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HomeMy WebLinkAbout02/02/1993 Regular Council Meeting MinutesMINUTES OF REGULA~R COUNCIL MEETING, ~ARANA TOW~ COUNCIL FEBRUARY 2_~ 1993 OA.TE February 2, 1993 ~LACE Marana Town Hall I__~. CALL T__O O~DER At 7:05 P.M, by Mayor Ora Ham I!. 8LEDGE O__~F ALLEGIANCE Led by Mayor Ora Ham Delivered by Mayor Ora Ham IV. ROL~ CALL Ora M. Ham Doug Mostyn Eddie Honea Betty Horrigan Helen Key Sharon Price Bill Schisler Mayor Vice Mayor Council Member Council Member Council Member Council Member Council Member Hurvie Davis Sandra L. Groseclose David Smith Dan Hochuli Hugh Holub Town Manager Town Clerk Police Chief Town Attorney Town Water Attorney Twenty members of the public, ~ APPROVAL O__~FAGENDA A motion was made by Bill Schisler, seconded by Betty Horrigan approve the agenda as submitted. to ~! APPROVAL OF MINUTES A. Regular Minute~, January 9~ 1992 A motion was made by 8ill $chisler, seconded by Helen Key to cor- rect the minutes of February 2, 1993 and resubmit them at the February 16, 1993. VI~i~ PETITIQ~.$ AND COMM~N~S Keith Grove, ~373S N. 2arvis Court, Marana, AZ. Keith Grove asked why the roads in MaFana Vista have patched when other roads in MaYana have been. not been MINUTES OF ~EGUL.AR COUNCIL MEETING, MARANA TOWN COUNCIL FEBRUARY ~ 1993 VIII. 6N~OUNCEM~NTS Leilani Schisler, 12561N. White Ave., Marana, AZ Leilani Schisler announced that the Traveling Art show exhibits will be on display at the Marana Town Hall and the Marana Library until February 21, 1993. IX. pUBLIC HEARING A. TO Add Section 9 To The Marana Zoning Of Newly Annexed From Pima County Zoning To Town of Marana Zoning Areas A motion was made by Bill Schisler, seconded by Sharon Price and carried unanimously to go into Public Hearing to add Section 9 to the Marana Zoning of newly annexed areas from Pima County Zoning to Town of Marana Zoning. Time: 7:16 P.M. A motion was made by 8ill Schisler, seconded by Eddie Honea and carried unanimously to come out of the Public Hearing. Time: 7:18 P.M. X. ORDER OF BUSINESS A~. Ina/Thornydale Apnexatio~ Status Report Hurvie Davis stated that RoD Caviglia was not present for to- nights meetinQ and that Zo~inQ was the first issue and the Plan- ning and Zoning Commission have recommended approval of the proposed Zoning ChanQes which will make the proposed annexation compatible to the Pima County Zoning which will not change or increase zoning in this area but will just move laterally and they will not be required to go through a Land Use process. ~. ZonioQ Adoption To Add Section ~ Lq The Maran~ ~onin~ Code Relating To Tran~la~i90 of Zonin; O__f NewI× Annexed Area~ from Pim~ County Zoning /_q Town O_f_f Manana Zoning ~ ordinance 93.01 A motion was made by Bill Schisler, seconded by Doug Mostyn and carried unanimously to adopt Ordinance 93-01 adding Section 09.08 as an amendment to the Development Code entitled "Annexation". C~. Presentatioo B_~ Arizgna O~p.artment Of Water ResourQe~ O__qn Draft Rule~ For A~n Assured Wate~ Supply and ~dop~ion o~f position ~aper Relatin~ To ~a~d Rules A motion was made by Eddie Honea, seconded by Bill Schisler and carried unanimously to adopt the Position Paper relating to Arizona Oepartment of Water Resources Proposed Assured Water Supply Rules aod authorize staff to forward same to the Arizona Department of Water Resources and other interested parties. Bill Schisler suggested we sent copies to Congressman Jim Kolbe and Pima County Board of Supervisors Ed Moore. 2 MINUTES OF REGULAR COUNCIL MEE, TING, MARAN~ TQWN COUNCIL FEBRUARY 2~ 1993 D~. Northwest water Alliance L ~_doption of Memorandum o~f Under- standing A motion was made by Helen Key, seconded by Eddie Honea and carried unaRimously to adopt the 3oint Resolution and designate Bill Schisler to participate on behalf of the Town in the al- liance's activities. Recess Time: 8:45 P.M. Back I_~! Session Time: 8:58 P.M. all Council Members have returned to the dais. E~. Cortaro Marana IrriGation District L BaBk Protection O__qn The S~nta C~UZ A motion was made by Eddie Honea, seconded by Bill Schisler and carried unanimously to send a letter of support to Pima County and Cortaro Marana Irrigation District and that the Town of Marana supports the Cortaro Marana Irrigation District Bank Protection On The Santa Cruz River. ~ T~own Newsletter L Bil~ Si~P~gn A motion was made by Bill Schisler, seconded by Betty Horrigan and carried unanimously to set up a schedule for a Newsletter. It was also suggested we provide articles to both newspapers in the community. ~ A~doption o~f Town O~f Marana ~c~n~ Requirements L R__esolutio~ 93-02, Ordinance 93.~Q2, Dick Kelly, 14399 N. Nentz Rd. Marana, AZ Dick Kelly expressed his opposition to the business license. A motion was made by Bill Schisler, seconded by Eddie Honea and carried unanimously to approve the business license regulations and adopt Ordinance 93.02 and Resolution 93-02 Adopting an amend- ment to the Town Code Entitled Business Regulation. H_~. Commun.it¥ Development Block GTCO%. L Committee RepoT% Pro- pgsals/Actio~ A motio~ was made by Bill Schisler~ seconded by Eddie Honea and carried unanimously to cancel the contract with Business Develop- ment. Finance Corporation as soon es possible and all future revolvin~ loans are to be administered through t~e Greater Mare- ne/Aura Valley Chamber of Commerce. 3 M~NL)TES OF REGULAR COUNCIL MEETING, MARANA TOWN COWN~IL EEBRUARY 2_~ 1993 A motion was made by Eddie Honea, seconded by Bill Schisler and carried unanimously to change the 1991 Economic Development's project description. "The primary objective of the Town of Marana COBG Economic Development Program is to provide financial assist- ance to an independent economic development entity. Such entity shall assist in the creation of job Opportunities in the Greater Marana Area by attracting new business and the expansion of existing businesses. A motion was made by Eddie Honea, seconded by Bill Schisler and carried unanimously to require that all past and current CDBG projects submit billings through the Greater Marana/Avra Valley Chamber of Commerce effective immediately. A motion was made by Eddie Honea, seconded by Betty Horrigan and carried unanimously to approve the Town of Marana's Community Development Block Grant Program Regulations. (See Attachment to these minutes) ~. ~993 ~looding Problems - Estimated amp_~ and Solution~ John Lynch, of GLHN, 2980 N. Campbell Ave, Tucson John Lynch addressed the Council identifying damages to the Town of Marana roadway system caused by the January 1993 flooding. GLNN sent a letter to the Arizona Department of Transportation identifying the Marana roads on the Federal Highway Aids System that will be covered through federal aid funds for reconstruction work on those roads. J_~. Plannin~ and ~_q_n/_q~ Term o_/E Office This was information only and a Public Hearing will be February 24, 1993 before the Planning and Zoning Commission on March 2, 1993 before the Marana Town Council. held and ~ Termination of Intergovernmental Agreement Wi~h Qfc Valley FOr Provisiqn O__f Police Commuoisa.~i.oo Services A motion was made by Doug Mostyn, seconded by Bill Schisler and carried unanimously to approve the termination agreement pertain- ing to the Intergovernmental Agreement between the Town of Otc Valley and the Town of Marana providing Police Communication Service. ~ Animal Control - Discussion Council Member Sharon Price recommended that a committee be formed and this committee would address the animal control issue and recommend ways to fund it. Mayor Ora Harn asked Sharon Price to organize this committee and bring back to the Council the names of the committee members. 4 MINUTES O~F REGULAR COUNCIL MEETZNG__~ M~R~Na TOWN. COUNCIL FE_~CRUARY ~ 1993 M_= S_umme¥ youth Prog~;a¢ The Council discussed concerns regarding the lack of a Summer Youth Program but would work with other youth programs in the area and the major effort is towards keeping the pool open. N_~. Resolution No., 93-03 - NQ.~ic¢ of Electioo A motion was made by Bill Schisler, seconded by Doug Mostyn and carried unanimously to approve Resolution 93-03 providing Notice of the Regular Primary Election; Establishing Polling Places and Voting Districts and the times that such Polls will be open. 0__~. sounders gay Com~i_ttee- Ora Ham Mayor Ora Ham asked that the Marana Town Council appointment of Sharon Price as the Chairperson of Founders Day Committee for 1993. concur the the Marana F~ Mayor,s Report An oral report was given. O_~ Town MaOaser'~ RSPOr~ A written report is on file. X,I, FUTURE AGEND6 ITEMS 1. Method of prioritizing CDBG requests 2. Discussion of Fire Protection and the Marana Volunteer Department. 3. Water rights issues - Hugh Holub 4. Status report on the Water Committee by Bill Schisler Fire X!.I~ A motion was made by Bill Schisler, seconded by Doug Mostyn carried unanimously to adjourn. Time 10:27 and AUDIO TAPES OF THE MEETING ARE AVAILABLE AT THE MARANA TOWN HALL CLERK'S OFFICE CERTIFICAIION I rect copy of the minutes of the Regular Council Marana Town Council held on February 2, 1993. that a quorum was present. hereby certify that the foregoing minutes are a true and cot- Meeting of the further certify TOWN OF MARANA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM REGULATIONS 0001.1 0001.2 0001.3 Purpose. This Dart describes policies and procedures applicable to the Town of Marana Community Development Block Grant Programs as authorized by the Town of Marana, in compliance with Pima County and the Department of Housing and Urban Development. Such regulations may be greater than program requirements placed by Plma County and Hud, but under no condition shall these regulations reduce the obligations imposed upon the Town of Marana by contractual agreement with Pima County nor Pima County's obligation imposed by Hud. Primary Objective. The primary objective of the Town of Marana CDBG Programs is to provide decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low and moderate income. Definitions. (a) "Agency" means any entity authorized by the Town of Marana to carry out any program activities. (b) "CDBG Funds" means Community Development Block Grant funds. "Family" mean all the persons who occupy a housing unit. The occupants may be a single family, one person living alone, two or more families living together, or any other group of related or unrelated persons who share living ar- rangements. d) "Household" means all the persons who occupy a housing unit. The occupants may be a single family, one person living alone, two or more families living together, or any other group of related or unrelated persons who share liv- ing arrangements. e~ "Low income household" means a household having an income equal to or less than 50% of the median income established by Pima County. f) "Moderate income household" income equal to or less than tablished by Pima County. means a household having an 80% of the median income es- g) "Town" means Town of Marana. PAGE: 1 0002.1 AGENCY RESPONSIBILITIES Agency(s) authorized by Town to implement each program are re- quired to adhere to the regulations established by Town includ- ing the following types of assignments: (a) Providing local citizens with information about the pro- gram. (b) Preparing program budgets and schedules. (c) Developing agreements with contractors to carry out pro- gram activities. (d) Monitoring program activities for progress and compliance with program requirements. (e) Preparing reports and other documents gram for submission to Town. (f) Assisting Town with the resolution of findings. and related to the pro- audit and monitoring (g) Evaluating program results against stated objectives reporting such results to Town. Agency accepts the same responsiblities that the Town has in relation to contracts between the Town and Pima County. To in- sure that all expenditures of CDBG Program funds are in con- formance with Pima County and Hud standards. Agency shall be responsible to insure that all applicants have met the minimum requirements established for this program. Town shall be responsible to insure that Agency meets the obli- gations established in these regulations. Town shall also in- sure that all requests for disbursments of funds is processed to Pima County in a timely manner. Town shall be responsible for all inquiries and negotiations with Pima County. 0002.2 PROGRAM ADMINISTRATION COSTS Payment of reasonable administrative costs and carrying charges related to the planning and execution of CDBG Programs. No more than 20 percent of the sum of any grant plus program in- come received during the program year (or the grant period for grants), shall be expended for planning and program administra- tive costs. (a) Salaries, wages and related costs of the agency's staff relating to program. PAGE: 2 0002.3 0002.4 0002.5 0002.6 (b Travel costs incurred for official business in carrying out the program. (c Administrative services performed under third party con- tracts or agreements, including such services as general legal services, accounting services, and audit services. (d Other costs for goods and services required for adminis- tration of the program, including such goods and services as rental or purchase of equipment, insurance, utilities, office supplies, and rental and maintenance (but not pur- chase) of office space, utilized for program. AGENCY EMPLOYMENT AND CONTRACTING OPPORTUNITIES Agency shall comply with Federal Equal Employment Opportuni- ties, which provide that no person shall be discriminated against on the basis of race, color, religion, sex or national origin in all phases of employment during the performance of the Town of Marana CDBG Programs and insure that all contrac- tors and subcontractors take affirmative action to ensure fair treatment in employment, upgrading, demotion or transfer, re- cruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training and apprenticeship. CONFLICT OF INTEREST Except for the use of CDBG funds to pay salaries and other re- lated administrative or personnel costs, no person who is an employee, agent, consultant, officer, or elected official or appointed official of the agency may obtain a personal or fi- nancial interest or benefit from a CDBG assisted activity, or have an interest in any contract, subcontract or agreement with respect thereto, or the proceeds thereunder, either for them- selves or those with whom they have family or business ties, during their tenure or for one year thereafter. REVERSION OF ASSETS Upon termination of agency administering any CDBG Program, such aqency shall transfer to the Town, any CDBG funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds. It shall also transfer to the Town any real property, including equipment that was acquired or im- proved in whole or in part with CDBG funds, or that such prop- erty is disposed of in a manner that results in the Town being reimbursed in the amount of the current fair market value of the property. Reimbursement is not required after utilization of property for a period in excess of five (5) years. DISBURSEMENT OF CDBG FUNDS PAGE: 3 0002.7 0002.8 0002.9 Agency, upon requesting disbursement of funds from Town, shall utilize "Town of Marana Request for Community Development Block Grant funds" form. This form shall be filled out completely and accompanied by supporting receipts and documentation to support request for disbursement of funds. RECORDS TO BE MAINTAINED Each agency shall establish and maintain sufficient records to enable the Town to determine whether the agency has met the re- quirements of the CDBG Program. Specific Program records will be listed in each Program regulation. At a minimum, the fol- lowing records are needed: (a) Description of the specific conditions detrimental to health and safety which were identified and the details and scope of the CDBG Program assistance. (b) Data on the extent to which each racial and ethnic group and single-headed households (by gender of household head) have applied for, participated in, or benefited from, this program. (c) Data on employment of agency with such data maintained in the categories prescribed on the Equal Employment Opportu- nity Commission's EEO-4 form; and documentation of any ac- tions undertaken to assure equal employment opportunities to all persons regardless of race, color, national origin, sex or handicap. (d) Agency financial records to support total expenditure of CDBG funds. (e) When agreement is completed, or is terminated with Agency, all records concerning program are to be returned to Town. REPORTING TO TOWN Agency shall be responsible to submit sufficient reports to the Town on a quarterly basis to insure that the objectives of the program are being met and to satisfy Town that continued use of agency is justified. AGENCY ACCOUNTING Costs incurred, whether charged on a direct or an indirect ba- sis, must be in conformance with the requirements of OMB Circu- lar A-122, "Cost Principles for Non-Profit Organizations". PAGE: 4 0002.10 PROFESSIONAL SERVICES, CONTRACTING Agency shall be responsible to insure that all contracting for professional services, shall be done through an open selection process which shall be in conformance with the procedures and requirements of Pima County. PAGE: 5