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HomeMy WebLinkAbout08/06/1996 Regular Council Meeting MinutesPLACE AND DATE Marana Town Hall August 6, 1996 I. CALL TO ORDER By Mayor Honea at 7:05 p.m. II. PLEDGE OF ALLEGIANCE Led by Mayor Honea III. INVOCATION Led by Mayor Honea IV. ROLL CALL _COUNCIL Ed Honea Sharon Price Tom Clark Ora Mae Harn Sherry Millner Herb Kai Bobby Sutton Jr. STAFF Hurvie Davis Dan Hochuli Sandra Groseclose Jerry Flannery Dave Smith Doug Maples Dave Atler Roy Cuaron Jane Johnson Jocelyn Entz 22 Members of the Public Mayor Vice-Mayor Council Member Council Member Council Member Council Member Council Member Town Manager Town Attorney Town Clerk Planning Administrator Chief of Police Chief Building Official Town Engineer Finance Director Human Resources Director Executive Assistant V. APPROVAL OF AGENDA A motion was made by Ora Harn, seconded by Bobby Sutton, Jr. and carried unanimously to approve the Agenda as written. VI. ACCEPTANCE OF MINUTES A motion was made by Ora Harn, seconded by Bobby Sutton~ Jr. and carried unanimously to approve the minutes of Regular Council Meeting of July 16, 1996 and Special Council Meeting of July 18, 1996~ VII. CALL TO THE PUBLIC/ANNOUNCEMENTS Mayor Honea: Mayor Honea and Chief Smith introduced the Marana Police Explorer's who just completed the Police Explorer Academy. On July 4, 1996 the Second Annual Town of Marana Fireworks took place at Sportspark. Sportspark did an excellent job of hosting the event. There were over 9,000 people in attendance. VIII. STAFF REPORTS Staff Reports are on file at the Marana Town Hall. IX. GENERAL ORDER OF BUSINESS A. Consent Agenda 1. Resolution No. 96-72 - Intergovernmental Agreement (ICA) between the Town of Maraua and Pima County for Administration of the Community Development Block Grant {CDBG} Program Federal Year 1996. 2. Resolution No. 96-71 - CR Parcel 26 Preliminary Plat - Request for approval of a single family detached home subdivision Final Plat located within a portion of the N 1/:2 of Section 21 T12S R12E, Continental Ranch 26. Property Owner is Del Webb's Coventry Homes of Tucson~ Inc., 8973 E. Sugar Sumac Street, Tucson AZ. 3. Proclamation - Proclaiming September 4, 1996 as Good Neighbor Day. A motion was made by Bobby Sutton, Jr., seconded by Tom Clark and carried unanimously to approve the Consent Agenda as written. B, Letter of Support - For the Western Army national Guard Training Site (WAATS) Expansion. Hurvie Davis: Over the past several years this issue has come to Council, regarding the site for the National Guard Training activities. Jerry Flannery: About two months ago he received a letter through the Town Manager's office about the expansion of the WAATS facility out at the Pinal Air Park, Since that time I have had the pleasant opportunity to go out there a couple times and actually see some of the helicopters up close. They explained quite a bit of information to him about the base. They have had an extensive public process for the last few years as Mr. Davis mentioned in trying to get public awareness and input on this expansion. Staff would recommend that the letter of support be approved tonight. Lt. Colonel Murphy: The National Guard appreciates the support from the Town of Marana. During this Federal Environmental Impact Statement process, that the AZ National Guard has been going through to identify some potential growth for the Western Aviation Training site, a lot of the missions that the Guard conducts now for the Nation is becoming increasingly more apparent as the active component down sizes. We looked at several alternatives and decide upon the site that would have the least impact upon the human environment and species. The most potential environmentally disturbing of which was going to be the air to ground helicopter gunnery range, which is vital to the mission of the Western Aviation Training Site. We tried to involve the public as much as we could in this process and it has been a real positive experience. We hope that the plan that we have come up with, which is not to construct a helicopter gunnery range, as we met with a lot of the public we determined through a whole lot of reasons that this was not the best thing to do. There were other ways that we could meet our mission requirements without creating safety problems. We are real interested in staying in touch with the Community and the Town Council, we want to be here a long time and do a good job. The plan that we are going forward with will have the least negative impact, but some of the other things that we will need to do we will need to stay in touch and communicate. We very much appreciate the support from the Town Council. Sharon Price: She wanted to express her thanks for the great job that has been done. Tom Clark: With the growth in students from 2,600 to over 5,000, what would the increase in permaaent personnel be. Colonel Murphy: Presently we have about 250 full time personnel working at the heliport which is just north of the Pinal Air Park. Our expansion plans are only to increase that number by about 53. The majority of the training increase that will be conducted will not be in the flight training area, it has more to do with our simulation program. Herb Kal: Concerning the flight path and actual training mission, what areas will they be flying in, will they be sensitive to the Town. Colonel Murphy: No. The vast majority of the training takes place toward the Gila Bend Aerial Gunnery Range. He left some copies of the Executive Summary of the Environmental Impact Statement. Tom Clark: He would like to go out to the Air Park for a tour. A motion was made by Sherry Millner, seconded by Sharon Price and carried unanimously to approve a letter of support for the expansion of the Western Army National Guard Training Site Facility and the designation of flight training operations at the Barry Goldwater Range Complex. C. Town of Marana General Plan - Update of the General Plan by the Town's Planning Consultant. Hurvie Davis: Our General Plan was prepared and adopted in 1987. We have been in the process of updating that Plan, there have been a number of public meetings. We thought it was time to give the Council a status report and an update on where the study stands. Jerry Flannery: Town Staff sent out an RFP back in October to solicit requests for proposals from different planning consultants. We entertained five specific proposals in January and before that time we formed a General Plan Advisory Committee. The Committee met in early January to select a consultant. After that process we came up with CSC/Counts out of Phoenix, they have extensive experience across the State of Arizona. We began by having some general discussions on how the General Plan and what the vision of the Town was to be. Rick Counts~ CSC/Counts~ Phoenix~ AZ: He would like to update the Council on four items, the goals that describe citizen vision, illustrations of plan alternatives, a brief discussion of the Plan elements which are now being written and reviewed and preliminary findings with respect to Plan implementation. For each of the four elements of the General Plan the citizens of the Community contributed some ideas that we are using as working directions for this Plan. For example in land use there was an interest in preserving existing neighborhoods from one group. Others expressed a desire to make sure that there is a balance of land uses, not just a bedroom community but shopping and cultural activities. Citizens are very interested in working towards achieving a long term transportation plan, including the Marana loop and interchange improvements. They also mentioned some new wrinkles that indicated trails, pathways and scenic drives that would contribute to the tourism industry in the area. These leads to the economic development where there was a reasonable degree of interest in tax base promotion, particularly the hospitality industry which is continuing to develop in the Community. They also wanted a balance of employment, so that persons who live in the Community can also work in or near the Community. Finally the public facilities and services element, they would like a civic center that would be appropriate for a town that is now 5,500 and growing. He would like to very briefly show some of the scenarios that were described in graphic fashion that citizens took a look at. He showed Council a board that showed the beginning of the general land use pattern. We came up with a number of other scenarios that Marana might grow in the future. We have already composed very rough draft materials for the General Plan Advisory Committee on the land use and the circulation elements, the other two, economic development and public facilities and services are under way. Along with those elements there are two emphases the Community stressed to us that they would like to see in the Plan, growth management and rural preservation. He would like some advise on how to implement this plan. A problem with genera plans in this State and throughout the Country is that they get adopted without necessarily having their next steps outlined. We would not purport to be able to choreograph ail of the moves in terms of planning and development that this Community will want to make over the next generation. But we think it is a good idea to prepare a menu of possible selections over the next several years, before the next plan update. A couple of examples that we are working on that might trigger some suggestions are code revisions, taking codes and fine tuning them to implement the features that are selected in the General Plan. Jerry Flannery: Would the Council want to have Mr. Counts come back on August 27, 1996 to give a further update on what progress has been made. Mayor Honea: Yes they would like him to come before Council again on August 27, 1996. D. Resolution No. 96-69; Waste Management Transfer Station - An appl/cation for review and approval of a Development Plan for a Transfer Station. The proposed project site is located at 5200 W. Ina Road in SW 1/4 of Section 36, T12S~ R12E, Assessor's Parcel Number 226-35- 009. Hurvie Davis: This is a consideration for the approval of a development plan for the Waste Management Transfer Station located on Ina Road. Jerry Flannery: This item came before the Planning Commission on June 26, 1996 and was recommended for approval with the recommendations as stated by Staff in the blue sheet. At this time the Development Plan has gone through the Town process and through the Planning Commission, this is the final step. We've had some recent discussion with the applicants about the coordination of their permits and the development plan process. Those issues have been resolved, there may be other issues here tonight that are up for discussion. Dan McQnade, Waste Management of Tucson: He would be glad to answer any questions that the Council may have on this issue. Tom Clark: On the information included in Council's packet, Comments Received by Other Agencies are not included. He would like to have seen the comments from other agencies on this facility. When Waste Management came before Council the first time his main concern was the 18 wheelers having access to the Interstate, was that brought up by any other people involved in this process. Dan McQuade: He doesn't recall it being brought up as a particular point of discussion. The 18 wheelers will be spaced out far enough that it would pose a problem, they won't be bumper to bumper. Bobby Sutton Jr.: One of his main concerns is exiting the property to get onto Ina Road. Dan Mcquade: Some of the concerns that the Council talked about in the beginning and are being brought up now have not been a problem. We have had an opportunity to watch these trucks doing their route and it has been very smooth. Tom Clark: How much of a reduction will we see at the Tangerine Landfill with this facility. Dan Mci~uade; 100%. Tom Clark: No more Waste Management trucks at the Tangerine Landfill. Dan Mc~uade: No. Tom Clark: How much garbage, percentage wise, do they put in Tangerine compared to other private haulers, Dan McQuade: He doesn't have that information. We put around 500 tons monthly into that facility and 100% of that would come out and be internalized into the Butterfield Landfill. Herb Kal: With the long range plans of Ina Road west of the Interstate, what does it look like for expansion into four lanes. Dave Atler: There are not any plans on the board, there hasn't really been enough development pressure to the west to drive the traffic counts up high enough. He suspects that when it happens we're looking at a four or five land road with a center turn lane. At that point in time it may be a government paid for project, the County and Town. Ora Harn: As she read the re commendations it says that all conditions of the Significant Land Use Change be properly implanted. What were those conditions that were on the Land Use Plan. Jerry Flannery: Specifically they were comments related to the entrance and exit onto Ina Road. There were some specifics about the Development Code and the requirements of the zone itself, they were fairly minor. When the Significant Land Use Change when out for public notice there were responses that a Public Hearing was necessary, this was in relation strictly to the transfer station. At that point several comments were made similar to what you would see on a rezone, where additional acceleration and deceleration lanes were mentioned. Ora Harn: She would also like to know the comments that were made by other agencies. Jerry Flannery: He apologizes for those letters not being included in Council's packet tonight. If any of those comments were specific or major they would have been taken care of prior to this point. Ora Ham: Have all those specific comments and requirements been adhered to at this point. Jerry Flannery: All of the ones, to his knowledge, except for the traffic impact report that is being talked about. Dan McQuade: We have put a letter on file so that the Town of Marana is protected on that issue. That at any time if a left hand turn lane is needed Waste Management will pay for the design and construction to put it in. Our only concern is that the numbers don't show that it is needed now, from a business standpoint we don't want to spend the money right now. Mayor Hones: If Waste Management is hauling 40% of the trash in Pima County and they are going to haul it up to Maricopa, it certainly helps a lot with our landfill situations. He is happy to see the facility come in to the area. Tom Clark: Is all the recycling done at the curb by tile residents or will they be able to take recyclable materials to the transfer station. Dan Mcl~uade: Everything right now is done at the curb. In the Significant Land Use Change meetings that we had the Town brought a concern to Waste Management about having home owners coming directly to the facility. The way it was left was that we won't do any of that unless at some point in time the Council says they want it done. We would prefer not to and the way it is addressed now we're not going to. We did say we would participate in some outreach programs at some point in time if the Council said it would be O.K. A motion was made by Ora Harn, seconded by Sharon Price and carried unanimously to approve Resolution No. 96-69 the application for a development plan for Waste Management transfer Station at 5200 West Ina Road. E. Resolution No. 96-701 CR Parcel 3 Preliminary Plat - Request for approval of a single family detached home Subdivision Preliminary Plat located within a portion of the NE I/4 of Section 34 T12S~ R12E, Continental Ranch 3. Property owner is Ranch Holdings~ 8160 N. Hayden Road~ SuiidinR J~ Suite 208, Phoenix, AZ. Hurvie Davis: This is a request from Ranch Holdings to approval a Preliminary Plat for Parcel 3 in Continental Ranch. It's a 34.3 acre parcel of land. It is necessary to increase the number of lots from 120 to 165. At the time the report was prepared we indicated that Staff reviewed the conditions of approval for the Preliminary Plat and the conditions had been satisfied, there are no further outstanding issues. There was a recent issue that was brought to us in Continental Ranch relative to linear parks and things of that nature. This is a parcel that abuts the Santa Cruz River where the linear park was. He not sure what the Council's position is at this time on this issue, the Specific Plan is relatively extensive, it calls for many things in Continental Ranch. Jerry Fiannery: It seems that maybe some of the slips through the cracks that happened in reference to the linear parks along the Santa Cruz River were with some of the changes in ownership. We might want to look at the different options available and present them to the Council specifically after we have had a chance to talk about them. Mayor Honea: Coventry Homes expressed an interested in providing a linear park along the River and also the bike and pedestrian trails that are required. This is a requirement of the Specific Plan, it's been there all along. I think what happened is over the last few years we didn't have a large professional staff and some things fell through the cracks. However, he does think that the linear park along the river should be completed. It was promised in the Specific Plan to the people living in Continental Ranch. Coventry Homes has assured the Mayor that they intend to fulfill their obligations. Before we let the rest of the south side of Continental Ranch develop we need to start requiring this of the parcels that are left. We should require that either the prime developer of parcel 3 or the purchaser of the property be responsible for the linear park on the width of the back side of their property against the river. And that that piece of the linear park should be completed prior to selling homes in the area. The Coventry Homes people asked why should we have to do it if nobody else had to do it. We were able to dig through the Specific Plan and see that these things were required. We need to require the Specific Plan requirements of all the development in all of the residential parts of Continental Ranch that is left to be developed. It is his feeling that if we do not require the development community to fulfill their obligation on these things we're going to end of fulfilling the obligation through the Town's General Fund at some later date. Jerry Flannery: There are several phases within a Specific Plan, the public infrastructure as well as these types of facilities are planned for and implemented. Mayor Honea: Parcel 4 is contiguous to parcel 3 on the north, this parcel is owned by Richmond American. We could talk to them as well about the linear park, this would include parcel 3 and 4. Sharou Price: The linear park will it always sit on Association property, not Town property. Jerry Flannery: That's correct, it is Association property. Sharon Price: There has been a lot of planning that we didn't catch this. Dan Hochuli: He became aware of this situation just today and had someone on his staff get right on it. The research that we have done so far in reviewing the Specific Plan and the law in the area trying to discern what the authors of this Plan intended it to be. It's possible that it did not need to be done parcel by parcel but as the area develops. It's clear that the construction of that is intended to be financed through the master developers. He does think there is a mechanism in the Specific Plan for that do be done in phasing through the master developer and the proper way to do that is by tying it to plats and assurances. Sharon Price: What we have now out there beyond the parcels is an area that's been roughly bladed down that the home owners can walk on, but it has no improvements. Bobby Sutton, Jr.: Has the developer been made aware of this before tonight. Hurvie Davis: No not to his knowledge. The applicant is here tonight but he has not contacted him. He went to Mr. Flannery's office later this afternoon to talk with him, but he doesn't believe that the developer has been contacted. Bobby Sutton, Jr.: His concern is that the Mayor has been talking about the linear park, it's been mentioned at retreats and is an important issue, why was it forgotten tonight with this negotiation. Hurvie Davis: He cannot answer that questions. He assumes it did go before the Planning Commission, which was another opportunity. It simply was not caught prior to today. Mayor Honea: He brought this issue up. If you look at the Specific Plan it specifically requires that the linear park be put in, this is no surprise. Maybe we should just approve the Plat if it meets everybody's approval with an extra condition. That the linear trail be constructed parallel to the backside of the Plat prior to selling a house or something of that nature. That way they could go ahead and get started and we would have an assurance that it would get done. Sharon Price: What kind of linear trail would be required to be made. She would like to hear from the developer. Bobby Sutton, Jr.: When he looked at the Specific Plan he noticed the linear park but when he looked around the area he noticed that it wasn't there so he didn't expect it. He does support the linear park. Mayor Honea: We are requiring Coventry Homes to do it, they will put in the linear park. If we don't require this particular piece to put in the linear park then Coventry is going to come back and wonder why the other developer didn't have to put theirs in. Tom Clark: He agrees completely. He just assumed that the linear park would go in after Continental Ranch was built out. He was on the Planning Commission back in 1988 and he remembers talking specifically about and requiring the linear park in the Specific Plan. James DeGrood~ WLB Croup: He is here this evening on behalf of Coscan of Arizona, they are the applicant in this case. The project that is before Council this evening is a re-plat. Currently a Plat exists in this property, there are 120 lots that have been plotted already. We have gone in a basically taken the 120 lots, compared it to the product that Coscan is proposing for this project and we redeliniated of the individual lots. We did relocate the entrance dr:lye, that is the only roadway deviated from the original Plat. When we went before the Planning Commission, they made it very clear that they wanted to see some recreational facilities installed and we volunteered to put in a little pocket park. We've gone ahead and done a schematic of this park with that understanding. This was not part of the requirements of the Specific Plan, this was something that we did to meet the needs of the Community. The linear park improvements were really not intended to go in with the first phase of development. One of the reasons that the linear park improvements have not been constructed to date is because there is the need to install a force main that will be going down the utility alignment. Coventry will be installing an 18 inch force main in this area, that is partially why the improvements have not occurred to date. In the event that we do find ourselves being required to install a linear park along the edge of the project, we would wish to have the opportunity to reconsider the neighborhood park. Coscan has an option on this property, they would have to go and determine if it makes economic sense to proceed with the project if they are faced with that improvement. Mayor Honea: With the change from 120 to 165 lots, there will be 45 more new homes. The developer stands to make a much bigger profit on the property. Ranch Holdings owns the property and they are the master developer on that piece of property. They according to the Specific Plan are the people that are responsible for the linear park. If we could get an assurance that this piece will be paid for and implemented, he doesn't see any problem with going ahead with this plat. It's just the fact that we have Coventry Homes getting ready to put about a half a mile of this linear park in and they've already agreed to it and understand it. He would not support approving the plat without an assurance to the linear park. We would need some assurance in order to tie it to the plat. We need to get a commit from the master developer to start participating in some of the infrastructure upgrades, we have not got that so far. The new master developer is willing to do that and has offered to put in all the linear parks, bike parks, participate in the bridge and everything. We just cannot require one guy to do it and tell the others they can go scott free. Sharon Price: How can you take and change something halfway through a platting. If they are half way through the process and you say stop you have to start over. Herb Kal: We need to draw the line and assign some responsibility. His question to Southwest Value Partners a few days ago was are they going to help with the bridge. Basically he was not interested in participating at all. Sharon Price: She agrees but she's not so sure we want to do that half way through this process. It needs to be seriously addressed. Michael Cerepanya~ Coscan Arizona: We've got an option agreement for this piece of property. One of the reasons we didn't look at doing that is because we had an approved plat. We look at the conditions that are on that, we are not the master developers so we didn't anticipate the costs for doing this. There's a couple reasons that we're at 164 lots. Coventry Homes has the ability to have some flexibility with the large pieces of property they purchased. We're already competing with them 7 at a disadvantage. We are trying to bring affordable housing to people in Continental Ranch and still have a luxury home. His understanding is that if we were not to continue with this option CR Developments still has an approved plat they could move forward on. We looked at 120 lots and we couldn't get it to financially work for us, that's one of the reasons we looked at changing that. Knowing what our profit margin is, he couldn't commit to doing this, he can't commit for the master developer for doing this either. He is a little upset that this has happened so late when he's been through this process already with the Planning Commission. If this is a condition that imposed on them he would have to do a cost estimate and see what it is, but knowing the margins it could prevent them from being in Continental Ranch. We have attempted before with a couple of other pieces and it's been pretty close, we want to be out here. We thing we have a real good product to sell out here. We have tried to compile with the requests, we moved the roadway and added a park. He cannot commit to the linear park without looking at the numbers. We still have a final plat coming up in front of the Council, maybe at that time if we received an approval tonight that might be the time to impose this. This would give us enough time to look at the project and do a cost estimate. There is a problem with the timing, one of the things we're concerned about is the sewer line that is going in, it runs down the area that you want to put the linear park in. It takes a lot of area to put those lines in. We cannot give you an assurance tonight that we would be able to do this. Mayor Honea: He doesn't have any problem with approving this application for the high density, he would just want the assurances on there. That would mean that if either the master developer or Coscan would not meet that assurance then it would be voided. He doesn't want to give an approval and then have the developer come back and say you already approved the preliminary the way it Michael Cerepanya: In not dealing with the master developer, if he's uncooperative he doesn't see much success in Coscan being able to change their deal with him in order to get him to pay for this park either. So what it boils down to is we would have to pay for it if we want the project to go forward. He doesn't know if that is possible for them to do knowing the margins that they are working on right now. He has to look back at the contract and what it specifically says in there about the re-approval of this plat. Mayor Honea: The plat map states that this subdivision is subject to the requirements of the Continental Ranch Specific Plan adopted by the Town of Marana Council on April 5, 1988. It's very plain, it's in the Specific Plan. Ora Ham: What we need to do is maybe continue this item until the next Council meeting. IN the mean time try to resolve some of these issues. She understands what Mr. Cerepanya is saying, he can't speak for the master developer of this plan. A motion was made by Ora Harn, seconded by Tom Clark and carried unanimously to continue this item until the Town Council meeting of August 27, 1996. Bobby Sntton~ Jr.: Council Member Sutton wanted to apologize to Coscan and Ranch Holdings for the lateness of the information. He's seen Coscan's product and he would love to have them in Marana and Continental Ranch. RECESS F. Adopting Ordinance No. 96.31 - Amending the Marana Town Code to change the number of signatures required on checks. Hurvie Davis: We've talked about the increase in our accounts payable and payroll. Historically we've had two people signing checks by hand, it's takes a lot of time to do that. The current Code calls for any checks less than $1,000.00 to have one signature, above $1,000.00 to have two signatures. We are proposing to the Council this evening that we change that to one signature. We are looking at getting a signature printing stamp machine that would print the signatures on the checks. Mr. Da'/ls will have a key that will control access to those signatures in the equipment. We have looked into having sufficient control over that matter. When he signs checks now he looks at who it's to and the amount of the check, especially the bigger amount, he also looks at the supporting documents and invoices. 8 Roy Cuaron: He feels that this system would make more sufficient use of everybody's time, There are internal control policies in place that are followed. Sherry Mlllner: She would like more details on how the system is going to work. Roy Cuaron: The system is not going to change, what's going to change is that now we are going to have a machine that signs the checks. That machine has several security features, one of them is it has two keys needed for operation. Mr. Davis wilI have the key to the signature plate so that every time we run checks we will need to get the key from him. A motion was made by Sharon Price, seconded by Bobby Sutton Jr. and carried 6 to 1 with Vice Mayor Price voting Nay to adopt Ordinance No. 96.31 amending Section 3-4-13 of the Town Code to require one signature on all the checks. G. Appointment of the Public Safety Retirement Committee - Appointment of Bruce Thomas to Public Safety Retirement Committee. Hurvie Davis: This item needs to be continued, he doesn't believe all the requirements were met in order for the Town Council to act on this this evening. Jane Johnson: The Public Safety Requirement Committee has some specific requirements on how it's made up. There are some problems that need to be cleared up before the entire Board can be approved. A motion was made by Bobby Sutton, Jr., seconded by Tom Clark and carried unanimously to continue this item. H. Selection of Town Motto - Selection of Town Motto and Contest Winner. Bobby Sutton~ Jr.: Some of the selections were turned in that were either identical or very similar in wording. We have decided that the earliest entry of the one that we pick is the one that we will select as the winner of the contest. Mayor Honea: If we happen to chose one of these multiple entries are we going offer anything for a second prize. Bobby Sutton, Jr.: We could do that, the amount we allotted for the trip was at high end peak season. There will probably be enough money left in the budget amount that we gave for the trip to do something if there's two or three entries that were similar to the winning entry. Sandy Groseclose and possibly other staff are the only people who know who sent in each entry. Council Members are unaware. He would like each Council Member to select their personal favorite. Sherry Millner: Her personal favorite is Gateway to the Future. Tom Clark: He liked Marana - Come Grow with Us. Sharon Price: Marana, The Town in Touch with Tomorrow. Mayor Honea: He also likes Come Grow with Us. Herb Kal: Council Member Kai preferred Gateway to the Future. Bobby Sutton~ Jr.: Because of being involved in this process from the beginning, and what we were looking for he likes Come Grow with Us. It depicts the development in the Community. Ora Hain: She also likes the Marana Come Grow with Us. A motion was made by Bobby Sutton, Jr., seconded by Tom Clark and carried unanimously to select the winner, if it being a tied position that the earliest entry is the winner and if there are moneys we can appropriate to get something for the people that also entered the same entry. A motion was made by Bobby Sutton, Jr., seconded by Tom Clark and carried unanimously to move that the Motto for the Town of Marana be selection number 181 Come Grow with Us. Bobby Sutton, Jr.: Council Metnber Sutton announced the winner of the Disneyland package. Sandy Groseclose: Number 181 was the first entry, that is Davis Hayes of 6161 East Pima #2015, Tucson, AZ, A motion was made by Ora Harn, seconded by Bobby Sutton, Jr., and carried unanimously to give a certificate for dinner for two to the other two entries that suggested the same motto at the Gold Room at Westward Look with a limit of $100,00 per entry. Sandy Groseclose: The other two entries were sent in by, #384 Susan Johnson 5157 W. Malachite Pl. Tucson, AZ. and #576 Mike Kern 12335 North Blacktail, Marana, AZ. Mayor Honea: Mayor Honea wanted to thank Council Member Sutton and the members of the Motto Committee, they put a lot of time into this. Bobby Sutton, Jr.: He wanted to thank Sandy Groseclose who did most of the work on this issue. He was also wondering if it would be possible to put the new motto on the signs that are being constructed. Ora Harn: There are some of these mottoes that would be very clever on a T-shirt. Maybe for our celebration we might want to do some of them on shirts. Hurvie Davis: He would suggest that the Town send out letters of acknowledgment and thanks to those that did take the time to submit entries. I. Interim Location of the Marana Police Department's Headquarters. Hurvie Davis: In the budget we had programmed moneys for a modular building for the Police Department to move from it's inadequate facility that it has now. We are recommending that we lease 1.7 acres of land right next to Town Hall to place the facility. Dave Atler: Chief Smith could not attend the meeting tonight, he had some neighborhood functions he was committed to. He has been talking with Chief Smith this issue over the last couple of months. The status as it stands today is that he has tentatively selected somebody to build the modular and expects to have it delivered by the end of October. Southwest Value Partners is the majority owner of the property, they are reviewing the lease at this time. Mayor Honea: If we're going to lease this property, how much expense are we going to go to to put in parking lots and things of that nature. Dave Atler: We haven't done the break down because we haven't gotten back the terms of the lease. The reason for the lease versus purchase was primarily because of the need to expedite this by the Police Department. If we went through the process to purchase, SVP stated that they would need to do a plan for the area to see how it would fit into their needs in the future. We felt that given that stipulation it wouldn't be in our benefit to purchase the property at this time. Tom Clark: Lon Adams Road is in bad condition, will that be improved at the same time. Dave Atler: Given the nature of the timing we wouldn't be doing Lon Adams Road at the same time. However, Collins-Pena has done a preliminary design on this Road, we do have the money budgets this fiscal year to do the work. A motion was made by Bobby Sutton, Jr., seconded by Sherry Millner and carried unanimously to proceed with the lease of approximately 1.7 acres at a cost of $1,700.00/year for five years, for the placement of the Marana Police Department headquarters and parking lot expansion north and west of Town Hall. l0 J. Mayor and Council's Report Sherry MiHner: Council Member Millner and some Staff members went to the unveiling of the new Northwest Section of the newspaper. She also attended, along with Council Member Harn the Marana Explorers graduation. She would like to also add a section to the Town's quarterly newsletter, this section would be called Council Happenings. It would inform the citizens on what the Council Members have been working on. She would need this information by this coming Friday. The 20th Anniversary Committee is well under way, we've had two meetings and a third is scheduled for Thursday at 6:00 p.m. Ora Harn: Brad DeSpain, Hurvie Davis and Council Member Harn have made the complete rounds to all the properties to do with leases for the bank protection. As far as she knows all property owners were very receptive to the plan. Arizona Portland Cement has asked us how much cement we need, to let them know and they will work with their corporate office to see what kind of cooperation they can do with the Town. K. Manager's Report Hurvie Davis: We've already received the first signed easement and that was from Wayne and Barbara Honea. Doug Maples has sent Mayor and Council a copy of a memo he sent to Mr. Davis indicating that he has been appointed to the Board of Directors of Ar/zona Building Officials Association. Recently GTEC was trying to get the funding commitments from the carious sponsors, including the City of Tucson and Pima County. Pima County was looking to reduce their commitment to the support of GTEC. Some Council Members wrote letters in support of funding for $500,000.00 from Pima County. We just received a fax this afternoon which said Pima County Board of Supervisors today gave preliminary approval of a motion that will increase Pima County's investment in GTEC to $500,000.00. GTEC Wanted to thank the Town Council for their letters of support. Mr. Brad DeSpain has had some health problems the last six months or so and has been informed that he will probably be looking at heart surgery soon. He will keep Council informed on his progress. X. FUTURE AGENDA ITEMS Bobby Sutton, Jr.: He would like to have some discussions about adding the new Town Motto to the new signs that are being constructed. Herb Kal: He would like to talk about the transportation problem on Twin Peaks Road, near Continental Ranch. XI. ADJOURNMENT A motion was made by Ora Harn~ seconded by Sharon Price and carried unanimously to adjourn. TIME: 10:15 p.m. AUDIO TAPES OF THE MEETING ARE AVAILABLE AT THE MARANA TOWN HALL CLERK'S OFFICE. CERTIFICATION I hereby certify that the foregoing minutes are the true and correct minutes of the Regular Council Meeting of the Marana Town Council held on August 6~ 1996. I further certify that a quorum was present.