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HomeMy WebLinkAbout01/03/1995 Regular Council Meeting MinutesMINUTES OF REGULAR COUNCIL MEETING IHARANA TOWN COUNCIL' JANUARY 3~ 1995 MARANA TOWN OF MARANA PLACE AND DATE Marana Town Hall, January 3, 1995. I. CALL TO ORDER By Vice Mayor Sharon Price. Time: 7:06 P.M. II. PLEDGE OF ALLEGIANCE Led by Vice-Mayor Sharon Price III. INVOCATION/MOMENT OF SILENCE Led by Vice-Mayor Sharon Price. IV. ROLL CALL COUNCIL Ora M. Harn Sharon Price Tom Clark Ed Hones Betty Horrigan Herb Kal ttelen Key Mayor (excused) Vice-Mayor Council Member Council Member Council Member (excused) Council Member Council Member STAFF: Hurvie Davis Dan Hochuli Joe Lizardi Marcia King Jerry Flannery Sandra Groseclose Mick Mathieu 22 Members of the Public. Town Manager Town Attorney Town Engineer Assistant to the Manager Planning Administrator Town Clerk Engineering Consultant V. APPROVAL OF AGENDA A motion was made by Ed Hones, seconded by Tom Clark and carried unanimously to approve the agenda as read with the change that General Order of Business Item A-5 be removed. MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL JANUARY 3, 1995 VI. PETITIONS AND COMMENTS 1. Michael Reuwsaat 12303 W. Grier Rd., Marana, AZ: Introduced himself to the Council. He is new is the community and would like to become involved in citizen participation. He was the Director of Community Development for the city of Corpus Christi, TX, he handled building inspections, code enforcement, CDBG pro~rams, federal grants, minority business development and other hats. Worked also in the City Manager's office. 2. Arleen Baker, 12405 N. Inson, Marana, AZ: Question on Silverbell Road maintenance. VII. ANNOUNCEMENTS A. Rose Flood, 12401 Carbine Road, Marana, AZ: Benefit roping January 21, 1995. to benefit the family of Gene Payne, missing from the community since August 20, 1994. Requesting support from Council to help defer the costs of the benefit. B. Hurvie Davis, Town Manager: Brought the new furnishings in the Court to the Council's attention. Judge Dillow obtained the used furniture from the County Superior Court. Total cost to the Town was $125.00. VIII. GENERAL ORDER OF BUSINESS A. Consent Agenda: 1. Preliminary Plat Approval - Resolution No. 95-01~ File #PPR-94-01- Preliminary Plat for La Mirage Estates Subdivision. Applicant ICON Consultants as agent for Peter Doerken has applied for approval of a Preliminary Plat for a parcel located ad.]acent to the eastern border of Adonis Mobile Home Park. 2. Preliminary Plat Approval - Resolution No. 95-02, File #PPR-94-02- Preliminary Plat for Sunset Ranch Estates Subdivision. Applicant Philip Amos has applied for approval of a Preliminary Plat for a parcel located within the North Pima Farms Specific Plan. 3. Final Plat Approval - Resolution 95-03~ File #FPR-94-01. Applicant The WLB Group is requesting Plat approval for Parcel 55 in the Continental Ranch Specific Plan. 4. Appointment of Joe Lizardi as Town Engineer. $. Designation of Public Works Director as Flood Plain Administrator. Removed. A motion was made by Ed Honca, seconded by Tom Clark and carried to approved Consent Agenda Items 1,2,3, and 4. B. PIMA YOUTH PARTNERSHIP - Report on after school program~ K.T. Berry. K.T. Berry, Project Director: Gave a report on what P/ma Youth Partnership has to offer. Commented on some of the activities taking place with the after school 2 MINUTES OF ~GULA.R COUNCIL MEETING MARANA TOWN COUNCIL JANUARY 3, 1995 program, such as participating in the red ribbon program, the monster bash, a harvest feast, family week, etc. 859 youth and 70 adults have been served since the program began in October. Spoke of upcoming events in January. Sharon Price: Is the Pima Youth Partnership looking for more donations from the Community? K.T. Berry: The program is in big need for sports equipment. C. MARANA COMMUNITY TREATMENT FACILITY. OPERATIONAL UPDATE. Discussion with MTC/DOC officials. Sharon Price: Requested an update from Town Manager Hurvie Davis regarding this item. Hurvie Davis: Recalled the incident that took place at the MTC, December 23, 1994. AIso a number of managerial changes have taken place at the facility. The MTC and Department of Corrections had been invited to update the Council tonight on what is going on at the facility. Town Hall has received a number of cails as to what is going on at the facility. The Town will receive a quarterly report on the inmates that will be at the facility. MTC first occupied to facility with inmates on October 7, 1994. Report should be forth coming as of January 7 or shortly thereafter. If any questions on the report the Town will meet with MTC and DOC, to find out if the criteria is being met. Gary Bryant from MTC is here to update Town on changes at the facility. DOC declined to appear before the Council tonight. Mr. Lewis stated it was his policy not to meet in an open session with full Council of any jurisdiction where there is a facility. DOC would be glad to meet with the Council individually, and take the Council to the facility. Every Mr. Davis has found out about the incident, it was considered a minor incident. Apparently it was a fist fight, and nine inmates that were or may have been involved were transferred to another facility. Nothing he has found indicates that there was any threat to the facility, the staff, and certainly no threat to the community to the best of his knowledge. Gary Bryant, MTC: Met with Council regarding MTC in August, when he was introduced. There was a controversy at the time concerning the types of inmates that would be assigned. A change was requested in the permit issued by the Town to allow the Department of Corrections to assign inmates, not just DWI or drug offenses, but to also include general inmate population, that met certain criteria. Letter dated August 9, 1994 sent to the Mayor by Sam Lewis, the Director of Corrections, stipulated the types of inmates he was restricting to be allowed in. Basically, non-violent inmates. That commitment has been met. The quarterly report, was forgotten. Mr. Davis at a meeting last week informed Mr. Bryant that the report is required, the staff is putting it together. The report should be ready by Friday for Town review. Mr. Bryant stated that Mr. Lewis has kept his promise, to maintain a minimum custody institution. There has been controversy over some of the inmates, their score level must be no higher than 2, the highest minimum custody you can obtain before you are not eligible for MTC. There have not been any inmates assigned that meet or exceed any of the criteria. The best way is to come up and tour the facility, meet the staff, inmates and see the operation. Regarding the incident mentioned, any time there people together on a regular basis, they will not always get along. Some are bigoted, racist, minorities. There are 413 inmates there today. Discussed the change in leadership at the facility. The job is a very stressful and takes a lot of time, people choose to leave. Did a survey throughout the country of people who were available and would be willing to accept the responsibilities as the director of the facility. One that came highly recommended by DOC is Bill Huston, here this evening. He is a retired director for the state of Alaska, same position held by Sam Lewis in the state of Alaska, has over thirty years in this business. Mr. Bryant has all the confidence in the world in Bill Huston. Within the next three or four months, get over the hump. The inmates are in the staff is trained, now its getting the bumps out of the road so everything is operational. The incident right before Christmas, he believes has to do with the stress and being incarcerated over the Holidays. Also has to do with the newness of the facility. In talking with the Department today, elected officials have no problem in getting authorization to visit the facility. Other citizens are restricted by Department policies. Sharon Price: Some of the Council Members have questions for you. Tom Clark: What was concerning to him regarding the incident on December 23, 1994 was that the media informed him of the incident. Understood that the Council would be notified of any incidents, either internal or escapes. Understands that there may be a lapse in notifying Council, not sure whether the Mayor was notified or not. To hear it from the press, was a little disconcerning. As far as incidents involving more than two or three inmates, want notification. Gary Bryant: Does not want to discuss the incident itself. Tom Clark: Concerned about the information flow and communication between the Town and MTC. Gary Bryant: The responsibility for notifying at least the Town Manager and Mayor is Mr. Bryant. Apologized at a meeting last week for not doing so. Excuse was it a holiday weekend, didn't have home phone numbers. Yes, the Town should be notified. Discussed with a major from the Tucson unit that assisted that night, what information would be provided to the public information officer for the DOC for the release. Assure you that Mr. Huston will not be that derelict in his responsibilities in notifying the Town. Tried to contact Mr. Davis that weekend, but could not locate phone number. Didn't feel in his own mind that it was a major issue. He was in the institution the entire time of the incident. No weapons were involved and none were seized during the shake down of the entire institution. Mr. Clark is absolutely right, he should have woke up Mr. Davis at 1:00 A.M. to inform him of the incident. He now has numbers to contact Mr. Davis, and also the Chief of Police. 4 JANUARY 3, 1995 Tom Clark: When Chief mentioned, is that the Marana Police Chief Dave Smith? G,a~y Bryant: Yes. Tom Clark: Were the Mar/ma Police notified, or why would they not be notified. Is that the normal practice. Gary Bryant: They were not notified at our direction. Either Department of Corrections or MTC directions. Tom Clark: How would the Police Department have found out? Gary Bryant: I don't know, ask the Chief. Helen Key: Since Mr. Bryant's background is this kind of an institution, deahng with people who are hopefully being redirected. Do you feel that the profiles, that are being done of the inmates being sent to this facility. Are they carefully screening to avoid violent persons being there? Appreciates the fact that there are going to be times when other things are involved, prejudice or racial concerns or anger. Does Mr. Bryant feel that this is a good profile that they are going by? Are they really screening carefully? Gary Bryant: Yes. Steps being taken to clear a person to come to this facility. The best way is to look at the facility, to see the system used. One individual in Phoenix screens every person, then they are looked at again when they arrive. It is done on everyone of them, every person that comes in. Helen Key: You can only be as careful as you can be. Gary Bryant: Not just a psychological profile is done. A criminal history background, institutional behavior, and how they handle themselves. It's import/mt in the programming in these types of facilities to have jobs. Intergovernmental Agreements is one of the things brought up by Mr. Davis. He hopes the incident will not shut that down. This type of work program builds self-esteem, work ethic, along with the treatment their getting. He hopes this incident does not jeopardize this program with the Town. Sharon Price: MTC must understand that the community is very concerned with the lack of communications that went on. As far as putting some of these inmates into the community, the Town is cautious as this point. Gary Bryant: Understands, but hopes the Town considers it, don't throw the program completely out. Town will realize the benefits they are going to receive once there are men on a crew. Start small, and when Town sees that the program works, possibly expand it. Sharon Price: Does Bill have the same views in mind? JANUARY 3, 1995 Gary Bryant: He thinks so, Bill has been directly involved in Arizona. Bill can add in on Intergovernmental Agreements. Bill will be running the facility. We did have a captain resign. Pat Grant, manager of the Finance Department also resigned her position. MTC has had over five hundred come into the facility, all of them must be processed. The medical and finance departments are inundated, because of the build up. Estimates, after it levels out, receiving between 60-80 inmates per month, much more manageable. DOC brought in 2 additional people this week, and possibly another one next week to assist. About 200 people need to be processed to be eligible for release. Majority of inmates cooperate with the system. Bill Huston, MTC: Happy to be in Marana. Has over thirty years experience in corrections. Has been a warden for over twenty-five years. He has worked in about every level of custody you can think of in corrections. Would like to talk about intergovernmental agreements. Has been involved in entering into intergovernmental agreements with the City of Yuma and the facility located there. Would encourage Council to call City Manager for the good things that took place with the intergovernmental agreements. Most inmates are very good workers. Went over some of the projects the inmates have been involved with in the City of Yuma. Only one incident of significance. Understands the Town's concerns, MTC cannot give a 100% guarantee that one of them isn't going to do something unusual. Work crews are screened very carefully before they go out. Also another program, that does not have to go through intergovernmental agency agreements, done by Arizona Correctional Industries. Arizona Correctional Industries enters into contracts with MTC. The difference is inmates earn minimum wage working for Arizona Correctional Industries, and part of their salary goes for their keep, any court orders and they receive a portion. Number of ways to work inmates. Mr. Huston will be living in this community. He has never lied to anybody inten- tionally, told any untruths to Council Members or any member of the community, not his nature. Noted for his integrity. Would welcome all Council Members to come to facility. Also, assumes that this will not be his last appearance before the Council. He hopes that every time he appears before Council it is for good things, not bad things. Ed Honea: How much notification do you need to set up a tour? 24 hours in advance? Bill Huston: Twenty fours hours notice would be fine. He hopes that down the line is that any time you come into his facility, it will be ready to be looked at. Has only been their a week, but will be doing a number of things to the facility that he feels need to be done. It belongs to the public and the tax payer, believes MTC owes their very best, has been his policy to give his very best. Sharon Price: Will key people in the community be allowed to tour the facility as well, if they have an interest? 6 Bin Hueton: Absolutely, that is permissible. Karen Inman, MTC: Has been before the Council in the past. Specifically remembers Helen Key, because Karen could understand from her communication what Helen wanted the facility to be. The ability for an inmate to make the decision to change their life. And it is happening at MTC. Also, talking to inmates, there are former residents of Marana attending the treatment program. Talked about religious services available at MTC. Doesn't one little piece of smut to change the focus of what the Town was looking at in the beginning. Moved to Marana approximately a month and a half ago. Grown fond of the community. D. PROPOSAL FOR A MARANA FAMILY DAY AND FIREWORKS SHOW - Request from Sportspark to jointly sponsor with the Park the Town of Marana family Day and Fireworks Show. The Sportspark is requesting coordination and support from the Police Department in traffic control and $10,000 toward costs. Hu~vie Davis: Comes to the Council as a result of a letter Mr. Davis received from Jim Munson, from the Sportspark in Marana. Would like to put together a fireworks show and family day. Mr. Munson is here tonight to explain how this would work and to ask the Town to co-sponsor the event. Jim Munson, Sportspark, 6901 N. Casa Grande Hwy: In 1994, the Sportspark ventured on their first July 4th fireworks event, intent to provide fireworks to customers and ball players. Alternative to A Mountain show, the only other public show, with possible exception of Tucson Racket and Swim Club. Received a glowing report from customers on last years show, and felt good about the response. July 4th is thought of as a family day, that is what they want to establish. Wants Marana to join with Sportspark to provide a grander show, and yet maintain a family activities fun day approach. Have the facility to provide for an activity such as this. Establish a Town/community event. Need help in defraying the costs of the event, particularly the fireworks. Sharon Price: It will be held at the Sportspark, will there be an admission? Jim Munson: Traditional fee is $1.50. And $1.00 of that ticket is good for one dollars worth of concession and beverages. Intent is to try and stay as close to that as possible. The budget for the show is $21,000.00 approximately. Maybe a quarter more admission, with additional attractions on hand. Sharon Price: In expenses, have you figured in approximately what it would take for the extra police force etc.? Jim Munson: Since this is the first year this has been proposed, has not discussed this yet with Chief Smith. Existing parking area can accommodate approximately 700 cars, 3 to 4 people per car, could accommodate the crowd, with existing parking lot. 7 MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL JANUARY 3, 1995 Sharon Price: After Founder's Day, the off duty hours and the signs and everything else, it gets to be very expensive. It does appear to be in with your budgeted costs. Jim Munson: Has not been, don't know what it will be. Can't imagine it being pro- hibitive. Ed Honea: This would be promoted as a Marana Family Day? Jim Munson: That is the intent, to make the name of it The Marana Family Fun Day and Fireworks Show, 4th of July. Co-sponsored by or sponsored by Sportspark, Finley Distributing and whoever else may be lined up. Ed Honea: Would it be directed toward Marana and Avra Valley, or would the name more or less be Marana Family Day. Jim Munson: It would be directed as much as can. Would work with the Avra Valley news, for advertising for the Avra Valley area, the Marana paper. Also, set up a radio buy, will have ads on the air waves. Ed Honea: What is the Sportspark's procedure on bringing in beverage or foods? Jim Munson: It is not allowed. Ed Honea: Commented that the fireworks display is an excellent idea, has no problem with that. Has a problem with that. If the Town uses the taxpayers money, to help sponsor the event. Most families will have to feed their kids if they are there all day. Jim Munson: Anticipate event to go from 5:00 or 6:00 in the evening until 9:00 P.M., at which time the fireworks would start. Either a 3 or 4 hour period of time prior to fireworks. Policy in the park from day one has been no outside food or drink in the park. Ed Honea: What is procedure for parking lot? Would individuals be allowed to sit on the hoods of their cars? Jim Munson: No problem unless alcohol is involved. We cannot stop that in the parking lot, nor do we encourage it. Parking lot is patrolled. Sharon Price: People in the audience would like to speak. Bill Gordon, 8776 N. Maple Ridge Pl. Marana, AZ: The profit from this, would that be put back toward the Town of Marana, since it is charitable. Marana taxpayers are looking at paying $10,000.00 plus the cost of the police and everything else. Jim Munson: If a profit was made, more than happy to provide it back to the community. 5 Bill Gordon: Is there a prospectus for total cost or loss would be for Sportspark's total involvement. Jim Munson: He is currently working on a budget of approximately $20,000.00. At the admission price a great deal of people would have to attend to break even, Michael Reuwsaat: Was also a Park and Recreation Director for 11 years. Has several issues in considering this. At $10,000.00, looking at roughly $3.00 a head per citizen of Marana, plus the $1.50 entry fee per head, no food or drink. The cost benefit to the taxpayer/citizen of Marana, justifying the expense to the citizens. Averages to $5.00 per head to get in, pretty stiff. It is a private for profit venture. Would like to see something occur, but it's a lot of money. Jim Munson: The $10,000.00 figure is a lot of money. Intent is to put on an event that is second to none in the North Valley. In order to do that, have to focus on the quality of the fireworks. Wants to bring back the family unit at the event. Would help establish the Town of Marana, give the Town a name, help step in that direction. Sportspark will provide the show they have had, but would not be to the level it could be and wants to be. Tom Clark: Appreciates Sportspark trying to put together something like this. Attended the Avra Valley Fireworks display. Would like to see something like this take place. A $10,000.00 commitment would be something the Town could do, maybe Town could afford some moneys, speaking for himself. The approval of the Business Advisory Committee. Jim Munson: Has never come up to the Business Advisory Committee. Tom Clark: Thought you had mentioned that it had been approved? Jim Munson: Said that as a member of the Business Advisory Committee, has seen a desire to establish Marana, a pride of ownership kind of thing. Has nothing to do with Business Advisory Committee. The first step was to write a letter to Mr. Davis, and then the next step to gain some barometer on the feelings of the Council. Tom Clark: Personal feeling that the Town ought to work with Sportspark to put something together. Jim Munson: Invited Council to come out and tour Sportspark. Helen Key: Agrees with Tom Clark. Such an event would be a focal point for the community. This is a beginning, still have six months. The Town's contribution could possibly consist of the police activity, that could be worked out. Jim Munson: The amount of police activity is related to the number of people 9 MINUTES OF REGULAR COUNCIL MEETING MARANA TOWN COUNCIL JANUARY 3, 1995 attending. The concern is if there is not a quality fireworks show, along with the family fun activities, it won't draw the participation that would be expected for an investment of this kind. Intent is not to create a monster. The cost of the fireworks show alone is $15,000.00, with a $20,000.00 budget. Tom Clark: Would like to direct Mr. Munson to work with the Town Manager and the Police Department to create a budget. Jim Munson: It shall be done. Sharon Price: Is that the general consensus of the Council as to what they would like to do. Hurvie Davis: Stated that it sounds like an exciting concept. At this time it is just a conceptual proposal. Wanted the Council's feelings as to whether to proceed further. At Council's desire will provide further and put together a proposal with all the specifics. E. PUBLIC HEARING AND COUNCIL ACTION - File #PCZ-94-01 and Ordinance No. 95.01. Applicant William K. Wonders through Winter ~ Associates~ Inc. has requested to rezone a parcel located at the Northeast corner of Ina Road and Meredith Boulevard from "CO" Commercial Office to "NC" Neighborhood Com- mercial. The Planning Commission recommends approval. Jerry Flannery: Request was conditionally approved by the Planning Commission at their meeting of November 30, 1994. Rezone 1.8 acre parcel of a 3.8 acre parcel. Northern portion went through a rezone request in summer of 1994. At that time the public in the area was concerned about the traffic circulation. The same issues have come up with this portion. Planning Commission recommended con- ditional approval as outlined in Ordinance 95.01. Conditions are: a detailed site plan analysis be done and that the site plan be submitted and reviewed by the Commission. The Town Engineer's comments on traffic grading, entrances be addressed in that site plan. The Town engineer has come with some ideas on that can be mitigated if the trips per day are over a certain threshold, which would be handled through a development agreement at that time. A motion was made by Tom Clark, seconded by Helen Key and carried unanimously to enter into Public Hearing. TIME: 8:36. Scott Field, 270 N. Church Ave. Tucson, AZ: Here on the issue of rezoning on a parcel located at Ina and Meredith. Currently they are proposing the ~NC' for retail uses, which we be in compliance with the zoning code. There won't be any proposed restaurants, and they are not seeking any variances, such as parking, building setbacks, building heights, floor area ratios, building coverage's or land- scaping. As far as traffic, it has been a concern to residents, the Marana Staff, Planning Commission, ourselves as well as Mr. Wonders, the cfient. For a scenario, if 25,000 gross building area, increasing traffic by 1018 trips per day. 10 Which is approximately a 2.8% increase in traffic. The client agrees to ail the conditions established by the staff and Planning commission. The client will assist in the share of traffic improvement costs, such as a traffic light which was suggested by the Planning Commission. They will prepare the detailed site plan for review and approval by the Planning Commission. Will be in full compliance with all hydrology issues, such as potential channel improvements, culvert im- provements at the drive, and all detention/retention base and requirements, as well as compliance with the native plant ordinance. Ed Honea: Is the only ingress egress on Ina? Scott Field: That is correct, it's a thirty foot drive that was requested by residents as well as staff, that the project be limited to one point of access. Ed Honea: Will the egress be only right turn only? Scott Field: Yes, it will be right turn only. Ed Honea: There's not a non-traffic island there? Scott Field: Mr. Winters just said we have access to Meredith. Ed Honea: Didn't see an access to Meredith on the graph. Scott Field: One has not been draw on there. Ed Honea: The Ina Thornydale intersection and all four streets within a half a mile that that intersection are terrible. Feels Town has an obligation to the re- sidents to try to provide as much as the Town can. Meredith in the primary ingress egress for that entire neighborhood. Only two for the whole neighborhood surrounding them. Concerned about the traffic issue. A thousand trips per day? Scott Field: With the scenario given, a thousand trips per day. Ed Honea: That is a lot of traffic. Carl Winters, 270 N. Church, Tucson, AZ: Elaborated briefly. Access has not been shown to Meredith, but if the Town wants participation in a traffic signal at this intersection, then they must have access to help legally justify that contribution toward the signai. A legai term used is a nexus, must have access to a street that you might have to signaiize. Secondly, shown is a maximum possible development, two story complex. Odds are it will be single story and half the floor area, and generate considerably less traffic. In all fairness, didn't want to come before Council and state a iow traffic figure etc. They have provided a maximum scenario. Ed Honea: Is there a turn bay at the Meredith interchange? Mr. Honea is in the 11 area for business quite often and is concerned over the traffic. Concerned about people coming out or trying to make a left turn off of Ina into that project. You are saying that can't do that. He feels that is better. Scott Field: That's right, there is a median cut at Meredith. But there is a full median with left turn bay on to Meredith. Hurvie Davis: Has been concerned with some of the staff, with some of the business property owners in that area, about potential signalization of that signal, including Safeway shopping center on the South side. If a signal was put in and did not allow access to Meredith, would it not be better access to that parcel if signalized the intersection with a left turn, westbound to northbound and also allowing U-turn movement, versus a non-signalized intersection with a no U-turn restriction. Carl Winters: Sounded like a transportation director talking, got lost in the question. Hurvie Davis: Question is, how would east bound traffic on Ina, they would come up to the median cut, make a U-turn to come back into the complex. Versus making a left turn on Meredith and coming into Meredith and accessing the pro- perty there. So, a signal that allowed a left turn movement as well as a U-turn movement would benefit this parcel, versus a non-signalized intersection that had a no U-turn restriction. The only movement that could be made would be east bound on Ina and into the neighborhood versus a U-turn to come back to this location. Would you agree? Carl Winters: Suggested as staff has recommended, an intergovernmental agreement or development agreement, between them and the Town. There could well be a way to preclude people from making a turn into the neighborhood and discourage any movement other than into the complex. Helen Key: The graph doesn't necessarily mean the end of the complex. Any thing else can be built on the rest of that. Carl Winters: No, we can't come back to you with a restaurant. But could come back to Council with a different configuration of the building. Will be a specialized shop kind of facihty, that is what they are requesting. Helen Hey: Developing an office or store space, with a parking area? Carl Winters: That is correct, absolutely. Tom Clark: How close does the building come to the Firestone, across the alley? Does that has to be kept open? Carl Winters: That is dedicated, Town of Marana owns that. For access between the buildings. Tom Clark: Both for the back of the other mall and your facility? Carl Winters: That is correct. Sharon Price: How do the other property owners around the area feel? Carl Winters: The other property owners, except one are tickled. A restaurant issue. Assured Council they did contact them all and they would be here if they had any major problems. Sharon Price: Asked Mr. Flannery if they have been contacted. Jerry Flannery: Stated that they have been notified. One of the commitments the Town had on previous rezoning was that the southern portion would be rezoned without notification. The commitment was made to notify all the same property owners as the first time. Sharon Price: You have received no complaints? Jerry Flannery: Was not in attendance at the November 30, 1994 meeting. But the staff has told him that there were a couple of citizens there that expressed some concern about traffic, and to make sure the issues were addressed. And that it wasn't going to be a full blown development as was proposed the first time around. Carl Winters: May be an eating establishment there. There might be a bagelry or some place that does soups of salads. Last proposal, with stand alone fast food, there will not be that. A motion was made by Helen Key, seconded by Tom Clark and carried unanimously to come out of Public Hearing. TIME: 8:55 P.M. A motion was made by Ed Honea, seconded by Tom Clark and carried unanimously to approve Ordinance 95.01, conditionally approved the Ina Meredith rezoning from "CO" Commercial Office to "NC" Neighborhood Commercial zoning. Recess. TIME: 9:00 P.M. Back in session. Ali Council Members present except Mayor Ora Harn and Betty Horrigan. TIME: 9:08 P.M. F. 1995 PROPOSED COMMUNITY DEVELOPMENT BLOCK GRANT [CDBG} PROJECTS. Council will discuss those vroiects su~ilested by the public and may add additional projects to the list. The public may also make recommendations. 13 Dan Cvroseclose, 14200 Imogene Pl. Marana, AZ: Brought Council's attention to the CDBG projects they have been working on, included in the packet. Tonight is just a discussion, not looking for any action tonight. Anticipating special Council meeting next week, make final decision on final CDBG programs at that time. Will discuss any of the programs with the Council Members. Ed Honea: Town community building, which would be an expansion of the community park recreation center at the park. Consider that to be the prime objective in next year's CDBG grants. Seems to be the type of thing, two major fundings for community youth and senior community center orientated projects. Put an emphasis on this. Possibly even the Town could do the blue printing for a project of this nature. Then use all the CDBG for actual construction. It is a very needed facility. Could be used for activities where there is overflow. Sharon Price: Do you have the cost of that handy? Dan Cvroseclose: A projected cost of $275,000.00. To supplement the aspect that Mr. Hones was discussing. Was approached by the Marana Unified School District, regarding a grant to purchase a modular building. Could possibly be incorporated in. Ed Honea: Talked to Kim Holloway at the Chamber breakfast, she was very receptive to incorporating that in and allowing them to use this facility. This community center could do a vast number of things, including the wellness project. Helen Key: From your past experience with the county, has it been the dollar amount that has been the criteria or has it been the number of requests. What is the criteria? Dan C~roseclose: He was confused the first couple of years, when Council would vote on a list, Pima County did not select it straight down the line. Only 15% of the total projects can be service projects. The bulk is for construction projects. Of the fourteen items on the list, the first two items are service programs, the balance are construction programs. Will ask the Council to vote for the first two items, and then vote for the others, at next week's meeting. Traditionally over the last four or five years, the Town has received any where from $230,000.00 to $250,000.00 from CDBG grants. From some of the projects on the list we are asking for much more than that. Pima County receives a total of $2.8 million for 1995 funding. Marana has normally received $230,000 to $250,000, the City of South Tucson has received approximately $500,000 per year. What we are saying to Pima County is that we can handle a bigger share of that. If we don't ask for it, we won't get it. Even if we ask, it doesn't mean the Town will receive the funding. Hurvie Davis: Mentioned the Town has over the years used CDBG funds for street 14 improvements and the County does not really like that. At this point we no longer need to use a significant amount of CDBG funds for that purpose. They still like a construction program, but would like them to provide services to people. Asked Dan to clarify on the public meetings held to get input from citizens and groups. Dan Groseclose: Got no response at all. Have had several different requests from Council Members. He looked at projects from last year. And also requests from individuals coming in after the meetings, the Wellness and Fitness Center is one of them. Added in the parking lot at the park from last year to this year. There was one request from Mayor Ham to double chip seal Silverbell Road, 1.75 miles, the remaining balance of the unpaved portion of that road. Hurvie Davis: What are you expecting at the next Council meeting? Dan C~oseclose: Plans on giving the Council a list, where Council would number your reference of order. Asking only that you differentiate between the two service projects and the rest of the construction projects. Will collect the list from the Council Members and tally them up. The items with the lowest score would be the top priority. Then it would be typed up and presented to Pima County. Hurvie Davis: Will it be done at the meeting or before the meeting? Dan (~rose¢lose: On the advise of the attorney, it was done at the meeting and the results were read. The lists will be signed by each Council Member. Ed Honea: Stated that it should be done at the meeting. It gives Council Members or members of the public to lobby for their projects. It doesn't take that long. Hurvie Davis: Does this have to be done at the special meeting next week, in order to meet the deadline? Dan Oroseclose: The deadline for Pima County is the 17th of January. which is the next regular Council meeting. Could possibly wait a couple extra days. Dan Hochuli: Did prefer last year to tally votes and announce the results. The public can hear the results and they are on record. It will be on the beginning agenda for lists and voting, and then at the end of the agenda it would be on the agenda to read the results. Shouldn't be any delay. Sharon Price: Do you feel it could be done during our next regular meeting. Dan Hochuli: Stated it could be done at the next regular Council meeting. Hurvte Davis: The special meeting is for Westinghouse and US Homes CFD issue, because it is a lengthy issue. 15 Dick Kelly, 14399 N. Wentz Marana, AZ: Would like to know how a project gets on the list. A lot of people in Town may have projects they would like to see on the list. Dan G~oseclose: Told Council that they submit a request to himself and it is put on the list. Mike Reuwsaat: Is there allocation from the County or is it an open ended deal? The Council basically is working off of priorities only and not dollars? Dan Groseclose: That is correct. Mike Reuwsaat: Have you gotten a feel from the County? Dan Grose¢lose: Is going by what has been received the last four years. Mike Reuwsaat: Does Council have the ability to increase or decrease amounts based upon input and is that held during a public meeting process. Dan Groseclose: Yes sir. Mike Reuwsaat: And it's not to late yet to get projects in? Dan Groseclose: No. G. INTERIM IMPROVEMENT TO SILVERBELL ROAD. Proposal to apply a three- inch layer of reject ABC material to a two-mile section of Silverbeil Road from MTC roadway to westerly Town limits at a cost of $16,458. Discussion/Action. Hurvie Davis: State that this issue has been around for quite a while. Mr. Kern has come up with another proposal. Mr. Lizardi will discuss the specifics. Would like to recap a httle history on this project. When MTC came, the Town tried to get them to pave Silverbell Road. It was a very expensive process. It is not a dedicated roadway, the land belongs to the State. Trying to convince the State that it has been used as a roadway dating back to 1977, could not find records stating that information. MTC purchased the right-of-way from Sanders Road to the facility, dedicated it to the Town. They also paved the right-of-way of that portion. The rest of the road is State land, it is not a public road. The State will not dedicate that land to the Town. This evening there is a proposal to stabilize the base of that roadway. Can be done under general maintenance that has been done for years. Joe Lizardi: Stated to Council he has looked at the road and commented on how difficult it is to blade and maintain the road. It is very bumpy and there is a lot of traffic. Plan to bring in some reject ABC and create a base that can be graded. Understands that it is not dedicated, but there is a lot of traffic and it can be pretty dangerous. Hurvie Davis: The same thing has been done to Barnett Road. Put the stabilization 16 base down and then chipped sealed it later on. Anticipate doing the same thing on Silverbell. Have had requests from the Fire Department and the School District to do something to the road. It will still be unpaved but will have a sound base. Ed Honea: Isn't there about an eighth of a mile that is still County? His understanding is that the cattle guard is not County Town of Marana break off. Doesn't believe County paved their entire portion. Has no problem with the Town paving that small section of the road. Is there any legal problem in doing that. Hurvie Davis: Noted that basically the same type of thing took place with Twin Peaks road and Kirby Hughes. There are examples of this type of situation of an IGA, which is an official agreement. This would be an unofficial agreement. Could do it up to the Town limits. Dan Hochuli: There is no problem with that. Tom Clark: How close with the chip sealing or the ABC come to the trailer community that is out there? Joe Ltzardi: Is not sure how far. Would just be doing the ungraded portion, from MTC to where the County is. Ed Hones: It will go right up to the cattle guard which is adjacent to the ingress egress to Silverbell West, right up to the community. Helen Key: It would be paved all the way. Arleen Baker, 12405 N. Inson, Marana, AZ: Says she was told by the Mayor that the Town bought that road. Was told that it was a dedicated road for Marana. Sharon Price: Council will check into that. Arleen Baker: When are they suppose to do this? Joe Ltzardi: When the approval is done they can start processing. Take about two weeks to do what they are going to do. Will be done over a period of two or three weeks, weather permitting. A motion was made by Ed Hones, seconded by Tom Clark and carried unanimously to approve the expenditure of $16,458 for the improvement of Silverbell Road. Hurvie Davis: Commented that it will be coming from left over funds from a chip seal program. H. EXECUTIVE SF,,SSION - Pursuant to A.R.S. Section 38-431-.03 (A) {1~ for discussion with the Town Attorney in order to consider the Town's position and instruct its attorney regarding Alliance Marana v. Groseclose et al. 17 A motion was made by Herb I~i, seconded by Ed Honea and carried unanimously to enter into Executive Session - Pursuant to A.R.S. Section 38-431.03 [A) (1) for discussion with the Town Attorney in order to consider the Town's position and instruct its attorney regarding Alliance Marana v. Groseclose et al. TIME: 9:40 P.M. Return from Executive Session. All Council Members present except Mayor Ora Harn and Betty Horrigan. TIME: 10:03 P.M. I. Mayor's Report None J. Town Managers Report Hurvie Davis gave a verbal report. IX. FUTURE AGENDA ITEMS Community Block Development Grant Community Facility Districts with Westinghouse and US Homes. X. ADJOURNMENT A motion was made by Ed Honea, seconded by Tom Clark and carried unanimously to adjourn. TIME: 10:11 P.M. AUDIO TAPES OF THE MEETING ARE AVAILABLE AT THE MARANA TOWN HALL CLERK'S OFFICE. CERTIFICATION I hereby certify that the foregoing minutes are the true and correct minutes of the Regular Council Meeting of the Marana Town Council held on January 3, 1995. I further certify that a quorum was present. / E, TOWN ~,ERK 18