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HomeMy WebLinkAbout10/01/1996 Regular Council Meeting MinutesMINUTES OF REGULAR COUNCIL M'EETING MARANA TOWN COUNCIL OCTOBER 1, 1996 PLACE AND DATE Marana Town Hall October 1, 1996 I. CALL TO ORDER By Mayor Honea at 7:03 p.m. II. PLEDGE OF ALLEGIANCE Led by Mayor Hones III. INVOCATION Led by Mayor Hones IV. ROLL CALL COUNCIL Ed Hones Sharon Price Tom Clark Ora Mae Ham Sherry Millner Herb Kal Bobby Sutton Jr. STAFF Hurvie Davis Dan Hochuli Sandra Groseclose Dave After Jerry Flannery Doug Maples Jane Johnson Jocelyn Entz Roy Cuaron Dan Groseclose Brad DeSpain Hugh Holub 23 Members of the Public Mayor Vice-Mayor Council Member Council Member Council Member Council Member Council Member Town Manager Town Attorney Town Clerk Town Engineer Planning Administrator Chief Building Official Human Resources Director Assistant to Town Manager Finance Director CDBG Coordinator Utilities Director Water Attorney V. APPROVAL OF AGENDA A motion was made by Sherry Millner, seconded by Bobby Sutton and carried unanimously to approve the Agenda with the change of moving Item 9F to follow 9A. VI. ACCEPTANCE OF MINUTES A motion was made by Bobby Sutton, Jr., seconded by Sharon Price and carried unanimously to approve the minutes of the Regular Council Meetings of August 27, 1996 and September 3, 1996. VII. CALL TO THE PUBLIC/ANNOUNCEMENTS MINL~ES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL oCToBER l, 1996 Dave Parker: 7135 W. Maple Ridge Dr.: He wanted to talk to the Council about traffic on Silverbell Road near the elementary school. Silverbell is a busy road and most people travel down the road at a high rate of speed. He has noticed that the Marana Police Department runs radar near the school which slows people down, but they can't be there all the time. Sandy Groseclose: Mrs. Groseclose introduced Heather Newstrom. Heather is the new receptionist/clerk at the Town Hall. VIII. STAFF REPORTS None IX. GENERAL ORDER OF BUSINESS A. Consent Agenda 1. F/rst Reading - Recommended changes to Town of Marana Personnel Policy and the Personnel Policy Manual. 2. Resolution No. 96-85 - Entering into an Intergovernmental Agreement with Northwest Fire District authorizing the transfer of fire protection equipment to Northwest Fire District for a critical incident truck to Marana. 3. Resolution No. 96-86: Los Morteros Estates - Request for approval of a single family detached home subdivision Preliminary Plat located at the Southwest corner of Silverbeil Road and Linda Vista Blvd. in the North 1/2 of Section 20 Township 12 South~ Range 12 East. Property owner/applicant is Casa Royale Builders, Inc., 3110 N. First Avenue, Tucson AZ 85719. 4. Resolution No. 96-84 - Sombrero Peak Estates released of the Assurance Agreement fTrust No. 10464 - for Lots I through 77 and acceptance of Public Improvements for maintenance. 5. Ordinance No. 96.35 - Consideration for adoption of an Amendment to Chapter 14, Section 14-2-3 or the Marana Town Code amending the method in which terms of office are determined for the Water Utility Advisory Committee. 6. Resolution No. 96-89 - Approving a request by Richmond American for the partial released of Lot 61 in Parcel 4 and Lot 14 in Parcel 9 of Continental Ranch from the Assurance Agreements guaranteeing the construct/on of pubUc improvements for the purpose of allowing the Lots to be transferred to the Cortaro-Marsna Irrigation District for use as well sites. A motion was made by Bobby Sutton, Jr., seconded by Sharon Pr/ce and carried unanimously to approve the Consent Agenda as written. F. First Reading; Resolution No. 96-86 - Approving a classification and salary plan for Marsna employees in an effort to bring wages for Town employees up to date with the surrounding market. Hurar/e Davis: We have undertaken a professional study of our salary structure and classification plan for our employees, we have retained a consulting firm to do this. Jane Johnson: At the time of the budget approval a sum of money was set aside for addressing salary inequities, in hopes that we could bring our employees' salaries to the prevailing rate or certainly in sync with the market. Fred Reynolds: Our firm is probably the leading firm in Arizona in job classifications and pay plans. There's a process that they go through and it is a very standard process, it requires a lot of work and cooperation. There are three different survey dimensions. This information is enclosed in Council packets tonight. He would be happy to answer any questions about the study. Sharon Price: If there is a rate for special assignments in the Police Department, should this be available to other departments. Fred Reynolds: No, there are some additional suggestions if money is available for other possibilities, there's one for building inspectors and non-registered engineers. 2 MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL OCTOBER 1, ~996 Sharon Price: She is concerned that it only picked out a couple of classifications of our employees and didn't include other ones who are trying to get certifications. Fred Reynolds: The premium on the police officers has nothing to do with certifications, this is for special assignments. It is very normal for these assignments to be paid more. If this option were exercised it should be a unilateral decision. Sherry M/liner: In looking at the recommended salary range, it shows a minimum, m/d-point and maximum. Are we going for the mid-point, is that what we're doing? Fred Reynolds: The first step was to make sure that everybody got to the minimum. There was also some real concern for tempering. This is where you have employees that are out there doing the job and they have been with the Town for a while and we wouldn't want to temper about the mid-point. The mid-point is max/mum for a satisfactory performer, above that point is reserved for those that make a greater contribution. We want to get people into the range up to the mid-point. Council Member Tom Clark arrived at the meeting. Bobby Sutton, Jr.: Is this all going into place out of this budget? Jane Johnson: That is correct. The amounts in front of Council were for an annualized amount, but we've already gone through a quarter of the fiscal year. So with the recommendation that salaries be implemented as of October 1, 1996, what we would be taking out of this fiscal year budget would be three-fourths of the amount in front of Council. Bobby Sutton, Jr.: Alternative three is in Jane Johnson's opinion the best route to take to get there. Alternative 3 would still bring us in under what was allowed for in the budget. Jane Johnson: That is her understanding in looking at the figures. We would be able to do all of the people, bring them all up to where we need to bring them. She has asked each of the Department Heads to talk to their employees and review this. For the most part, the employees are pleased with the opportunity to be in sync with the rest of the Town. There are a few inequities and we will be working on those. If we were to accept the classification plan as to form then we would be able to work on those areas that are not exactly right. Herb Kal: Would alternative two bring the employees up to the mid-point level in a total of five years versus alternative three for bringing them up to the mid-point in one year's time? Jane Johnson: On October Ist you would have had to be here ten years in order to get to the mid- point. Whereas /n alternative three you needed to be here over four years to be brought up to the mid-point; it's just a quicker way of bringing people up. Sherry Millner: If some of these aren't correct, then we can go back later and change them.? Jane Johnson: Correct, that is our plan. In addition, in some of the classification titles, we're still not set with them. Hurvie Davis: He would like to highlight some of the findings in the study for the record, seventy- nine percent of the Town's positions are in the correct job classifications. The Town's salary structure is at or above the prevailing rates for 58% and 42% are below. This plan would bring the sa[aries of all employees to the minimum of the salary range for their position on the effective date of the plan. It would administer the salary plan on the basis of objectively measuring job performance. This is a crucial element in this plan. We will annually update the salary plan. Mayor Honea: He would like to support alternative //3 for a couple of reasons. We've had a lot of employees that have been under the average scale. Our employees are one of our greatest assets and we now have an opportunity to bring them up to par with other municipalities and other employers in the area. It's not perfect and there have been a couple of Department Heads who have already 3 MENUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL oCTOBER 1,1996 called and talked to the Mayor about what they think. As Jane ,Johnson said we can adjust those if the employee or the Department Head goes to Human Resources and they discuss their job. This really gives us an opportunity to fast track. Everybody that has been in four years would automatically go to the mid-point. He thinks it is a real opportunity for the Town to keep the employees that they have. We can work out some of the glitches as time goes along. This gives us a much better base then we had before and he would like to see it implemented. Sherry Millner: She would like some input from some of the Department Heads and Town employees. Larry Ybarra, Police Officer: He's not speaking for every officer but when he was told the final results of the survey he for one was real pleased. Now we will be able to keep quality personnel that we actually have on the Department. He hasn't heard anybody in the Department say they didn't like the plan. Nancy Reynolds~ Marana Court: Our employees are very pleased with the plan that has been presented. She has not beard any complaints at all from her Department, These employees have been underpaid for a long time, Dave Atlar: There are some issues that he had with the whole program, he has been working with Jane on that. Mayor ltonea: Most of the problems that Mr. After sees, could they be worked out within the super structure of this plan? Dave Atlar: He's not sure yet; he just responded to this program last week. Jane and Mr. After have talked on this but have not gotten into any specifics. It may be. Jane Johnson: The positions that he is concerned about in particular are two positions that have not yet been filled. Once we actually plugged those classifications in and took a better look at them in comparison to engineering positions that already exist, they're not appropriate. So we need to go back and reclassify where these positions need to be. Bobby Sutton, Jr.: Would it affect the amount of $372,000 to readjust some of these people. Jane Johnson: The positions that we are talking about, in this particular case, the budget allowed for these people to be hired July i, 1996 and we still don't have them, so the money has not been spent yet, even if we do increase the amounts of the salaries. A motion was made by Bobby Sutton, Jr., seconded by Tom Clark and carried unanimously to adopt Alternative 3 and be effective October 1, i996. B. Public Hearing; Resolution No. 96-88 and Ordinance No. 96.36 - Declaring as a Public Record and ado~ei"g an Amendment to the Continental Ranch Specific Plan by creatinR new land use dest..o?-tions, destgnatin~ vermissible uses in such and establishing property development standards in the area North of Cortaro Farms Road and West of Interstate 10, includin~ portions o Township 12 South, Ranger 12 East, Sections 22, 26, 27, 35 and 36, of_ the Peppertree Business Park, property owner is Southwest Value Partners IV L.P. Hurvie Davis: This is a Pubic Hearing on an Amendment to the Continental Specific Plan to change the land uses that are currently identified in the existing Plan. Mayor Honea declared Council in Public Hearing. Jerry Flannery: We've been working with the applicants in this process for several months. We met some time ago to discuss the amendment process. There was a proposal for a potential golf course, some high density residential, and potential manufactured home subdivision on the north end of this project. And since that time it has gone through the Planning Commission and they voted on it in August. He would like to mention that the Ordinance that's in Council's packet has an extra condition on there that was not intended to be on there. Condition #3, prior to the Planning 4 MINUTES OF REGULAR COUNC1L MEETING MARANA TOWN COUNCIL ocTOBER l, 1996 Commission meeting of August 28, 1996. We received information that the gravel pit operation that was proposed in the original Specific Plan Amendment as no longer a part of that request. At the Planning Commission meeting that was removed, so in this Ordinance that condition should not be in there. The new Ordinance has two conditions, basically that can be discussed after making this presentation. Mr. Flannery went over the subdivision plat that is being proposed, it is in the preliminary plat state. It consists of Parcel 64 and portions of Parcel 63 in the existing Continental Ranch Plan, that is the area behind McDonald's. There is also a Sign Amendment in this proposal. The Sign Proposal is to consist of four freeway type signs, 65 feet high, at the intersection of Cortaro and I-10. There are also provisions in the Specific Plan that talk about 45 foot high signs that would be located on the frontage road, and those are also within this request. Mike Orassingcr, The Planning Center, 450 W. Paseo Redondo, Tucson, A~: This is really an existing change to the Continental Ranch Specific Plan; it kind of finishes it off. Mr. Grassinger gave a presentation to Council on this request. As part of this Amendment that we are requesting we've also addressed the entire Specific Plan as being updated and amended to include the impact of those new parcels and any other changes that seem to be necessary. We've got a little bit of a concern with the way the condition is written regarding the fight-of-way dedication. We have no problem with providing the fight-of-way, it's the t/ming of that dedication that we are concerned about. In summary of tho requested land use changes, these are the areas that we are taltdng about, these red areas would be the freeway commercial. This is what are calling the res/dent/al recreation which includes the golf course and the residential component. That's the essential change to the original Plan whereas ali of this is currently shown as industrial in blue; that is the major change. Parcel 61 is now shown as commercial in the Plan, and we are suggesting that because of its location behind Stewart Block, it's probably more appropriate for that to be assoc/ated industrial use. Lastly, just so we touch on the sign issue, we have a rendering of the design of the signs that' have been discussed. We would be happy to answer any questions that Council may have. Mayor Honea: Over in the commercial area you have tentatively a 350 unit apartment complex and a 350 unit mobile home complex. Will those folks have access to the amenities that are currently in Continental Ranch? Mike Grassinger: The area on this side of the river will not become part of the existing Continental Ranch Association; it will form a separate association of its own. Mayor Honea: The mobile home park would those be owned lots or rented lots? Mike Grassinger: We don't really know at this point, we don't have anybody who has stepped forward and wanted to do something with it. Regardless of which way it went, either owned or rented, all of whatever is located there, they would all be subject to the standards which we include. Mayor Honea: His main concern is transportation and the infrastructure involved with transportat/on. Who is going to fund these roadways? We are going to have some massive problems with transportation infrastructure in Continental Ranch, we already do. Dave Dolgen, Southwest Value Partners: Currently, Business Park Drive is a private road; it has not been dedicated to the Town, If we did any improvements to Business Park Drive at this point we would have to bear the expense of that. Mayor Honea: The roadway that parallels the fiver, he thought it was requested by Staff that that right-of-way be deeded and that the improvements be done by the developer that is improving that area. If you're going to have 350 mobile home units down on this end of the properW you're going to have 2,800 trips a day just for the mobile home part, excluding the golf course. Thc freeway access roads are really not built to be service roads for business, industry and housing. He thinks that roadway is going to be a necessity for the improvement of this facility. Mike Grassinger: This road was included in the report at the request of Staf/~ When we did the study on it, and it showed that there was a pretty low usage. At this point the frontage road does provide two-way travel along here. And it provides it not only to this area but to all the businesses that extend along here all the way up to Avra Valley Road. 5 ~S OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL OCTOBER 1, 1996 Mayor Honea: The State has told us that that road will eventually be one~way. Mike Grassinger: Right, and the traffic study does address that and recognizes that. At that time when this road becomes one-way, Twin Peaks Road would be completed and the interchange would be put in, that's what we have been told by ADOT. At that point, this one-way road would accommodate some of the traffic but we feel that the majority of this project would then access directly to Twin Peaks Road to the interstate rather than going through here. The golf course portion of it would not; there would be no need for this road for the people who use the golf course. We would propose to use this alignment initially as a maintenance road to get to our maintenance facility and to get around to the golf course. That's really the only need for it at that time. The golf clubhouse is intended to be located here and access through the Btlsiness Park, so there would be no need for anybody using the goff course to travel north to Twin Peaks Road. Mayor Hones: What is the requested zoning for the golf course. Mike Grassinger: Commercial Recreation. Mayor Hones: There are.several uses under the Commercial Recreation other than golf courses. Mike Grassinger: He is assuming there would be. He never intended for any other use other than the golf course though. Mayor Hones: If you don't have an improved roadway parallel to the river, people are going to be using the access road. There ia a lot of activity in thc Business Park and we are not doing any infrastructure transportation improvements. If we don't get the improvements done by the developer pr/or to the traffic building up, who's going to pay for them. The people that are developing and causing the need for infrastructure improvements should pay for it. Mike Grassinger: We aren't arguing against providing the right-of-way for this road. Mayor Honea: But you want the Town to build the road. The developer should build the road because they are the ones that are necessitating the need for it. We have been building roads, it is time for SVP to start building some infrastructure; they have been selhng and selling. If they don't do it, everybody in the Community will end up paying for it. Bobby Sutton, Jr.: Why do we keep necessitating with this road what is going on south of Cortaro Road. He doesn't think it is a necessary road, it would be good to have the right-of-way though if we need it. Jerry Flannery: The example of the area south of Cortaro is just that, it's an example. This is an example of what could potentially happen here if we do not have right-of-way dedication. Do we need to build the road now as development occurs, he would say yes. When development occurs, it should be provided, Bobby Sutton, Jr.: Why was the Ordinance changed from to create a road to the right-of-way to connect the road between Cortaro Farms and Twin Peaks Road shall be dedicated to the Town during development plan or pla£ting procedures. Jerry Flannery: At the Planning Commission, it has always been at least Mr. Flannery and Mr. Atler's belief that it should be dedicated. At the meeting the issue of the gravel pit was discounted because it was removed prior to that meeting. The point came out after Mr. Grassinger made his presentation that this road needs to be shown and it needs to be dedicated. Ever since we've started this process it's always been that, that it would be dedicated. Herb Kal: He doesn't think the right-of-way is the problem, it's the bottom line of who is going to pay for this road. MINUTES OF REGULAR COUNCIL MEETING MARINA TOWN COUNCIL OCTOBER 1, 1996 Bobby Sutton, Jr.: If that is the main question then why didn't we keep it the way it said in the original Ordinance? There it said the developer shall create an ulterior road. Jerry Flannery: Monday Mr. Flannery received a phone call and a fax from Mr. Grassinger saying that one of the conditions wasn't appropriate and that he proposed a rewriting of the first one. That's where the ball maybe got rolling with the changes from right-of-way dedication. Dan Hochuli: As far as the issue of the dedication of the property, he had understood Mr. Grassinger to say earlier that they don't have a problem dedicating it, they just don't want to do it at this stage of the Plat. If it is going to be dedicated and we don't have a problem dedicating it, that has got to be a part of the Ordinance. Isn't it normal that you would plat the right-of-way dedication and then later, if that's not going to be mobile homes, it's going to be something else, would they come to the Town with a Plat Amendment and change that. I think he would say, yes, that's how we always do it. So as far as the dedication of the right-of-way, that doesn't seem to be an issue for Mr. Hochuli. Bobby Sutton, Jr.: What is the issue we are dealing with tonight, if we're talking about who is going to construct the road, have we discussed that. Or are we trying to do what is said here in the Ordinance or are we going to amend that to see who is going to pay for the road and accomplish it all tonight. What we are reading and what we are talking about are different things. Jerry Flannery: In another subdivision if you had a project such as this we would be asking for assurances as part of that subdivision that would provide for the improvements that were proposed in being part of the subdivision. Bobby Sutton, Jr.: Do we have those assurances? Jerry Flannery: In this case no. As part of a subdivision process, you have Plats and they say here are the improvements we're going to put in. Those improvements not only account for roads, they account for drainage and utilities. Mayor Honea: This is a Specific Plan Amendment, correct? Jerry Flannery: That is correct. Mayor Hones: If someone came to us with a Specific Plan to build industrial or residential would that plan include roadways that the developer would be required to do at certain stages in the construction? Jerry Flannery: Typically, yes. Mayor Honea: So basically when we are asked to make changes in a Specific Plan we need to point out the roadways that we're going to require and what's going to be done prior to approving the Specific Plan. This is asking for a revision of a Specific Plan, and if we're going to revise it, let's cover the Town and require this roadway. Pat Griffin, 111 South Church, Tucson, AZ: Mr. Griffin is thc attorney for Southwest Value Partners. In terms of the golf course zoning, the developer is willing to put a condition on the golf course that that land use cannot be changed with the approval of the Mayor and Council. Mayor Honea: How about an assurance that the road will be built and improved. Pat Griffin: The concern we're having is will the roadway need to be improved. Our experts say it will only generate 1500 trips per day. We've offered to dedicate the roadway at such time the Town requires the dedication. Herb Kal: If we can get Twin Peaks Road through, that would really carry a lot of the traffic that is on Silverbell Road now. Maybe we should look at those numbers. He thinks it would be quite a bit more than 1,600. 7 MINUTES OF REGULAR COUNCI~ MEETING MARANA TOWN COUNCIL OCTOBER 1, 1996 Dave Atler: We haven't really had an opportunity to consider any other options to this road, we would have to research these options. Sherry Millner: We're planing manufactured homes which again she does not agree with. Could anything else be put there that wouldn't produce as much traffic? Mike Grassinger: It's a densiW issue rather than the type of housing. Sherry Millner: But you would still have the traffic. Bobby Sutton, ,Ir.: He is pretty confused at this point as far as what is being looked at. Does this need to go back to the table. Dave Atler: From what we've been hearing from SVP for the last couple of months, they are in quite a bit of a hurry to get this taken care of. Mayor Hones: He agrees with Council Member Sutton; there is some confusion here. This could be sent back and then have. a couple Council Members work with Staff and see if there is an alternative. This issue can be held over until the next Council Meeting on October 15, i996. B/Il Sch/sler, 12561 It'. White Ave.: He has a lot of experience in this area. He has worked with and against developers. Any time there's a development along a frontage road by the freeway you should have a parallel road to the frontage road to take care of any kind of traffic. The signs they want to do, he likes those signs, but if you have four of these along with the lollipop signs, it's not compatible. This is the first time he has seen a golf course built next to a manufactured housing subdivision. They should also plan for playgrounds and parks for children. Things change. Dave Parker, 7135 W. Maple Ridge Dr.: One of the reasons he moved to this area is he was getting tired of what was happening in Phoenix. What's going to happen with this growth near the freeway is there is going to be sound wails and he doesn't want to see that happen. If there is going to be a golf course, where are they going to come up with the water for it? JoriT Flanne~r: The proposal was that it be a 60 foot right-of-way; that has been StafFs understanding. The suggestion that he just made and Mr. Dolgen may want to discuss it is that when the first project that fronts this spine road comes in whether it be the golf course or the subdivision, that when that project came in that the road be constructed. Mike Grassinger: He thought Jerry meant that they would be willing to improve the road up to the parking lot of the clubhouse; there is no need beyond that at this point. If the second project came along and necessitated the development, we would then agree to it. We would agree to provide that service at the time that that phase came in. Jerry Flannery: If the Council wants to go with phases we could on this project. Herb Kal: We have some issues here where possibly we need to table this and try and get something worked out. Bobby Sutton, Jr.: Since we have the agreement of the developer to pay for the road, maybe we could let it go in phases. They are going to pay for the two way road, why would we not let them do that. Dave Atler: He believes the Ordinance would have to be rewritten and we would have to have some more specifics added to it. Dan Hochuli: His recommendation is to continue this item until the next Council Meeting, then it could be rewritten. MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL OCTOBER 1, 1996 Mike Grassinger: We have a very specific time frame, we have been working ve~Tf closely with Staff on this time frame. A motion was made by Herb Kal, seconded by Bobby Suttou, Jr. and carried with Tom Clark voting Nay to continue this item until the next Council Meeting on October 15, 1996. RECESS C. Street Abandonment - Wynema Street Abandonment. Hurvie Davis: We have submitted a report to Council this evening on the matter of the Wynema Street abandonment. A number of the Council Members are familiar with this issue. Sharon Price: She went out to the property today to see what the situation was and we have two situations there. One where we have a citizen requesting payment of some services that wasn't completed. And the other situation of paving or chip sealing a road that hasn't been touched in approximately 30 years. She would like to break this down as two separate items and take care of them individually. Dave Atler: It's not for services that weren't rendered. Mr. and Mrs. Gene Manzer applied for a right-of-way abandonment last year. They have requested through their attorney to be repaid for their application. They've also requested that some vegetation be replaced. We are not recommending that the road be abandoned and therefore they are requesting that their money be reimbursed for their application, attorney fees and vegetation. A motion was made by Sharon Price, seconded by Tom Clark and carried unanimously to reimburse Mr. and Mrs. Gene Manzer $1,673.00 for expenses subject to the Manzer's withdrawal of their abandonment request. ~urthermore, the Town is to revegetate with the approval of the Town Engineer, the Manzer's property disturbed by the Town's forces. A motion was made by Sharon Price, seconded by Bobby Sutton, Jr. and carried with Tom Clark voting Nay to accept Alternative #3, which is to chip seal the serv/cs improvement of Wlmema Street between White Avenue and Steele Drive, that to be included in the Town's Spring Chip Seal Program. D. Coronado Resource Conservation & Development Area~ Inc.- Presentation and approval for funding of membership: Hurvte Davis: We were approached some months ago by the officials of the Coronado Resource Conservation and Development agency, asking us to become members of this organziation. Staff is contemplating taking membership into this organization, but we thought it would be appropriate to have a presentation to the Council. Donna Vettleson, Coronado Resource Conservation and Development Area: This is a USDA program so it is federlly funded as far as staff. The areas are divided as resource areas, areas that have common resources. Coronado covers the five southeastern counties in the State of Arizona: Graham, Greeley, Santa Cruz, Cochise and Pima. The projects are mainly those that are driven by local people because the operations are governed by Council, that is a non-profit Council that is made up of delegates from each of the sponsored members. Pima County is now a member of Coronado Resource Conservation and Development and under that umbrella it allows any local unit of government in the County to become a sponsoring member. Office facilities, vehicles, telephones, all of that is paid for by the USDA. When RCD first started, project moneys were pretty plentiful and they decided that it worked a lot better if Icoal people had more say and were driving the types of projects. Now staff assistance is provided and the strength in RCD is really in the staff. As a sponsor, the Town would appoint two delegates to serve on the Council. They would help the Council prioritze projects that are a benefit to rural Southeastern Arizona. Herb Kal: Where are the meetings held? Donna Vettleson: The meetings are rotated around the area. MINUTES OF REGULAR coUNCIL MEETING MARANA TOWN COUNCIL OCTOBER 1, i996 A motion was made by Sharon Price, seconded by Tom Clark and carried unanimously to approve that the Town become a sponsor and participating member of the Coronado Resource Conservation and Development Program's council and authorize the disbursement of $100 from the membership budget. E. Resolution No. 96-80 - Authorizing the Mayor to enter into a Memorandum of Understanding between the Town of Marana and the Cortaro Water User's Association and the Cortaro Marana Irrigation District for the purchase of the domestic water system owned by the Cortaro Marana Irrigation District. Council Member Herb Kai excused himself from the dais with a conflict of interest, Hurvie Davis: We are seeking approval of the adoption of a Memorandum of Understanding between the Town of Marana and the Cortaro Marana Irrigation District/Cortaro Water User's Association. This is the beginning of the culmination, hopefully, of nine years of negotiation between the Town and the District for the purchase of the potable water system. Brad DeSpain: In Council's packet was a Memorandum of Understanding that we drafted together. Every portion of it is agreeable to the District w/th the exception of Paragraph F, which is Wholesale Water Rate. His recommendation to Council this evening, even though we received some additional comments from the District, this should be the instrument that goes to the District, that the Council would approve it this evening and forward it to them. Mr. DeSpaln went over certain areas of the Memo with Council. He passed out to Council information that Mr. Condit left with Mr. DeSpain this evening. He would like for Council to review this information. Hurvie Davis: We did have an in-house committee that labored long and hard on this issue. Mayor Hones, Vice Mayor Price, Council Member Ham as well as Mr. Davis and Mr. DeSpain worked on this. He wanted to thank the committee members for the work they put in. Brad DeSpain: Mr. Condit did change on his that there is a penalty after a period of time, an additional $30 penalty if we can't go to utilizing water from them as quickly as they would like us to, but he thinks that is negotiable, especially the number of years that's involved in that. Hurvie Davis: What this Memo of Understanding does is it allows us to proceed further to put in place or to draft up an intergovernmental agreement between the two agencies whereas we would purchase the distribution system etc., of CMID potable water system. We would enter into a wholesale water agreement. We would purchase the system for $600,000. We would enter into the agreement and purchase wholesale water until the year 2020. The CMID wells as well as the Towns would go into this trust which would pump water under the wholesale water rate. At the end of the agreement then the wells would all convert to the Town. We would no longer be requ/red to purchase a wholesale water agreement at that time; we didn't feel it was in our best interest. Brad DeSpain: That is a very good summation of it. Also, there will be an operations committee put together so that direction can be given to Cortaro from the Town as to what they need, where and when. A motion was made by Bobby Sutton, Jr., seconded by Tom Clark and carried unanimously to approve the Memorandum of Understanding with CMID/CWUA for acquisition of the CMID/CWUA potable water system and direct Staff to finalize an Intergovernmental Agreement. G. Update and Direction on Thornydale Road (Project{s} - Orange Grove Road to Ina Road~ Ina Road to Cortaro Road; Cortaro Road to Linda Vista Boulevard~ River Road Prolect, La Canada Drive to Orange Grove Road. Dave Atler: We put this item on the Agenda this evening as a result of an action that was taken by Pima County recently. Last year P/ma County determined that they would construct a s/x lane facility between Orange Grove and Ina on Thoruydale. That would include landscaping, sidewalks, sound wails next to the residential areas, things of that nature. Recently Pima County decided that they would drop that project and only do a portion of it which would include the widening of the CDO bridge. As a result, they will leave the road as is today, without sidewalks without the landscaping and with the ongoing traffic problems. They have a number of other projects that they MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL OCTOBER 1, ~996 are looking at as well along the alignment that is primarily the River Road corridor that would turn into Thornydale. We've included those projects this evening for the availability of discussion by the Council. We would like to see the project as it was before continued. Pima County will be tying in reportedly next year a connection on River Road between La Cholla and Orange Grove, so it will bring in additional traffic without having the added capacity. Deputy Director, Pima County Transportation: What Mr. Atler described is correct. The direction we recently got from the Board of Supervisors as a result of complaints of some people in the area, was to put our six lane project for Thornydale from Orange Grove to Ina on the shelf except that we are entering construction for the widening of the bridge which would result in a six lane bridge across the Canada Del Oro River. And we will do some minimal strip paving and we will end up with some with four lanes continuous from Orange Grove to Ina. The Board of Supervisors was to then begin expediting improvements to Thornydale north of Ina Road to Cortaro Farms Road in place of this project. That project north of Ina Road will take approximately 18 months to get the design completed and so forth and 36 months to complete the construction. The Department of Transportation is continuing to complete the design of the sLx-lane roadway from Orange Grove to Ina because we know that it will be needed and we are so close to the end of it we're just going to wrap it up. Hurvie Davis: In the report to Council this evening we indicated where we took a field trip with Pima County officials including Mr. Moore. The issue as he understands it is there was objection to doing the section between Ina and Orange Grove from some of the people in the area. But more importantly the people north of Ina Road wanted that section of the roadway improved because it was two lanes and traffic backs up. From what he understands the Pima County Board of Supervisors took the money and basically aimed it over to the project on the northern section of Thornydale Road. The longer the County waits to do this stretch of road the more difficult it will be. Mayur Honea: The County has dropped part of the plans but PAG will actually have the final say on whether or not it's done first. Hurvie Davis: Yes, his understanding is that the 15% funds will have to go through the PAG Regional Council to be shifted. He doesn't see why it is necessary to shift the funds since Mr. Paez says the moneys will all be there from the 15% funds for both projects. Dave Atler: We are looking for some contact with the Council and the Board of Supervisors to express support for this initial link. It would be a lot easier if the Board of Supervisors reintroduced this project, then we wouldn't have to wait on the PAG project. The bridge is suppose to going under construction this month. Hurvle Davis: Perhaps if Council desires the Town could take the position to communicate to the Board of Supervisors,, we could do that in letter form, to express the need for the continuation of the southern Thornydale Road project. If he recalls correctly in his discussions with Mr. Paez and others that the County staff supports and sees the need for that original improvement. As a matter of fact it was the County that proposed that improvement. We have a responsibility for the Town overall, for the commuters and traffic that goes into that area to provide the capacity to accommodate the traffic. We will draft a letter under the Mayor's signature. H. Selection for purchase of Grier Home - Home Program. Hurvie Davis: The Town purchased a home some time back on Grier Road and has been in the process of making improvements. We now need to make it available to somebody who is in need of a home that meets the qualifications and so forth. We need to select someone to become that homeowner, Dan Groseclose: In the selection process of the Home Program that was approved by the Council, we have six applicants that appear to be qualified. We have currently one home to sell and the policies that were approved by the Council were to utilize a lottery system to select one individual. He has placed six numbers into a bowl and six names correspond with those numbers in a sealed envelope. He would request that one of the Council Members perform a drawing at this time. MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL OCTOBER 1, 1996 Herb Kal: Do we need to draw two names in case #1 doesn't go through or will it come back to Council again? Dan Groseelose: He has given it a lot of thought and he feels that the individuals have a good chance of meeting the qualifications which state they must get conventional financing for at least 80% of the appraised value of the house, The other indiv/duals that were not put into the drawing were not in a position that they could get 80% of the financing. He feels it would be of the Town's best interest to draw one name, When that name is drawn there is going to be an agency from the Tucson area that will then Counsel that family and work with them through a bank to secure the financing. If they are unable to continue, he would think it would be in the best interest of the Town to come back and do another drawing of the remaining individuals. Council Member Sherry Millner was selected to draw the name, Dan Groseclose: Number 2 was drawn by Council Member Sherry Millner Lydia Sandoval was selected. I. Permission for use of Town Logo and Town Slogan - CalMat is requesting permission to use the Town Logo and Town Slogan. Hurvie Davis: This was discussed br/efly at the Special Council Meeting last week. CalMat was unable to be at the meeting this evening but they presented information to Jocelyn Entz earlier. We have that information before Council. They would like to put the Town Logo and Seal on the six of their new ready mix concrete vehicles, They are requesting that Council consider their request. We discussed liability issues and whether it reflects on the Town ff one of the trucks were to hit some one or gets bad press, would it reflect back on the Town. Without hay/rig some overriding reason not to Staff would recommend that they be allowed to use the Marana design and slogan. Sharon Price: By allowing them to use the Town's Logo are we giving an endorsement to them. Hurvla Davis: He doesn't think so. Mr. Hochuli had indicated that he saw somewhere that they wanted exclusive use. And it does say that the exclusive use applies only to local ready mix businesses. He doesn't think we should give them exclusive use. A motion was made by Bobby Sutton Jr., seconded by Sherry l~illnar and carried with Council Member Sharon Price voting Nay to allow CalMat to use the Town Logo and Motto on a pilot project basis to be re-evaluated in July, 1997 and have the desire of CalMat to be exclusive removed from the conditions. J. Mayor and Council's Report. None K. Manager's Report Hurvie Day/s: He would be glad to type of his report and send it to the Mayor and Council for review, X. FUTURE AGENDA ITEMS XL ADJOURNMENT A motion was made by Bobby Sutton, Jr., seconded by Tom Clark and carried unanimously to adjourn. TIME: 10:53 P.M. AUDIO TAPF_~ OF THE MEETING ARE A%rAILAELE AT THE MARANA TOWN HALL CLERK'S OFFICE. CERTIFICATION I hereby certify that the foregoing minutes are the true and correct minutes of the Regular Council Meeting of the Marana Town Council held on October 1, 1996. I further certify that a quorum was present. 12