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HomeMy WebLinkAbout04/01/1997 Regular Council Meeting MinutesMm~JTES OF R~GULAR COUNCIL /i ~A TOwN COUNCIL AP~ 1997 PLACE AND DATE Marana Town Hall, April 1, 1997 I. CALLED TO ORDER By Mayor Honea at 7:05 P.M. II. PLEDGE OF ALLEGIANCE Led by Mayor Honea III. Vo VI. INVOCATION A moment of silence was observed ROLL CALL COUNCIL Ed Honea Sharon Price Tom Clark Ora Ham Herb Kal Sherry Millner Bobby Sutton, Jr. Mayor Vice Mayor Councilman, excused Councilwoman Councilman Councilwoman Councilman STAFF Hurvie Davis Dan Hochuli Sandra Groseclose Dave Atler Jerry Flannery Roy Cuaron Jocelyn Entz Hugh Holub Jane Johnson Town Manager Town Attorney Town Clerk Town Engineer Planning Administrator Finance Director Assistant to Town Manager Water Councel Human Resource Director I Member of the Press 15 Members of the Public APPROVAL OF AGENDA A motion was made by Bobby Sutton, Jr., seconded by Sherry Millner and carried unanimously to approve the Agenda as written. ACCEPTANCE OF MINUTES A motion was made by Ora Harn, seconded by Bobby Sutton, Jr. and carried unanimously to accept the minutes of the Regular Town CounciI meeting of March 18, 1997. VII. VIII. IX. CALL TO THE PUBLIC/ANNOUNCEMENTS Mayor Honea: Advised of a Town of Marana Proclamation stating that due to the NCAA Championship Basketball game, where the University of Arizona Wildcats were victorious against the University of Kentucky, whereas the University of Arizona Wildcats demonstrated their commitment to sportsmanship and athletic excellence, it is proclaimed that the Marana Town Council is proud to honor the University of Arizona Wildcat Basketball Team by naming thc first week of April as University of Arizona Wildcat Basketball Week. Ora Harn: Commented: YEAH! Mayor Honea: Expressed his concerns as to the action by the Pima County Board of Supervisors this week by voting 3 to 2 to provide live-in companions of any Pima County Employee, Pima County Health Benefits. He feels it shows a complete carelessness and irresponsibility with the funds of the tax payers of this community. He feels we should have people calling Sharon Bronson's office or sending letters to them. He wants to encourage the Town to do the same and wants this issue placed on the next agenda. He feels this action shows a complete lack of respect for what really needs to be done in our community. STAFF REPORTS GENERAL ORDER OF BUSINESS Consent 1. Ordinance No. 97.08 and Resolution No. 97-25 - Amending the Town of Marana Personnel Policy, Article 03.04, Leave of Absence Policy 2. Resolution No. 97-27- Request by Northwest Fire District to the Town of Marana for Approval of the Adonis and Marana Governmental Annexations A motion was made by Bobby Sutton, Jr., seconded by Sharon Price and carried unanimously to approve the consent agenda as written. B. PUBLIC HEARING; Ordinance No. 97.03, Case Number PCZ-9685 Rezone - Consideration of Approval of Ordinance Number 97.03 to Rezone Property Consisting of Approximately 40 Acres Located on the West Side of Tortolita Road and Approximately 1/2 Mile North of Moore Road in the Southeast 1/4 of the Northeast 1/4 of Section 26, Township 11 South, Range 12 East, Assessor's Parcel Numbers 218-44-23A, 24 and 25, from Town Zone "C" (Large Lot Zone) to "R-6" (Single Family residential, Minimum Lot Size 6,000 Square Feet). Property Owner is David T. Cox, 1436 E. Marshall Avenue, Phoenix, AZ 85014. Hurvie Davis: This is a request to rezone 40 acres of property located on the West side of Tortolita Road, approximately 1/2 mile north of Moore Road -- the present zoning is zoned "C' -- large lot zone; the request is for "R-6" single family residential, minimum 2 lot size 6,000 square feet. This item was continued from the March 4, 1997 meeting. Staff recommends approval of "R-8". He turned this over to Jerry Flannery for further information. Jerry Flannery: The recommendation is for 4-rac maximum on the project which will translate to about 160 lots, them is a sewer service agreement that the property owner has that Pima County Wastewater provide for over 164 lots, so the recommendation is for "R-8" and that is consistent with other rezones that we've had with other parts in the Town, especially in this area. The applicants are here to speak on the issues if you so wish to speak with them. Mayor Honea: Asked if them was anyone from the public that wished to speak on this issue. There were none. He then asked if the applicant would like to make a short presentation. Jack Neubeck, 450 W. Paseo Redondo, Tucson: He placed a copy of a map on the board showing where his proposed plan is in connection with Heritage Highlands, RedHawk Blvd., Moore Road and Quail Crossing. Is lesser density than what is being done with Heritage Highlands. It is similar density with what is being done with Quail Crossing. When this property was purchased by Mr. Cox, in 1986 this section (section 26) of land was the only section of land east of the Interstate. When the Cottonwood swap that occurred in 1987, at that time the specific plan that was done for Tortolita properties showed Tortolita Road as the main entrance to the property. In 1992 that was altered. At that time the use of this property was changed, in the original Marana General Plan, this land was shown for commercial use. When RedHawk Boulevard was changed in alignment, to become the main access to what is now known as RedHawk, this use obviously changed from being commemial to residential. At that point, Mr. Cox negotiated with Westinghouse at the time and then later with US Homes to insure that he could get the sewer and water hookups necessary for this project. That is why we have come before you requesting this zoning, we feel it is consistent with the new General Plan in that it is similar density to the adjacent uses. He showed on the map which part of the property is in Pima County and which part is in Marana. The new Tortolita Road alignment which now goes through Quail Crossing, and will dead end at approximately at the end of the section, it will not cross Ruelas Wash. The major wash crossing will be along the alignment of RedHawk Boulevard. This is one of the other reasons why we feel that this property is now suited for residential development. We would concur with the staff report and we hope for you approval. Ora Itarn: What is the zoning in RedHawk Community? It is "R-6" or "R-8"? Mayor Itonea: In RedHawk there's several zonings. They vary, some of it is "R-6" or even higher density. Bobby Sutton, Jr.: Heritage Highlands area? I think that's "6" Jerry Flannery: The RedHawk development has a variety of different zone from medium high density to high density to village commercial. 3 Ora Harn: It was the Heritage Highlands area I was thinking about. Jerry Flannery: The underline zoning is a variety of zonings but mostly it's higher type zoning. It's developing it more like 4 or 4.1, so the actual density is developing is lower than what it's zoned for. That happens with most specific plans. Herb Kal: On your tentative development plan, you show one entrance to your site, is that only one, could that be modified? Jack Neubeck: That could be modified, at the present time, that was one of the comments. We did that to be consistent with the recommendation of the engineer. John Siath recommended that we showed one entrance to be conducive with the Tortolita Road. Herb Kai: The improvements to Tortolita Road, running North/South, will your associates or land owners be involved in funding some of that project work or is that all part of the improvement district. David Cox, 1436 E. Marshall Ave., Phoenix, AZ: We expect that US Homes will probably construct the road. Marana has a fair share ordinance and our arrangement lease we have, I understand with US Homes, that the road will be constructed pursuant to that Fair Share arrangements. I think the expectation would be, yes we the owners would fund for the road originally and then dedicate it to the Town of Marana. Herb Kai: I guess we're going to do a traffic analysis impact on this area, is that correct? That's all part of the agreement? Jerry Flannery: That is correct. Herb Kai: How far south would that impact analysis incur, into the end of Thomydale Road, Tangerine Road area? Or how far will that study extend to? Jerry Flannery: That might be a question I may be ask Mr. Atler. Dave After: Typically that would extend to the nearest major roadway which would be RedHawk Boulevard. If the Council wished, they could extend the study further south to show distributions to Tangerine then to Thornydale. Herb Kai: It's not necessary to go any further south? Should this be addressed? Dave After: I think it was based on the size of the development compared to the overall RedHawk development. The trips being generated there absorbed by the overall, meaning that it's relatively insignificant in compared to the total 9 to 13,000 units. Mayor Honea: The Planning Commission recommended "R-12" and we don't have "R~ 12". The Planning Commission is working on more ordinances to allow us several different zoning aspects that should get probably next month. If you take the overall 4 APRIL 1, 1997 area of this property and divide 164 units into it, it comes out a little over 11,000 square feet per lot. So basically even though we would be voting on "R-8", the density on the property is truly going to be "R-11" because the agreement they have with RedHawk, and with the county is only for 164 units, maximum. What "R-8" allows them to do is to cluster on more open pieces of property and leave more indigenous vegetation on the rest of the property. Mayor Honea stated Council is out of Public Hearing. A motion was made by Ora Ham, seconded by Bobby Sutton, Jr. and carried unanimously to approve Ordinance No. 97.03 pursuant to the staffs recommendations, C. La Mirage Effluent Agreement Hurvie Davis: Stated this was put on the agenda in the hopes that there would be more news to report relative to the negotiations with the City of Tucson and Pima County Wastewater, regarding the effluent agreement for the La Mirage project. The proposed agreement with the City of Tucson, Dr. Doerkan indicated that the City of Tucson would have control and ownership rights of the effluent coming out of the plant. We had a tremendous amount of difficulty with that in that we are purchasing the CMID M&I Water System which is in that service area, so the Town of Marana would be providing the water. We didn't think that it was quite right that the City of Tucson would have control of the effluent which means a lot to us in the future. Several weeks ago Mr. Howard and myself met with John Nachbar, the Deputy City Manager and Benny Young, Assistant City Manager, of Tucson to discuss this issue. Mr. Nachbar indicated to me that he would be back to me within a few days. I have not heard back from him. Dave Atler: I don't have anything further to add other than what Mr. Davis has mentioned tonight. Just that Mr. Holub had responded about a week after we received the letter from the City of Tucson with a fairly clear and direct letter on the Town's position. Hugh Holub: We sent the letter, stating our position and then we have a draft IGA. The draft IGA is being reviewed by staff and what we wanted to do was take the initiative and say "here's our version of what we want to do". We had gotten a response on my letter from the Attorney's office saying the City wants to do everything at once, which would solve everything in the north end of the county and we said no, let's focus on the narrow issue. I think the impression we're getting is that there are different factions that we deal with over there at City Hall. We have a draft IGA that carries out our ideas and the way it should be. I think it's time to send it there and give it to the Mayor or the Manager and see if we can get the negotiations going on in a Mayor to Mayor or Manager to Manager level. See if we can get away from trying to talk to that water utility, because it looks like we're getting a lot more progress dealing with the senior officials of Tucson. Having fights about water is not something that is helpful to either side. 5 Ora Itarn: The issue appeared as you know on the PAG Regional Council Agenda, about the 208 permit and the changes in it to allow the Manager to go on with the process even though an IGA had need been roached between the municipalities and we were successful in passing the motion and getting the number one and number two issues where they could have mom time to resolve those issues. We're in good shape as far as the 208 permit at this present time. Hurvie Davis: As this issue unfolds further we will bring it back to you. D. Public Transportation - Transportation from Marana to Medical Services Mayor Honea: I along with several other Council Members asked to have this put on the agenda. I have been contacted by citizens in the community that are interested in getting to the Northwest Hospital complex, either for employment or for medical services. Our bus system here, the pony express, will take folks in to make a connection with the Sun Tran, currently goes to La Cholla and Ina, I believe. We have a lot of our citizens that have to walk from La Cholla and Ina to Orange Grove and La Cholla to get to the Medical complex, because there's not a Sun Tran connection between those 2 streets and the Pony express does not travel that distance either. I was hoping that we could either expand the Pony Express to go on from Ina and La Cholla down to the Northwest Hospital complex, turn around and come back out or that we could come up with some other similar solution. Ora Harm I got a copy of the awards of 16 B-2 vehicles that the Arizona Department of Transportation awards to agencies. Oro Valley has applied for 16 B-2 vehicle. These are vans that the Arizona Department of Transportation awards and most generally awards to non profit organizations for transportation to low and moderate income people. The state pays 80% of the vehicle and whoever applies pays 20% and the vehicle is awarded. Oro Valley has asked for and evidently received a non profit status for this vehicle because they were going to use it for non profit community service. They have received one of these vehicles to transport their elderly and physically disabled people in their community to medical services and other services that am needed. I mentioned this because maybe there are some avenues out there that we could pursue similar to this. In talking to Mr. Goffbefore our meeting, I think personally as a Council Member, I would like to see our staff and maybe some of our Council Members get together talk about the need. Talk about where we need to go with it, not just for Northwest Hospital, the next item, which is Continental Ranch. And put together some kind of an over all plan, decide how we could do it, what it would cost us and come back to us with some information. 1 think this is a very important issue and is an issue that the Town really needs to think about as a service to the people we serve in our community. Mayor Honea: Before Mr. Davis comments, actually Item D and Item E are basically talking about the same thing. There's a need. There are some individuals in Continental Ranch, there are some older folks that don't drive that need a way to access the public transportation system -- Sun Tran. We had talked about possible setting up a new bus route that would take the north end go up go through maybe Coachline or something through the center core of Continental Ranch. That will allow those individuals that MINUTES OF REGULAR COUNCIL MARANA TOWN COUNCIL APRIL I, 1997 need to have a way to get into the City of Tucson bus system so they would have access to the entire urban area. Theses are both correlated together so we might end up kind of overlapping on them. Hurvie Davis: As a matter of fact, all three items: D, E and F really are related. F being the total overview of Transportation funding. Not only public transportation but roadway transportation as well. Which it all boils down to money. The technical solution to the problem exists, it's just a matter of money and how you want the service to operate. When first looking at this, we thought about taking the Pony Express route and extending it to the hospital, that route on Pony Express is really a long one. Perhaps it would not be conducive to extend that route. My idea and Mr. Atler has looked at this as well, which is in item E, is taking a route from Happy Acres going down maybe even to Puelte Del None, I believe it is down to Continental Ranch on down to the Ina Thornydale Road ama to the Northwest Hospital area and not just to Northwest hospital but the whole medical complex that is in that area. People could transfer from the route coming from the valley onto this route or the route from the valley could be extended down as well. Mr. Atler has been working with Mr. Goff and others -- the operations as well as the cost to provide the services. Dave Atler: We have been looking at this and we have been talking with Mr. Ben Goff with the Pima County Dept. of Trans. Mr. Goff is here this evening to address any question you may have and maybe to elaborate a little bit more on what's been said. 1 can give a little more background information than perhaps what some of you have heard from some of the public that have asked to have this looked into. One of those background items would be that them was a petition passed around the Northwest hospital area and sent to Pima County. They were looking for that link. Apparently there's the Sun Tran B-16 that goes down Ina Road, and Mr. Goff could elaborate on this as well. The Pony Express goes from the Northwest Hospital area, south on La Cholla but there is about a mile or so gap in them where there's no connection. What the Town Manager was mentioning with perhaps a secondary route would connect not only to the existing Pony Express route but also could connect with the route 16 for Sun tran. Once they get down to the Ina Road area then they can get on any of the rest of the network that is provided. That will provide for the average ama ridership but that won't provide for some of the people that have called, some people that are disabled that are not on the existing route, they can't drive. The information that Council Member Harn was mentioning would have to be a separate system from that, where we would provide a van to go directly to some of these doors and deliver them. This is sort of what Oro Valley has and they deliver them where they want to go. Oro Valley also has, or is looking for a volunteer driver from some of the retiree's in the Vistoso ama. Mayor Honea: Commented he agrees with what Council Member Harn said, however, a lot of these individuals am not necessarily handicapped individuals. They're just individuals that don't own an automobile or for some reason don't drive and they need transportation just to link us to these. I don't think they're asking for door to door pick up, they're just asking for the Pony Express or however our bus service from the north end. Somehowto get from ContinentalRanch and get upto the LaCholla Orange Grove 7 MINUTES OF REGULAR COUNCIL MARANA TOWN COUNCIL APRIL 1, 1997 area. Because 111,2 Soil Tran does not have a cunnection from lua to Orange Grovc. think that's the main problem of the north end individuals that were asking. Ora Harn: I wasn't particularly suggesting that we do what Oro Valley did, I am just suggesting that this may be some kind of alternate way that we could supplement the other transit, so that we could people from Ina to the hospital and back. I agree with you, it isn't just disabled people that want to go there. There are many reasons for people to visit that area. Bobby Sutton, Jr.: Feels the transportation issues are important. He feels we need to find some ways to do it regardless of how it gets done. It's real important to some way get it on the budget. Hurvie Davis: Advised we weren't ready to come to you this evening with solutions. We asked to put it on the agenda to investigate it some. Perhaps we can get this done in time to put money's into the upcoming budget process, if you desire. If possible to do it this fiscal year, perhaps there may be some money remaining in the contingency fund that it could perhaps start the operation some time this fiscal year. We're trying to get some interaction and feed back and we'll take that information, then come back to you with more plans. Mayor Honea: I had an individual who wanted to speak on this issue. Janie M. Darnell, 12659 W. Hinton St.: I appreciate all the effort that everybody's putting into this. It's obvious the Council's worked very hard, the response is overwhelming. We're a small community but we are really growing. We don't want to see big busses running through here, but if we need it, we're going to have to do it. One of the areas that wasn't mentioned tonight is Silver Bell West. No one over there has any access to public transportation, there are a lot of homes over there. A couple of things were brought to my attention, and I think the turn around within the complex, I think that's a very good idea because that is a big area and there is a lot of walking to do. I don't drive and I have a 13 year old, I would like to get her into Town. The kind of bus that Oro Valley has, I don't know if they allow children on that. Is that like a van tran? Ora Harn: Their transit probably will be that people that need to go to some special facility, will call and they will go and pick them up and take them. It's going to be more of a, taxi type of system. But you can put any kind of a plan together for 16 B-2 Vehicle that falls within the guidelines of providing transportation. There are other ways that we can put that kind of plan into the system. Hurvie Davis: Van Tran basically is operated by the City of Tucson; it's a service basically for the disabled. I think the Federal Government have tightened up the criteria for that. We want a service that lets everybody ride it, and that way we can get some economy upscale perhaps. Janie Darnell: I have a daughter that I need to get to the doctor's offices a lot and I like my privacy. As you mentioned before, a lot of elderly people have to get someone to 8 APRIL I, 1997 drive them to the Nursing Home to visit their loved ones. I have talked to a lot of people, not just the Council Members, but also the City of Tucson and Pima County and I appreciate the response and I think you're doing a great job. Dave Atler: I'd like to ask Mr. Goff to come up and maybe he can add some information on that. Mr. Golf administers among other things the transit services through Pima County. Ben Goff: Advised; Pima County has received many of the same comments and petitions. Stated his department has come up with a concept for this area written for both ends; for Marana from either Oracle Road or the transit center at Stone and River. He has put together a supplemental budget based on private contractor service, not Sun Tran. The total budget amount for a 6-day a week service is between $110 and $130,000. The funding for this supplemental budget, however, is not currently available. He advised the State Legislature has taken another shot at reallocating "Power Ball" revenues for public transit. He commented no complete plan is going to be able to be laid out without imput from the Town. A survey was done at Continental Ranch, which resulted in good information. He further stated with his route proposal -- it was laid out so it could go from Oracle Road to the Northwest complex and on to Continental Ranch in order to serve the whole area with one route. His office is prepared to work with staff and the community on a plan that would serve all needs together. Mayor Honea: We're talking about the next fiscal years budget? Ben Goff: We're talking about the fiscal year 1997-98. Mayor Honea: Which starts in July? Ben Goff: Yes. Mayor Honea: The one way we were talking about with the small bus that would basically go from Continental Ranch to the Northwest area or to the bus terminal, back and forth -- that would not extend out to this area? Ben Goff: Commented there are many ways you could look at routes and services. There is a 5-day a week service from the far north area into the lnaJThornydale area. This area could be developed as a focal point for public transportation; this also was the most frequent cited destination in the survey that was conducted at Continental Ranch. This would provide an opportunity for transferring service; whether it's from the far north into the central area. It gives a place to end a Northwest Hospital service route, that could also go down into perhaps the Stone/Wetmore area. He further stated the concept of going only from Continental Ranch to Northwest Hospital is feasible, but it's a short route. There are many other areas in your community that could benefit from the same service. He advised these all are concepts and he stressed his department will be glad to sit down with staff to discuss terms. 9 Mayor Honea: What type of financial split we would have on a route like this? You know we pay a proportionate cost right now. Ben Goff.' The current IGA between the Town of Marana and Pima County for the rural transit route is based on miles of service and in the jurisdiction. You pay the share of route mileage that occurs in the Town of Marana, we pay the share of route mileage that occur in the unincorporated area. Mayor Honea: Would a new route be the same? Ben Goff: There's no reason why a new route couldn't be done the same way. It would make sense that it would be done that way. Hurvie Davis: Should we undertake a joint effort on another route or two, obviously has to be done in conjunction with each jurisdiction. Mayor Honea: You did feel it that we could possibly get it in this fiscal years budget if we started working on it? Ben Goff: Stated it would be the next fiscal year; looking at perhaps something beginning in the latter part of this calendar year. Commented the State is a party to the current grant program but would not be a participant in this program. He advised if this will be a joint program, the Town will have to wait until Pima County goes through their budget process to be able to put something together. However, that doesn't mean the Town could not decide to go ahead on your own. He doesn't want the Town to be tied to the County having to take action before we can see some sort of service that might be a benefit to the residents. Hurvie Davis: Commented these things do take time. Even if we wanted to do something this fiscal year and we had the money, doesn't mean we can get it done because the people that we would contract a service with do not necessarily have the additional vehicles and drivers sitting around trained and ready to go. It takes some time for them to get vehicles and get their operation up and running. Mayor Honea: I agree with Councilman Sutton. We need to identify our exact needs as a Town; what the County can provide, what we can provide and what the cost is going to be. The Mayor asked if there were any comments as to the Continental Ranch survey. Vice Mayor Price: Commented the needs out there are not only medical, but also recreational. Bobby Sutton, Jr.: Feels this survey is good for staffto have to put into this plan when they're working it out. It was a good tally of what the public is actually requesting. Hurvie Davis: Feels the survey also indicated that the most popular destination would be for the Ina/Thornydale Road area, which provides most of the services that people need, unless you wanted to extend it down to the Northwest Medical Complex ama. l0 MINUTES 0F REGULAR COimcIL MARANA TOWN COUNCIL APRIL I, 1997 Mayor Honea: Stated we've basically covered items D and E, is there any extra things we need to cover on item F or do you think we've covered these three items? Herb Kai: I would like to discuss item F somewhat. Besides identifying our problems, we definitely need to earmark some funding from our revenue sources that the Town has, specifically for these transportation problem areas. It seems like if we don't make plans for it, the money just goes to another department or another area. I think if we don't do that those funds will get lost. Hurvie Davis: Stated this will be an issue for much discussion when the budget process is brought to Council. Priorities need to be made -- transportation is one of those priorities. He went on to advise in terms of new development; the Twin Peaks project -- a $1,000 voluntary contribution was approved by Council, to be used for offsite transportation impacts. He commented Council could have a policy determination that the sales tax from each home sold could be put into a transportation fund. He did advise though, Marana doesn't have a property tax. He commented the City of Tucson does have a property tax plus other types of tax that Marana does not have and they are short in funding for transportation. He advised he was involved in transportation for 22 years and during that time various people, from neighborhood people to community leaders have said there's a need for more transportation along with funds. He advised the Federal Government provides a large part of money for Capitol purchased such as busses and so forth but historically they have provided operator assistants to help operate those buses. Congress has cut back on money coming from the Federal Government and if we want to solve the transportation problem, it'll have to be done locally. It comes down to finding new sources for transportation funding in this valley. Herb Kai: I think we're both on the same wavelength, it just seems like to me that we just have some funds that if we don't earmark them -- they're going to go somewhere else. My point is we have a transportation problem, we better start earmarking funds maybe some other project may have to go, second priority until we get these transportation problems resolved. Dave Atler: Mr. Davis put it very well. Mr. Jim Altenstadter from PAG TPD their transportation planning division is here to give you a brief overview of metropolitan transportation plan. He will be followed by Mr. Curt Lueck who did the economic analysis and identified the funding sources, and there are 3. Then we'll get down to the Marana issues. Jim AItenstadter, 177 N. Church #501, Tucson: Advised PAG is trying to find ways to coordinate our transportation planning through the year 2020. The challenge is that over the next 23 years we're going to grow by more than 400,000 and we're seeing that the miles that we travel is growing somewhat more than twice than even population growth. Unfortunately our transportation system is not keeping pace with the growth in people or in jobs. We're attempting, as we put together this long range transportation plan, to look at all modes of transportation; not only our roadway system but transit, bicycle, pedestrian and other facilities and services that we need. You've been discussing one very good example of those with very special transportation needs tonight and how MINUTES OF REGULAR COUNCIL MARANA TOWN COUNCIL APRIL I, 1997 plan, to look at all modes of transportation; not only our roadway system but transit, bicycle, pedestrian and other facilities and services that we need. You've been discussing one very good example of those with very special transportation needs tonight and how important it is to consider those who do not have a car or cannot drive and still have real needs to get to various activities. The other area that we're trying to keep a close eye on is clean air and that's very important to us, the clean skies that we have. Finally, funding is an issue as Mr. Davis said earlier, that is where the real challenge lies for us. At this point, we would have Curt Lueck to describe a little more detail some of the assumptions we've made as to possibilities for additional funding and what in particular that means to the Town of Marana. Curtis Lueck, 5780 W. E! Camino Del Cerro: Is a transportation and planning consultant working with PAG on the metropolitan transportation plan. He passed out several handouts to Council. The first sheet is a summary of the different types of revenue sources for the different options. There's a lot of information on this page. The first column is potential revenue sources: these are new sources that we have been considering for discussion within the region. The next column identifies funding use. For example, we're talking about advertising fees. Those advertising fees would probably be restricted to transit use. The next 2 columns deal with the revenue potential. The next 2 columns I think are important. That deals with whether or not each of these revenue sources is a user fee. If there is an x in the column associated with a revenue source, it means we currently within the region at some jurisdictional level. The next column is option A, existing sources -- and as you look down that column, you'll see that it's blank. And the reason for that is that none of these new revenue sources are included in the existing revenue source. Another handout will show you your current existing revenue sources. In Option B we begin to add some of these new revenue sources. Option B has an increase use of improvement districts for example, regional development impact fee type of structure and several other items. In Option C, adds even more. Option A is would basically be direction from the voters in this community that there would be no increase in transportation revenues. Option B is a semi- aggressive increase in transportation funds. And Option C is a very aggressive increase in transportation funding. Mr. Lueck talked about Pima County and the 1/2 cent sales tax and a gas tax increase. Mr. Lueck advised he was asked to talk a little bit about the concept of a deficit. When we discussed the issue of deficits or short falls of course we're trying to subtract one number from another. If we were to consider option C to be a relatively reasonable idea of what the transportation system expenditures are over the next 20 some years, with it for the Town of Marana and then subtract the anticipated revenues, there would be a projected deficiency of about $155,000,000. If we were to consider option B which is the moderate increase in expenditures, that type of a system expansion and then again subtracting your current revenue sources there's a deficiency of about $122,000,000 within the community. And then under option A there's a less significant deficiency of about $29,000,000. We're trying to flush out the issue of how to overcome this deficiency under option A and one of the things we've been discussing at the consultant and PAG level is consideration of more development exaction's to cover some of the roadway improvements. Primarily to cover roadway improvements like the RedHawk Boulevard, which is within a development, it's not something that the Town is persay paying for, but you're going to have to maintain it. We're trying to 12 MINUTES OF REGULAR COUNC! L MARANA TOWN COUNCIL APRIL I, 1997 incorporate all of these system improvements and all the system operation and maintenance costs over this long term horizon. The last hand out given is the base line analysis, in other words -- if you had a community American Express card and didn't have to worry about repaying it and wanted to go out and make all the capitol improvements to solve today's problems - they're identified on this list. You'll see this sheet identifies about $71,000,000 in current deficiencies within the currant Town limits. I know I have given you a lot of information but there certainly are implications of all this and there's some very important decisions on the horizon dealing with transportation funding. Those important decisions of course are what types of services do we want to provide for the community and how do we want to pay for them. I would suggest that as elected officials you take a good hard look at some of the revenue sources that we've identified and see how they sit with you because the implementation of these revenue sources is going to fall into your laps as well as the other jurisdictions within the region. There are some projects specific issues that I know Dave Atler wanted to talk about and talk a little bit about the development process. Dave Atler: Mr. Lueck did a pretty good job of boiling down two years worth of work in just a few minutes, so if it seems like there's a lot of information them, it really is and the process is ongoing. That transportation plan has about another years worth of work to go on before it finally goes to the public for their feedback and their vote. The purpose behind this again was to show the amount of work that has gone into this over the last 2 years, not just at PAG but also with in house staff. When a project comes in for review, either rezoning or a new development project, we are to look at the traffic impact analysis. We're going to try to start building on an overall regional transportation study that links all the development and as model, each new development has to be modeled on that basis. That's not something that we have yet instituted, but we're formulating it and we're asking for more information as time goes on. This years budget has about i/2 million dollars for road maintenance and that's typically spent on overlays and chip seals and other routine maintenance projects like Lon Adams we'll be starting over the next month or two for reconstruction, should normally be considered as a maintenance project because we're not adding capacity. So it's sort of misleading to say we have 1/2 million dollars for maintenance when, for example again the Lon Adams project is about 1/4 million dollars for reconstruction. That's actually a maintenance project. Business Park Drive has been on the budget for I think the second cycle. That is a reconstruction again, that's a maintenance project, commercial area that it serves. With that you can see, and that's another $200,000,000 for that one so you can see that it continues to grow. I think this current fiscal year, we're roughly at somewhere 20% to 25% of the overall Town budget just on road projects. The money that Curt was talking about provides the Town with roughly 2 to $3,000,000 on the average over the next 20 - 23 years. And $3,000,000 doesn't get you much. Sounds like a lot of money but it's roughly about a miles worth of road for a 4-lane road. Iturvie Davis: Now we've painted a bleak picture for you, give you a little reference of scale for you here in terms of a Town Budget. Our Town budget this year is 15.1 million dollars. He advised between Public Works and Public Safety, that's about 60% of the Towns budget. He asked, do you want to take and add another 10% of your budget or another 20% of your budget for transportation? To reduce parks and recreation, general 13 MINUTES OF REGULAR COUNCIL MARANA TOWN COUNCIL APRIL I, 1997 operations, development services or whatever, you're getting up to 70 to 80% of your total budget in two departments. It doesn't leave you much for thc other departments as well. And basically you know the water system is supposed to operate as an enterprise system and certainly we've been having to put general revenue from the Town budget into the water system to some extent. We've used a lot of CDBG funds to upgrade the old Honea system, the Marana municipal system. Our money's in them for the purchase of CMID water system as well as the Marana Water service. So we don't have a lot of money to play with, at least in terms of our real needs and we're talking about billions of dollars and the projects that were passed. The picture is bleak and when we come to you on a budget it's going to be a matter of priority. Mr. Davis his first priority is creating a sound economic base for the Town to increase our revenue picture. That's the only way that we're going meet these needs. But more importantly he feels we need to do something on a regional basis. We need to do it jointly. I think we have the ability to increase our sales tax in the Town but I don't think we want to increase the sales tax in the Town another 1/2% - 1/4% and when all of our competitors, all the jurisdictions around do not have that sales tax. But we're talking about money and we're talking about once you get into any type of transportation -- like the streets you've got the capitol costs to build the streets initially but you have the recurring costs of maintenance. Like the Police Department, it's a recurring cost that we incur each and every year. So we've got to have the funding available to fund that not only for the first year, but each subsequent year thereafter. As you know the costs continue to increase each year and we have to have a revenue stream that's increasing in relation to the cost of providing the service. 1 hope we have provided some information to you this evening to paint the big picture as well as the small picture and tell you the picture looks a little bleak. There have to be some hard decisions made. Certainly those decisions will need to be made or we'll just end up 20 years from now as bad off or worse than we am today. Ora Harn: I would like to ask Mr. Atler, on this where we see the draft MTP existing condition. Do we have a time element for completion of those projects? Dave After: The total dollars that you see, these am based on over the next 23 years. Don't take that out of context please, these projects that you see as the base line needs are one the current transportation improvement program. Cortaro Farms Road and Ina Road projects are not on the current transportation improvement program. Moore Road, Tangerine Road projects, the Sandario/Marana intersection -- those are on the current transportation improvement program and we are programming to move those up as soon as possible to get them done. PAG is moving in the direction, actually the jurisdictions are moving in the direction that if projects aren't constructed, if the money is not spent on projects to programs within the 5-year transportation improvement program, the jurisdiction stands a chance of losing those funds. We are moving very rigorously at trying to get all these projects done. Ora Ham: I don't know ifa week goes by that I don't get someone commenting to me about Moore Road. 1 think that there's a lot of people in our community don't understand the cost of transportation, putting roads down. I know that that's an expensive proposition, I think it's one that we need to try to keep up with. What money's are there and available and try and get those projects completed. 14 Dave Atler: We got a letter from ADOT last week or the week before, unfortunately the way that project was started by our previous outside consultant was started through ADOT because it's Federal funding and only certain jurisdictions are certified to administer those projects and so they chose ADOT to administer and ADOT's flow chart can take a minimum of a year and half after you've gotten pretty much everything done. We're trying to work with, Pima County is also certified, we're talking to them about doing some of the other projects. Moore Road is already on ADOT's. Ora Harn: Where are we at? Dave Atler: The start of construction is by this June, '97. Hurvie Davis: The ADOT Board meets as you know in Tucson, April the 18. And I asked Mr. Atler if they plan to award that contract at the April meeting when they're in the Tucson area and the answer was no, but they do plan to award the bid in the May meeting. Ora Harn: I would like to compliment whoever did the Sandario Road from the bridge in that area. One of the important things that I think in transportation is to be careful and watch when we do roads, that we get the best work we can and they put them in, I was very impressed with the fact that they did the turn out lanes with cement borders and so forth and all those little things that we do that way. I think preserves the road a little bit longer and I think that when we're talking about our dollars that we, not only what dollars we spend but we make sure what dollars we spend we spend them well and that the work that is done, is done well. Hurvie Davis: Good design, I believe you're referring to Sanders Road as opposed to Sandario Road. Ora Harn: Yes I am sir, I'm sorry. That was an excellent job, it took forever but when we got a road, we got a very good road there. Mayor Honea: Asked if there were further questions for Mr. Davis or Mr. Atler. There were none. G. MAYOR AND COUNCIL'S REPORT Sherry Millner: The only thing I have to report is 1 had lunch with Shirley Scott and we discussed some of the things from the projects that they were doing on the east side of Tucson that we might be able to get some good ideas from and maybe support. Bobby Sutton, Jr.: The fourth annual Marana Chamber of Commerce Golf Tournament is this weekend, Saturday. At Heritage Highlands and I believe the deadline for entries is tomorrow. It's a little bit late notice but it is becoming a very good turn out. There's going to be about 100 golfers out there, some real good prizes a chance to win a car. The 15 hole in one and if anyone is not in and they're a golfer, please call the Chamber and get signed up so you can play. Herb Kal: Just wanted to report we had our assistant Town Manager committee meeting, Councilwoman Ham, Councilwoman Price and myself, Dan McQuade, Hurvie Davis and Jane Johnson were present and 1 guess we came up with a short list of 8 names or 9, that we'll be doing interviews. (Asked Ora Harn when will the interviews be done - - she answered on the 11). Vice Mayor Price: No report. Ora Harn: I also wanted mention and thank the search committee -- they've been great they have worked hard I hope that all the Council Members received a listing of the short list. One name has been added to that at the request of several Council Members and at the consent of the committee. We have added Byron Howard to that list, making the short list 9. We will meet again one Tuesday morning for a little while to review what ever written information is sent in to us from exemises and then we will interview all day on Friday the 11, to complete the interviews and be able to bring back a recommendation to our Town Manager and the Town Manager will bring that recommendation before the Council. So we are moving quickly in that process. I also wanted to state that on Friday evening, the Mayor and myself and Council Member Millner attended the graduation of the explorers. It was the most pleasant, exciting thing I've been to in a long time. To see these young wonderful people of our community who are working. Our Mayor did a presentation, I think he did wonderful. It was a very nice event and I just have to say that I was very proud of our Police Department and of our Town as a whole. I thought we were represented very well in that event. And proud of these young people. We had some young people there that came from Oro Valley; Mayor Honea: Cochise County, Pinal County Ora Harn: Eloy, was it? Mayor Honea: Eloy. And San Manual or Superior or something Sandy Groseelose: San Manual. Ora Harn: Santa Cruz County wasn't it? Sandy Groseclose: Mammoth Mayor Honea: Mammoth, I think there were 7 different agencies of young people. Ora Harn: Yes, 7 different agencies there that work with these young people and gives you a new hope about our future with some of these young people. Mayor Honea: That was some of my report as well and Ms Groseclose is also very active with the Explorers and helping a lot of the young people get to the meetings and Officer Santorno and Officer Ashby both did and excellent job, it was really rewarding to see not only these young people participating in Law Enforcement information but our staff providing a lot of the services as well. It was a really rewarding experience. On that same evening, Mr. Davis and Council Members Millner and Harn and I met with Mr. Abrahams concerning some properties over fairly contiguous to our properties and about some possible annexations and things of that nature. Preliminary discussions, it looked pretty good, but very preliminary at this time. Also last week, Council Member Ham, Council Member Clark and I along with Mr. Davis, Mr. Flannery and Mr. Atler met with the El Dorado people to talk about the Albertson's store over at Cortaro and the freeway and what's happening there. I'm not sure we know what's happening them. We of course encourage business in our community. I think Albertson's is a little apprehensive right now about other stores being built in the ama, the Fry's and a Bashis as well. I don't know if they're going to come in right now or not. We did our best to sell it to them, but we really don't know where they're at at this time. H. MANAGER'S REPORT Hurvie Davis: I've been crossing things out of my list too that I had planned to say. But first of all I wanted to say that item H on your agenda packet is the Chamber of Commerce quarterly report, it was to be in the staff report section, but it was inadvertently got put in item H, I don't know how it got into H. Anyway that's the Chamber report in your packet this evening. One thing that I didn't have Council Members involved with so I get to report on -- I had a continuing series of meeting with staff on a number of issues. Water, effluent, Santa Cruz, bank protection and recharge -- as you know we've been working quite closely with Pima County on the bank protection tied in with the recharge project here across the river for the CAP as well as the high plains effluent recharge. The issue of water and effluent is a never ending issue. I also attended with Mr. After, Mr. Holub and Mr. Howard, I think it was a Bureau of Reclamation planning session on use of effluent in the metropolitan area, in Pima County. We'll probably be coming back to the Council, maybe on the 15, to see if the Council wants to support some effort to lobby our congressional on delegations to help us get some funding for the Bureau of Reclamation to do some planning on the use of effluent in our community. Finally l wanted to remind the Mayor and Council that the budget process is underway as we've indicated to you before, we plan to finalize the budget negotiations or sessions with the staff by mid May and bring the tantative budget to the Council on June 3, with final approval coming to you on June 17. Besides the bleak picture that I painted to you earlier, this evening regarding transportation; at this time I don't see an increasing trend in revenues coming into the Town as we've experienced the last few years. I think we've had a pretty sizable increase itl revenue because of a lot of things coming on the ground. I just don't see that happening to the same degree in the next year. Of course we have the Driver's Mart coming on perhaps in August, we expect that to hopefully be a sizable increase in tax revenues for that one business. It seems like somewhat of a slow down as I'm able to gauge things in the community right now, I think our residential will be pretty strong with Coventry on the north end of Continental Ranch and with the RedHawk; least the Heritage Highlands and AI'RIL I, 1997 the Quail Run, Vail Creek -- building permits and fees from residential development this year is probably going to come in somewhere between 50 and 60% of what we estimated in revenue's, however we've had a lot of commercial/industrial in the Town this past year. The Continental Ranch Business Park and so forth, with those fees coming from the industrial and commercial activity, we've been able to come right in line with our projection on development fees. We're still looking for any particular projects that you may want us to include in the budget process this year. And obviously as we indicated to you this evening we'll be coming back and giving you a picture of what we see as needs from the department stand point and from what direction we've received from the Council so far, we'll be putting that together with projected revenues and bringing that issue to you for your decision. With that, 1 have nothing further. Ora Harn: I forgot to tell you that I did attend a Chamber of Commerce luncheon. The Chamber of Commerce has changed its format for their meetings and are now meeting and having luncheons instead of breakfast. I had a wonderful lunch prepared by Councilman Sutton's lovely wife and it went very well. We were meeting at Trico Electric meeting room and I think the next meeting is the 16, for lunch. We were a little short in turn out I think, but I think as time goes on and people find out about it and realize we're going to have a wonderful lunch that they will turn out and support the Chamber. We need to support our Chamber of Commerce. Hurvie Davis: The Chamber meeting has always fallen the day after the Council meeting and depending on what hour we break up for the evening, it's very difficult for me to the 7:00 meeting in the morning. So hopefully I'll be up in time to make the luncheon. Xlo ADJOURNMENT A motion was made by Bobby Sutton, Jr., seconded by Vice Mayor Price and carried unanimously to adjourn the meeting at 9:05 P.M. CERTIFICATION 1 hereby certify that the foregoing minutes are the true and correct minutes of the Regular Council Meeting of the Marana Town Council held on April 1, 1997. I further certify that a quorum was present. ~ST~SE CLOSE 18