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HomeMy WebLinkAbout06/04/1996 Regular Council Meeting MinutesPLACE AND DATE Marana Town Hall June 4, 1996 I. CALL TO ORDER By Mayor Honea at 7:10 p.m. II. PLEDGE OF ALLEGIANCE Led by Mayor Honea III. INVOCATION Led by Mayor Honea IV. ROLL CALL COUNCIL Ed Honea Sharon Price Tom Clark Ora Mae Ham Sher~ Millner Herb Bobby Sutton Jr. Mayor Vice-Mayor Council Member, excused Council Member, excused Council Member Council Member Council Member STAFF Hurvie Davis Dan Hochuli Sandra Groseclose Jerry Flannery Dave After Dan Groseclose Brad DeSpain Able Sanchez Jane Johnson Doug Maples Dave Smith Roy Cuaron Russell DiBow Town Manager Town Attorney Town Clerk Planning Administrator Town Engineer CDBG Coordinator Utilities Advisor Engineering Department Human Resources Director Chief Building Official Chief of Police Finance Director Magistrate 8 Members of the Public V. APPROVAL OF AGENDA A motion was made by Sharon Price, seconded by Bobby Sutton, Jr. and carried unanimously to approve the Agenda as written. VI. ACCEPTANCE OF MINUTES A motion was made by Bobby Sutton, Jr., seconded by Sharon Price and carried unanimously to approve the minutes of ReEular Council Meetings of May 21, 1996. Mayor Honea would like to ask for Council's permission to modify the Minutes where they were typed verbatim to removed the "ubs' and the "urns" out of the Minutes, Council agreed. VII. CALL TO THE PUBLIC/ANNOUNCEMENTS Able Morales, 13420 W. Price Ln. Marsna, AZ: Mr. Morales was before Council to ask for financial assistance. He just completed his junior year at the Marana High School. He applied for a math camp which is held annually in Seattle, he qualified to attend. Only the top 250 students in North America attend this camp. The total expense for this camp is $1,878.00, he would like some help from Council in paying these expenses. Information was left with the Town Clerk on this issue. VIII. STAFF REPORTS GENERAL ORDER OF BUSINESS A. Consent Agenda 1. Resolution No. 96-48: Intergovernmental Agreement with Pima County for Home Program - Consideration and adoption of Resolution No. 96-48 authorizing the Town of Marana to enter into an Intergovernmental Agreement with Pima County, creating a Joint Housing Pro,ram utilizing funds from the State of Arizona HOME and Housing Trust Fund. 2. Tuition Reimbursement * First Consideration of a proposed Amendment to the Marana Personnel Policies providing for a policy for Tuition Reimbursement for Town employees who are seeking additional education. A motion was made by Bobby Sutton, Jr., seconded by Sharon Price and carried unanimously to approve the Consent Agenda as written. B. Public Hearing; Ordinance No. 96.26 - Consideration and action on an application filed b_X Dr. Murray Victor to rezone a property located at 7200 North Ulene Place, NE corner of Ina Road and Ulene Place, in a portion SE 1/4 of T12~ R13E S31, Assessor's Parcel Number 22S-237-3740, from Town Classification "R-8' (Single Residential, Minimum Lot Size 8,000 sq. ft.} to ~CO' (Commercial}. Hurvie Davis: Staff recommends approval of the rezone, subject to conditions. Jerry Flannery: The Planning Commission at their April 24, 1996 meeting approved this recommendation. Staff has reviewed their site plan and there doesn't appear to be any problems with it. Mayor Honea declared Council out of Public Hearing A motion was made by Sharon Price, seconded by Bobby Sutton, Jr. and carried unanimously to approve Ordinance No. 96.26 approving the rezone of approximately 8015 sq. ft. of property located on the NE corner of Ina Road and Ulene Place from R-8 Zone (Single Family Residential} to CO Zone (Commercial Office, no minimum lot size}. C. Special Committee Appointments - Appointments to the Town of Marana 20th Anniversar~ Committee~ Flood Control/Bank Protection Committee and Park Liaison. Mayor Honea: If Council sees any changes they would like to see made to his recommendations for Committee members that can be discussed. Sharon Price: She would like to be on the 20th Anniversary Committee. Vice Mayor Price was added to this Committee. A motion was made by Bobby Sutton, Jr., seconded Sharon Price and carried unanimously to approve the Committees with the said change of adding Vice Mayor Price to the 20th Anniversary Committee and the other Committees as read. D. Budget - Consideration and action on a Tentative Budget for the Town of Marana for the Fiscal Year 1996-1997 pursuant to A.R.S. 42-302. Hurvle Davis: He is pleased to submit to the Mayor and Council his proposed tentative budget for fiscal year 1996-1997 in the amount of $15,122,795.00. He recommends it's adoption as may be modified by the Mayor and Council tonight before the final adoption on June 18th. This is a responsible budget that will improve the infrastructure of the Town and improve services to the citizens and businesses. It represents a 41% increase over this year's budget. Staffing would increase from 87.5 to 112.5 full time employees. The largest number of staff additions would be six to the Police Department for a total of 49 employees, 43% of the Town's total work force. This is in keeping with the Mayor and Council and his priorities on public safety in our Community. The Town also needs to compensate it's work force adequately in consort with the town's ability to pay. Therefore the recommended Budget provides for a 5% merit increase paid for deserving employees and $351,000.00 for salary reclassifications. He predicts a strong and expanding economy throughout the Town over the few years. He would like to thank ail the Departments for the many hours and hard work that they put forth into the preparation of this Budget. Sharon Price: She used to sit on the Budget Committee a long time ago when she first started. She is very please to see the way this has been handled, it's a very good job. Herb Kai: The 1996-97 revenue projection sheet, on the left hand side urban revenue, why is this such a large increase there. Roy Cuaron: That is a direct reflection of the mid-decade census, our population went from 2,167 to 5,309. All of that increase is directly attributed to the increase in the population. Herb Kal: On fiscal year 96-97 the budget comparison, one question on Human Resources. We're going from $0 to $479,058.00. Roy Cuaron: That reflects the creation of a new department, which is the Human Resources Department. We have identified that as a separate department, previously those functions were done by a combination of individuals. $351,000.00 of those moneys are for job reclassifications. Herb Kal: Under Public Works is there $135,000.00 for vehicles, can we get a list of that. Roy Cuaron: Mr. Atlar has a list. Dave Atler: He has a specific list but it's not with him this evening. It includes things such as a water truck and upgrades on equipment. Hurviz Davis: On equipment replacement, it's very good policy if you try to replace your fleet on an annualized basis so you don't go a long period of time and have to buy a large number of vehicles. Herb Kai: On the Police budget, he noticed the Crime Prevention Program goes from $0 to $39,000.00, what is that for. Dave Smith: Our Crime Prevention Specialist has submitted a budget to the Arizona Criminal Justice Enhancement Fund for that amount of money. This is for a program in conjunction with the Police Department and schools. We do not know if we have been awarded that grant, it will be a couple more months. Herb Kal: The staff additions on Building Services, are they required for permits and everything, extra staff that is needed. Roy Cuaron: Ali the requested staff for the most part are a reflection of the growth of the Town. Doug Maples: With the projection of growth that we have within the town, currently he doesn't see any more staff being added for a couple of years, unless a major influx of development comes in. Herb Kai: We definitely need to maintain our services for people coming to our Town. The Town Court, they show a $38,000.00 staff addition. He didn't see anything in the budget for what that money is going to be used for. Roy Cuaron: The $38,000.00 in staff additions for the Court is contingent on receiving a grant from the Arizona Supreme Court. That position would be another sentence enforcement position. Russell Dillow: We have requested a grant of $126,000.00. That $38,000.00 includes not only a new clerk but it also goes to pay for present sentence enforcement officer. It includes equipment, vehicles, enlargement of facilities. 3 Roy Cuaron: If the grant is not received that $38,000.00 will not be expended. With the Police that also holds true in certain areas. Herb Kal: There is $96,000.00 for consultant service and $35,000.00 for professional consultant service in the Utilities Department. Why do we have to have these consultant services, are these attorney fees. Roy Cuaron: The $35,000.00 represents Mr. DeSpain's position. The $96,000.00 includes a study for water and sewer. Mayor Honea: He thought the Budget was excellent, the work was very professional and put together very well. Roy Cuaron: In order to fund the Utility Budget, the General Fund is once again going to make a contribution of $259,000.00. This sheet basically tells you how the different Departments are funded. Hurvle Davis: He would like to make a comment on the Water Budget. Our Water Budget with the Marana Municipal Water System in and of itself is no where close to the $2.0 million figure. This evening what Council is doing is adopting the Budget limits. We st/Il have until June 18th to make any internal changes that are needed. A motion was made by Bobby Sutton, Jr., seconded by Herb Kal and carried unanimously to adopt the tentative budget for fiscal year 1996-97 at $15,122,795.00. E. Mayor's Report Mayor Honea: On Thursday May 23, 1996 Mayor Honea, Mr. Davis and Couucil Member Harn got together to wish Ron Dillon a farewell as he goes back to Florida. On Friday May 24th we had a birthday party for Hurvie Davis. That evening he went with Council Member Ham to a dinner to interview a new proposed doctor for the Marana Health Center. The Water Committee met on Wednesday May 29th, Mr. DeSpain and Robert Condit have been working hard on the Cortaro water deal. On Thursday May 30th, he met with representatives from Coventry Homes. The gentlemen say they want to hit the ground running. If things go as planned the tremendous growth rates in Continental Ranch may be even more tremendous than it is now. On Saturday June 1st Mayor Honea attended the Employee Picnic, everybody had a good time. We also went to the official grand opening of the Northwest Fire Department in North Marana. Yesterday Mr. DeSpain, Mr. Davis and the Mayor met with El Dorado again trying to help them get their act together on their water services for the community they would like to develop on Cortaro Road. Some of the things that are coming up this week, the retreat on Wednesday June 5, 1996 at the Northwest Fire Department on Wade Road. June 11, 1996 is the retreat with the Department heads, same time and place. On Wednesday June 12th the Daily Territorial is celebrating 30 years in business. We are trying to schedule a trip to Phoenix, El Dorado properties will send a van by to pick us up at the Town Hall. They have a housing product they would like to show us in the Phoenix area. June 14th was decided as the date which the trip will be scheduled, at 3:30 p.m. at the Town Hail. F. Manager's Report Hurvie Davis: He has held a number of meetings dealing with the sewer system in Town. It is becoming a major issue for us. He has conferred with Mr. DeSpaln, Mr. Atler and Mr. Holub and has retained the services of Mr. Byron Howard to assist the Town. He has known Mr. Howard for approximataly twenty years. He is on staff as a consultant from time to time as we get involved in sewer issues. Mr. Atler and Mr. Davis met with Cottonwood Properties who purchased Red Hawk Canyon from Westinghouse. We discussed roadway improvements to the area. They are putting in the Tortalitn Parkway which is a four way divided road way from Tangerine Road North. People who anticipate developing in that area have a concern with transportation problems in that area. We are looking at the possibility of chip sealing Camino de Manana, we are working on that issue. Council Howard for approximately twenty years. He is on staff as a consultant from time to time as we get involved in sewer issues. Mr. Atler and Mr. Davis met with Cottonwood Properties who purchased Red Hawk Canyon from Westinghouse. We discussed roadway improvements to the area. They are putting in the Tortolita Parkway which is a four way divided road way from Tangerine Road North. People who anticipate developing in that area have a concern with transportation problems in that 4 MARANA TOWN COUNCIL ,IUNE 4, 1996 area. We are looking at the possibility of chip sealing Camino de Manana, we are working on that issue. Council Howard for approximately twenty years. He is on staffas a consultant from time to time as we get involved in sewer issues. Mr. After and Mr. Davis met with Cottonwood Properties who purchased Red Hawk Canyon from Westinghouse. We discussed roadway improvements to the area. They are putting in the Tortolita Parkway which is a four way divided road way from Tangerine Road North. People who anticipate developing in that area have a concern with transportation problems in that area. We are looking at the possibility of chip sealing Camino de Manana, we are working on that issue. Council Member Millner, Jan Lawson from the Chamber and Mr. Davis attended a luncheon at the Arizona Inn last Thursday with Senator John M¢Cain as the featured speaker. We were invited by the Senator's office, Marana was well represented. Jane Johnson, Jocelyn Entz, Jan Lawson and Mr. Davis attended a meeting at Sportspark today to discuss the Town of Marana Family Day and 4th of July Fireworks Extravaganza. It was a meeting with all of the co- sponsors and providers that will participating at the event. He was extremely excited, the show will be much bigger and much better than it was last year in his opinion. Bobby Sutton, Jr.: The main concern at last year's event was the parking. Is there any way to get SunTran to do a shuttle. Hurvie Davis: Lt. Bradshaw of the Police Department is working with the Sportspark on the traffic control and so forth. But to his knowledge we have not discussed that alternative, it would be a rather m~jor undertaking to get that in place in such a short amount of time. It's a good idea that is worth pursuing. He was talking to Mr. Maples the other day about what's going on in the Heritage Highlands. Last Friday morning he went up with Mr. Maples to take a look, it was extremely exciting to see all the developing taking place. Possibly the Council would like to take a trip up there to see what is taking place. Once you get up there and see the magnitude of the developing that is taking place you will see why the Building Department is in need of additional staff. Mayor Honea: We've been working on VIP invitations from, the Town for the 4th of July event. We're going to offer VIP invitations to all Department Heads, Planning Commissioners, Council Members and other people involved with the Town. If any one can think of individuals that have done something exemplary for the Town that they feel deserves a VIP invitation let Jocelyn know. We ara trying to keep it a little tighter than last year. Hurvie Davis: There is going to be a softball game at the 4th of July event in which the Town will be playing the Chamber of Commerce. Bobby Sutton, Jr.: The Town Clerk and Council Member Sutton have been working strenuously on the Town Motto Contest. Sandy Groseclose has prepared a press release to be released tomorrow. X. FUTURE AGENDA ITEMS XI. ADJOURNMENT A motion was made by Bobby Sutton, Jr., seconded by Sharon Price and carried unanimously to adjourn. TIME: 8:25 p.m. AUDIO TAPES OF THE MEETING ARE AVAILABLE AT THE MARACA TOWN HALL CLERK'S OFFICE. CERTIFICATION I hereby certify that the foregoing minutes are the true and correct minutes of the Regular Council Meeting of the Marana Town Council held on June 4, 1996. I further certify that a quorum ~SE, TOWN CLE~i~-~ 5