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HomeMy WebLinkAbout07/16/1996 Regular Council Meeting MinutesPLACE AND DATE Marana Town Hall July 16, 1996 I. _CALL TO ORDER By Mayor Honea at 7:08 p.m. II. PLEDGE OF ALLEGIANCE Led by Mayor Honea III. INVOCATION Led by Mayor Honea IV. ROLL CALL COUNCIL Ed Honea Sharon Price Tom Clark Ora Mae Harn Sherry Millner Herb Kal Bobby Sutton Jr. STAFF Hurvie Davis Dan Hochuli Sandra Groseclose Jerry Flannery Dave Smith Doug Maples 23 Members of the Public Mayor Vice-Mayor, excused Council Member Council Member Council Member Council Member Council Member Town Manager Town Attorney Town Clerk Planning Administrator Chief of Police Chief Building Official V. APPROVAL OF AGENDA A motion was made by Ora Harn~ seconded by Bobby Sutton, Jr, and carried unanimously to approve the Agenda as written. VI. ACCEPTANCE OF MINUTES A motion was made by Bobby Sutton, Jr., seconded by Tom Clark and carried unanimously to approve the minutes of Regular Council Meeting of June 18, 1996 and Regular Council Meeting of July 2, 1996. VII. CALL TO THE PUBLIC/ANNOUNCEMENTS Bobby Sutton, Jr.: He read a letter he received from a Marana citizen. This letter made reference to six Marana youth that are involved in go cart racing. Judge Russell Dillow: Judge Dillow introduced new Court Clerk, Mary Jane Cleland. Jerry Flannery: Mr. Flannery introduced the new Principal Planner, Joel Shapiro. Doug Maples: Mr. Maples introduced three new individuals to the Building Department. The new Plans Examiner is Joel Svoboda. The Building Inspector 3 position has been filled by John Thomas. The third position is Building Inspector 2 and has been filled by Jerry Binkley. Mayor Honea: Mayor Honea wanted to announce that the Town of Marana beat the Chamber of Commerce at the July 4th celebration. Lee Crist, General Manager of Chuy's: On July 21, 1996 we have an anniversary event/celebration planned at our Ina Road location. He was placed in charge of getting the necessary permits and has been working with the Town to do so. He found out that the permits he has been applying for do not include food and alcohol. He is here to find out whatever he can about what he needs to do as quickly as possible to be able to extend the premises to serve alcohol and food. He would appreciate any help the Council could give on resolving this problem. Mayor Honea: We can take no action tonight. Whether a special meeting would be called or not is strictly up to the Council. Hurvie Davis: Maybe Staff could pursue this item and get back to the Council to see if something could be worked out. Hurvie Davis: This facility is utilized as the Council Chambers, but it is also utilized as the Court Chambers as well. There has been a lot of emphasis on security recently because of problems that have been experienced. In meetings with Southwest Risk we have to implement certain measurements for security. That is the reason why the railing exists in the Council Chambers this evening. Sandra Groseclose: At the time of the next regular Council meeting we should have the new P.A. System installed. Also pictures of the Mayor and Council Members have been hung at all of the Town facilities. VIII. STAFF REPORTS Staff Reports are on file at the Town Hall Herb Kal: He would like an update on the completion of Sanders Road project and also on the Ina Road closure. Harvey Gill: We met with ADOT this morning, they are scheduled to finish the paving on Tuesday or Wednesday of next week. Shortly there after they will be doing the striping and the signage. We have one minor problem, the bridge will require some additional engineering. He is hoping that within the next three or four weeks to see the Sanders Road project come to completion. On the issue of the Ina Road closure, we met with ADOT, the County, Southern Pacific and law enforcement agencies last Thursday. We pretty much work out the details last week. There is another meeting tomorrow to finalize three traffic control plans. At this point in time there is no reason to not go ahead with the closure starting Friday morning at 7:00 a.m. until Sunday at 4:00 p.m. IX. GENERAL ORDER OF BUSINESS A. Consent Agenda 1. Resolution No. 96-63 - The Town Council will consider the Arizona Department of Liquor License and Control of a liquor license application filed by Frank Martin Silverman to be used at the P'Nosh Deli and Catering Co.t Inc. (Old Father Inn) located at 4080 West Ina Road in Marana~ Arizona. 2. Resolution No. 96-64 - Consideration and action on Assurance Agreements for the completion of subdivision improvements from Del Webb's Coventry Homes of Tucson Co. and First American Title CompanV for Parcel 26~ Lots I through 37 and Parcel 28~ Lots I through 162 and Common Areas "A" within the Continental Ranch Specific Plan. 3, Resolution No. 96-65 - Consideration and action on a Final Plat for 150 single family subdivision presented bV U.S. Home Corporation for Tortolita Mountain Estates at Redhawk located with the Tortolita Mountain Properties Specific Plan and more specifically at SEC 1/4 of Section 26, T11S R12E on Moore Road. 4. Resolution No. 96-66 - Consideration and action on a development plan for Heritage Highlands golf maintenance yard and cart storage area presented by U.S. Homes Corporation and located within the Tortolita Mountain Properties Specific Plan and more specifically at W 1/2 of Section 25~ T11S, R12E on Desert Flora Lane. 5. Resolution No. 96-67 - Consideration and action on a development plan for the Heritage Highlands clubhouse, real estate building and recreation facility presented bV U.S. Homes Corporation and located within the Tortolita Mountain Properties Specific Plan and more specifically at W 1/2 of Section 25, TllS, R12E on the south side of Heritage Club fioulevard. A motion was made by Ora Harn, seconded by Bobby Sutton, Jr. and carried unanimously to approve the Consent Agenda as written. Bo Request to Sell Beer at the Marana Park - Discussion and direction by the Town Council on a request made by St. Christopher's Church to sell beer at the Marana Founder's Day Celebration at 13520 North Lon Adams Road {Marana Park) to be held on October 10-13~ 1996. Hurvie Davis: This is a request from St. Christopher's Church to sell beer at the Marana Founder's Day celebration coming up in October of this year. The Town to our knowledge has never authorized the sale of liquor in the Park, we have granted permits for the use of alcohol for private parties in the Park. This is a policy issue that the Council needs to determine. Staff feels that this is a special event and we do not recommend that beer be sold at this event. If Council chooses to grant such authority we will probably have additional requests in the future. Mayor Honea: The Mayor agrees with Mr. Davis. He was under the understanding that St. Christopher's was going to apply for a beer permit because they were going to hold a dance in conjunction with the celebration. Ora Ham: This is a family event and we would be setting a precedent, A motion was made by Ora Harn, seconded by Tom Clark and carried unanimously to deny a permit to St. Christopher's Church for permission to sell beer at the Marana Founder's Day Celebration at 13520 North Lon Adams Road to be held on October 10-13, 1996. C. Resolution No. 96-68 - Consideration and acceptance of the landscaping and irrigation for maintenance in those portions of Silverbell Road, Coachline Road and Twin Peaks Road which are located within the Continental Ranch Specific Plan. Hurvie Davis: This item is on the Agenda at the request of Vice Mayor Sharon Price. Continental Ranch was annexed into the Town in August of 1987. The Specific Plan was approved by the County and was accepted by the Town in 1988. The issue of maintenance of the landscaping is not clear in the Specific Plan, it's not even addressed. In recent months we accepted the roadway itself for maintenance. In that agreement with Southwest Value Partners back in i992 we indicated that the Town could not accept the roadway landscaping for maintenance for at least two years. In our discussions it was indicated that the landscaping should be brought up to standards. We are not budgeted for this is our budget, moneys would have to be found somewhere. In talking with Mr. After perhaps some project would have to be delayed in order to find these moneys to maintain the landscape. Herb Kai: Do we have a rough estimate of the costs to maintain this landscaping. Hurvie Davis: He doesn't believe that we do, Mr. After didn't indicate that to him. Harvey Gill: He doesn't have any rough numbers off the top of his head, but he knows it will be expensive. Ora Harn: At the time that this was discussed the cost estimate was $54,000 a year for the maintenance of the landscaping. Mayor Honea: He doesn't have any problem with us doing landscaping but the one problem he has is all the landscaping on Twin Peaks and Coachline is high water usage landscaping. Sherry MiBner: If we accept responsibility for this landscaping and since it is such a high water usage area, would we go in and re-do the landscaping, making it low water usage. Mayor Honea: Twin Peaks and Coachline Roads have landscaping that is very high maintenance and high water usage, Silverbell Road is not a problem it's low maintenance. We could talk with Coventry Homes which has bought a large portion of Continental Ranch about putting up some money to maintain the vegetation since their property is on both sides of Twin Peaks Road. Ora Harn: When we discussed this landscaping with Southwest Value Partners, they were told that the Town would not accept landscaping with all the high maintenance vegetation. If the Town was going to accept it, it had to be low maintenance. No promise was made that the Town would accept it, it was only discussed. Mayor Honea: Did the Home Owner's Association request that this item be put on the Agenda. Hurvie Davis: Vice Mayor Price requested that this item be put on the Agenda. Bobby Button, Jr.: The Home Owner's Association has been expecting the Town to take over the maintenance of the landscaping. The Home Owner's Association has been paying for the maintenance of this landscaping. If the Town is not ready to take over the maintenance we need to get together to see what is going to happen. Maybe this item could be tabled until the Vice Mayor can discuss this issue, she probably has more information on this, A motion was made by Bobby Sutton, Jr., seconded by Tom Clark and carried unanimously to continue this item over until the August 6, 1996 Council Meeting. D. Resolution No. 96-/i2 - Declaration of a drought and fire emergency within the Town limits of Marana. Hurvie Davis: The Pima County Office of Emergency Management is requesting that the Council adopt this declaration. They feel this is necessary to qualify for Federal and State emergency funds if the need should arise. A motion was made by Bobby Button, Jr., seconded by Tom Clark and carried unanimously to adopt Resolution No. 96-62 declaring the existence of a drought and fire emergency within the town limits of Marana. E. Town Motto Contest - Update and selection process. Bobby Sutton Jr.: We are trying to fi~ure out a way to narrow this list down from over 700 entries to something that can be voted on by the Council. Ora Harn: She was reading some of the motto entries last night. She was thinking that each one of the Council Members would pick a certain number of the entries that they like. Those would be turned into Staff, and see how many of those were similar on each Members list. Mayor Honea: He thought it would be good to give the Motto Committee a chance to narrow the list down. Bobby Button Jr.: That was how it was initially going to be done but then the Committee is making the decision. The Council should have all the entries so they can tell the Committee how to go fm~vard. If Council Members were to pick their top 25 entries and rate them the same way the CDBG projects are rated or we could do what Council Member Harn suggested. 4 Mayor Honea: If each Council Member picks their top 25 entries they could be tabulated by Staff and we could come up with maybe ten that three or four of the Council Members selected, those ten could be presented to Council. At the next meeting we could vote on those top ten by a rating system. It would take two meetings but we have over 700 entries we need to narrow down. Sherry Millner: She looked at the list already and has come up with a list of her top 25 or 30 entries. Many of the entries of very similar. Mayor Honea: Each Council Member will pick the 25 entries that they think are the best without giving them any ranking of importance. Ora Harn: It would be good if the Council would agree to a time limit that the Council Members would have their decisions into Staff. Mayor Honea: All Council Members are to give Sandy Groseclose their decisions by Monday July 22, 1996. F. Pima Association of Governments Regional Council Meeting Agenda - Review for discussion _and direction. Hurvie Davis: We don't have the Agenda for the Regional Council so we have included the Agenda from the Management Committee. He included in the packet a draft memo of understanding regarding future State Route 989 (Tangerine Road Improvements), an agreement to be entered into supposedly by the State Department of Transportation, Pima County, Town of Oro Valley and the Town of Marana. This was on the Management Committee last week and he said he thought it was to be advanced for approval, he stated that we are not ready to do that. In order for the State Department of Transportation to take over Tangerine Road at some future point in time they want to enter into an agreement on turnbacks. They would take certain sections of roadway under the State control for maintenance right now and turn that over to the Town for maintenance. They are thinking about turning over the maintenance of the frontage roads in Town to the Town, they would take over maintenance of Tangerine Road. He subsequently found out at that meeting that it wasn't up for adoption, but what we were approving was taking $150,000 from 15% Funds and using it to update the Tangerine Road Corridor Study. Ora Harn: Another item coming up is regarding the 208 Permits. 208 permits are for small waste water treatment facilities, one of them is already up in Marana at the Marana Treatment Center. 208 Permits are really difficult to get through the PAG Regional Council because Pima County doesn't particularly like them. Before this comes on the Agenda she thinks the Council needs to talk about it and try to come up with some decision. Hurvia Davis: This would start as a private waster water plant to serve development that is not connected into the regional sewer system. This 208 Plant approval has been around for approximately 5 years and will expire towards the end of this year. They are very hard to come by, a number of property owners that wanted to develop around property located at Tangerine and 1-10 have met with Mr. Palkowitz over a period of time to work out some agreement where they could utilize his 208 and his plant. He would build a plant and turn it over to Pima County Wastewater for operation. However nothing has taken place in that area to utilize this 208 plant permit. Mr. Palkowitz indicates that he cannot develop and therefore utilize the plant or have a need for the plant until such time has the bank protection goes in because he's in the flood plain. This is a very difficult process to go through. What we would like to do is get a major wastewater treatment plant down on this end of Town where everything could gravity flow down to it, we wouldn't have to pump back to the Ina Road facility. As Council Member Harn said it is coming up before the end of the year for a request to extend it. It's probably something that we need to schedule before the Council well before the item comes on the PAG Regional Council Agenda. A number of people would like to have that permit, Mr. Davis talked to PAG about maybe the permit being in the name of the Town. The Town could then proceed to put in a wastewater treatment plant with the development interests around the area. Ora Harn: Before we get to this she would like for Staff to meet and discuss this issue to get some type of understanding. We also need to check out the issue Mr. Palkowitz has in regards to the 5 effluent from his plant, her understanding is that the effluent would belong to the City of Tucson. We should check to see if he made agreements with Tucson Water that the effluent would belong to the City. She would like to have some direction from Council on this issue. Herb Kal: He would like to have some letters Iput together stating the Town's views. Hurvie Davis: Staff would be glad to do that. The permit is issued by the Pima Association of Governments. Mayor Honea: Are we having any luck at having ADOT sit on the Regional Council. Ora Harn: Sahuarita was accepted at the last meeting making it 6 members sitting on the Council, if ADOT was added it would make it 7 preventing any ties from occurring. Mayor Honea: Has there many any movement on the Regional or Management Council. Ora Harn: Mr. Davis and Council Member Ham have been working on this with other members. Mayor Honea: He would be interested in Council sending in something to show that they support this. Hurvie Davis: In addition to that he has his executive assistant doing research on this issue works in other communities that Mr. Davis has worked. Mayor Honea: If we were the supporting entity to get ADOT put on the PAG Regional Council it could come back and help us somewhere down the road. Ora l-lam: She received a letter from the Town of Sahuarita thanking Marana for their support and help in getting them a sit on the Regional Council. G. Mayor's Report Mayor Honea: The Annexation Committee met last week. A lot of the annexations are getting very very close, we had to modify a couple. The Orange Grove Annexation is moving along quite well. The TEP annexation is about ready to be turned in. Mayor Honea sent a memo out to all Staff in regard to the motion last week for the executive assistant to the Mayor and Council. This memo asked all the Staff to document any work done for the Mayor or Council. This will be done for about a month and will give us a good overall of what is being done. He has a couple of meeting coming up this week. He was contacted by Coventry Homes over the weekend, they want to do a grand opening. Tomorrow he is going to go meet with a couple from the Orange Grove Mobile Home Estates in reference to the annexation. He will be meeting with citizens over the next couple of weeks to get their feelings on the annexation. H. Manager's Report Hurvie Davis: Mr. Davis may get to do a two minute promotion on Marana at the International Conference for shopping center developers later this year. He was called by a member of a firm here in Town, they want to put together something on Marana for the Conference. Last week he spoke at the Southern Arizona Home Builder's Association membership dinner meeting. The next day he was requested to speak at the Engineer's Association meeting in August. We have been meeting with property owners regarding the easements that are necessary for the Santa Crllz Flood Control Project. We have had six meetings at which Council Member Ham has been at all six as well as Mr. DeSpain. We are continuing to move on that issue and are going forward. Staff continues to meet with parties involved with the shad and gravel operation on the Santa Cruz. Hopefully we will have an agreed upon solution by all parties very soon. We have a GTEC Board meeting tomorrow morning, Vice Mayor Price is the designated representative but will be unable to attend. Council Member Ham is the alternate and will represent Marana in her absence. It seems that in addressing a strategic plan that is being developed by GTEC in terms of trying to attract companies with jobs to our communities, they have included a statement which is not in the opinion of the people that deal with tourism. He has been contacted by several hotel and restaurant operators since he serves on the 6 Board. they indicate that they are very displeased with that and wish that it would be struck from the strategic plan of GTEC. We have been in touch with GTEC officials and we are trying to reach an agreement on this issue. While we want jobs to come into the community, tourism is a big industry in this area and will continue to be so. lie feels that we should not support one or the other but to support both of them. Mr. Davis and Mr. DeSpain met with Oro Valley and Metro Water District just recently regarding the Central Arizona Project allocations. Oro Valley and Metro Water are very interested in getting those CAP allocations that Tucson has. As a result of that meeting we are trying to set up a meeting with Mr. Brown, Tucson City Manager to address this issue. We will report back to Council as to how that meeting goes. Mr. Davis plans to go on vacation beginning duly 26th. Mayor Houea: He has been thinking about possibly having a Mayor and Council report. All members of the Council have things they would like to report. There were no objections to changing this item from Mayor's Report to Mayor and Council's Report. X. FUTURE AGENDA ITEMS Tom Clark: Council Member Clark got together with Council Member Harn and Council Member Kai before the meeting to discuss some of the problems that are taking place at the Development Center between citizens and staff. XI. ADJOUR31MENT A motion was made by Bobby Sutton, Jr., seconded by Tom Clark and carried unanimously to adjourn. TIME: 8:38 p,m. AUDIO TAPES OF THE MEETING ARE AVAILABLE AT TIlE MARANA 'I'OWN HALL CLERK'S OFFICE. CERTIFICATION I hereby certify that the foregoing minutes are the true and correct minutes of the Regular Council Meeting of the Marana Town Council held on July 16,1996. I further certify that a quorum was present.