Loading...
HomeMy WebLinkAbout07/05/1994 Study Session MinutesPLACE AND DATE: Marana Town Hall, July 5, 1994. I_. CALL TO ORDER By Mayor Ore M. Harn. Time: 5:19 P.M. H. ROLLCALL COUNCIL Ora M. Ham Mayor Sharon Price Vice Mayor Tom Clark Council Member Ed Honea Council Member Herb Kal Council Member Ardved: 6:54 P.M. Betty Horrigan Council Member Helen Key Council Member STAFF; Hurvie Davis Sandra L. Greseclose Dan Hochuli Kelly Schwab Dave Smith Russell Dillow Gerald Flannery Mick Mathieu Roy Cuaren Bob Kern Vick Charnis Marcia King Town Manager Town Clerk Town Attorney Town Attorney Police Chief Magistrate Planning Administrator Town Engineer Finance Administrator Public Works Superintendent Building Official Volunteer Manager Assistant ILl. DISCUSSION OF ADOPTION OF TOWN OF MARANA TENTATIVE BUDGET FY 1994/95 Mayor Ham announced that this meeting will be an informal one with input from Council and Staff. Hurvie Davis thanked the Council for attending this special budget meeting. He stated that there has been tremendous growth and the new budget preposal is for $9.4 million. The budget is balanced. Sales tax revenue is about $3.9 million. W~th the Super K-Mart, the Holiday Inn at Ina - 1-10 and others soon to open~ the new business will bring in even more sales tax. Mr. Davis stated that there were no unnecessary expenditures in the budget. There is a revenue surplus of $70,340. Due to growth, more staff will be needed. In Administration, an executive assistant/secretary to the Manager, an administration receptionist, a clerk for Finance, two assistant planners (possibly university students), one building inspector, one permits clerk. In the Police Dept., four officers, one lieutenant and one iD technician. For the Court, one half-time clerk, a collections clerk. In Public Works, two equipment operators, one mechanic, one maintenance person and one Town Engineer on Staff. Ed Honea asked about janitorial services for the Town Hall The amount budgeted seemed insufficient given that there are frequently dead bugs lying about the floor where guests can see them. Councilman Honea suggested having a janitor clean and vacuum the floors and offices on a daily basis. Hu~ie Davis replied that changes were possible. Roy Cuaron spoke on budget limitations. Mayor Ham suggested that a large janitorial service be contracted. Sharon Price suggested placing a notice for bids. Mayor Ham agreed. Sandra Groseclose noted that the recreation center has large cleaning service needs. Roy Cuaron stated that the Town should define exactly what cleaning services it needs in order to budget properly and determine how frequently service is needed. Sharon Price stated that with the Town Hall, Police and the Quonset Hut Substation, a cleaning service budget of about $18,000 is needed. Hurvie Davis stated that the Council could adopt the upper spending limits of the tentative budget so that when there is a final budget, accommodations could be made for items such as cleaning services. Council and Staff discussed other items in the tentative budget including the administration budget. Mayor Ham asked Roy Cuaron about administration costs such as computers and postage. Roy Cuaron answered that postage cost is spread through the departments. Tom Clark asked about the telephone system. He stated that he has been told in the past that the Town Hall phones were busy. Roy Cuaron stated that a good portion of incoming calls relate to building inspections and permits. A separate phone line for the Building Inspection Department could be added to the budget or a recording machine could be added to take inspection requests throughout the day. Ed Honea asked about the leased office spaces. Hurvie Davis answered that separate phone lines for each department could be put in. Dan Hochuli stated that his offica has the maximum of six lines. For the Town Hall, the Town would have to get separate lines eventually when the need for more than six lines comes. Ed Honea asked about the leased office building, if buying the building would be cheaper than renting it in the long run. Marcia King stated that any rented building would require tenant improvements. She suggested that the Town use a building where temporary wails could be put up and only improve on the furnishings, all of which are removable such as to another building location. Hur~ie Davis stated that there is already a need for additional office space. The fastest way to obtain more space is to rent it on a short-term basis. Gerald Flannery explained the Planning Department's need for a better computerized mapping system to better locate information on properties. The computer software would be similar to Pima County's with a one-time cost of $15,O0O. In the Legal Department, Dan Hochuli stated that one way to reduce costs is to settle the Marana Treatment Facility issue with MTC Corp. and Arizona Dept. of Corrections, The Police Department budget is $1,637,000. Dropped were a traffic officer and a dog K-9 unit. Six new officers would be added. Ed Honea asked about DARE. Chief Dave Smith said costs are included in the Police budget. Added to the Court would be a collections clerk to work on outstanding fines. Judge Dillow commented on the new court position and noted that the Adzona State Supreme Court takes about a 30% cut in fines revenue. The discussion of the Public Works budget was deferred to the budget item in the Regular Council Meeting on July 5, 1994. The Parks budget was $181,000. The Rec Center budget was $33,484. Water Dept. budget was about $988,000. The Study Session was adjourned by Mayor Ore Ham. Time: 7:00 P.M. Recess: 7:00 P.M. Return to dais. 7:06 P.M. AUDIO TAPES OF THE MEETING ARE AVAILABLE AT THE MARANA TOWN HALL CLERK'S OFFICE CERTIFICATION I hereby certify that the foregoing minutes are the true and correct minutes of the Regular Council Study Session of the Marana Town Council held on July 5, 1994, I further certify that a quorum was present,