Loading...
HomeMy WebLinkAbout10/03/1995 Regular Council Meeting MinutesPLACE AND DATE MaranaTown HallOctober3,1995 I. CAI, L TO ORDER By Mayor Honea at 7:04 p.m. II. PLEDGE OF ALLEGIANCE Led by Mayor Honea III. INVOCATION Led by Mayor Honea IV. ROLL CALL COUNCIL Ed Honea Sharon Price Tom Clark Ora Mae Harn Sherry Millner Herb Kai Bobby Sutton Jr. STAFF Hume Davis Dan Hochuli Sandra Groseclose Jerry Flannery Dave Atler John Siath Roy Cuaron 13 Members of the Public Mayor Vice-Mayor Council Member, excused Council Member, excused Council Member Council Member, excused Council Member Town Manager Town Attorney Town Clerk Planning Administrator Town Engineer Town Engineer Finance Director V. APPROVAL OF AGENDA A motion was made by Sharon Price, seconded by Bobby Sutton Jr. and carried unanimously to approve the agenda as written. VI. ACCEPTANCE OF MINUTES A motion was made by Bobby Sutton, Jr. seconded by Sherry Millner and carried unanimously to approve the minutes of the Regular Council Meeting of September 19, 1995. VII. CALL TO THE PUBLIC Hurvie Davis formally introduced the new Public Works Director/Town Engineer to the Town Council, Mr. Dave Atler. Bobby Sutton Jr. announced that his wife gave birth to a baby boy, Tyler Jacob. MINUTES OF REGUI,AR COUNCIL MEETLNG MARANA TOWN COUNCIL OCTOBER 3, 1995 VIII. GENERAL ORDER OF BUSINESS A. PUBLIC HEARING - Ordinance No. 95.25: Rezone ora 38.5 Acre Parcel at 3600 West Tangerine Road, Which is Located in the SE 1/4 Section 31, Township 11 South, Range 12 Eastt G./kS.R.M. Pima County, Arizona~ Approx/mately One Mile East of the 1-10 and Tangerine Road Interchange. Hurvie Davis: This is a rezoning on a parcel of land located on Tangerine Road that was annexed into Town a few months ago. We have six months in which to rezone the property from the County zoning to comparable Town zoning. Jerry Flannery: In this case the comparable zoning is "AG" - Agricultural with a 5 acre minimum lot size. There was some discussion among Staff that maybe ~144' would be more applicable, however if it were the density could be increased. Mayor Honea declared Council out of Public Hearing A motion was made by Bobby Sutton, Jr., seconded by Sherry Millner and carried unanimously to adopt Ordinance No. 95.25 establishing Zone "AG" as the appropriate zoning classification for the 38.5 acre property located approximately one mile east of Tangerine Road and the 1-10 interchange, in Section 31, Township 11 South, Range 12 East pursuant to A.R.S. 9~471L. B. PUBLIC HEARING - Sunset Annexation: Requesting Public Comment on an Annexation of an Area Located in Portions of Section 7 ~ 8, Township 13~ South~ Range 13 Eastt and Section 12, Township 13 South, Range 12 East~ G.~ S.R.M, Pima County, Arizona. Hurvie Davis: This is a Public Hearing for part of the requirement to annex property into the Town of Marana. We propose to initiated the effort to annex approximately 376 acres which is located south of the Town limits. The property would extend south of Sunset Road and west of Silverbell Road. We will be proceeding with the process. Over the last several years we have had discussions with property owners in the area desiring to be the annexed into the Town. His recommendation is to hear any comments from the public and then Council can take whatever action they desire, no action is necessary this evening. He brought to the Council's attention a letter he received from Ellyn Wheeler who is not interested at this time in being annexed due to the fact that she is in the process of selling. Dan Hochuli: We can take no affirmative action tonight on the annexation. The Statute reads that you cannot change the map after you obtain the first signature, you can however change it before that point. C. Ordinance No. 95.24 - Regulating the use of Traffic Signal Preemptor Devices: Establishing Effective Dates and Providing Penalties for Violations. Hurvie Davis: We entered into an agreement with the Northwest Fire District to test the effectiveness of the Opticom Traffic System, which is a system that preempts the normal cycle of a traffic signal to allow emergency vehicles to have priority. He personally believes that this facilitates the travel of emergency vehicles and it also simplifies the traffic at that intersection. If the Council wishes to proceed with this, there is an IGA that has been drafted. In the communication to Council the Ordinance s~ates that it is a petty offense for anyone other than the Northwest Fire District, Marana Police or any other entity approved by the Marana Chief of Police. It is his recommendation that this be limited to fire vehicles, you want to minimize the number of vehicles using the system. It would be his recommendation that since the streets and traffic signals are Public Works functions, the Town Engineer would approve these uses rather than the Chief of Police. Captain Kevin Madden, Northwest Fire District: About four months ago Northwest came before Council asking to test this system. Captain Madden pointed out the statistics that were included in Council's packet. We have found this system to work extremely well for Northwest Fire. Hurvie Davis: We do not have employees that maintain traffic signals, we contract with a private firm who maintains the signals. Captain Kevin Madden: The only problems that really occur with the system is once a year having the sight tubes cleaned and if there is a failure in the system it normally is not very labor intensive. Marana has the ultimate liability to control the Ina Thornydale intersection. Dan Hochuli: There are two items before Council on this subject tonight. One is Ordinance No. 95.24 which makes it unlawful for anyone other than the approved people to use the preemptor devices. The other item which we have been discussing is next on the agenda, Resolution No. 95- 54. This is the adoption of an Intergovernmental Agreement between the Town of Marana and Northwest Fire District. A motion was made by Bobby Sutton Jr., seconded by Sharon Price and carried unanimously to adopt Ordinance No. 95.24 regulating the use of traffic signal preemptor devices by unauthorized entities and changing the authorized agent to the Town Engineer. D. Resolution No. 95-54 - Intergovernmental Agreement with Northwest Fire District: Providing for the Use and Maintenance of the Opticom Traffic SiF. n~l Preemptor Devices Located within the Marana Town Limits. Dan Hochuli: There is one change that was requested by the attorney with Northwest Fire District, he also agrees with the change. The change is as follows, Page 2, Section 3.4 it states "The Town shall be permitted to use the Opticom System at any time', the attorney changed that to read "The Town shall be permitted to use the Opticom System at any time for emergency services only''. They also added the words "the Town shall not permit any unauthorized use, alteration or interference in the Opticom System". Mr. Hochuli would recommend adoption of Resolution No. 95-54. A motion was made by Bobby Sutton Jr., seconded by Sharon Price and carried unanimously to adopt Resolution No. 95-54 authorizing the Town to enter into an Intergovernmental Agreement with Northwest Fire District relating to the use and maintenance of the Opticom traffic preemptor device with the changes outlined by the attorney. E. Resolution No. 95-55 - Intergovernmental Agreement with Marana Unified School District: Providing for the Connection of the Town Park Sewage Line to the School District Line Providing Flow to the Evaporation Pond. Hurvie Davis: We have had a problem with the septic tank at the Recreation Center in the Marana Park, we were looking at redoing the septic tank and putting in a new system. In the mean time Mr. Siath has found an alternative to doing that, it would require an IGA with the Marana Unified School District. This would allow us to connect into the sewer line in the Park that runs to the evaporation ponds on Lon Adams Road. It is the least costly option and gives us more capacity in the long term to handle sewage in the Park. We would recommend that the IGA with the school district be approved. The Town drafted up an IGA with a ten year time frame and the school district is only authorized to have a five year time frame with an IGA. A motion was made by Bobby Sutton Jr., seconded by Sharon Price and carried unanimously to adopt Resolution No. 95-55 authorizing the Town to enter into an IGA between the Town of Marana and the Marana Unified School District providing for the connection of the Town Park Sewage Line to the School District Line providing flow to the evaporation pond, with the modification that the Agreement be for five years instead of ten years. F. Rural Metro/Sun Tran IGA - Resolution No. 95-56: Authori=inF. the Town of Marana to Enter into an Intergovernmental Agreement with Pima County Providing for Public Transit Services to Certain Areas of Pima County and Wt~-hln the Town of Mar~n=: Hurvie Davis: This is the rural transit service that operates from Avra Valley through the Town of Marana and also the SunTran service that operates in the lna/Thornydale Road area. This is setting information that was approved by Council previously for entering into an agreement with Pima County. We would recommend Council's approve of the IGA with Pima County for the payment of transit services within the Town of Marana. 3 Mayor Honea: This Agreement would have to be renewed annually. Dan Hochuli: This is an annual agreement, it would expire on June 30, 1996. A motion was made by Sharon Price, seconded by Bobby Sutton Jr. and carried unanimously to adopt Resolution No. 95-56 authorizing the Town to enter into an Intergovernmental Agreement with Pima County Department of Transportation for the provision of transportation services. G. Marana Park Restroom Improvements and Park Security LiEhtinE. Hurvie Davis: We recently came before Council with this item. We were looking at expanding the rest room facilities in the Park and updating them to meet ADA requirements. Mr. Siath has been working on this project. John Siath: Because of the initial $10,000.00 above the $20,000.00 CDBG funds Council requested Staff to evaluate the current facilities. Based on the current facilities the sewer line is more than adequate to serve the facilities, if they were doubled in size it would still be adequate. If you were to double the size of the facilities it would cost $75,000.00, the reason being it would have to be a total rebuild. We are recommending that the current facilities are adequate except for larger events, to supplement he would suggest using portable rest rooms. Hurvie Honea: If Council approves this program this evening we would like to further refine the costs, look at the design costs and come back to Council with the amount of money that would be needed out of the Contingency Fund. A motion was made by Bobby Sutton Jr., seconded by Sherry Millner and carffied unanimously to direct Staff to proceed on the improvements to upgrade the Marana Park rest rooms per discussions with Staff reporting to Council. The amount of improvements equal to approximately $30,000.00, with approximately $10,000.00 to be used from the Town Contingency Fund. John Siath: We anticipate starting construction the beginning of December. The lighting equipment is in stock so we will not have to wait the ninety days we thought to order the equipment. Around the middle of January the security lighting should be in the Park. H. ~-01{a} Retirement Plan Loan Cruidelines - for Town Employees, Hurvie Davis: Mr. Cuaron has been working with the ICMA on this item. The program allows various types of loans to be made from the fund to the employee. Mayor Honea: He has a concern with loans being taken from both the employer and employee portions of the fund. If you borrow against it and the employee leaves or is terminated they would not normally be given the employer part of the retirement. Hurvie Davis: There is no time flame that this has to be adopted. He concurs with the Mayor, he strongly recommends retirement plans for retirement. Roy Cuaron: We need to determine the guidelines for the loans. Under Section II, the eligibility we need to determine from what sources the loans will be available. It can be from either the employer's vested portion or from the participant's account, or from a combination of both. He would recommend that the funds be available from both the employer's vested portion as well as the employee's. Mayor Honea: What about non-vested funds. If an employee who is not vested was to borrow against the account they would only be able to borrow against their funds. Roy Cuaron: They are only eligible to borrow a percentage of the employer's vested portion. The maximum loan amount is one-half of the participant's vested account balance. Section II also under eligibility is the purpose of the loans, we can either specify conditions for loans or for hardship. His recommendation is to select hardship, employees should not have access to their retirement funds for just any reason. Bobby Sutton Jr.: With his retirement program there are no limitations on when he can pull that money out. Roy Cuaron: This is saying that any loans that the employee wants to take must fall under one of these categories, whether it's the employee or employer portion. Bobby Sutton Jr.: The employee part is a voluntary contribution and these people are putting their money away from retirement. If they need that money, they should be able to pay it back by payroll deduction. They should be able to take the money out as they see fit. Mayor Honea: He feels that retirement is for retirement. He is skeptical about people taking money out for any reason. Our retirement is not voluntary, it is mandated. Bobby Sutton Jr.: It was his understanding that the mandated part is that the Town would contribute on matched funds. We do not mandate the employees to put anything into their retirement. Hurvie Davis: It is mandatory that the employees participate in the retirement fund, contribute the employee share. From day one you are part of the retirement system, there is no option. He has dealt with a lot of employees all over the country. He has been a strong proponent of the retirement plan. He has seen people work all their lives and they reach retirement and they don't have any. He feels he has an obligation to make a recommendation that preserves the integrity of the retirement plan. He believes that they are gainfully employed and should be able to obtain a loan for what ever purposes they would need to. We ought to preserve the retirement plan for the people that really need it. Bobby Sutton Jr.: He misunderstood that the employees were required to put an amount in. Hurvie Davis: He has not ever participated in a retirement plan where it has been voluntary, they have all been mandatory. Bobby Sutton Jr.: Is our retirement in lieu of having a pension. Hurvie Davis: This is the retirement plan. It is the only plan that we have that the employer contributes to. We do have the 457 Plan with ICMA as well, where they can take advantage of tax deferred contributions, that is voluntary. Mayor Honea: We only have four of seven Council Members present tonight, We should discuss this matter with the other Council Members and have Roy Cuaron answer any of our questions. He would suggest continuing this item until the next Council meeting. I. Resolution No. 95-57 - Town of Marana Annexation Task Force: Amending Resolution No. 94-04 adding the Town Attorney~ Town Engineer and Accountant to the Annexation Task Force. Hurvie Davis: We have an Annexation Task Force consisting of Council Members, the Public and senior Staff of the Town. The Town Attorney and the Accountant are not members but they have been participating in the meetings. Staff would recommend that we constitute the Task Force as it really exists. Dan Hochuli: If you look at the Resolution in Council's Packet, it does not mention the Town Engineer, it should. It makes the Task Force up of three members of the Marana Town Council, three members of the general public, Town Manager, Town Clerk, Town Engineer, Town Attorney, Chief of Police, Planning Administrator and Finance Director. The Public Works Superintendent would be taken off the Task Force. A motion was made by Sharon Price, seconded by Bobby Sutton Jr. and carried unanimously to adopt Resolution No. 95-57, adding the Town Attorney, Town Engineer and Accountant to the Marana Annexation Task Force. J. Mayor's Report Mayor Honea and Mr. Davis will be going with the Mayor of Tucson and the City Manager to talk to a prospective business that is thinking about moving into the area that could employ a couple thousand people. They are looking at the business park as well as a couple of sites in Tucson. K. Manal/ier's Report Hurvie Davis: Mr. DeSpain received a letter dated September 22, 1995 from the Arizona Department of Water Resources - Office of Assured and Adequate Water Supply. The initial review of our application for a designated assured water supply has been done, they have made a determination that the application meets the basic submittal requirements. They forward it on into the Department for a more detailed review. To maintain the status of our application we need to enter into a contract with the Ground Water Replenishment District no later than November 30, 1995, we have submitted the application for that membership. Preliminary figures on the Census recently taken takes the Town to a population of 5,152 residents. It is possible that some people were not counted. There is a last ditch effort to get out to the people with a ~were you counted campaign". If someone was not counted they still have an opportunity to participate. Mayor Honea: Does that include the MTC Facility. Hurvie Davis: He is certain it does, but he will make a special note to ask Mr. Flannery to follow up on that tomorrow. We are out to bid on the Horizon Hills project, the extension to the west of Thornydale Road. Mr. Siath and Mr. Lynch had a meeting with the Horizon Hills neighborhood and there is another meeting this Thursday with the neighborhood and Pima County. They do not object to the project, but they did have a concern with the traffic coming from the Price Club area coming east into the neighborhood. According to Mr. Siath and Mr. Lynch they have indicated that they may have some interest in talking to the Town about annexing their community. We met with them about a year ago to discuss this, we are not aggressively looking at annexing that neighborhood but if we can all benefit then we may entertain that issue. When we annex an area with a population in it, we instantly get the credit for the population. FUTURE AGENDA ITEMS None ADJOURNMENT A motion was made by Sharon Price, seconded by Bobby Sutton Jr. and carried unanimously to adjourn. TIME: 8:25 p.m. AUDIO TAPES OF THE MEETING ARE AVAILABLE AT THE MARANA TOWN HALL CLERK'S OFFICE. CERTIFICATION I hereby certify that the foregoing minutes are the true and correct minutes of the Regular Council Meeting of the Marana Town Council held on October 3, 1995. I further certify that a quorum was present. 6