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HomeMy WebLinkAbout06/21/1994 Regular Council Meeting Minutes_PLACE AND DATE: Marana Town Hall, June 21, 1994. I_. CALL TO ORDER By Mayor Ora M. Ham. Time: 7:04 P.M. I_1. PLEDGE OF ALLEGIANCE_ Led by Mayor Ore M. Ham. Il_il. INVOCATION/MOMENT OF SILENCE Led by Mayor Ore M. Harm IV. ROLL CALL _Council Ora M. Harn Mayor Sharon Pdce Vice Mayor Tom Clark Council Member Ed Honea Council Member Herb Kal Council Member Betty Horrigan Council Member Helen Key Council Member ~TAFF: Hurvie Davis Sandra L. Groseclose Kelly Schwab Gerald Flannery Mick Mathieu Town Manager Town Clerk Town Attorney Planning Administrator Town Engineer 19 members of the public. ~V. APPROVAL OF AG_ENDA Mayor Ham noted that the agenda Item X-K should be removed. A motion was made by Tom Clark, seconded by Betty Horrigan and carried unanimously to approve the agenda as read with the exclusion of Item K in Order of Business Appointment of the Community Development Block Grant Coordinator and Approval of Contract. V~I. APPROVAL OF MINUTE~ ~A. Special Meeting. January 5, 1994. _B. Regular Meeting, April 19. '1994. C~. Special Meeting. May 5. '1994. D. SPecial Meeting, May '10. '1994. E_. Regular Meeting, May 17. 1994:. F. Special Meeting, May 31. 1994. G_. Regular Meeting. June 7. '1994. Ed Honea made a correction to the May 17, 1994, minutes: Item XI-C Proposal to rezone approximately 44 acres, "A motion was made by Ed Honea, seconded by Betty Horrigan that thero be a 600 foot parallel R-36 zoning on Del Norte and De Oeste 600 feet from the property line, the west and south side, the commeroial zoning south of Marana be R-8 and MR-1 apartment zoning be changed to R-8, and all R-6 zoning be changed to R-8. (Commercial north of Camino de Manana, balance of the property would be R-8 with the exception of 600 parallel corridors on the south and west sides. Also mandated at least 10 acres to be given to Marena school district for an elementary school and the property be signed over prior to any buildin9 permits being issued. R-8 zoning should be listed as 3-RAC to be part of the ordinance." A motion was made by Ed Honea, seconded by Tom Clark and carried unanimously to approve all the minutes of January 5, April 19, May 5, May 10, May 17, May 31 and June 7, 1994 with the correction to the May 17, 1994, minutes. VI~I. PE_TITION_S AND COMMENTS 1. David Smith, Chief of Police, 12870 Grief Rd.: He introduced his new employees: Karen Clark, Elizabeth O'Connell, Linda Wagman, Aurelio Arenda. 2. Sheri Kelly, 14399 N. Went. z: Suggested that the Council have volunteer interns to assist them in preparation for Council Meetings. 3. K,T. Berry, Pima Co. Parks and Recreation, 13671 N Reyer: She gave an update of activities at the rec center. Vll__l. ANNOUNCEMENTS None. I~X. ST~AFF RE_pORTS - ON FILE A. Enaineer's Reoor~ B. Police Chief's Report C. Public Works Superintendent's Report D. Magistrate's Report E. Building Inspector's Report _F. Finance Report G_. Planning Dept. Report H. Legal DeDL Report I. CDBG Reoort Sandra Groseclose noted that Building Official Vick Chamis was ill and unable to complete his repod. Hurvie Davis provided additional information on the report. Tom Clark asked about the Public Works report, the well for the park and rec center. Hurvie Davis answered that the well is still down. Sandra Groseclose stated that the well is now back in operation. X. ORDER OF BUSINESS A_. Co_mposting And Tire Recycling Within Town Limits Hurvie Davis gave a summary, said Pima County is looking for other liquid pond locations, said he will inform the Council as more information becomes available. Tom Clark was concerned that Pima County may be able to circumvent Town ordinances. Kelly Schwab stated that she wanted to do more reseamh on the subject. Mayor Harn wanted to take a firm position with Pima County on expanding the Tangerine Rd. Landfill. Hurvie Davis stated that he would invite County staff for the next Meeting. Ed Honea suggested that this subject may require a special Council Meeting. Mayor Harn suggested that Mr. Davis set up a meeting with County solid waste officials to discuss the subject before there is a meeting. B. Liouor License Request For Seasons Restaurant. Timothy Pappin, 4500 E. Sunrise, Marana: He answered questions about his restaurant. A motion was made by Ed Honea, seconded by Betty Horrigan and carried unanimously to grant a #12 Series liquor license for Seasons Restaurant at 3821 W. Price Club Dr. C. Liquor Ligense Reouest For Marana Chevron Jackie Gladden, 11701 W. Moore Rd., Owner of Marena Chevron: She explained that she wants to sell carry-out liquor (beer and wine) from her store at the gas station. Helen Key noted that there are already locations in the neighborhood that retail alcohol A motion was made by Tom Clark, seconded by Sharon Price, and carded 6-1 with Helen Key voting No to approve the #10 Sedes liquor license for Marana Chevron. D. Lower Santa Cruz River Flood Control Pro_iect - Status Hurvie Davis gave the Council an update of the project. Dave Smutzer, Pima County Dept. of Transportation, Flood Control District: He said Pima County got two appropriations for the project. The Legislature approved $1.25 million dollars to replace Avra Valley Rd. Bridge. The County will match that amount, making the total $2.5 million dollars. $500,000 for Avra Valley Rd. flood control improvements were also approved. $2.4 million will be for the Lower Santa Cruz River Levee Project. $1 million by Bureau of Reclamation for the upgrade siphon outlet crossing. Mr. Smutzer's department has met with State Land Dept. The Avra Valley Rd. Bridge will be completed by 1997. Adjustments to the road and bddge will be done. Adjustments to levee alignment will be made. Bidding will be done for the design in Spring 1996 and work begun in August 1996. Ed Honea questioned when, if ever, this project will be done when discussions, plans and promises had been made years ago and now work won't start until late 1996. Dave Srnutzer answered that the delay is for design of the bddge and the levee cannot be done until the bddge is finished. Ed Honea inquired why cannot the levee be done before the bridge. Dave Smutzer replied that the levee could be done downstream of the bddge. Puffing in a levee would cut off access to the old Avra Valley Rd. Bridge. The road would have to be raised up and over the levee. The Dept. of Transportation Flood Control Distdct assumed that it would not pay for right-of-way for the new levee but rather have granted an easement through landowner property to build the Levee. Having to pay for right-of-way would seriously affect the project budget. Land owners have not yet granted easements for the new levee. Also, land owners who benefit from the levee should participate in funding. Ed Honea replied that land owners have already been paying the Pima County Flood Control Distdct for many years. Dave Smutzer stated that it is County policy and that monies collected would not pay for this particular project. Herb Kal asked if Calmat is in agreement in moving the alignment. Dave Smutzer said that Calmat has not agreed to the revised alignment but are encouraging and prefer the alignment closer to the dver. Calmat would donate 300,000 cubic yards of material. Herb Kal asked how the alignment being closer to the river would affect property owners on the south side of the dver. Dave Smutzer answered that indeed, redirected water would cause problems, so the County planned to do excavatLon within the channel. Also, the County's Section 404 permit from the U.S. Army Corps of Engineers expires in December, so a new permit would have to be obtained for the levee and bridge. Mayor Haro stated that she and the Town Manager have visited property owners in the area about the project, and they only have some minor concerns but are supportive. Tom Clark asked about the new bridge, what it specifications would be. Dave Smutzer replied that the new bridge would probably be 720 feet long. Alignment and exact placement of the new bddge in relation to the old one still need to be studied. The levee would add about 5 feet to the height of the bddge. From the bridge to Continental Ranch the channel would be excavated. Excavating the channel would lower the height of the bridge and levee. Tom Clark asked if the County will move effluent discharges from the river. Dave Smutzer said that effluent could be recharged but does not know of any plans to do so. Mayor Ham stated that she and the Town Manager have met with the City of Tucson and Pima County about placing a treatment plant near the Pinal - Pima County line that would take the effluent instead of putting the effluent in the dyer. Betty Horrigan asked about the two years needed to finalize the design. Dave Smutzer replied that several months are used to evaluate possible alignments of the design concept including the length and height of the bridge, then approval from the AZ Department of Transportation must be given, then surveying must be done, the design stage process, and then the bid and award process. The design should be finalized in Spring 1996 and construction would start in Summer 1996. Helen Key asked about the extension of sunset closure of project monies. Dave Smutzer said the important one is the $1 million previously appropriated which is for design, right-of-way but primarily for construction. June 1995 is the set expiration date. The County would seek a one-year extension of the IGA contract with Arizona Dept. of Water Resources. The sunset clause for the appropriation for the replacement of Avra Valley Rd. Bridge should not end before construction by 1997. Ed Honea asked about the time required for the project. Dave Smutzer said that six months would be needed for bridge and levee construction with completion set for Phase 1-A Continental Ranch to Landfill Downstream to be the end of January 1997. Mayor Harn stated that she wanted the official record of this Meeting carefully preserved for future reference to this matter. Hurvie Davis asked about right-of-way requirements for the new alignment and the recharge - replenishment project. Dave Smutzer answered that the County would revise the legal descriptions to follow the levee alignment. The right- of-way would not be changed. For the replenishment project, the initial phase would not tie in but Phase 1-B and Phase 2 would tie in. Mick Mathieu suggested that the County talk with the Arizona Department of Transportation. John Kal1 PO Box 428, Marana: He asked about people downstream. Dave Smutzer said that the excavation of the channel will help. Helen Key asked about the completion times of the other phases. Dave Smutzer said that Phase 1-A starts downstream of the bank protection of Continental Ranch to downstream end of Tangerine Road Landfill. Phase 1-B continues the levee to Sanders Rd. This phase is not yet scheduled due to lack of financing. K.T. Berry, 13671 N. Reyher: She asked how Rillito factors into the project. Dave Smutzer replied that the levee would protect the town from flooding. Recess. 8:27 P.M, Back in session. All Council Members present. 8:40 P.M. E. Inter-Governmental Agreement ¢IGA) With State Of Arizona. Governor's Office Of Dru(~ Policy For Marana Hur~ie Davis gave a summary. Melissa Bassett, Coordinator Marana Alliance Against Substance Abuse and Gangs, 41042 E. Cathy Lane: She gave details of the program and answered questions. Mayor Harn gave additional information. A motion was made by Bett~ Horrigan, seconded by Ed Honea and carried unanimously to approve Resolution 94- 06 Authorizing an Inter-Governmental Agreement between the Town of Marana and the State of Arizona and the Governor's Office on Drug Poticy. _F. Funding For Mamna Youth Programs Betty Horrigan gave a summary, asked for funding for personnel for the programs and answered questions. The Council discussed the issue and expressed its support. ~_. Management Training Core. I Arizona Department Of Corrections Treatment Center Mayor Ham stated that she met with Dan Hochuli and said that he would like to discuss the agreements. Hurvie Davis gave a summary, said that he, the Town Attorney, the DOC and MTC have met to come to an agreement. Tom Clark objected to the proposed name on the building in Section 2.4 of the proposed agreement. Ed Honea questioned the wording of Section 1.4. Kelly Schwab provided additional information and answered questions. Sheri Kelly, 14399 N. Wentz: She expressed her concern about the three-year term for MTC. The agreement should prevent the DOC from changing the facility into a prison. Mike May, DOC: He said the DOC wants to make sure the language of the agreement is correct. Bill Blissett, MTC Project Director: He responded to Ms. Kelly's comments, stated that MTC intends to renew their contract after three years. Also, the facility is not designed to be a pdson. Mayor Harn supported Tom Clark's position on the facility name. Hurvie Davis said that the State could obtain land and do just about anything it wanted on it. ~_. Request For Approval By Richmond American For Preliminary_ Plat. Parcel 4. Continental Ranch Gerald Flannery provided a summary, stated the recommended changes by the Planning Commission and the possible consequences of the changes. Mick Mathieu provided additional information. Mayor Ham was concerned with making of Keamey Place and Kearney Drive continuous; it could encourage dangerous driving behavior. John Wood stated he would agree with the Council's decision on the Keamey Place/Drive change. A motion was made by Sharon Price, seconded by Ed Honea and carried unanimously to approve the preliminary plat for parcel 4 Continental Ranch, 145 lots [and that Keamey P/ace and Keamey Drive be changed as recommended by the P/anning Commission.] I_. Drainage Retention Pond - Producers Cotton Hurvie Davis stated he has talked with Producers Cotton but they have not responded to his letter. recommended turning the matter over to the legal department to see if legal action is necessary. He Herb Kal volunteered to look talk with Producers Cotton, A motion was made by Sharon Price, seconded by Tom Clark and carried unanimously to direct Staff to draft a letter to Producers Cotton. J_. Resolution 94-07 For The Extension Of '1991 And 1992 Community_ Development Block Gran~_ A motion was made by Ed Honea, seconded by Sharon Price and carried unanimously to approve Resolution 94-07 authorizing the extension of 1991 and 1992 Community Development Block Grants. _K. Appointment Of The Community_ Development Block Grant Coordinator And Anoroval Of Contrac_t Removed from agenda. L. Double Chip _Seal Of Adonis Road _M. Double Chio Seal Of Barnett Road N. Twin Peaks Road - Triple Chip Seal Hurvie Davis gave a summary of agenda items L., M. and N Mick Mathieu addressed the road improvements issue, and stated it will be about 3 weeks to get the bid packages out. O. ICA With Pima County For Services At The Pima County_ Jail - Resolution 94-08. A motion was made by Sharon Price, seconded by Helen Key and carried unanimously to enter into the Intergovernmental Agreement offered by Pima County for the provision of jail facilities for Town prisoners. P. Renewal Of Fire Service Contract Between Avra Valley Fire Department And Town Of Maran_a. A motion was made by Tom Clark, seconded by Helen Key and carried unanimously for the Town of Marana to renew its contract for fire service with Avra Valley Fire Department for the next fiscal year. A motion was made by Tom Clark, seconded by Sharon Price and carried unanimously to approve Resolution 94- 10 for the Town of Marana to renew its subscription with the Avra Valley Fire District for prompt response to calls for fire, rescue or emergency medical services, and declaring an emergency. Q. Resolution 94-09 Renewal Of IGA Between Town Of Marana And Pima County_ Animal Control A motion was made by Helen Key, seconded by Betty Horrigan and carded unanimously to approve Resolution 94- 09 and enter into an Intergovernmental Agreement with Pima County for two years for the provision of animal control services and enforcement of the Marana Animal Control Code. EXECUTIVE SESSION PURSUANT TO A.R.S. SECTION 38-431.03(A}i4} FOR DISCUSSION AND CONSULTATION WITH TOWN A'r'I'ORNEY TO CONSIDER ITS POSITION AND INSTRUCT ITS A~-rORNEY REGARDING SE'I-FLEMENT OF DILTS V. MARANA A motion was made by Betty Horrigan, seconded by Helen Key and carried unanimously to enter into executive session. 10:30 P.M. Back from executive session. All Council Members present. 10:43 P.M, S. D~cussion And Action Regarding Settlement Of Dilts V. Marana Emeloyment Litination A motion was made by Helen Key, seconded by Sharon Price and carried unanimously to settle Case #CIV 93-24 TUC-ACM, Dilts v. Marana, for the sum of $16,500.00. T. Resolution 94-12 - Extension Of IGA With Pima County_ To Provide Traffic Signal Service For An Additional 60 Days A motion was made by Herb Kal, seconded by Sharon Price and carried unanimously to approve Resolution 94-12 extending the Intergovernmental Agreement with Pima County an additional 60 days which provides maintenance services for Town traffic signals and lights. _U. MAyor's Report Continued to July 5, 1994 Council Meeting. V. T~wn Manager's Reoort Hurvie Davis stated that he is interviewing for the part-time utilities director, he has placed adds for the town engineer staff position. He is working on the Northpoint Shopping Center. He is working with Hugh Holub on water issues. He is working on the compensation plan for Town employees. And he is finalizing the budget, which is now at $8.4 million. There should be a Study Session for the budget. Mayor Ham agreed. XI. FUTURE AGENDA ITEMS Meeting with Department Heads on the budget. XlI. ADJOURNMENT A motion was made by Tom Clark, seconded by Sharon Price and carried unanimously to adjourn. Time: 10:50 P.M. AUDIO TAPES OF THE MEETING ARE AVAILABLE AT THE MARANA TOWN HALL CLERK'S OFFICE CERTIFICATION I hereby certify that the foregoing minutes are the true and correct minutes of the Regular Council Meeting of the Marana Town Council held on June 21, 1994. I further certify that a quorum was present. TOWN CLERK H:\MII' Meeting length: 4 hrs.