HomeMy WebLinkAbout02/10/2009 Special Council Meeting Agenda Packet~~
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SPECIAL COUNCIL MEETING
NOTICE AND AGENDA
11555 W. Civic Center Drive, Marana, Arizona 85653
Council Chambers, February 10, 2009, at or after 6:00 PM
Ed Honea, Mayor
Herb Kai, Vice Mayor
Russell Clanagan, Council Member
Patti Comerford, Council Member
Carol McGorray, Council Member
Jon Post, Council Member
Roxanne Ziegler, Council Member
ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA. Revisions
to the agenda can occur up to 24 hours prior to the meeting. Revised agenda items appear in italics.
As a courtesy to others, please turn_off_o.put in silent mode all pagers and cell phones.
Meeting Times
Welcome to this Marana Council meeting. Regular Council meetings are usually held the first and third
Tuesday of each month at 7:00 p.m. at the Marana Town Hall, although the date or time may change, or
Special Meetings may be called at other times and/or places. Contact Town Hall or watch for posted agendas
for other meetings. This agenda may be revised up to 24 hours prior to the meeting. In such a case a new
agenda will be posted in place of this agenda.
Speaking at Meetings
If you are interested in speaking to the Council during Call to the Public, Public Hearings, or other agenda
items, you must fill out a speaker card (located in the lobby outside the Council Chambers) and deliver it to
the Town Clerk prior to the convening of the meeting.
All persons attending the Council meeting, whether speaking to the Council or not, are expected to observe
the Council Rules, as well as the rules of politeness, propriety, decorum and good conduct. Any person
interfering with the meeting in any way, or acting rudely or loudly will be removed from the meeting and will
not be allowed to return.
Accessibili
To better serve the citizens of Marana and others attending our meetings, the Council Chambers are
wheelchair` and handicapped accessible. Any person who, by reason of any disability, is in need of special
services as a result of their disability, such as assistive listening devices, agenda materials printed in Braille or
large print, a signer for the hearing impaired, etc., will be accommodated. Such special services are available
upon prior request to the Town Clerk at least 10 working days prior to the Council meeting.
Special Council Meeting -February 10, 2009 -Page 1 of 82
Agendas
Copies of the agenda are available the day of the meeting in the lobby outside the Council Chambers or online
at w~~-~u.at_~na.com, by linking to the Town Clerk page under Agendas, Minutes and Ordinances. For
questions about the Council meetings, special services or procedures, please contact the Town Clerk, at 382-
1999, Monday through Friday from 8:00 a.m. to 5:00 p.m.
Posted no later than Monday, February 09, 2009, 6:00 PM, at the Marana Municipal. Complex, the Marana
Operations Center. and at «~w~~-.marana.cc~m under Town Clerk, Agendas, Minutes and Ordinances.
REGULAR MEETING
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE
APPROVAL OF AGENDA
CALL TO THE PUBLIC
At this time any member of the public is allowed to address the Town Council on any issue not already
on tonight's agenda. The speaker may have up to three minutes to speak. Any persons wishing to
address the Council must complete a speaker card located outside the Council Chambers and deliver it
to the Town Clerk prior to the commencement of the meeting. Pursuant to the Arizona Open Meeting
Law, at the conclusion of Call to the Public, individual members of the council may respond to criticism
made by those who have addressed the Council, may ask staff to review the matter, or may ask that the
matter be placed on a future agenda.
PRESENTATIONS
P 1: Presentatio_.n: Relating to discussion on the proposed expansion of the Marana
Community Correctional Treatment Facility (Kevin Kish, AICP)
P 2: Presentation: Relating to Development; a presentation on the proposed Mandarina
Specific Plan (Kevin Kish, AICP)
P 3: Presentation: Relating to the types of construction contracts and methods of
construction delivery that are available for use in the Town of Marana (Barbara Johnson}
P 4: Presentation: Relating to an update of the Town's financial status through the first
two quarters of the 2008-09 fiscal year, review of PHASE I budget reductions and
discussion and possible direction on PHASE II budget reduction targets. (Erik Montague)
P 5: Presentation: Relating to Personnel; discussion of the Personnel Policies
and Procedures -Chapter 5 Work Rules (Suzanne Machain)
P 6: Presentation: Relating to Community Development; an update on the Pima County
request for proposals for the development of an ice rink at the Ted Walker Park (Sports
Park) in Marana (T VanHook)
ANNOUNCEMENTS/UPDATES
PROCLAMATIONS
Special Council Meeting -February 10, 2009 -Page 2 of 82
MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS
MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS
TOWN REPORTS
GENERAL ORDER OF BUSINESS
CONSENT AGENDA
The Consent Agenda contains items requiring action by the Council which are generally routine items
not requiring Council discussion. A single motion will approve all items on the Consent agenda,
including any resolutions or ordinances. A Council Member may remove any issue from the Consent
agenda, and that issue will be discussed and voted upon separately, immediately following the Consent
agenda.
COUNCIL ACTION
BOARDS, COMMISSIONS AND COMMITTEES
ITEMS FOR DISCUSSION/POSSIBLE ACTION
EXECUTIVE SESSIONS
E l: Executive Session pursuant to A.R.S. §38-431.03 (A)(3), Council may ask for discussion or
consultation for legal advice with the Town Attorney concerning any matter listed on this agenda.
FUTURE AGENDA ITEMS
Notwithstanding the mayor's discretion of what items to place on the agenda, if three or more council
members request an item to be placed on the agenda, it must be placed upon the agenda for the second
regular town council meeting after the date of the request (Marana Town Code, Title 2, Chapter 2-4,
Section 2-4-2 B)
ADJOURNMENT
Special Council Meeting -February 10, 2009 -Page 3 of 82
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11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653
COUNCIL CHAMBERS, February 10, 2009, 6:00:00 PM
To: Mayor and Council
From: Kevin Kish, AICP ,Planning Director
Item P 1
Subject: Presentation_Relating to discussion on the proposed expansion of the Marana Community
Correctional Treatment Facility
Discussion:
Marana Community Correctional Treatment Facility will be providing a presentation for a proposed
modification for facility expansion and inmate classification criteria. The expansion is to double the
current capacity of 500 inmates to 1,000 inmates by adding additional buildings to accommodate the
added inmates. They are also requesting to update and amend the existing inmate classification criteria
to be consistent with the changes in criteria for the Arizona's Department of Corrections new minimum
custody classification system. e
The current facilities was constructed in 1994. Located easterly of Sanders Road on the north side of
Silverbell. Currently contracts with the Arizona Department of Corrections for a maximum of 500
inmates. Since 1994 the facility has not had a escape or major incident at the facilities.
Attached is the powerpoint presentation from MTC (Management & Training Corporation) the facilities
operators, the proposed criteria changes to inmate classification and 2008 community benefit.
ATTACHMENTS:
Name: Description: Type:
O Powerpoint far_Cauncil
Meeting February 10th,ppt PoUVerpoint Presentation from MTC Presentation
O MCCTF Proposed Criteria
Change to Town Council,doc Proposed Criteria Change for (mate Classification Exhibit
~ Marana Restorative Justice
Presentation.xls 2008 Restorative Community Contributions Exhibit
Staff Recommendation:
Staff is seeking Council direction following the presentation.
Suggested Motion:
Council's pleasure.
Special Council Meeting -February 10, 2009 -Page 4 of 82
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11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653
COUNCIL CHAMBERS, February 10, 2009, 6:00:00 PM
To: Mayor and Council
-From: Kevin Kish, AICP ,Planning Director
Item P 2
Subject: Presentation: Relating to Development; a presentation on the proposed Mandarina Specific
Plan
Discussion:
The Mandarina Specific Plan has been scheduled for a public hearing before the Town Council on
February 17, 2009. The applicant, MSP Companies, would like to present an overview of the project to
the Town Council in order to familiarize everyone with the concepts and intent of the Mandarina
Specific Plan prior to the public hearing.
The site is located easterly of Interstate 10 and the UPRR tracks and north of Tangerine Road. The
Specific Plan proposes a change in zoning of approximately 342 acres from "E" Transportation
Corridor, "C" Large Lot and "AG" Agricultural to "F" Specific Plan creating the Mandarina Specific
Plan. This specific plan would allow for a master planned community of mixed land uses that integrate
street front retail, services, entertainment, hospitality, office, upper floor residential as well as a variety
of single and multi-family residential uses.
Staff as well as the applicant will be available to answer questions or concerns the Council may have.
ATTACHMENTS:
Name: Description:
O Feb09-1v3andarina-Town
Cc~uncl,pdf Presentation
^ Locafron._tv3ap,pdf Location Map
~ MSP A~plication.pdf Application
Staff Recommendation:
This presentation is for information only.
Suggested Motion:
No action required.
Type:
Presentation
Backup Material
Backup Material
Special Council Meeting -February 10, 2009 -Page 30 of 82
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Mandarina Specific Plan
Rezone
CASE PCZ-08049
GAP Can al
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"9T.
4N MOORE~RD ~~~
Subject Property
Gladden Farms II
0
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,
Westcor -Shops at Tangerine vV_rq TRIC{~
~ ~~~
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W'TAtJ~ERINE'R D '
~~
Request o ,aoo zsoo ft.
A request for ,approval to rezone approximately 342 acres of land from "E"
(Transportation Corridor), "C" (Large Lot) and "AG" (Agriculture) to "F"
(Mandarina Specific Plan).
Data Disclaimer: The Town of Marana provides this map information 'As Is' at the request of the user with the understanding that is not guaranteed to be accurate,
correct or complete and conclusions drawn from such information are the responsibility of the user. In no event shall The Town of Marana become liable to users of these
data, or any other party, for any loss or direct, indirect, special,incidental or consequential damages, including but not limited to time, money or goodwill, arising from the
us~oeaa~~ounc
Pl
~'
e~
n a'
i
v
e
i
- Februa 10 2009 - Pa a 64 of 82
~~
MARANA
w/-~
PLANNING & ENGINEERING APPLICATION
1. TYP) OF APPLICATION Check Oise)
^ Preliminary Plat ^ Final Plat ^ General Plan Amendment ^Variance
^ Development Plan ^ SWPPP ^ Landscape Plan ^ Native Plant Permit
^ Specific Plan Amendment ^ Conditional Use Permit ®Rezone/Specific Plan ^ Annexation
^ Significant Land Use Change ^ Minor Land Division ^ Water Plan
^ Improvement Plan (specify tune in Description of Project box*1 ^ Other
2. GENERAL DATA R EQUIRED
Assessor's Parcel General Plan Designation Northwest Growth Area
Number(s) (To be confirmed b staff)
Gross Area (Acre/Sq. Ft.) 342 Acres Current Zoning "C" (Large Lot Residential)
(To be confirmed by staff) "E" (Transportation Corridor)
& "AG" A riculture}
Development/Project Name Mandarina Proposed Zoning "F" (Specific Plan)
Project Location East of Interstate 10, North of Tangerine Road
Description of Project* Mixed-use community integrating commercial, retail, office, and residential uses
Property Owner I-10, Ltd. -Parcel # 218-49-002A & Parcel # 217-55-O11A
Tan Brine, LLC -Parcel # 218-09-00 ] B
Street Address 650 S. Cherry Street, Suite 435
City State Zip Code Phone Number Fax Number E-Mail Address
Denver CO 80246 303-399-9804 303-399-3631 chad@mspcompanies.com
Contact Person Phone Number / E-mail
Marcus Palkowitsh 303-399-9804 ! marcus@mspcompanies.com
Applicant MSP Companies
Street Address 650 S. Cherry Street, Suite 435
City State Zip Code Phone Number Fax Number E-Mail Address
Denver CO 80246 303-399-9804 303-399-9804 chad@mspcompanies.com
Contact Person Phone Number / E-mail
Marcus Palkowitsh 303-399-9804 / marcus@mspcompanies.com
AgentJRepresentative Norris Design
Street Address
418 N. Toole Avenue
City State Zip Code Phone Number Fax Number E-Mail Address
Tucson AZ 85701 520-622-9565 520-622-8316 sweaks@non•is-design.com
Contact Person Town of Marana Business
Stacey Weaks License No. 114003
3: AUTHORIZATION OF PROPERTY OWNI/R
I, the undersigned, certify that all of the facts set forth in this application are true to the best of my knowledge and that I am either the
owner of the property or that I have been authorized in writing by the owner to file this application and checklist. (If not owner of
record, attach written authorization from the owner.)
.
~_ _
~~ ~ ~ _
;
,
~
rint ame~of licant/Agent ~~~~~°~-~ ~ ~~ Si nature ~)c. -`-r !~l rL~ Date
11555 W. Civic Center Drive, Bldg. AZ^Mar
f v~ ~ ~C' ~ ° e3 $ 0 ~~
AG ifS6Sj-/UU.S^le
ne IGLU) Sal-LUVV'Pax (~tv/ roc-cv•ri
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~~~
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S4wr~+ar stliaw4
11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653
COUNCIL CHAMBERS, February 10, 2009, 6:00:00 PM
To: Mayor and Council
From: Barbara Johnson ,Public Works Director
Item P 3
Subject: Presentation: Relating to the types of construction contracts and methods of construction
delivery that are available for use in the Town of Marana
Discussion:
The most commonly used contracts and methods of construction delivery will be discussed as part of
this presentation. This is not intended to be an exhaustive presentation and staff will not focus on those
approaches used less frequently. There are also many variations and combinations of construction
contracts and construction methods that can be used.
Construction Contracts
In any construction contract, the cost of the project consists of the costs for labor and materials and the
builder's profit and overhead. Before a project begins, the costs are only estimates. Estimates
typically include the price quote from a contractor. There is risk involved for both the owner and the
builder concerning the builder's ability to perform the work for a given actual cost. The differences
between types of contracts primarily lies in who takes the risk, who has to pay for cost overruns, and
who keeps the savings if the actual project costs are less than the estimate. In a single major construction
project, some or all of the different types of contracts may be used among and between the different
parties engaged in the project. There may be one type of contract between the owner and the primary
contractor and different types of contracts between the primary contractor and the sub-contractors.
Generally, contracts use one of the following pricing strategies:
1. Lump Sum
2. Unit Price
3. Guaranteed Maximum Price
4. Cost Plus
Construction Delivery Methods
Construction delivery refers to the relationships between the owner, the builder, and the designer. Each
has advantages and disadvantages and should be considered by a municipality based on situations where
advantages of one method over another can be beneficial.
1.Design-Bid-Build
2. Design-Build
3. Construction Management at Risk
In summary, there are several choices that staff must make concerning the type of contract and method
of delivery to be used. In making these choices staff attempts to maximize the advantages of the various
contracts to best meet the goals of the Town. No one contract, method, or combination is better than
another for all situations. They all work if used properly. The presentation this evening will go into
Special Council Meeting -February 10, 2009 -Page 66 of 82
more depth on the advantages and risks associated with each these options and when it is desirable to
select one option over another.
ATTACHMENTS:
Naz~~e: l.)escription: "1`ype:
Na Attachments Available
Staff Recommendation:
This presentation is for information only.
Suggested Motion:
No action required.
Special Council Meeting -February 10, 2009 -Page 67 of 82
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11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653
COUNCIL CHAMBERS, February 10, 2009, 6:00:00 PM
To: Mayor and Council
From: Erik Montague ,Finance Director
Item P 4
Subject: Presentation: Relating to an update of the Town's financial status through the first two
quarters of the 2008-09 fiscal year, review of PHASE I budget reductions and discussion and
possible direction on PHASE II budget reduction targets.
Discussion:
This study session will provide an in-depth update to the Council on the budget status for the first two
quarters of fiscal year 2008-09, review of PHASE I budget reductions and discussion and possible
direction on PHASE II reduction targets. Staff will also address the general direction for FY 2010
budget preparation.
ATTACHMENTS:
Naz~~e:
D 2-10-08_Financtal Upda#e
Memo.pdf
Staff Recommendation:
Concur with direction.
Suggested Motion:
None.
I~esct°iptior~:
Memorandum 1=rorr~ Town Manager -Budget Update
'l"ypc;:
Cover Memo
Special Council Meeting -February 10, 2009 -Page 68 of 82
February 3, 2008
MEMORANDUM
MANAGER'S OFFICE
TO: Mayor Ed Honea, Vice-Mayor Herb Kai, Councilmember Russell Clanagan,
Councihnember Patti Comerford; Councilmember Carol McGorray, Council Member Jon
Post, Councilmember Roxanne Ziegle
FM: Gilbert Davidson, Town Manager
RE: Financial Status -Update
The purpose of this February 10, 2009 study session agenda item is to provide council with an
update of the Town's financial status and results of the recession strategy measures identified
during the December 9, 2008 study session. In addition, staff will outline key assumptions that
will. be included during. the preparation of the FY 2010 budget.
ACCOMPLISHMENTS
While news about the national, regional and local economy continues to be grim, Town staff has
worked diligently to identify cost-savings, while preserving services in the Strategic Plan's key.
- focus areas. Actions to date include:
• PHASE I RECESSION STRATEGIES: Staff has achieved, and exceeded, the $5.3 million
target in one-time and ongoing reductions for the FY 2009 budget first discussed at the
December 9, 2008 study session. This includes $3.2 million in savings to the general fund; .
$l.6 million in one-time expenditures in the transportation fund; and $500,000 in one-time
expenditures in HURF.
• PHASE II RECESSION STRATEGIES:. Staff has identified an additional $900,000 in
savings over and above the $5.3 million target set in December, which will be needed given
-the latest financial information reported as of December 31, 2008. General fund savings
include dollars generated by not filling, partially filling with existing staff, or delaying the
hiring of an additional five vacancies. In addition to vacancy savings, another $200,000 has -
been achieved from reduction of one-time projects and/or miscellaneous operating changes.
Special Council. Meeting -February 10, 2009 -Page 69 of 82
Financial Update
February 3, 2009
Page 2
Preliminary estimates indicate that savings may be available in the transportation fund.from
the Silverbell Road project. _
• DEVELOPMENT OF STIMULUS PACKAGE SUBMITTAL: Staff has identified 29
projects totaling $226.8 million for possible stimulus funding (see list in Attachment "C").
Projects include road and interchange construction or maintenance, water infrastructure and
infrastructure related to community development. The Town has been actively monitoring
legislation and participating in discussions at the regional and state- levels concerning
possible funding scenarios.
• DEVELOPMENT OF THE TOWN'S FIRST STRATEGIC PLAN: Since the December 9,
2008 study session, the Town Council has. finalized its Strategic Plan, which provides policy
direction to guide future budget and spending decisions. The Strategic Plan serves as an
integral foundation for the FY 2010 budget process.
The Town's ability to manage the financial crisis to date without any reduction to the service
levels Marana citizens currently receive is largely due to the Town Council's prudent and
historically conservative approach to budgeting, and the commitment and ingenuity of our
employees, who continue finding ways to save money, while retaining important services.
FINANCIAL STATUS
Below is comparison of the target reductions presented at the December 9, 2008 study session
and the deeper target reductions staff is pursuing based on revenues received through December
2008. Attachment "A" depicts the revenue changes through December 2008 and will be
discussed in detail at the study. session. Attachment A does not include retail (holiday) sales for
the month of December (those will be reported at the end of February). However, with the
national retail sales estimates for holiday shopping down 12 percent over 2007, expectations for.
any upward movement in sales tax revenues are not favorable. In addition, only three residential
single family building permits were issued for January. This coupled with seven permits issued
in October and five permits each for November-and December indicate that single family
. residential permit revenues will not rebound in the near future, as expected. Fiscal 2009 year-to-
date single-family residential permits total 144, compared to a budgeted number of 425. The
single bright spot in the latest numbers is that HURF revenues increased slightly once the price
of gasoline dropped and. people began driving more.
SUMMARY OF TARGET REDUCTIONS
-
ItUC'7`I~N TAR(F:"I':
As of 10/~1/OH -- __
As o1 ]2(31/0$
Chanbc
General Fund $3.2 Million $3.6 Million $400,000
Transportation Fund $1.6 Million $2.3 Million $700,000
Highway User Revenue $ .5 Million $ .3 Million ($200,000)
TOTAL $5.3 Million $6.2 Million $900,000
Special Council Meeting -February 10, 2009 -Page 70 of 82
Financial Update
February 3, 2009
Page 3
RECOMMENDATIONS
FY 2009 (current fiscal veal
The target identified above is expected to address revenue shortfalls for FY 2009, barring any
revenue reductions from the State of Arizona that may be implemented during the remainder of
this fiscal year, and/or significantly worsening sales tax numbers. In the event that either occurs,
and in preparation for FY 2010, the following reductions have occurred, or will be considered:
• Ora Mae Hare Park Restroom Renovation -purchase of new restrooms cancelled;
existing restrooms will be renovated by staff for a savings. of $75,000
• Elimination of consulting services -for Land Development Code and rewrite
performed in-house by staff for a savings of $100,000
• Review of Honea Heights Sewer project for potential savings through additional
deferral of connections (current remaining project budget $500,000). This project is
identified for stimulus funding, should monies become available to the town.
FY 2010 (next zscal year budget development
It is anticipated that the FY 2010 budget will present the most challenges to date. In addition to
further transaction privilege (sales and related) tax revenue shortfalls predicted by the State Joint
Legislative Budget Committee of between 3 and 8 percent, it is expected that the State
Legislature will take action to reduce state-shared revenues in 2010. Additionally, certain
operating costs are expected to increase. Staff is approaching preparation of the FY 2010 budget
by developing a menu of reduction options that can be considered under any scenario and. in
combination with one another as necessary. No one option will solve the challenges expected in
2010; and we are at a point where we must carefully evaluate essential services and how we
operate to achieve the savings that will be needed in FY 2010. Recommendations to the Town
Council for FY 2010 will be guided by the Strategic Plan and the Recession Strategies .discussed
at the December 9, 2008 study session (Attachment "B"). Some of the items that will be
included in the menu of reduction options are:
• Departments will be asked to evaluate all consulting and other contracts for savings. Savings
may include elimination of a contract, bidding of a service to determine best price or bringing
the work in-house.
• Departments will be asked to identify needs that are not.being met (projects or program staff
openings due to vacancy savings), as well as staff that may be eligible for reassignment due
to workload.
• Departments will be asked to prepare reduction scenarios from the FY 2009 revised
(reduced) operating budget level of an additional 5% and 10%. Departments will be
required to identify program or service level impacts and to prioritize their reductions.
Reductions may also include consolidation of work or services across departmental lines for
potential savings.
• Departments will be asked to review fees and charges and identify revisions to existing
charges that can be fully supported based on the cost of providing a service.
. Special Council Meeting -February 10, 2009 -Page 71 of 82
Financial Update
February 3, 2009
Page 4
• The Human Resources Department is convening an employee committee to review employee
health care plan benefits and plan design to identify potential savings. The Town's health
care consultant reports that current health care "trend" is resulting in 8 to 10 percent
increases in health care premiums. The Town's increase could exceed that amount if our
claims are above average.
• The Finance Department will be looking at system-wide changes to effect savings including
equipment savings (such as cell phone usage), capital~outlay savings (e.g. extending
replacement of vehicles and other equipment), energy savings (including savings that may
result from building closure), and savings related to alternative work scheduling, including
staff furlough.
• The Finance Department is carefully reviewing trends to determine potential cost increases
that must be accommodated.
• The Human Resources Department will facilitate the annual employee performance review
process and, for the first time, link individual goals and work to the Town's Strategic Plan.
There will be no performance pay increases budgeted for FY 2010, but alternative methods
of recognizing exemplary performance will be developed.
The Town has a dedicated and conscientious staff. The ability to maneuver through FY 2010
will depend on each and every employee and our collective creativity. There are difficult
choices ahead, but I am confident that with everyone's thoughts and ideas we will find a way to
provide the services that our citizens have come to expect.
cc: Deb Thala§itis, Assistant Town Manager
Erik Montague, Finance Director
Special Council Meeting -February 10, 2009 -Page 72 of 82
ATTACHMENT "A"
REVENUE UPDATE THROUGH DECEMBER 31, 2008
Special. Council Meeting -February 10, 2009 -Page 73 of 82
Town of Marana
Transaction Privilege Tax Revenues (All Sources)
Comparison of Collections Through December 2008 to December 2007
July -December
Tax Category 2007-08 2008-09 $ Variance % Variance
Mining 13,147.44 3,852.71 (9,294.73) -70.7°h
Construction 5,256,512.57 3,943,818.41 (1;312,694.16) -25.0%
Manufacturing 88,832.03 79,677.88 (9,154.15) -10.3°10
Transportation, Communications, Utilities 1,384,019.88 1,382,362.92 (1,656.96) -0.1%
Wholesale Trade 283,804.15 222,341.56 {61,462.59) -21.7°~
Retail Trade 4,820,021.88 4,230,931.00 (589,090.88) -12.2°~
Restaurant & Bars 637,482.28 657,693.27 20,210.99 3.2°~
Fire, Insurance & Real Estate 803,402.85 500,775.98 (302,626.87) -37.7%
Hotels & Other Lodging 260,738.60 208,086.50 (52,652.10) -20.2%
Services ~ 516,440.11 463,970.61 (52,469.50) -10.2%
All Others 55,809.23 59,455.42 3,646.19 -6.5°~
Total 14,120,211.02 11,752,966.26 (2,367,244.76) -16.8%
Monthly Average 2,353,368.50 1,958,827.71 (394,540.79) -16.8%
Special Council Meeting -February 10, 2009 -Page 74 of 82
Town of Marana
FY2009 Transaction Privilege Tax Revenues (All Sources)
Budget to Actual Through December 2008
July -December
Tax Category Budget' Actual $ Variance % Variance
Mining 6,425 3,852.71 (2,572.29) -00.0°h
Construction 5,473,378 3,943,818.41 {1,529,559.59) -27.9%
Manufacturing 84,832 79,677.88 (5,154.12) -6.1°h
Transportation, Communications, Utilities 1,384,020 1,382,362.92 (1,657.08) -0.1%
Wholesale Trade 234,377 222,341.56 (12,035.44) -5.1%
Retail Trade 4,993,600 .4,230,931.00 (762,669.00) -15.3°k
Restaurant & Bars 753,321 657,693.27 (95,627.73) -12.7%
Fire, Insurance& Real Estate 531,471 500,775.98 (30,695.02) -5.8%
Hotels & Other Lodging 322,665 ~ 208,086.50 {114,578.50) -35.5%
Services 382,940 463,970.61 81,030.61 21.2%
All Others 45,809 59,455.42 13,646.42 29.8%
Total 14,212,838 11,752,966.26 (2,459,871.74) -17.3%
July -December
Revenue Category ~ Budget' Actual $ Variance °k Variance
State Sales Tax 1,248,422 1,092,556.00 (155,866.00} -12.5%
Urban Revenue Sharing 1,994,886 1,985,778.37 (9,107.63) -0.5%
Vehide License Taxes 598,645 .543,990.00 (54,655.00) -9.1°~
Highway User Revenue Fund 1,155,767 882,297.78 (273,469.22) -23.7%
Local Transportaton Assistance Fund 94,230 78,071.00 (16,159.00) -17.1%
5,091,950 4,582,693.15 (509,256.85) -10.0%
July -December
Revenue Category Budget* Actual ~ $ Variance °~ Variance
Licenses, permits and fees 1,598,218 1,210,887.00- (387,331.00). -24.2%
Sp~¢~§~t~iQffi-g~~~Q~g~{age 75 of 82
ATTAC~IlVIENT "B"
RECESSION STRATEGIES
• Health and Safety -Resources are directed to services and programs that maintain the
health and safety of the community.
• Existing; Basic Services and Programs -Maintenance of existing basic services and
programs outside of public health and safety are a priority over new services,
programs. or projects (either ongoing or one-time).
• Mission-Critical and Ke~irate is Ob'ectives -Resources are directed to projects,
programs and systems that support key strategic objectives and mission-critical
initiatives (i.e. water).
• Organizational Health -Ensure the stability of the town's workforce, by maintaining
and fully using the talent that exists within the organization.
• Expenditure/Revenue alignment Structural balanced -One time dollars are aligned
with one-time expenditures; and conversely ongoing revenue sources are aligned with
ongoing expenditures.
• Revenue diversification/cost recovery -Resources are directed to initiatives or
projects that result in revenue diversification and recovery of costs.
Special Council Meeting =February 10, 2009 -Page 76 of 82
ATTAC~IlVIENT "C"
MAR.ANA PROPOSED STIMULUS LIST
AS OF JANUARY 31, 2009
I-10 -Twin Peaks TI $ 20,000,000
Tangerine TI Flyover $40,200,000
Tortolita TI $65,000,000
Hones Heights -Sidewalks $500,000
Pavement Preservation:
Rattlesnake Pass -Remove/Replace (2.5 miles 2"
overlay) $3
400 000
'
Tangerine Rd..110 -Thornydale (5 miles 2" overlay) ,
Sandario Rd.110 -Moore Rd (3 miles 2" overlay)
Sandario Rd. TriCo Marana Line (3.8 miles 2"
overlay)
Replace 100 Traffic Signs (MUTCD compliant) $165,000
ADA Compliance -ramp replacements + misc. flatwork $225,000
Roadway Safety -Striping (6 miles 4" stripe 2 lane) $150,000
Marana Rd Tangerine Farms -110 $8,000,000
Marana Mainstreet Improvements $8,000,000
Moore Road: Thornydale -Camino de Oeste (2 Lane)
Dove Mountain Blvd. -Thornydale -Water Intercept $7,000,000
Ina Rd. Bridge $5,000,000
Silverbell Sidewalks (1 mile 5' wide) $600,000
Hones Heights Infrastructure Improvements . $6,900,000
Police Substation Remodel ~ $250,000
Twin Peaks TI Water Line ~ $6,300,000
Camino de Manana Water Line $3,400,000
Silverbell Well Improvements _ $1,000,000
Hartman Water Interconnect $500,000
Hartman Water Interconnect -Road repaving $500,000
Colonic Aging Infrastructure $750,000
Barnett Linear Channel $36,000,000
Air Traffic Control Tower $8,000,000
Airport Infrastructure:
Taxiway K Construction $5,000,000
Bypass Apron Construction
Tiedown Apron Phase II
Fire Protection Waterline
Special Council Meeting -February 10, 2009 -Page 77 of 82
'~r
11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653
COUNCIL CHAMBERS, February 10, 2009, 6:00:00 PM
To: Mayor and Council
From: Suzanne Machain ,Human Resources Director
Item P 5
Subject: Presentation: Relating to Personnel; discussion of the Personnel Policies and Procedures -
Chapter 5 Work Rules
Discussion:
This presentation will outline the items in the Town's Personnel Policies relating to work rules as
delineated in Chapter 5. Provisions in this policy include: Work Hours, Personnel Files, Personal
Appearance, Electronic Mail, Computer and On-line Services Usage, the Discipline System, and
Personnel Action Review Procedures (PARB). As part of this presentation, staff will outline options for
making revisions to the PARB and discuss the next steps for bringing this item before the council for
their formal approval.
Financial Impact:
None
ATTACHMENTS:
Name: I)escriptiott: '1"ype-:
hto Attach€nents Available
Staff Recommendation:
Feedback and direction from the Council.
Commission Recommendation - if applicable:
None.
Suggested Motion:
None.
Special Council Meeting -February 10, 2009 -Page 78 of 82
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11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653
COiJNCIL CHAMBERS, February 10, 2009, 6:00:00 PM
To: Mayor and Council Item P 6
From: T VanHook ,Community Development Director
Subject: _Presentation: Relating to Community Development; an update on the Pima County request
for proposals for the development of an ice rink at the Ted Walker Park (Sports Park) in
Marana
Discussion:
Since the closing of Tucson's last ice rink, there has been a persistent public call for the development of
anew facility in the region. Over the past few years multiple developers and advocates from the ice
sports community have met with Marana staff in the hopes of finding a mechanism that will allow for
the development of a public/private facility along the MaranalI-10 corridor.
Those same advocates and developers have also approached Pima County and the City of Tucson. Pima
County is responding to the requests and is currently drafting a Request for Proposals (RFP) for
an agreement to develop and operate an ice rink facility on two Pima County owned parcels at Ted
Walker Park (Sports Park) in Marana. The County will offer along-term lease to the developer/operator,
but will retain ownership of the facility.
The developer/operator chosen for the project will be required to build operate, insure, repair and
maintain the facility entirely at its own expense, for the term of the lease. The terms of the Lease
Agreement will require the operator to "offer public access and reasonable use rates" and "provide
agreed-upon public programs and benefits."
Town of Marana staff have been asked to participate in the development of the RFP, provide a
community profile, and offer comment. The currently draft RFP makes it very clear in that the proposed
site for the ice rink is located in the Towns of Marana and must comply with all Marana development,
permitting, and zoning requirements. Staff have been provided electronic copies of both the draft RFP
and Lease Agreement for review. Pima County has requested that written comments be returned on or
before February 12, 2009. ,
Financial Impact:
None.
ATTACHMENTS:
Name: Description: 'Type:
~ Deb Memo -Mayor aod.
Council Ice_Rink Update 02-03- Iv]emo Cover ktlamo
2009.doc
Staff Recommendation:
Special Council Meeting -February 10, 2009 -Page 79 of 82
None.
Commission Recommendation - if applicable:
None.
Suggested Motion:
Special Council Meeting -February 10, 2009 -Page 80 of 82
Maanrvn MEMORANDUM
Date: February 3, 2009
To: Honorable Mayor Ed Honea and Council Members
From: T. VanHook, Community Development Director
Subject: Ice Rink Update
Over the past couple of years Marana staff has met with a variety of advocacy groups, vendors, facility
operators, and developers interested in building an ice rink in the Marana area. Both local and national
presenters have offered plans for large-scale arena facilities, simple single sheet ice rinks, and everything
in between. Figure skaters, hockey enthusiasts, and representatives from every imaginable ice sport have
offered numbers of participants and stories of the extraordinary efforts taken to find appropriate ice
facilities. The meetings have left no doubt that there is likely demand for this type of facility; however, no
detailed market analysis has been developed and questions around who would be responsible for building
and operating the facility and sources of funding remain significant questions.
Simultaneously, many of these groups and individuals were also meeting with Pima County staff
expressing the same requests. Last spring a group of advocates and developers submitted a request to
include funding to build an ice rink at the Sports Parkin Marana in any upcoming General Obligation Bond
election. At that time the County's Parks and Recreation Bond Subcommittee placed the project request in
the lowest funding priority category.
In July, it came to our attention that Pima County was in discussions over the release of a Request for
Proposals (RFP) to fund the development of an ice rink at the Sports Park site. At that time, staff requested
a meeting with Pima County to discuss Marana's inclusion in the process. Kevin Kish, Tom Ellis, Josh
Wright and I attended a meeting with Pima County representatives to discuss their intentions. We were
informed that Pima County was in the early stages of developing an RFP for an ice facility at Ted Walker
Park (Sports Park) using 2004 GO Bond funding and leveraging the County's land assets. A concept plan
of the area was presented and discussed along with basic requirements for parking commercial design and
coordination with Marana planning and development codes.
Last week Pima County presented an early draft of the RFP. As discussed, the RFP calls for an agreement
to develop and operate an ice rink facility and enter into a lease for the two Pima County owned parcels at
Ted Walker Park. Town staff were advised that the RFP does not offer any financial incentives for the ice
rink development. The RFP states, in part: "The Operator will be required to build the Facility entirely at its
own expense, and operate, insure, repair and maintain the Facility, also at its own expense, for the term of
the Lease". The terms of the Lease Agreement will require the operator to "offer public access and
reasonable use rates" and "provide agreed-upon public programs and benefits".
Special Council Meeting -February 10, 2009 -Page 81 of 82
The RFP makes it very clear in that the property is located in Marana and must comply with all Marana
development, permitting, and zoning requirements. We have been provided electronic copies of both the
draft RFP and Lease Agreement for review. Pima County has requested that written comments be
returned on or before February 12, 2009.
We have been inclose communication with Nichole Fyffe and other Pima County staff. We have shared
contact information for the developers that have contacted us to ensure they are in communication
surrounding the release of the RFP. We will continue to work with Pima County as the process moves
forward and provide updates as available. If you have any questions or need additional information, please
call me at ext.1909 or on my cellular at 940.0766.
cc: Gilbert Davidson, Town Manager
Deb Thalasitis, Assistant Town Manager
Kevin Kish, General Manager, Development Services
Tom Ellis, Parks and Recreation Director
Josh Wright, Assistant to the Town Manager
Special Council Meeting -February 10, 2009 -Page 82 of 82