manner, but it would be nice to be in contact with Ms Bronson and make sure we're being represented on the issues that are important to us. Roxanne Ziegler: Advised she and Mr. Davis will go and visit with Ms Bronson. Hurvie Davis: There may be some progress being made here. Couple weeks ago, Mr. Hein and myself were meeting with Mr. Huckleberry on a couple of issues and after meeting, Mr. Hein suggested we stop in and see our County Supervisor. I was running a little tight, so we decided not to. When I got back to Town Hall, I found out that the County Supervisor had dropped by to see us - while we were at the County Building. No further discussion. E. Discussion/Action - November 1997 County Highway User Revenue Bond Issue MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL JULY 01, 1997 Hurvie Davis: In May Pima County had a successful Bond Election for a number of types of projects throughout Pima County, including the incorporated areas as well. We benefited as well from those bond projects. At the time they were contemplating going out for a Transportation Bond issue as part of it, they decided not to do that. They subsequently have talked about going out in November of this year for a Transportation Bond Issue via Revenue Bond. That is the bond would be paid off by user revenues coming in. Mr. Huckleberry sent me a letter dated June 18, asking for participation in projects that we would like on the November Bond Issue. I've had Mr. Hein and Mr. Atler working on this in concert with our consultant, to come up with a list of projects that we would like to submit to Pima County for their consideration. It is a list of about $80,000,000 worth of projects. We are prepared this evening to go over that with you. Mr. Davis apologized for the lateness in getting the information to Council. He advised staff has tried to do its best to identify the projects that are likely candidates for the Bond Issue. That list by no means is a firm list. Dave Atler: This list in the letter that's going out tomorrow is the same as the list on the drawing. It doesn't reflect any particular priority or suggestion: 1) Cortaro Rd. from Silverbell 2) Haman Lane 3) Ina Rd. between Camino de la Tierra and 1-10 4) Ina Rd. West of the freeway to Silverbell 5) Linda Vista Boulevard 6) Silverbell Rd. between Ina and Cortaro Rd. 7) Tangerine Rd. 8) Twin Peaks Interchange. Herb Kai: Do you have Pima County's proposed project? Dave Atler: The current proposal is actually one that the Bond Election Committee came up with and that was at $250,000,000. That was prior getting other requests by the other jurisdictions including Marana and the City of Tucson. Vice Mayor Sutton: Reminded Council the list of projects are listed in alphabetical order and not in the order of more importance. Hurvie Davis: Wanted to reiterate that the County is looking for some type of match on these projects from the local community. We have put in this draft letter wording to the effect that the Town has not had sufficient time to meet and discuss the exact amount of match we may contribute to each of the projects, however we pledge to charge staff with the responsibility of identifying funding from developer contributions to State of Arizona for the Town of Marana that will support at least a 15% match to the projects listed below. Unless you establish an order here this evening of the projects in priority order, we will identify those in nor particular priority list. We do have to make some statement. I would suspect, if we did not come up with a match, we might not get these projects moving. Herb Kai: Do you think it would be prudent for us to go ahead and prioritize these projects? It seems to me that we ought to let the County know what's important to our Town. Hurvie Davis: Yes, if Council really feels that you can establish those priorities here, this evening. MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL JULY 01, 1997 Ed Honea: Three of these projects really already have some matching funds, if we want to look through them. The Hartman/Cortaro Rd. Cortaro Ranch Master Developer has already consented to do really minimal improvements. And on project #7, the two miles on Tangerine from RedHawk to Thomydale, we also have some commitment on some moneys there, or we have made some commitments on some moneys. We are obligated to spend half of the revenues that we obtain from that resort on infrastructure improvements contiguous to his project. Dave Atler: We also have 15% funds for reconstructing Tangerine all the way to Thomydale. Ed Honea: The big project - which I think could be a gold mine to the Town, financially as well a tremendous service to the community. We already have a commitment from Twin Peaks. We have money committed in one way or another. Vice Mayor Sutton: Asked Mr. Davis to explain to Council if there is a benefit for not prioritizing these items. Also, if Council does not prioritize - will the County? Hurvie Davis: I think whatever we do, the County will prioritize them according to what they see as a priority. We've seen that in the CDBG Program and so forth. Many of these projects if not all not only benefit Town residents but County residents as well. At least, if we ask in terms of a priority, they've got the benefit of the Councils choice. Roxanne Ziegler: I think we should prioritize. I agree totally, County is going to take them and do as they want. However, we won't be criticized if we do prioritize them. Ed Honea: I agree, we should prioritize. I'd like to place item 8 as the number one priority. Reasons being: 1) We have a funding source there that we've already committed to spending half of that money on roadway, 2) We have a committed source from Twin Peaks and we're talking to Coventry and other individuals as well. I think the purpose of a bond issue is to take a project that is really needed in the community. Vice Mayor Sutton: Suggested Council take a 10-15 minute break and rank the projects with the most important being #1 and so on. Out of Session at 8:23 P.M. Back in Session at 8:37 P.M. A motion was made by Herb Kai to allow Vice Mayor to sign the letter authorizing projects, addressed to Pima County. Order of priority: 1) Twin Peaks Rd. Interchange, 2) Cortaro Road, from 1-10 to Silverbell Road, 3) Silverbell Road from Ina to Cortaro, 4) Ina Road from 1-10 to Silverbell Road, 5) Tangerine Road, from Thomydale Road to RedHawk Blvd, 6) Linda Vista Blvd. From 1-10 to Hartman Lane, 7) Ina Road from Camino de la Tierra to 1-10, 8) Hartman Lane from Cortaro Road to Southern Country Side subdivision. The motion was seconded by Ed Honea and carried unanimously. 7 MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL JULY 01, 1997 Dan Hochuli: Just for clarification, during the break each Council Member wrote down a list of their priority. The motion incorporated the votes of Council Members, in the direct relationship of the order of projects selected. I ask that the Clerk either attach the individual ballots to the minutes of the meeting or put a reference in the minutes of each Council Members selection so that we have a public record of each Council Members votes. F. EXECUTIVE SESSION - Pursuant to A.R.S. Section 38-431.01(A)(4) for Discussion and Consultation with the Town Attorney to consider the Town's Position and Instruct its Attorney Regarding contemplated Litigation by Lawyer's Title Trust No. 7610-T and/or Sunward Materials A motion was made by Ed Honea, seconded by Roxanne Ziegler and carried unanimously that Council go into Executive Session. Out of Regular Session at 8:40 P.M. Back in Regular Session at 9:30 P.M. G. MAYOR AND COUNCIL'S REPORT Sherry Millner: Reported she took a tour of the 3 homes that were built with the CDBG Funds. She was very impressed with the way they were done. Roxanne Ziegler: Casas Adobes does have their wedsite up, very informative and a lot of misinformation on there. If anyone is interested in looking at it, it's www.casaadobes.net. Their meetings are every Monday at 7:00. For me it's interesting because it's about annexation. The Health Center is in need of repair and Ora has a list of things that need to be done. Shen'y, Mr. Simpson and myself are going to try and get a community participation's Herb Kai: No report. Ed Honea: Advised he met with Ted Hayworth with Granite Construction who wants to build a gravel pit close to the river. He also met with Mark Reeder, along with Mr. Davis, Brad DeSpain and Mayor Ham, to talk about the bonds. Vice Mayor Sutton: Have been working on the issue with Fry's development and projected opening date being the end of August. In the area where the Vice Mayor lives, the golf course is seeding or preparing to seed which is good and they're right on track. The Arizona Pavilion signs are going up. Along with other projects going up. The people are having to deal with the trenches in the road and extra stop signs. Once they're educated as to why this is happening - they're willing to live with that. Hopefully Hurve, Mike and the Vice Mayor will be meeting with Robert Gonzales with G-Tee in the morning. H. MANAGER'S REPORT 8 MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL JULY 01, 1997 Hurvie Davis: Advised the Town is looking to resolve the issue of the Horizon Hills street extension. As a result of Mr. Palkowitsh, MSP Properties getting a time extension on his 208 Plan Amendment for the private package treatment plant, he is now proceeding to get other things in place. Had a meeting with him regarding water. Mayor Ham, Mr. Hein and I attended the tour of the Catalina Coating new building. It was a very exciting tour. They will be having a grand opening in the next few months. Mr. Hein and I met with Mr. Huckleberry on the IGA on flood control recharge project. Mr. Huckleberry seemed sincere in terms of what he felt we ought to have in the IGA. We're continuing on working on the Ina/La Cholla annexation. X. FUTURE AGENDA ITEMS Sherry Millner: Now that we've adopted the new budget and we have discussed transportation in the Continental Ranch area and transportation at Ina/Thomydale and Northwest Hospital. I'd like this item to be scheduled and brought back before the Council in about sixty days. Have staff provide report discussing options and the feasibility of each. XI. ADJOURNMENT A motion was made by Ed Honea, seconded by Herb Kai and carried unanimously to adjourn the meeting at 9:50 P.M. CERTIFICATION I certify that the foregoing minutes are the true and correct minutes of the Marana Town Council held on July 1, 1997. I further certify that a quorum was present.