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HomeMy WebLinkAbout02/06/1996 Regular Council Meeting MinutesMINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL FEBRUARY 6, 1996 PLACE AND DATE Marana Town Hall February 6, 1996 I. CALL TO ORDER By Mayor Honea at 7:03 p.m. II. PLEDGE OF ALLEGIANCE Led by Mayor Honea III. INVOCATION Led by Mayor Honea IV. ROLL CALL COUNCIL Ed Honea Sharon Price Tom Clark Ora Mae Ham Sherry Millner Herb Kal Bobby Sutton Jr. Mayor Vice-Mayor, excused Council Member Council Member Council Member Council Member Council Member STAFF Hurvie Davis Dan Hochuli Sandra Groseclose Jerry Flannery Roy Cuaron Dave Atler Brad DeSpain Dave Smith Town Manager Town Attorney Town Clerk Planning Administrator Finance Director Town Engineer Utilities Advisor Chief of Police 29 Members of the Public V. APPROVAL OF AGENDA A motion was made by Ora Harn, seconded by Bobby Sutton, Jr. and ca~ied unanimous~ to approve the Agenda as wr~ten. VI. ACCEPTANCE OF MINUTES A motion was made by Tom Clark, seconded by Bobby Sutton Jr. and carried unanimously to approve the minutes of the Regular Council Meeting of January 16, 1996. VII. CALL TO THE PUBLIC/ANNOUNCEMENTS Chief Dave Smith: Chief Smith introduced some new employees of the Police Department. Officer Kevin Bender is the newest officer to join the force. Lynda Morse who is the new Crime Prevention Specialist. Lynda was the Executive Director of the Crime Prevention League in Tucson for the last five years. Last July we chartered a Police Explorer Croup, there are twenty Police Explorers. The goals of the Explorers is to allow young people to explorer career fields in law enforcement. A few months ago these Explorers took written tests and oral boards and were promoted to some positions of leadership. Mayor Honea assisted the Chief in presenting 1 MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL FEBRUARY 6, 1996 these individuals with their credentials. The first four positions are Sergeants: Dean Moulls, Tim Duncan, Greg Van Der Meet and Jessica Smith. We have two Lieutenant positions, Brian Gogerty and Marizsa Zamora. There is also one Captain position which is awarded to April MiHner. Mayor Honea: Two people have resigned from the Planning Commission within the last couple of months, Viola and Kathlaen Golden. Mayor Hones presented an award to Viola Golden for her dedicated service to the Town of Marana as a Planning and Zoning Commissioner from August of 1992 to December of 1995. Kathleen Golden was also given an award for her dedicated service to the Town of Marana as a Planning and Zoning Commissioner from September of 1991 to December of 1995. Chairman Wheeler Abbett: Chairman Abbett stated that the Commission was very fortunate to have these women serve. It is a lot of work and they have worked very hard. Bill Schislar, 12561 N. White Ave. Marana, AZ: He studied the new Sign Code and would like to note that there is a lot of work that has been put into it. On item in particular he would like to bring up is the billboards along the freeway. He was told when they were put in that the Town could charge an annual fee for maintenance. Now is a good time to do that, since the Town is reevaluating the fees. Charlyne Abbett, 7505 W. Mountain Sky Dr.: Mrs. Abbett wanted to thank Officer Karin Clark for working with the Police Explorers, she has done a remarkable job. Dan Hochuli: Mr. Hochuli works with an association in southern Arizona called the Southern Arizona Academic Decathlon Association. It is academic competition among high school students. The regional competition was this past week and the winners go on to the State competition and then the nationals. About twenty high schools from southern Arizona compete, not aH of them win awards. He was at the awards banquet last Saturday night and the Marana High School competed this year and a number of awards were handed out. VIII. STAFF REPORTS - Financial Statement Council had no questions on the Financial Statement. IX. GENERAL ORDER OF BUSINESS A. Public Hearing, Resolution No. 96-13 and Ordinance No. 96.06 Proposed Water Rates Increase - Public Hearing on increase in water rates for Marana Municipal Water customers a~s recommended by the Water Advisory Board; Declaring as a Public Record and adoptin~ Chapter 14 of the Marana Town Code~ incorporating the existing Water Code and revised rate structure into the Town Code. Hurvie Davis: This issue has been before Council a number of times over the past year. Staff has been working with the Water Advisory Committee on looking at the water rates for the Marana Municipal Water System. Brad DeSpx/n: Mr. DeSpain went over some of the improvements to the Marana Municipal Water System. In Council's packet was information to what the rate increase would be to home owners and what the existing rate is. We also have comparisons to other water utilities in the area. In the Marana Town Code, the ex/sting Water Code that was revised, in Section 14.6-7 there was a change. This Section referred to Deposit Requirements after Termination. The one in Council's packet states that the Town may require as a condition of reestablishing water service a deposit. We would like to change that to the Town shah require as a condition of reestablishing water service in the event of termination due to nonpayment of a delinquent water bill. Payment in full of all amounts due and owing and payment of a water utility deposit. There are several improvements that we are making at this time. In June Of 1995 we installed a new storage tank at the east well site. We will have six fire hydrant stub outs. Ora Ham: How much money have we put into the water system just this past year. 2 MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL FEBRUARY 6, 199~ Brad DeSpain: A rough estimate would be around $40,000.00. The additional 50,000 tank will be at around $32,000.00. We are looking at approximately $70,000 - $75,000 between now and May. If we do the interconnects we will be in the neighborhood of $60,000. This will make it around $150,000 by December of this year. Bill Schlaler, 12561 N. White Ave., Marana AZ: He appreciates the Council and Staffgoing for CDBG Grants to help with the improvements on the water system. There is one thing that Council needs to bear in mind, there are a lot of Iow and moderate income people in the Mayor Honea: Even with the new rates, the Town will still be subsidizing the system, at the new rate it will not be paying for day to day operating expenses. Brad DeSpain: With the proposed rate structure increase we will still be at a deficit of $25,781.00 for the 1996-1997 fiscal year. Mayor Honea declared Council out of Public Hearing. A motion was made by Ora Ham, seconded by Tom Clark and carried unanimously to adopt Resolution No. 93-13 and Ordinance No. 96.06 declaring as a public record and adopting Chapter 14 of the Marana Town Code, and further move that the rates for the Marsna Municipal Water System be raised to those set forth in Chapter 14 with the change in Section 14-6-7 to read "The Town shall require as a condition of reestablishing water service in the event of termination due to non-payment of a delinquent water bill, payment in full of all amounts due and owing and payment of a water utility deposit.." B. Arizona Department of Liquor and Control Application for Temporary. Extension of Premise/Patio Permit and Waiver of Business License Requirements for Event - A Ijt~l~ mit Texas is requesting approval of the permit to allow them to extend sale and consumption of liquor in a designated and contained portion of their parking lot for February 16, 1996 from 6:00 a.m. to 2:00 p.m.. This event is to hick offthe Rodeo with 5% of the proceeds going to charity. Hurvie Davis: A Little Bit of Texas is applying for a temporary Extension of Premise Permit from the Department of Liquor and Control. They first must apply to the Town and get approval from the Council. They want to have a kick off for the annual rodeo in Tucson on February 16, 1996. They will be setting up booths and so forth in the parking lot. Staff is in support of this event. We would also request that there be a waiver of the temporary business license requirement to those businesses that will set up for this six hour event. Marty Richardson, A Little Bit of Texas: This is going to be our first annual event such as this if it is approved by Council. It will be the official rodeo kick off, it's being called the Cowboy Breakfast. It will run from 6:00 a.m. until 2:00 p.m. on February 16, 1996. We will be getting different types of vendors to sell food and arts and crsf~s. There will also be an antique car show and foot rodeo. 5% of all the proceeds from the vendors will go to the Brewstar Center and the Justin Cowboy Relief Fund. Bobby Sutton, Jr.: He does not have much concern being the event is being held from 6:00 a.m.. until 2:00 p.m.. Will alcohol be served. Marry Richardson: Yes alcohol will be served but only from 9:00 a.m. until 2:00 p.m. but it is a family event opened to aH ages. A motion was made by Bobby Sutton, Jr., seconded by Herb Kai and carried unanimously to approve the Arizona Department of Liquor License and Control the Application for Temporary Extension of Premises for" A Little Bit of Texas" and exemption of business licensing to Article a, BUSINESS LICENSE Section i C.4. MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL FEBRUARY 6, 1996 C. Discussion of Request by County Wide Alliance - For a waiver of the provisione of A.R.B. Section 9-101.0! which prohibits the formation of new towns within six miles of the boundary of Marana Volunta~. Withdrawal of Btatuto .ry Mileage Requirements for new incorporation's Council Resolution. Hurv/e Davis: This is a request for waiver of the provisions of a portion of the Arizona State Law which prohibits the formation of new towns within six miles of the boundaries of a municipality. Ted Poelstra, Chairman of County Wide Alliance: This is a group of approximately forty neighborhoods, fire districts and activists that make up this Alliance. We are concerned that Pima County does not get it's fair share of revenue sharing. Revenue sharing does not come to unincorporated areas. There are 218,000 people within eight miles of the City of Tucson boundaries. The City of Tucson had ten annexations last year, one of ten, thousands of acres vacant land, mostly state land produced 3,700 prisoners. The other nine annexations produced 600 people, that is not much revenue sharing brought to the County. Waiving the six mile incorporation statute will bring new incorporations in. It has no hindrance upon the Town of Marana or any other city. Ora Ham: She would like to support this issue, she is in favor of waiving the six mile Hmit. People ought to have the right to incorporate if they would like to get together. Mayor Honea: Has the City of Tucson been approached on this issue. Ted Poelstra: He has approached all of the cities, and we expect that we will have a few cities join us in the next two weeks. He doubts that the City of Tucson will follow this request. Ora Harn: 90% of Maricopa County is incorporated into municipalities, 10% receive services from the County. In Pima County much of the moneys go toward the County acting as a municipality. As a result the property tax in Pima County is probably about $4.00 per $100.00 more than Maricopa County's. Dan Hochuli: The Arizona laws that exist now create this six mile buffer area around the Town boundaries of Marana. That six mile limits changes as our boundaries change, that is called an urbanized area. Statute goes on to say that no new municipality can form if it any of the new town that wants to form falls within this urbanized area. They cannot form unless they meet one of two requirements. The pertinent one here is unless with the petition for incorporation they submit to the Board of Supervisors a resolution adopted by the town, approving the proposed incorporation. The way he interprets that is that if someone wants to form the town of "X' they would go to the Board of Supervisors with their petition and with that petition they would have a resolution from the Town of Marana saying it's O.K. with the Town of Marana if they incorporate. Mayor Hones: How about the possibility of the Town endorsing the Senate and House bills. Dan Hochuli: The Council can certainly show an endorsement of those bills. There are a number of different proposals to modify the annexation statutes as they exist now. Hurvie Davis: He believes that Council can if it is their desire, express their intent to waive the six mile limitation, it wouldn't mean anything specifically. He talked with the league of Cities and Towns, they indicated they would oppose this legislation and so forth. Primarily they would oppose it due to a situation that arose in California years ago. MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL FEBRUARY 6, A motion was made by Ora Harn, seconded by Tom Clark and carried unanimously to send letters to Pima County Legislators in support House Bill 2218 which solely changes the six mile limit for Towns and Cities with a population over 5,000. D. Proposals For Formalized Provisions of Fire Protection and Emergency Medical Services to Under-Served Areas of the Town. Hurvie Davis: This is an issue that has been before Council a number of times. The most recent was a few months ago when Council directed Staff to proceed to obtain fire and emergency medical services. As a result of the direction to Staff, he obtained the services of Mr. R/chard Moreno who is a retired fire chief from the City of Tucson. Jane Johnson: Staff and Mr. Moreno did take an opportunity to look at proposals from different providers. We have submitted the proposal to Council tonight. We suggest the negotiations be entered into with the Northwest Fire District to provide services under a contract provision to the under- served areas of the Town of Marsna. This is with the understand that ambulance services would remain with Avra Valley Fire Department. Richard Moreno: The recommendation has been made to Council tonight. On the last page that might be interesting is the matrix that was developed stipulating in a snap shot view what we considered to be some of the more important things that Council should look at. Tom Clark: He would like it explained as to why the Town had to go out fro bids for fire protection. Dan Hochuli: When we first started looking into this there was some discussion about that we really didn't know where we were going on this, what direction we were going. We became aware that we were looking at a more significant project then we originaily thought. Under the Town's purchasing policies, if we enter into contracts of a certain size we must go through a formal bidding process. Although the Council does not need to authorize a bid Staff is looking to Council for some direction on this issue. Hurvie Davis: We set up the minimum criteria and standards that wanted so that aH the potential proposers could see that information and bid on that. Mayor Honea: If this proposal is accepted the Certificate of Necessity would stay with the Avra Valley Fire Department. Richard Moreno: That is correct. Mayor Honea: We do not wish to displace Avra Valley or Picture Rocks where they are already estabHshed. Bobby Sutton, Jr.: He wanted to applaud the efforts of the Staff that have worked on this issue. Today there have been some concerns brought up that he wants to get clarified. One that was brought to his attention was that the bid process that Council got from the different entities that put in for the bid was not comparing the same items. He was also surprised to learn that the Red Hawk Community has not reached an agreement with Northwest Fire district, they are not ready to that item yet. Hurvie Davis: The issue of the annexation of the Red Hawk area by the Northwest Fire District is a routine function that they have to go through. There has been no agreement reached between Northwest Fire and Red Hawk developers to annex that area. MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL FEBRUARY 6, 1996 Bobby Sutton, Jr.: Several months ago we had no idea what we needed to do, that's when Mr. Moreno was brought on board and we asked the different entities to advise us of what we should do. Richard Moreno: Utilizing national standards he developed an RFP in conjunction with a committee that we had along with the Town Manager and legal staff, and determined what was needed to provide the best level of service for the Town. This gave information to those providers who were going to submit proposals. We looked at primary needs but also the long range needs involved with enlarging the Town of Marana. We wanted to address the needs now and also in the future. Ora Ham: All the RFPs that went out, were they exactly the same. Each person that wanted to bid received the same RFP. Richard Moreno: There was only one RFP that was duplicated and everybody picked up the same sheet and worked off the same information. Hurvie Davis: In the RFP did we state such minimum things that there would be three qualified fire fighters and we sent out the criteria for those fire fighters. Richard Moreno: That is correct. There were certain stipulations that had to be there. Bobby Sutton, Jr.: IF Red Hawk goes into another fire district could they do that, and if they did would that change the bid if they did not have to cover that community. Hurvie Davis: Is it not sure if he can answer that question, he is not familiar with how that would work. Richard Moreno: The request in front of Council on the RFP, this is our suggestion and recommendation to Council. We are concerned about the Town's immediate needs, what takes place with Red Hawk is long range needs. Herb Kai: Northwest Fire District will give is an ISO rating of 6 to 8. Does Chief Moreno see that rating improving within a year or two to a 4 or 5. Richard Moreno: He would like to think that it would improvement. The best person to ask would be the Chief from the Northwest Fire District. It would depend very much on his long range plans for his Department and what he anticipates doing in the future. Based on what he has told Chief Moreno he would like to think that it would improve. Chief Jeff Plechura, Northwest Fire District: We are currently at an ISO classification of 4 in hydrant areas and 8 in non-hydrant areas. In reference to the non-hydrant areas there is potential for improvement very quickly. In reference to going any thing higher than a 4, there are very few fire districts that are a 3. District Chief Kirby Hamby, Rural Metro Fire Department 490 W Magee Rd.: He wanted to say thank you for the opportunity to bid on this project. The proposal from Rural Metro is and has been negotiable. He would like another opportunity to come back with another option. David de la Rocha, Pinal Air Park: Last year we had a structure fire where different fire departments around the area responded, one of which was Northwest. They did respond with at least three pieces of equipment in under fifteen minutes. He wanted to thank Northwest Fire for becoming involved in that matter and the services they have provided. A motion was made by Ora Ham, seconded by Sherry Millner and carried unanimously to accept the recommendation of Northwest Fire District as fire protection and emergency medical services 6 MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL FEBRUARY 6, 1996 provider and direct staff to begin negotiations to finalize those services as proposed in option 1, with a target implementation date of April 1, 1996, and that funding for the services be taken from the Town's contingency fund. E. Resolution No. 96-12 - Picture Rocks Fire District Annexation of Area not Currently covered by Certificate of Necessity. Hurvie Davis: We have discussed this issue some what with the previous item. Chief Charles Hay, Picture Rocks Fire Department: He sent a letter to Mr. Davis requesting a letter of support for an expansion of a Certificate of Necessity, this is strictly for ambulance service. We are interested in the area south of Avra Valley Road, between Sanders Road and Airline Road going south to the Town limits. We have been covering it for the last ten years and we want to square up the boundaries and make it legitimate. In order for us to do this expansion we have to apply to the Department of Arizona Health Services. In doing so he approached Mr. Davis for the letter of support from the Town. If he doesn't get a letter from the Town he will not do it. He has also received a letter from the Avra Valley Fire Department that they have no problem with them expanding their CoN. A motion was made by Ora Ham, seconded by Tom Clark and carried unanimously to adopt Resolution No. 96-12 approving the expansion of the Picture Rocks Fire District Ambulance Certificate of Necessity by annexation of property not currently served by any other agency. F. Resolution No. 96-11 - Northwest Fire District Annexation to include the Red Hawk Development as Well as Other Surrounding Areas Within the Town Limits. Hurvie Davis: This is a request from Northwest Fire District. We have representatives from Northwest as well as from Red Hawk here this evening. a Chief Jeff Piechura, Northwest Fire District: We did have meetings over the last year with Red Hawk discussing fire services. We have agreed that we win continue those negotiations, we had meeting today. This is the first step in our process. Our Board will then have to make another resolution to continue the process. Ora Ham: She understands what the Northwest Fire District is trying to do but in the past when people that live in that district have always come to us to say that they wanted to have these areas annexed. She is reluctant to agree to have the Council make some kind of move before Red Hawk Community has come before us and said they would like us to do this. Randy Cassidy, WCI Communities 3275 Ina Rd.: We are in support of that portion of the annexation before Council, that concerns a portion of the Red Hawk property. Although we do support it we hav~ not formally or informally entered into any type of negotiations or agreement with Northwest Fire as of yet. Today we did inform both Rural Metro and Northwest that we were going to be taking the steps that were needed with the Northwest Fire District to try to come to type of final negotiating agreement with them to provide fire protection services. Dan Hochuli: One of the things that might concern a lawyer about this is that if we pass this Resolution and then nothing happens, then this Resolution approving this annexation continues to exist. The Council may consider putting a one year sunset on the Resolution so that it would automatically sunset in one year if the area was not annexed. Ora Harn: Should we not identify what property we are speaking about here so that we are not just blanketing. Dan Hochuli: Resolution No. 96-11 does that, the motion may not specifically do that but the Resolution does. MINUTES OF REGULAR COUNCIl. MEETING MARANA TOWN COUNCIL FEBRUARY 6, 1996 A motion was made by Ora Ham, seconded by Bobby Sutton, Jr. and carried unanimously to adopt Resolution No. 96-11 approving the annexation of property located within the town limits of Marana by Northwest Fire District with the addition that this Resolution would sunset within a one year period of time. RECE88 G. Appointment to the Planning and Zoning Commission - Filling the vacancy on the Town's Planning and Zoning Commission created by the resignation of Viola Golden- Ora Ham: Council Member Ham asked for a continuance of this item. There are some things that the Council would like to discuss on this item. A motion was made by Ora Ham, seconded Sherry Minner and carried to continue Item 9G until the February 20, 1996 Council Meeting. With Council Member Tom Clark and Mayor Ed Honea voting Nay. Charlyne Abbett: When she and her husband Wheeler Abbett moved into Marana in 1989 where were all the geographical concerns then. Wheeler Abbett: The Planning and Zoning Commission does a tremendous amount of work prior to items appearing before Council. We need on the Commission the best people we can get. When a determination is made on who is appointed as a Commissioner, think of all the work they have to do and get the best person for the job. Mayor Hones: Mayor Hones was the Council Member that nominated Sharon Price to take a seat on the Council. One of the prime reason he did that, there were two or three good people that were interested in that seat, he felt that Continental Ranch needed some representation. H. Cortaro Water Users Association/Cortaro Marana Irrigation District IC.W.U.A>/C.M.I.D} - Negotiations for Purchase of their retail water svstem. Brad DeSpain: The Joint Committee between C.W.U.A.. C.M.I.D. and the Town of Marana have met twice. We made a counter-proposal to C.M.I.D., we felt that the wholesale water issue was the biggest difference we had. We presented a proposal to them on January 25, 1996 stating that we would offer them a given price for wholesale water. We needed to have ownership of the wells that were involved in that system as well as all the infrastructure. They then counter- proposed to us which included an increase in the price of wholesale water from what we had presented. They also submitted that they wanted to have compete ownership of those domestic wells and sites that we talked about in their domestic system. They also wanted to have total wholesale of water to the Town of Marana in an amount equal to or no less than the total annual domestic water demand within the combined boundaries of C.W.U.A. and C.M.I.D. to the extent the demand is serviced by the Town of Marana. Mayor Hones: Basically Mr. Davis and Mr. DeSpain are looking for some direction on how we want to handle this situation. Hurvie Davis: If it is the Council's desire to use money out of the consultant expense category to look at and undertake having an appraiser to do an appraisal of the system. We also would like authorization to send a letter to the District relative to their offer. We need to get on with this issue and settle it once and for all. Tom Clark: Have they ever had an appraisal done on the water system. Brad DeSpain: He does not know of one being done. MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL FEBRUARY 6, 1996 A motion was made by Bobby Sutton, Jr., seconded by Ora Harn and carried unanimously to send a letter of counter-proposal and use money from the consultant fund to appraise the wells. Council Member Herb Kai abstained from voting declaring a conflict of interest. I. Town of Maruna General Plan - Status of the selection of a cons~l~ant to carr~ out the update to the Town's General Plan. Hurvie Davis: This is an update to the Council on where we stand with the changes to the General Plan throughout the Community._because of the nature of this issue we want to bring this matter before Council to let them know what is going on. Jerry Flannery: He is very happy to be standing before Council tonight announcing the selection of a consultant to do the update of the General Plan. We sent out RFPs to companies in Arizona and California,. we had a number of inquires. Four proposals were returned to us. On January 5, 1996 the General Plan Advisory Committee met and sat down and interviewed the four applicants. After the interviews were concluded we discussed the pros and cons and issues and a selection was made. We recommended that the Town Manager award the contract to CSC/Counts. They have extensive backgrounds in General Plans, they have done them in Oro Valley and in Phoenix. J. Discussion and Action - On the Town of Marana being a co-applicant with Pima County Flood Control District on the lower Santa Cruz C.A.P. Water Pilot Recharge projects part of the Northwest Area Replenishment Program Feasibility Study. Hu~ie Davis: We've been before Council with this issue several times over the last year. Brad DeSpain: Pima County Flood Control District has requested that the Town of Marana be a co-applicant for the facilities for the Pilot Effluent Recharge Project and CAP Water Project located south of the Sanders Road bridge on the Santa Cruz River. There are several reasons they would like us to be a part of that. Marana's involvement in the project gives it an initial provider reason. It also would possibly allow the waiver of the underground storage and recovery fees. It would help the Town of Marana develop expertise and learning by participation in pilot projects. The project would be done in two stages. A feasibility study which is ongoing now and then the actual project would follow. The pilot project would be for two years for 10,000 acre feet a year, with a total water storage permit of 20,000 acre feet total. We would recommend that the Council give Staff direction to contact the Flood Control District personnel and ask them to proceed with the draft IGA to be presented at the Town Council as soon as it is available. Leo Smith, Acting Flood Control Director for Pima County: We are asking for right now that the Town simply join with Pima County to get the pilot projects going. Brad DeSpain: He attended a meeting with the City of Tucson, Pima County and the Town of Marana. The City of Tucson had an idea that they wanted to do something similar to this. We might have some procedural process where we can get effluent for this project, that is the big problem right now. Leo Smith: There are two pilots we are looking at here. One is a pilot project for effluent and one is for CAP water. A motion as made by Ora Ham, seconded by Tom Clark and carried unanimously to have Staff proceed with the Intergovernmental Agreement draft for the Town of Marana and Pima County Flood Control District to be Co-applicants on the lower Santa Cruz Pilot Recharge Effluent and Central Arizona Project Water projects. K. PULLED MINUTES OF REGULAR COUNCH~ MEETING MARANA TOWN COUNCIL FEBRUARY 6, 1996 L. Ordinance No. 96.07; Violence in the Workplace Policy Statement - Am~ment to th~ Town Personnel Policy adopting a "Violence in the Workplace Policy" that states that tb~ Town of Marana is committed to provide all employees with a workplace that is safe and is free from threats, intimidation and violence. Hurvie Davis: This is the second reading of the Workplace Policy Statement, we would seek Council's approval on this. A motion was made by Bobby Sutton, Jr., seconded by Tom Clark and carried unanimously to approve Ordinance No. 96.07 amending the Town Personnel Policy with the adoption of the Violence in the Workplace Policy Statement. M. Compensation Adjustment - For Chief of Police. Hurvie Davis: Certain officers and department heads came before Council on July 5, 1995 for re-appointment, at the time salaries were set as well. He indicated in the communication the problems that the Town has had with salaries. Our pay ranges are considerably lower then our neighboring jurisdictions essentially. It has been impossible to get professional staff starting out in the lower steps of the salary ranges. With that in mind when you established the salary for the chief of Police back in July, Chief Smith has been with the Town as Chief for about four and a half years. He has twenty years experience in law enforcement. Mr. Davis feels without a doubt that our Police Department is probably the gem of our services being provided to the Community. The Department has been doing an outstanding job and in his opinion it is attributed to three reasons. One is the resources and the priority put on such, we have an excellent ratio of police officers to the population. Secondly it's attributed to the men and women that make up our police force, both the commissioned officers as well as the civilian staff. And thirdly it's due to the programs and the policies of our police department. In that regard we have probably the highest ranking police department in the region in his opinion. Every where he goes inside or outside the Community he is forever getting complimented on the Marana Police Department. When we have an operation such as that we have to look at the salary of who's running the operation and insure that the compensation is being paid to that person as well as ail the other staff in the department. He checked around to some of the neighboring jurisdictions and so forth and the salary he is recommending this evening is still considerably lower. He would strongly recommend this for Council's approval. We don't have a good salary plan right now, it's been hit and miss to some extent. We are in the process of hiring a human resource director on staff. One of the first things that he wants this person to do is to be qualified to be able to conduct a salary survey for the employees of the Town. Hopefully we can have information for the next fiscal year to adequately compensate ail of the Town's employees. Bobby Sutton, Jr.:When salaries were discussed the annexation hadn't been settled and that played into everybody's salary level. Is that the reason for thejump now, now that we know we have the money. Hurvie Davis: That is one of the reasons. Secondly when we discussed this issue, he does not recall giving his recommendation on what it should have been at that time. In Marana employees have been under paid based on the market. He feels the majority of them are under paid based on their experience and contribution to the Community. We have an outstanding Police Department, when things go bad we go to the Chief, when things go good we ought to go to the Chief. Bobby Sutton, Jr.: He knows personally members from surrounding police departments. But our Department does more than he has seen any police department do. It is a direct correlation to what the Chief does. From what he hears from other departments, Marana doesn't get paid anything, they are the lowest paid department in the valiey. The officers are the ones out there doing the work. Is it in the plan to compensate the officers. 10 MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL FEBRUARY 6, 1996 Hurvie Davis: Not only the Police Department employees but all the employees, the salary structure needs to be looked at. We tried to take a position where we would pay 90% of what Oro Valley had been paying their employees. Ora Valley has moved out of sync with that 90% and we are further behind. Since Mr. Davis has been here he believes the Department has lost maybe one officer that went to another jurisdiction. Bobby Sutton, Jr.: He feels it is unfair to the Chief as well as the officers to compare them to Oro Valley. When the chief sent his letter in requesting his salary it was based on the 90% rule with Oro Valley. A motion was made by Herb Kai, seconded by Tom Clark and carried unanimously to adjust the Chief of Police salary to $52,687 effective January 1, 1995, and increase to $55,196 on July 1, 1996. It should be noted that the Chief of Police's salary is not fixed by State law for a two-year period as are some other Town Council appointees. N. Pima Association of Governments IPAGI - Water issues. Hurvie Davis: The item of regional water issues was discussed with Council. We knew that the item was going to be on the PAG Regional Council Agenda for discussion and perhaps action. We did not know as to what that action would be. When we got down there we found out what the requested action was. The request came from Mayor Shalsky of Oro Valley to come up with a solution to the regional water problems within six months. That was assigned to the PAG Regional Agency. The PAG authority doesn't apply to addressing regional water issues, they are involved in water quality but not the supply of water. The action put forth was to come up with a solution to the regional water problems within six months. This motion is an attempt to get all the regional players together to come up with a solution. Ora Ham: She doesn't have any real objections to discussing regional water issues in the PAG forum. Many of the people there that were voting on this issue had no concept as to what was being talked about to say we've come up with a solution for regional water issues in six months. Some of her concerns were she did not feel she had the authority from this Council to act on that particular motion. She felt that if talked about coming up with a solution in six months the PAG Council does not have the expertise on the regional working staff to even begin to discuss regional water issues. She would like some direction from Council on this issue. Mayor Honea: It is his opinion that the PAG Regional Council Committee is really not the place to deal with this very complex water issue. We should give Council Member Harn direction that we do not think it is appropriate to deal with this situation at all at the PAG Regional Council. Bobby Sutton, Jr.: He agrees with Mayor Honea. A motion was made by Bobby Sutton, Jr.: seconded by Tom Clark and carried unanimously to direct Councli Member Ora Ham either by letter or by vote that the Town of Marana is not in favor of this item or that they consider water issues at that level. it_~s O. Executive Session - Pursuant to A.R.S. Sections 38-431.03(AJ(4J for discussion and consultation with the Town Attorneys in order to consider the Town's position and instruct attorneys re~arding Marana's position with "Li'l Abners'. A motion was made by Ora Ham to entered into Executive Session at :10:23 p.m. MINUTES OF REGULAR COUNCIl, MEETING MARANA TOWN COUNCIL FEBRUARY 6, 1996 Council back in session at 11:18 p.m. P. Mayor's Report Mayor Honea: He met with the Fire Protection Committee to get information on the action that was taken tonight. On Thursday the C.M.I.D. Committee met to discuss continuing action and recommendations to the Council on the C.M.LD. project. He also met with Ron Dillon and Dave Snow in regard to trying to get some help to get the County to give the City a permit so they can run a water line up to the Red Hawk project. Mayor Honea met with representatives from the Orange Grove Village Apartments to talk to them about annexation. Q. Manager's Report Hurvie Davis: Pima County is expanding the Tangerine Landfill, Cell 2C. They awarded the contract to C~anite Construction for $900,000.00. The Town of Oro Valley is purchasing the La Canada Hills Water Company. Ko FUTURE AGENDA ITEMS Tom Clark: He has had a lot of people complaining to him about the condition of the Yoem Pueblo. He would like to see this problem addressed. Hurvie Davis: We can bring this back as an agenda item later. Mayor Honea: He would hope we could handle this without embarrassing the people of the Yoem Pueblo. If it can't be handled through Staff then we could put it on as an agenda item. Bobby Sutton, Jr.: He has a lot of concern about pan handling taking place in the Town, as well as citizens from the Town being concerned. He would like to look at getting something on the books to prevent pan handlers from being on the street corners. Hurvie Davis: Mr. Davis and Mr. Hochuli are working on this issue and will report back to Council as to what can be done. On the Yoem Pueblo, Staff will look at that issue to see if we can get it resolved. XI, ADJOURNMENT A motion was made by Bobby Sutton Jr., seconded by Herb Kal and carried unanimously to adjourn. TIME: 11:30 p.m. AUDIO TAPES OF THE MEETING ARE AVAILABLE AT THE MARANA TOWN HALL CLERK'S OFFICE. CERTIFICATION I hereby certify that the foregoing minutes are the true and correct minutes of the Regular Council Meeting of the Marana Town Council held on February 6, 1996. I further certify that a quoram was present. 12