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HomeMy WebLinkAbout06/17/1997 Regular Council Meeting MinutesIL][. B1. PLA E AND DAT Marana Town Hall, June 17, 1997 C.AI~_L TO ORDER By Mayor Ora M. Barn, at 7:03 P,M. PLEDGE OF ALLEGIANCE Led by Mayor Ora M. Harn INVOCATION A moment of silence was observed IV. ROLL CALL COUNCIL Ora M. Ham Bobby Sutton, Jr. Ed Honea Herb Kai Sherry Millner Roxarme Ziegler Michael Reuwsaat Mayor Vice Mayor, Excused Councilman Councilman Councilwoman Councilwoman Councilman STAFF Hurvie Davis Michael Hein Sandy Groseclose Kelly Schwab Jane Johnson Roy Cuarun Jocelyn Entz Dave Atler Jerry Flannery Lt. Bruce Thomas Brad DeSpain Hugh Holub Town Manager Assistant Town Manager Town Clerk Town Attorney Human Resource Director Finance Director Assistant to Town Manager Public Works Director Planning & Zoning Director Marana Police Department Utilities Director Attorney APPROVAL OF AGENDA A motion was made by Ed Bonea, seconded by Herb Kal to approve the agenda as presented with the exception of moving Item K to after the Consent Agenda, between Item A and B. Motion carried unanimously. ACCEPTANCE OF MINUTES Minutes of Regular Council Meeting, June 3, 1997 Minutes of Budget Study Session, June 3, 1997 A motion was made by Michael Reuwsaat, seconded by Roxanne Ziegler and carried unanimously to accept the minutes of the Regular Council Meeting, June 3, 1997 and the minutes of the Budget Study Session, June 3, 1997. VII. CALL TO THE PUBLIC/ANNOUNCEMENTS There were none VIII, STAFF REPORTS IX. GENERAL ORDER OF BUSINESS Ao Consent 1. Chief Fiscal Officer - Appointment of Town Manager, Hurvie E. Davis, as the Chief Fiscal Officer of the Town of Marana 2. Resolution No. 97-51 - Intergovernmental Agreement (IGA) Between the Town of Marana and Marana Unified School District (MUSD) Regarding the Installation of Sidewalk, and Removal of MUSD Improvements Located Within the Lon Adams Road Right-of-Way 3. Appointment to the Town of Marana Business Advisory Committee - The Business Advisory Committee recommends Mr. Ronald Hager of San Xavier Rock & Materials to be Appointed to Fill the Vacancy Ko Resolution No. 97-54 - Relating to Authorizing Approval of Escrow Instructions for the Purchase of the Cortaro-Marana Irrigation District Municipal Water System; and Declaring an Emergency Councilman Kai declared a conflict of interest on this item, Hurvie Davis: Advised negotiations have been going on for many years with the Cortaro-Marana Irrigation District to purchase their water system. He feels we are at the point of reaching an agreement. S600,000 has been budgeted in the curr~nt years budget to enable us to make that purchase. We would like Council to authorize approval of escrow instruction for the purchase of the system. He advised we did not re-budget for the next fiscal year. A motion was made by Ed Honea, seconded by Sherry Mlllner to adopt Resolution No. 97-54, approving and authorizing the Town to execute the escrow instructions for the purchase of the Cortaro-Marana Irrigation District Municipal Water System. The motion carried unanimously. Councilman Kai joined Council on the dais. Hurvie Davis: Advised an emergency clause is needed on the motion. Asked the Town Attorney if there's a sufficient amount of Council Members to vote on an emergency if Councilman Kai has to exclude himself?. 2 Kelly Schwab: Believes if all 5 voting Members approve, there is the super majority necessary to declare an emergency. A motion was made by Ed Honea to amend the motion, to declare an emergency so that we can act on this immediately. The motion was seconded by Sherry Millner and carried unanimously. B. PUBLIC HEARING: Thornydale/Tangerine Anne~ati0n - Consideration of an Annexation Effort of a Portion of Section 1, Township 12 South, Range 12 East; a Portion of Section 6, Township 12 South, Range 13 East; and a Portion of Sections 29, 30, 31 and 32, Township 11 South, Range 13 East; Gila & Salt River & Meridian, Pima County, Arizona Jerry Flannery: Advised this request is for 1,260 acres of vacant land. There are several residences within the area. A letter was received from one property owner, with a request to be dropped out of the annexation boundaries. That property being the Forest City Property. They feel it's premature at this time to come into the jurisdiction of Marana. We are complying with that request, the boundaries will be re-drawn. With that, the potential for area is about 960 acres. Originally we included State Land and the Forest City Property - we've drawn that back just to include the area basically west of Thornydale. Chris Hoffman, 2965 W. Moore Rd, 744-6290: Advised he has a residence within the annexation area. Wanted to know why no one asked him or his neighbors if they wanted to get annexed. Also wanted to know who initiated this annexation. Questioned why he had to fill out a card to speak and why he had to chose pro or con. Advised he is not one way or another, but on the surface he will have to go on record as being against and is requesting to be taken off of the annexation area, he lives on the border. Jerry Flannery: There was a gentleman, Mr. Wilson, Mr. Stanley Clouse, Mr. Bill Cassaros. There are several people that we've spoken to. This is the beginning of the process - this is the Public Hearing. Within the next year we would have significant contact and discussion with every property owner within the annexation area. Mr. Flannery advised he received a letter also from Mr. Lawrence Casper, who owns about 10 acres in the area. Mr. Casper is requesting to be dropped; however if that property is dropped, an island would be created within the annexation area. His main objection was he was unaware of the Town's plan for the area. Mayor Ora M. Harn: The process as it goes is just a preliminary process. We then go in and talk to people. They have the right to come in or not to come in. The people make the vote. Ed Honea: Advised the card is standard and many items people do have a direct pro or con for it. However, you don't have to check one of the selection. Vicki Brown, 12701 W. Thornydale, 744-0960: Advised her family has a home in the area, and is a neighbor to Mr. Hoffman. She is opposed to being annexed into the proposed annexation. She sees no need to be included at this time. Charles Wilson, 6550 E. Calle Cavalier: Advised he owns 300 acres at the northwest comer of Tangerine and Thomydale. He feels annexation of this property is premature at this time. He proposed that any time the Town decides to annex, that consideration be given to Camino de Manana as it crosses Tangerine and Thomydale. Those are two very bad intersections. While the property is undeveloped - it is a good time to start thinking about those two intersections. Jerry Flannery: Advised the area north of Moore and west of Thomydale is basically owned by Mia Shampell, who is very much in favor of the annexation. There is a significant interest as well as there are some that do not wish to come into the Town. We certainly respect that and throughout the process of annexation we take that into consideration. Mayor Ora M. Harn: Asked what type of action is needed this evening. Jerry Flannery: Advised this is a Public Hearing and if Council wishes to direct staffto scale the annexation back further, they can so do. Mayor Ora M. Harn: Asked which areas are we talking about scaling back? Jerry Flannery: Advised it is the Forest City Property. A motion was made by Michael Reuwsaat, seconded by Sherry Millner to table this item and review the boundaries. Motion carried five ayes, with Councilman Honea voted no. C. PUBLIC HEARING: Countryside Vistas #5 and #6 Annexation - Consideration of an Annexation Effort of Blocks 5 and 6, Countryside Vistas, as Recorded in Book 37 of Maps and Plats at Page 84, Pima County Recorder's Office, Pima County Arizona. Together with that Portion of the Northwest Quarter of Section 24, Township 12 South, Range 12 East, Gila and Salt River Meridian, Pima County, Arizona Hurvie Davis: Advised this is owner initiated, not Town initiated. Jerry Flannery: The property owner is Eric Tobin. This is 23 acres of land which is basically located on the southeast comer of Linda Vista Rd. and Hartman. Scott Powers, 5269 W. Bob White Way: Advised those who live in Countryside doesn't need commercial development around them. He suspects that is what the owner wants to do. He advised he is the only resident of Countryside to speak on this issue. He also noted the posting of this Public Hearing was up Monday afternoon and were gone by Tuesday morning. 4 Jerry Flannery: We are required to post notices at least six days prior to the public hearing when it comes to annexation. There is a staff member who goes out at least six days prior to the public hearing to post the property. Scott Powers: The signs were gone on Tuesday, I've checked every day. Mayor Ora M. Harn: Somebody must have taken it down. Once the notice has been posted, the Town may not know that someone has taken the sign down. Scott Powers: We moved out there to have a peaceful residential community. Mayor Ora M. Harn: You will have more than enough opportunities that whenever this property asks for rezoning, you live close enough that you will be notified of any rezoning that is being requested here and have opportunity to protest against what ever is put on that property. Scott Powers: Asked, how would we be notified? Jerry Flannery: On all rezoning requests we are required by law to notify property owners within 300 feet at least fifteen days prior to the zoning action. Mayor Ora M. Itarn: By certified letter. Jerry Flannery: The property as I understand it is zoned SR currently which is suburban ranch in the County - 3.3 acre lot size, There are 2 parcels within this that are old parcels from the Countryside development. The gentleman who is looking to annex this did not give me a time frame on when he wishes to rezone it. He may wish to rezone it as soon as the annexation takes place. He has briefly mentioned that development to the same type of density as is in Country side is something that he would be interested in rezoning the property to. He would have to rezone to that density. Michael Reuwsaat: What we're talking about is that the current zoning is not comparable to what the development is adjacent to it? Jerry Flannery: At this time Suburban Ranch is the property zoning and it would be translated to R144 in the To~vn, which is equivalent to SR. Eric Tobin, President of Tucson Land & Development Corp.: I plan to take this one step at a time. I have not yet thought through carefully the rezoing request that would be asked for. I haven't researched it well enough to be able to present the plan yet. The other people who live near me as neighbors may wish to annex into the Town of Marana at some point in the future - if they chose to that would be fine, if they chose not to that would also be fine with me. I have no desire to affect their lifestyle or their municipality. I'm looking forward to being in the Town of Marana, 5 Ted Schlinkert, 5072 W. Condor Dr.: I also live in Countryside. I really don't have feelings one way or another about the annexation. I just wanted to reiterate what the gentleman before me said. I was in New York City last week and I came back on Thursday and was looking for notification on the property as well and didn't see it. I wanted to thank Mr. Flannery for calling me back and he already answered the question I had about the current zoning laws. A motion was made by Ed Honea, seconded by Michael Reuwsaat that Council go forward with the annexation. Motion carried unanimously. D. Management & Training Corporation Request - Management and Training Corporation Requests Approval for an Amendment to Their Significant Land Use Permit to Add 60 Additional Beds to the Men's Unit Hurvie Davis: This is a request from the Management Training Corporation firm that operates the Marana Community Correctional Treatment Facility in our community. Legal staff as well as the Planning staff has researched this matter, we could find no prevision, no vote that came before Mayor and Council that put a limit of 450 beds in the facility. That is what they originally asked for. The building is the same size as it was then, it will continue to be the same size - they don't have to add additional area to the facility in order to accommodate these beds. Through the Significant Land Use Process, we find that they do not need any action on the part of the Council tonight - they could proceed to add the 60 additional beds without any further authority from the Council. Jerry Flannery: Read the Towns Development Code, Title 3.19: 'For zones A - F, any change in land use that will 1) More than double the household or enterprise density of the land in question within one year. 2) Change the nature of the activity on the land from residential, including renter occupied housing to non residential. 3) Change the nature of any business industrial or cause a public use of the land including agricultural use to any use that would fall in a different standard industrial classification at the major group level. Except where such other use is already in existence on land immediately adjacent to the site of the proposed change. 4) Be reasonably expected to more than double the use of the nearby streets or other public facilities within one year. Not withstanding however for small lots that have been vacant upon which there had been not building or buildings. A change in land use from vacant to any use similar to one or more existing land uses on immediately adjacent lots shall be deemed not significant. A similar and competing business enterprise shall not be considered to be antagonistic to any existing business enterprise for the purposes of this code.' Basically when applicants, property owners, developers; come into parts of the Town that are under the ABC type zoning and want to conduct some kind of change on the land. They have to meet these criteria, if they are to process a significant land use change. A significant land use change is not always required. In this case with the MTC Facility, they do not double the household density, they do not change the activity from residential to non residential, they do not chnage the standard industrial classification and they do not change the density or the traffic on the nearby streets. With that, there is no significant Iand use change requirement here. Kelly Schwab: There is no provision in our development code requiring an amendment to the significant land use change permit once it's granted. In my opinion, MTC would only have to come before the Council if they did meet the requirements for new significant land use change. The proposed increase in beds does not move them to a new industrial classification, they still have a maximum occupancy limit that they have to meet. My understanding is, with the additional beds they can still meet that. Furthermore, in the law entities should be granted a reasonable use of their property and if it's a reasonable expansion one that doesn't really change the nature of it, they should be allowed to use their property fully. If we start trying to limit it on things like additional beds where they don't meet the significant land use change requirement, then we as a government entity are overstepping our bounds. No action taken on this item. E. Fire Districts - Discussion and Possible Action Regarding Requests by Northwest Fire District, Picture Rocks Fire District and Avra Valley Fire District to Annex Marana into Their Fire Service Area Ed Honea: We have a letter from the Chiefs of all three of the departments, asking for this item to be table for sixty days for them to work on an agreement amongst themselves. A motion was made by Ed Honea, seconded by Herb Kal to table this item. Motion carried unanimously. F. ~ - Request for Time Extension of 208 Plan for MSP Properties Hurvie Davis: This was discussed last month under the PAG agenda items. At that time it was coming before the Management Committee at PAG as well as the Regional Council. Mr. Palkowitsh who has a member to the 208 plan which is the waste water treatment plant for Pima County. He has an amendment to that, that would allow him to construct a private sewer plant in the vacinity of 1-10 and Tangerine Rd. He's had that authorization for five years. Mr. Palkowitsh was unable to utilize that authority within the five year period of time and he indicates that due to the lack of bank protection and the fact that his land is still in the floodplain, he has asked for another five year extension. Dave Atler: Asked the Town Clerk to pass out the revised recommendation. He asked Council to Iook at item #4 on the blue sheet. Mr. Atler advised he received a fax from PAG with some suggested language that they had. The recommendation that was passed out was a combination of Mr. Atlers original motion, what the Town Manager made at the Manager's Committee, what Mr. Palkowitsh asked for and what PAG asked for. At the last meeting Councilman Honea had a question regarding what affect the Marana area Wide 208 plan would have on Mr. Palkowitsh' request. It is Mr. Atler's understanding that area wide plan would simply overlay the existing 208 and Mr. 7 Palkowitsh will have underlying rights based on what the Regional Council adopts at their next meeting. He will be required to meet the milestones that are put forth in the motion. In other words, his rights are preserved - if the area wide plan that the Town and County are doing, identifies his property as being within a suitable area for a plant; either on an interim basis or ultimate basis. Hurvie Davis: Added that it came up in May and staff asked to extend the item because Mr. Palkowitsh was talking about the lack of bank protection. Staff decided to wait until the bond issue came before the voters to see if the flood control issue passed which would designate $6,000,000 in bond for the bank protection in Marana. Fortunately that bond issue passed, so we don't feel Mr. Palkowitsh needs the total five year extension, we put milestones in this one. Perhaps with the milestones in it, it enables Mr. Palkowitsh to proceed but he has to produce on a certain time frame or he loses his authority. Mark Palkowitsh: We do concur with the milestones that have been set. Ed Itonea: We had talked about effluent created by this plant and who would have ownership of it; is there any way for us to secure the effluent out of this plant? Dave Atler: On item 3 that's on the conditions you received this evening, there are requirements for approval of the water service agreements by both the water provider in the Town of Marana if those providers are not the same as well as a sewer service agreement by both Pima County wstewater and the Town of Marana. One thing that we are currently working on in the area is to plan for the use of effluent. Ed Honea: Effluent is a very valuable commodity. A lot of it is being wasted. I'm wondering if there is some way for us to work something into this agreement maybe on this plant since basically all of the effluent will be produced by homes located in the Town of Marana. Kathy Chavez, Pima County Waste Water: One of the provisions that I have recommended also includes the development of an effluent reuse agreement that would be approve by Pima County as well the Town of Marana. Within that context of that effluent agreement we plan to ad&ess jointly how effluent from this facility could be used and stay within the Town of Marana. Concurrently with that I also want to mention, today the County Board of Supervisors authorized Pima County staff to participate in Regional Effluent plan that Mr. Atler suggested. Particularly the County's approval is contingent on that a plan be developed in rather short time frame rather than a long drawn out process. Dave Atler: The purpose behind this is simply an extension on Mr. Palkowitsh' request for the 208 plan. Kathy Chavez: I have had some discussions with your staff and my understanding is that the recommendation is to grant MSP a one year extension and while this one year extension is being granted, the Town of Marana and Pima County will be conducting a MINUTES OF REGULAR COUNCIL MEETING MARANA '1 OWN COUNCIL joint waste water plan that will look at the short range plan as well as the long range plans - dealing with waste water and how to properly treat waste water. At the end of our planning study, we will reevaluate the need for the MSP facility. Mayor Ora M. Harn: A one year extension? That's not what we've been talking about. Hurvie Davis: It's a one year extension initially, at the end of one year - depending on what the study indicates, whether or not it's feasible to have a regional or sub regional or private package plant at Mr. Palkowitsh' property, the determination would be made then. If it's made that that is a suitable location then he's given additional time extension to perform and get his plant up and operating. That is my understanding. Kathy Chavez: That is my understanding as well. Herb Kai: What would the additional years be? Kathy Chavez: Over the long period of time, it's three years from the Regional Council action. Mayor Ora M. Harn: It is my understanding that after the three years, if the site is approved and appropriate, then the facility will be in the ground. Hurvie Davis: Advised this would be a lot for Mr. Palkowitsh to achieve in that time frame. 1) the wastewater study needs to be complete; 2) there'll be a decision point at that time; 3) if there's a decision that Mr. Palkowitsh can proceed with his plant - he has certain milestones to meet with the remaining two years. If he does not meet those within that time frame, should he be making sufficient progress that is satisfactory to Town Council and the PAG Regional Council he may get additional extension to finally complete the remainder of the project. Mark Palkowitsh: Since I have not seen a copy of the proposed motion, could I ask for a point of clarification on a couple of items? This leads back to what I thought came out of the Pima County Association Management meeting last week - that was that that one year time period would be extended proportionately if the Marana Area Wide 208 study and amendment was not approved within that time period. For example, if it takes 15 months for the Marana Area Wide 208 amendment to be approved by PAG, then our time period would extend until the end of that time period and then our two year period would kick in. Mayor Ora M. Harn: I think that is the agreement that we made when we talked about - that if it's our fault or our hold up, that Mr. Palkowitsh is not responsible. Hurvie Davis: That is my understanding. Item #2 of the information sheet that was passed out to you, the last sentence of that paragraph says: 'If PAG still has not adopted the Marana Area Wide 208 Plan by this date (which is in '98), further consideration will be granted by the Regional Council for an additional time extension'. Mark Palkowitsh: If 1 may address one additional thing, referring back to your comments, Councilman Honea. We were directed at the time, five years ago when our 208 amendment was approved, that we accomplish an effluent agreement with the City of Tucson. We have submitted 16 drafts of that document to the City of Tucson. We felt it was important after many meetings that we include Marana as a party to that agreement. We also wanted to make certain that Pima County was included in part of that agreement. We felt it's necessary and we also asked them to include a provision that if an agreement is reached so that Marana could take over the effluent instead of Tucson. Hurvie Davis: Along those lines, staff has been meeting internally to discuss the issue of effluent, as it relates to our community and conformance with your policy that you've established. Mr. Holub is the primary architect of a draft intergovernmental agreement that we have proposed with the City of Tucson addressing the effluent issue. Mr. Howard and I met with Mr. John Notbarr and Mr. Benny Young for the City of Tucson, several months ago on that issue. I subsequently provided them with a draft IGA regarding the issue - we have not heard back any firm position on that. Mayor Ora M. Harn: Advised Council needs to know that if this suggested motion is adopted, is simply an affirmative from Council that they support Mr. Palkowitsh' request. The real vote will come with the PAG Regional Council when it comes before the PAG Regional Council. Hurvie Davis: That is correct. Item J on your agenda this evening is the PAG agenda items, item #12 is wastewater planning in the Marana area and I think that's the item this would come under. A motion was made by Herb Kai, seconded by Ed Honea to grant a maximum three year time extension to the MSP 208 Plan Amendment, subject to conditions 1, 2 and 3 Note that's the amended recommendation from Mr. Atler dated on the 17. Motion carried unanimously. G. PUBLIC HEARING: Resolution No. 97-50 - Adoption of Budget for Fiscal Year 1997-98 Mayor Ora M. Itarn: I'm not overly happy with the budget. I think it's pretty high. I think this budget uses up our reserve funds. I wanted to express that opinion. Michael Reuwsaat: I'd like to also re-ederate that statement in that rely on staff to look at the expenditures closely through the year, as we have in the past. Try to bring the gap between operating revenues and expenses closer so that we're not pulling out of our reserves. That next year staff and Council look at setting some perimeters before budget process starts so that we feel a little more comfortable in the final adoption of the budget. A motion was made by Ed Honea, seconded by Roxanne Ziegler that the Council adopt Resolution 97-50 adopting the fiscal 1997-98 budget at $22,574,018. Motion carried 5 to 1, with Michael Reuwsaat voting no. 10 H. First Reading - Amending Article 02 of the Town of Marana Personnel Policies by Adding Article 02, Section .01, Requirements for Original Employment; Revising .02, Recruitment; Adding .03, Examination; Adding .04, Method of Filling Vacancies; Revising and Renaming .05, Selection, Assignment and Probation; Changing Performance Evaluations from .07 to .15 and Adding .07, Reinstatement Jane Johnson: The policy that is before you, the portion of the policy that will finally spell out the perimeters for the employment process - I have distributed both that policy and the no smoking policy to all employees and asked for their response. I would like to read into the record the two responses that I received on the no smoking issue, which is the next agenda item. The one clarification I would like to make on the employment process - there was a comment asking why we have included the sections on preferences for the disabled and the veterans in particular the Vietnam Veterans. Those are required by Federal law and that's why we're including those. We do not have those currently in our policies, and so as a consequence we need to be in compliance. That was the only comment I received from an employee on the employment process. Michael Reuwsaat: Wanted to comment on the good work. I. First Reading - Amending the Town of Marana Personal Policies by Adding Article 04.03, No Smoking Policy Jane Johnson: I would like to read into the record the two comments that were submitted in opposition to the no smoking policy. When I asked for comments from the employees, I did ask that if they were in opposition, that they included the justification for that and I would make sure that you did hear their comments. There were two comments in opposition. One of them referred to the vehicles, in fact both of them had to do with the vehicles. No comments were made in terms of no smoking in the buildings. We pretty much do that as it is now. For vehicles assigned to specific employees, first comment, the restriction is opposed by one employee. The justification is that in certain cases, no other person uses the vehicle and while that may or may not be accurate as far as I am concerned, I feel the damage possible is a liability and indeed our management risk pool is concerned about that aspect. The second comment again had to do with the use of the vehicle, the employee noted that workers are sometimes in the work trucks for a length of time, hauling to the dump or from the pit, in cases like this they don't stop for breaks. When hauling brush for inmates, they're in the trucks moving from pile to pile. They felt in both of these cases they ought to be allowed to smoke in the vehicles. Ed Honea: Asked if this was something that Risk Pool asked us to do? Jane Johnson: Advised the Risk Pool talked to her about it. They suggested they were supportive of it. In this particular case, when you have people in those vehicles ali the time in terms of the health risk, the people who are driving those have accepted that risk and there's nobody else involved. But the damage possibility and the replacement for example the upholstery and that sort of thing, does turn out in the long run to be an expense. It's not a major expense but it's a constant expense. In terms of policies, there 11 Jo are two departments that I'm aware of that currently have No Smoking policies that being the Police Department and the Public Works Department. Roxanne Ziegler: I feel there should be no smoking anywhere, the Town cars and trucks are part of the Town. If they need to stop and take a cigarette break, they're entitled to it. On exhibit A you say in the second Paragraph, second sentence: 'However, such employees are reminded that smoking breaks should be kept to a minimum in order that a productive working environment is maintained.' Then the next sentence says: 'Smoking breaks shall be limited to the same number of breaks that other Town employees receive.' It looks a little contradictory. Councilwoman Ziegler asked to take out the second sentence from Exhibit A. She went on to comment on if an employee wants to quit smoking if the Town is going to make these conditions, she feels the Town should offer no smoking classes at no cost to the employee. Jane Johnson: We do have that available to us through our employee assistance program, at no cost to the employee. Mayor Ora M. Harn: Feels there should be no smoking in the vehicles. Hurvie Davis: Also feels there should be no smoking allowed in the vehicles. RECESS Mayor Ora M. Itarn: Let the record show that after a brief recess has returned to the dais. Six Council Members are present and one is excused. The time is 8:49. Pima Association of Governments Regional Council Meeting Agenda - Review for Discussion and Direction Hnrvie Davis: The only real issue is item #12, which was acted on this evening. Mayor Ora M. Ham: I waned to bring to the attention another item that's on that agenda and that's item #16. This item talks about Colonias. Colonias are declared and north part of Marana could be declared a Colonias and it would give us preference if somebody came in and wanted to put in a Government building in or it there was development that we were bidding on. Anyhow, 1 am going to be very interested in what they come up with, because if we would declare part of our community as part of that, it would give us additional status for economic development. Michael Renwsaat: Feels if we qualify it would be great. Hurvie Davis: There was a presentation made to the Management Committee at the meeting last week. People were there from the Federal Agency explaining the program, it will be a presentation to the PAG Regional Council and we will subsequent to that be bringing it to the Town Council for action. 12 Ed Honea: Re agenda item I was interested in is #14, the Regional Effluent Planning Effort, which I know we're involved in. If we could get 1% of the effluent that goes through the Treatment Plant down there, it could be worth hundreds of thousands of dollars for recharge credits in the future. L. Resolution No. 97-53 - Amending the 1996 HOME Contract and Intergovernmental Agreement (IGA) with Pima County to Extend the Expiration Date to May 7, 1998 A motion was made by Ed Honea, seconded by Roxanne Ziegler that Council adopt Resolution 97-53 amending the 1996 HOME contract and IGA to extend the expiration date to May 7, 1998. Motion carried unanimously. M. Construction of Thornydale Road Between Orange Grove Road and Ina Road Hurvie Davis: Advised he believes Council is familiar with this item. A year or so ago, Pima County approached the Town of Marana to do a joint project on Thomydale Road between Ina and Orange Grove. Jointly the two jurisdictions moved towards that, we got 15% money's coming from the State to the Region allocated for that project. Pima County subsequently decided not to do the six lanes all the way through. We have been at a stand still for some time. As a result of that and working with our Business Advisory Committee, we have proposed a compromise to the Council that hopefully you would all agree this evening to advance that proposal which most of it originated from Council Members to allow basically the completion of the bridge span, which is almost complete. To do six lanes divided to the north from the bridge through the Ina Road intersection and do the transition from the south end of the bridge down to the transition into the existing cross section of roadway south of the CDO Wash and leave the roadway to the south as it is today. Reprogram the money's for the southern section in the year 2000/2001. If you would approve this tonight, we would then work with Pima County to get Pima County Board of Supervisors to accept that compromise and move forward with the construction. Dave Atler: One other thing, one of the big issues I pointed out at the last time, when there was a proposal to split the project into two phases, it was identified that there was going to be a short fall of over $3,000,000 in the fiscal year 2000/2001 and that additional funding was not programmed through PAG so if that money isn't there, you don't have a six lane project. That was a concern. What we are asking and we have tentative agreement with staff at Pima County, that they will with the Town of Marana jointly request through PAG the additional funds be programmed in the fiscal year 2000/2001 as was proposed by Pima County last November. At this point we're trying to get the money programmed that way we can get the most important part of it done, which is the intersection and be able to finish the project in the future. A motion was made by Michael Reuwsaat, seconded by Herb Kai that Mayor and Council offer the above compromise position to the Pima County Board of Supervisors, together with the requirement that an IGA be executed between the jurisdiction stipulating same. Motion carried unanimously. 13 N. Mayor and Council's ._Report Sherry Millner: No report Roxanne Ziegler: No report Herb Kai: No report Michael Reuwsaat: No report Ed Honea: A couple weeks ago, Mr. Davis and I met with the Chancellor of Pima College and some members of their executive staff. We're trying to work on the Pima College Board to establish a campus further north and west to serve the people of Marana and Avra Valley. It appears they are looking seriously at some land up around Arthur Pack golf course at this time. I was hoping to push them a little further out north and west, but they said the population doesn't justify it at this time. Even at Arthur Pack it would provide a tremendous service to a lot of the young people in our High Schools and even people like myself that like to attend classes periodically. Mr. Davis and I also met on that same day with the Management Company in the Foothills Mall. General discussion on the procedures we're going on right now. They were very cooperative and it was a good meeting. Mayor Ora M. Harn: No report O. Manager's Report Hurvie Davis: Thursday morning, Mr. Hein and I will be meeting with Mr. Huckelberry, Pima County regarding the flood control project in the Town of Marana, as well as the recharge project. Tieing those two projects together and being able to move simultaneously with both of those projects. We have been contacted by the City of Tucson's Manager, Louie Guiterrez, asking who will be coming fi.om the Town of Marana to meet with the City of Tucson, Town of Oro Valley, Sahuarita and the City of South Tucson, at the public meeting to be held on June 23, 1997. This meeting will take place in the Tucson Convention Center - Graham Greenlee Room, fi.om i0:00 A.M. to 12:00 P.M. Lunch will be provided by the City of Tucson. As information to the Council, at 6:00 P.M. tomorrow evening we have a tour at Catalina Coating of their new industrial building that they've just opened. X. FUTURE AGENDA ITEMS Michael Reuwsaat: When we made change in front of the Circle K and put signs up and so forth, I feel like we created a situation that the Chief could not enforce. Maybe we could re-visit the signeage out there, particularly on Marana Rd. Ed Honea: I would like us to re-visit the bed tax item. I talked to Mr. Cuaron today to get some figures at the current hotel/motel - for each 1% that we would adjust the bed tax would be $50,000 in revenue for the Town of Marana. We are currently 3.5% 14 below what the City of Tucson charges in the same area. I think we have another proposed Hotel for Cortaro Rd., we're looking at a resort maybe in the next year or two. Mayor Ora M. Harn: I would like to have the opportunity to request some of the Ministers in our community to rotate and bring to the Council a prayer, rather than a moment of silence. I would like Council's support on this, so I'd like to have this put on a future agenda item. I would also like to look into the Colonia. You might speak with Mr. Benavidez and tell him that we appreciated this input. XI. ADJOURNMENT A motion was made by Herb Kai, seconded by Michael Reuwsaat to adjourn the meeting at 9:13 P.M. Motion carried unanimously. CERTIFICATION I certify that the foregoing minutes are the true and correct minutes of the Marana Town Council held on June 17, 1997. I further certify that a quorum was present. 15