HomeMy WebLinkAboutResolution 2006-003 IGA with pima county for 2005 CDBG prorgram
MARANA RESOLUTION NO. 2006-03
RELATING TO COMMUNITY DEVELOPMENT BLOCK GRANTS; APPROVING AND
AUTHORIZING THE MAYOR TO EXECUTE AN INTERGOVERNMENTAL
AGREEMENT WITH PIMA COUNTY FOR THE MANAGEMENT AND
IMPLEMENTATION OF THE 2005 COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM.
WHEREAS, Pima County has submitted an application to the U.S. Department of
Housing and Urban Development (HUD) for the 2005 Community Development Block Grant
(CDBG) funds; and
WHEREAS, in the event that HUn approves Pima County's 2005 CDBG Consolidated
Plan Annual Update, it is the desire of the Town of Marana and Pima County that the Town's
allocation of the grant be implemented.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of
Marana, Arizona, that the intergovernmental agreement with Pima County be approved, provided
that, as a condition precedent to the agreement becoming effective, HUn must approve Pima
County's 2005 CDBG Consolidated Plan Annual Update; and
BE IT FURTHER RESOLVED that upon HUn'S approval of Pima County's 2005
CDBG Consolidated Plan Annual Update, the Mayor of the Town of Marana is authorized to
execute the intergovernmental agreement.
PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona,
this 3rd day of January, 2006.
Ma!lH~V-
ATTEST:
~,,~~rt%/~
~ ~~~\\"m"",,~~
S ~-~ ~ ~
::: O~c.()RPORATf~ ~
-~s c::x:o i .-
- = ::: -
- :. SEAL;: -
0;:; ~ ~;;::
~~. ~ s
~ "'~"llml\\\~(\ ~
~..t{~/Z ,,9 ~
"1/lllj py;~:\\;
~~4~
~ Jocelyn B onson, Town Clerk
. "
~. ANN RODRIGUEZ, RECORDER
, '.
RECORDED BY: HEM
DEPUTY RECORDER
2057 PE6
DOCKET:
PAGE:
NO. OF PAGES:
SEQUENCE:
P0230
PIMA CO CLERK OF THE BOARD
PICKUP
RES
12740
2806
42
20060290689
02/13/2006
16:07
PICKUP
AMOUNT PAID
$
0.00
~
RESOLUTION NO. 200(, - 17
RESOLUTION AUTHORIZING PIMA COUNTY TO ENTER INTO AN
INTERGOVERNMENTAL AGREEMENT IN THE AMOUNT OF $145,000.00 WITH THE
TOWN OF MARANA FOR THE MANAGEMENT AND IMPLEMENTATION OF THE
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM THAT INCLUDES
ADMINISTRATION, HOUSING REHABILITATION, AFFORDABLE HOUSING LAND
ACQUISITION, AND SMOKE ALARMS.
WHEREAS, Pima County has submitted an application consisting of the Annual Action
Plan 2005-2006 to the U.S. Department of Housing and Urban Development ("HUD") for
2005-2006 Community Development Block Grant ("CDBG") funds; and
WHEREAS, in the event that HUD approves Pima County's 2005-2006 Annual Action
Plan, it is the desire of Pima County and the Town of Marana that the Town of Marana's
allocation of the grant be implemented by the Town of Marana.
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF PIMA
COUNTY that the accompanying Intergovernmental Agreement ("Contract") in the
amount of $145,000.00 for the management and implementation of the CDBG Program
that includes Administration, Housing Rehabilitation, Affordable Housing Land
Acquisition, and Smoke Alarms with the Town of Marana be approved, provided that, as
a condition precedent to the Contract becoming effective, HUD must approve Pima
County's 2005-2006 Annual Action Plan; and
BE IT FURTHER RESOLVED that upon HUD's approval of Pima County's 2005-2006
Annual Action Plan, the Chair of the Board of Supervisors is authorized to execute the
Intergovernmental Agreement and any related documents necessary to implement the
agreement.
PASSED AND ADOPTED ON FF.RRTlARY 7. 2()1)6
ATTEST
~~~a~ l
Clerk, Bo rd of Supervisors
j.
?
~
7
4
IS)
f.)
2
8
N
6
FES 0 7 2006
APPROVED AS TO FORM:
~ ~VMab
D ty Cou ty Attorney
~)-
03 Y. )"0 - 0 ')
MARANA RESOLUTION NO. 2006-03
RELATING TO COMMUNITY DEVELOPMENT BLOCK GRANTS; APPROVING AND
AUTHORIZING THE MAYOR TO EXECUTE AN INTERGOVERNMENTAL
AGREEMENT WITH PIMA COUNTY FOR THE MANAGEMENT AND
IMPLEMENTATION OF THE 2005 COM:MUNITY DEVELOPMENT BLOCK GRANT
PROGRAM.
WHEREAS, Pima County has submitted an application to the U.S. Department of
Housing and Urban Development (HOD) for the 2005 Community Development Block Grant
(CDBG) funds; and
WHEREAS, in the event that HUD approves Pima County's 2005 CDBG Consolidated
Plan Annual Update, it is the desire of the Town of Maran a and Pima County that the Town's
allocation of the grant be implemented.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of
Marana, Arizona, that the intergovernmental agreement with Pima County be approved, provided
that, as a condition precedent to the agreement becoming effective, HOD must approve Pima
County's 2005 CDBG Consolidated Plan Annual Update; and
BE IT FURTHER RESOLVED that upon HOD'S approval of Pima County's 2005
CDBG Consolidated Plan Annual Update, the Mayor of the Town of Marana is authorized to
execute the intergovernmental agreement.
PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona,
this 3rd day of January, 2006.
ATTEST:
~\\\UnfJII~
~, OF ~ ~
-*' ~~!\\\'n""".f.~~
~~~~ ~ ~
~ O~ cORPORATe ~ ~
... ~ ~ c:x:o :: _
- = :: -
- ;:; SEAL;:: -
~ ~ i::;::
~~. ~ s
~ ~~IIIJUl\\\'~ ~
~-<1f:/IZ "\~\'~
"l11/II!n~\\\;
~~4~
-fOr Jocelyn B onson, Town Clerk
!k ~v-
Mayo Ed Honea
1
~)
~i
t1
IS}
I~
2
B
f;~
'7
CONTF~f\CT
NO. ();'1~.1t. /J15Y5. (JAr! ~
AMENDMENT NO.
This numcer iT .s: a:::a~
Invoices. ccr'::;::r:=~:e
documents ~e~~a~'r; t::
contract.
en ell
end
this
INTERGOVERNMENTAL AGREEMENT
between
Pima County and Town of Marana
for
Management and Implementation of the Community Development Block Grant Program
THIS Intergovernmental Agreement (IGA) is entered into by and betweeh Pima County, a body politic and corporate of the State of Arizona
(" COUNTY") and Town of Marana, a body politic and corporate of the State of Arizona ("TOWN"), pursuant to AR.S. 9 11-952.
RECITALS
WHEREAS, COUNTY and TOWN may contract for services and enter into agreements with one another for joint or cooperative
action pursuant to AR. S 11-951, et seq.; and,
WHEREAS, COUNTY is authorized by AR.S. 9 11-254.04 to spend public monies to improve the economic welfare of the inhabitants of the
COUNTY; and,
WHEREAS, TOWN is authorized by AR.S. S 9-500.11 to enter into a joint cooperative agreement with COUNTY and carry out the specific
activities, as described in the Project Summary Appendix A; and,
WHEREAS, COUNTY applied for and received funds from the United State Government under Title I of the Housing and Community
Development Act of 1974, as amended (HCD ACT), Public Law 93-383; and,
WHEREAS, COUNTY through its annual Community Development Block Grant (CDBG) proposal process for federal year 2005-2006, required all
applicants to submit a proposal for each of their projects that they would like to be considered for funding; and,
WHEREAS, TOWN submitted a proposal seeking funding for the projects set forth in this IGA; and,
WHEREAS, COUNTY submitted its 2005 Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD), which included
the TOWN'S proposal; and,
WHEREAS, TOWN will be responsible for utilizing CDBG funds pursuant to its proposal as approved by the Board of Supervisors on June 21,
2005.
NOW THEREFORE, COUNTY and TOWN, pursuant to the above, and in consideration of the matters and things hereinafter set forth, do
mutually agree as follows:
AGREEMENT
L Purpose. The purpose of this IGA is to provide CDBG funding to TOWN to carry out the specific activities described in the Project Summary
attached herein as Appendix A 1
:2
II. Scope. TOWN shall: 1
19
A. Use the CDBG funds provided through this IGA in accordance with terms of: the 2005-2006 Annual Action Plan ("Plan") submitted
by COUNTY to HUD for CDBG funding; the Certifications that were submitted concurrently with the Plan; and, with the lS}
Intergovernmental Cooperative Agreement between Pima County and Town of Marana for the Community Development Block :2
Grant Program and Home Investment Partnership Program contained in Appendix D and fully incorporated herein. TOWN shall ~
undertake the same obligations to the COUNTY, as the COUNTY does to HUD pursuant to said Plan and assurances. TOWN ~
hold COUNTY harmless against any injury that COUNTY may suffer with respect to HUD on account of any failure on the part of ,.~
TOWN to fulfill any obligations to HUD.
B. Perform in accordance with the Project Summary Appendix A set forth in this IGA. The work under this must be performed to the
satisfaction of the COUNTY. COUNTY shall review TOWN reports for compliance with the budget set forth herein and the scope of
work and shall determine the acceptability and progress of the work and the amounts to be paid under this IGA.
Revised August 05
1
"
C. ' Meetone of the CDBG Program's National Objectives: benefit low-and moderate-income persons; aid in the prevention or elimination of
slums or blight; or meet community development needs having a particular urgency, as defined in 24 CFR 57.208. TOWN certifies that
the activities carried out under this IGA will meet and benefit low-and moderate-income persons. In addition, TOWN certifies that it will
perform the work in accordance with the terms of this IGA, consisting of this document and Appendices A (Project Summary), B
(Special Agency Conditions), C (Town's Certification), and D (Intergovernmental Cooperative Agreement between Pima County and
Town of Marana for the Community Development Block Grant Program and HOME Investment Partnership Program), Appendix E
(sample report formats) and the 2005 Annual Action Plan. The Annual Action Plan is hereby incorporated by reference into this IGA as if
fully set forth herein.
D. Employ suitable trained and skilled personnel to perform all services under this IGA.
E. Supply County with a monthly, quarterly and an annual report (see samples attached as Appendix E) that provide statistical data about
the clients served with CDBG funds.
1) The monthly reports shall include: client's address; income level; family size; race; whether the family is female-headed household;
services provided; and, whether anyone in the family is elderly or handicapped. The monthly reports shall be submitted with every
request for funds by the end of the following month.
2) The quarterly reports shall include: a narrative ofthe program's accomplishments; problems or concerns impacting the achievement
of the program's goals and objectives during the past quarter; and, an output and outcome report. The quarterly reports shall be
submitted with every request for funds on the last days of October, January, April and July.
3) The annual report shall include a community impact narrative for the year and a financial report. TOWN shall submit the annual
report within thirty (30)) days after the end of COUNTY'S fiscal year (June 30).
F. Be the legal entity responsible for operating and maintaining the projects to be developed as described in Project Summary Appendix A
III. Financing. This is a cost reimbursement IGA. In consideration ofthe services specified in this IGA, the COUNTY agrees to reimburse TOWN
in an amount not to exceed $145,000.00:
A. Budget:
Administration
Housing Rehabilitation
Affordable Housing Land Acquisition
Smoke Alarms
$ 30,000.00
$ 50,000.00
$ 40,000.00
$ 25,000.00
B. The total amount of this IGA is $145.000.00.
C. Payments:
Payments by COUNTY will not exceed the amount allocated for this project by HUD under the Community Development Block Grant Program
administered by Pima County. No funds other than the CDBG funds earmarked for TOWN'S projects as set forth in this IGA will be expended or
advanced by the COUNTY. Only eligible expenses in the budget categories itemized above shall be reimbursed for TOWN'S performance
pursuant to this IGA.
Requests by TOWN for payment shall include all claims and invoices of every kind and nature against COUNTY, arising under this IGA or any
provision thereof. TOWN shall submit monthly requests for payment no more than 30 calendar days following the end of each month. TOWN
shall submit an estimate for expenses occurring June, 2006 prior to July 7,2006. r
For regulatory purposes, TOWN shall submit a monthly payroll journal that documents the TOWN'Sexpenses for salaries and
benefits associated with this IGA and distinguish different funding sources. TOWN shall also submit time sheets for personnel
associated with this IGA to COUNTY on a quarterly basis. The time sheets should show the days and hours worked for all prograihs
and should be signed by the employee and their supervisor. COU NTY shall determine and notify TOWN when to submit the qua~1y
time sheets. tt
~
If TOWN requests payment for invoiced bills, not reimbursements, TOWN must submit evidence of payment of these invoiced bills within (30) thirty
calendar days. Future payments to TOWN may be withheld until this evidence of payment is received and approved by COUNTY. ~
,,,-
TOWN shall not be entitled to, and shall forfeit, payment of expenses not submitted to COUNTY as follows: :l~
1) Within 90 days after the end of the month in which the expenses were incurred, for expenses incurred in the months of Novem~r,
2005 through April, 2006 and July, 2006; and,
2) By July 30, 2006, for expense incurred in the months of May, 2006 and June, 2006; and
Revised August 05
2
, 3) Within 60 days after the end ofthe month in which expenses were incurred for expenses incurred in Augus~ 2006 through October,
2006.
Payment received by TOWN shall be reconciled with actual costs incurred by TOWN either before the final payment is made under this IGA or
through a subsequent audit after final payment. If payment received exceeds actual costs COUNTY shall, at its sole discretion, determine whether
it will require TOWN to:
1) Refund to COUNTY the excess amount received. TOWN shall refund the excess amount received to COUNTY within thirty (30)
days of receipt of the request from COUNTY; or,
2) Provide, for no additional reimbursement, additional units of IGA services during the following IGA term, if any. Such additional units
of service must be provided in a number equal to the excess amount received by TOWN divided by the unit fee in effect atthe time
the excess funds were provided to TOWN.
To the extent permitted by HUD regulations, TOWN may be paid for planning and administration activities occurring after July 1, 2005.
All planning and administration costs not used by the end of the next fiscal year, June 30,2006, shall be forfeited.
For the period or record retention required under Article XVIII, COUNTY reserves the right to question any payment made under this Article and to
require reimbursements therefore by setoff or otherwise for payments determined to be improper or contrary to the IGA 9r law.
IV. Term.
This IGA shall be effective on the date it is recorded with the Pima County Recorder following execution by both parties. Except as otherwise
provided in this IGA, this IGA shall terminate on the 31st day of December, 2006 unless sooner terminated or further extended pursuant to the
provisions of this IGA This IGA upon mutual consent of the parties may be extended for a period of time not to exceed two (2) additional one-year
periods. Any modification or time extension of this IGA shall comply with the modifications provisions contained in Appendix B.
V. Termination.
A Termination: COUNTY reserves the right to terminate this IGA at anytime and without cause by serving upon TOWN 30 days advance
written notice of such intent to terminate, except that if the Community Development Block Grant from the Department of Housing and
Urban Development under which this IGA is made, is terminated or the amount of the grant reduced, the County, shall thereupon have
the right to terminate or reduce the IGA dollar amount of this IGA by giving the TOWN written notice of such termination and specifying
the date thereof at least fifteen (15) days before the effective date of such termination. In the event of termination under this paragraph,
the COUNTY'S only obligation to TOWN shall be payment for services rendered prior to the date of termination.
B. Non-Appropriation of Funds: Notwithstanding any other provision in this IGA, this IGA may be terminated iffor any reason, there are not
sufficient appropriated and available monies for the purpose of maintaining COUNTY or other public entity obligations underthis IGAln
the event of such termination, COUNTY shall have no further obligation to TOWN, other than to pay for services rendered prior to
termination.
C. Suspension for Cause: COUNTY may suspend operations and payments under this IGA immediately for violation of IGA contractual
requirements, unsafe working conditions, violation of Federal or State law, or lack of reasonable progress in accomplishing objectives
and schedules contained in this IGA
D. Administrative Suspension: COUNTY may temporarily suspend operations and payments under this IGA immediately at any time if the
Pima County Board of Supervisors or Administrator determines that it is in the COUNTY'S best interest to suspend this IGA In the event
of such suspension, TOWN shall assist COUNTY by providing information and documents to evaluate the status of the IGA and ~ether
it should be continued.
VI. Insurance.
TOWN shall obtain and maintain at its own expense, during the entire term of this IGA the following type(s) and amounts of insurance:
t
')
.iI;':..
'7'
Commercial General Liability in the amount of $1 ,000,000.00 combined, single limit Bodily Injury and Property Damage. Pima .(1
County is to be named as an additional insured for all operations performed within the scope of the IGA between Pima County anl:l
TOWN;
A
B.
Commercial or Business automobile liability coverage for owned, non-owned and hired vehicles used in the performance
of this IGA with limits in the amount of $1 ,000,000.00 combined single limit or $1 ,000,000.00 Bodily Injury, $1,000,000.00
Property Damage;
lSl
:2
:B
i
lSl
C. If this IGA involves professional services, professional liability insurance in the amount of $1 ,000,000.00; and,
D. If required by law, workers compensation coverage including employees liability coverage.
Revised August 05
3
'.
TOWN shall provide COUNTY with current certificates of insurance. All certificates of insurance must provide for guaranteed thirty (30) days
written n~tice to the COUNTY of cancellation, non-renewal or material change.
VII. Indemnification.
TOWN shall indemnify, defend, and hold harmless COUNTY, its officers, departments, employees and agents from and against any and all suits,
actions, legal administrative proceedings, claims or demands, or damages of any kind or nature which result from any act or omission of TOWN,
its agents, employees or anyone acting under its direction, control or on its behalf unless due solely to county negligence.
VIII. Compliance with Laws.
The parties shall comply with all federal, state, and local laws, rules, regulations, standards and Executive Orders, without limitation to those
designated within this IGA The laws and regulations ofthe State of Arizona shall govern the rights of the parties, the performance of this IGA, and
any disputes hereunder. Any action relating to this IGA shall be brought in an Arizona court in Pima County.
IX. Non-Discrimination.
The parties shall not discriminate against any COUNTY employee, client or any other individual in any way because of that person's age, race,
creed, color, religion, sex, disability or national origin in the course of carrying out their duties pursuant to this IGA The parties shall comply with
the provisions of Executive Orders 75-5, as amended by Executive Order 99-4, which is incorporated into this IGA by reference as if setforth in full
herein.
X. ADA
TOWN shall comply with all applicable provisions of the American with Disabilities Act (Public Law 101-336, 42 U.S.C. 12101-12213) and all
applicable federal regulations under the Act, including 28 CFR Parts 36 and 36.
If TOWN is carrying out a government program or service on behalf of COUNTY, then TOWN shall maintain accessibility to the program to the
same extent and degree that would be required of COUNTY under 28 CFR Sections 35.130,35.133,35.149 through 35.151, 35.160, 35.161,
and 35.163. Failure to do so could result in the termination of this IGA
XI. Severability.
If any provision of this IGA, or any application thereof to the parties or any person or circumstances, is held invalid, such invalidity shall not affect
other provisions or applications of this IGA which can be given effect, without the invalid provision or application and to this end the provisions of
this IGA are declared to be severable.
XII. Conflict of Interest.
This IGA is subject to cancellation for conflict of interest pursuantto AR.S. 9 38-511, the pertinent provisions of which are incorporated herein by
reference.
XIII. Legal Authority.
Neither party warrants to the other its legal authority to enter into this IGA If a court, at the request of a third person, should declare that either
party lacks authority to enter into this IGA, or any part of it, then the IGA, or parts of it affected by such order, shall null and void, and no recovery
may be had by either party against the other for lack of performance or otherwise.
XIV. Worker's Compensation.
Each party shall comply with the notice of AR.S. 923-1022(E). For purposes of AR.S. 923-1022, each party shall be considered the primary
employer of all personnel currently or hereafter employed by that party, irrespective ofthe operations of protocol in place, and said party shall have
the sole responsibility for the payment of Worker's Compensation benefits or other fringe benefits of said employees. 1
,")
,c.
XV. No Joint Venture. '"-;,
/(1.
It is not intended by this IGA to, and nothing contained in this IGA shall be construed to, create any partnership, joint venture or employmWnt
relationship between the parties or create any employer-employee relationship between COUNTY and any TOWN employees, or between TO~N
and any COUNTY employees. Neither party shall be liable for any debts, accounts, obligations or other liabilities whatsoever of the other, includ!~g
(without limitation) the other party's obligation to withhold Social Security and income taxes for itself or any of its employees. ;6
1
XVI. No Third Party Beneficiaries. 1
Nothing in the provisions of this IGA is intended to create duties or obligations to or rights in third parties not parties to this IGA or affect the legal
liability of either party to the IGA by imposing any standard of care with respect to the maintenance of public facilities different from the standard of
care imposed by law.
Revised August 05
4
XVII. Notice.
Any notice required or permitted to be given under this IGA shall be in writing and shall be served by personal delivery or by certified mail upon the
other party as follows:
COUNTY:
TOWN OF MARANA:
C.H. Huckelberry
County Administrator
130 West Congress Street, 10th Floor
Tucson, AZ. 85701
Ed Honea
Town Mayor
13251 North Lon Adams Road
Marana, AZ. 85653
Lori Godoshian
Clerk of the Board
130 West Congress Street, 5th Floor
Tucson, AZ. 85701
Margaret Kish, Director
Pima County Community Development and Neighborhood Conservation Director
2797 East Ajo Way, 3rd Floor
Tucson, AZ.. 85713
XVIII. Record Retention.
A) TOWN shall keep and maintain all records required by the Federal regulations specified in 24 CFR 570.506, that are pertinent to the
activities to be funded un this IGA, which shall be open at aU reasonable times for inspection and audit by duly authorized representcrtive
of COUNTY. Such records shall include, but are not limited to:
1. Records providing a full description of each activity taken;
2. Records demonstrating that each activity undertaken meets one of the National Objectives of the CDBG program;
3. Records required to determine the eligibility of activities;
4. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG
assistance;
5. Records documenting compliance with the fair housing and equal opportunity components of the CDBG program;
6. Records documenting Environmental Review compliance;
7. Records documenting scope of work, change orders, on-site inspection and sign-off on rehabilitation work, including final
inspection;
8. Records of owner occupancy (property deed or land contract);
9. Records of disbursements made for completed and approved work;
10. Financial records as required by 24 CFR 570.502 and 24 CFR 84.21-28; and
11. Other records necessary to document compliance with Subpart K of 24 CFR Part 570.
B) TOWN shall retain all financial records, supporting documents, statistical records, and all other records relating to this IGA for a period of
four (4) years. The retention period starts from the date of submission ofthe COUNTY'S annual performance and evaluation report, as
prescribed in 24 CFR 91.520, in which the specific activity is reported on forthe final time rather than from the date of submission of the
final expenditure report for the award or, if later, until any related-pending proceeding or litigation has been closed. TOWN must comply
with Section 570.506 "Records to be Maintained" ofthe Community Development Block Grant Program - Entitlement Grant Regulations.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
1
'?
...
'7
4
~)
IS}
2
8
1
2
Revised August 05
5
XIX. Entire Agreement.
This document, including all incorporations, appendices and attachments and the documents identified in Article XVIII, constitutes the entire IGA
between the parties pertaining to the subject matter hereof, and all prior or contemporaneous agreements and understandings, oral or written, are
hereby superseded and merged herein. This IGA shall not be modified, amended, altered or extended except through a written amendment
signed by the parties and recorded with the Pima County Recorder.
In Witness Whereof, COUNTY has caused this Intergovernmental Agreement to be executed by the Chair of its Board of Supervisors, upon
resolution ofthe Board and attested to by the Clerk of the Board, and TOWN has caused this Intergovernmental Agreementto be executed by the
Mayor upon r n of the Mayor and Council and attested to by:
TOWNOFMARA~
M~O~
Date:.lj t~
:\,\\1n",,/,
~~ OF ~ ~
*~ 't\~\\\'m'"/~ ~ - ~
~O'~ ~~"t-~
:: J;. ~ CORPORATf ~ ". ::
_:: 000::_
- :: -
~ ~ ~i$;:
~ ~~ ~;:
~ -1 ff,fllllm~\\~ ~
~l.lJrz. 19 ,\~
.r/IUU\\~
~~ .
. ~~
C erk of th'e oard
Date: FEe 0 7 2008
ATTEST
OVED AS TO ~NT
~ lAt. ~ ~,r~
lopment and Neighborhood Conservation Director
The foregoing Intergovernmental Agreement between Pima County and the Town of Marana has been reviewed pursuant to AR.S. S11-952
by the undersigned, who have determined that it is in proper form and is within the powers and authority granted under the laws of the State
of Arizona to those parties to the Intergovernmental Agreement represented by the undersigned.
PIMA COUNTY
~et:;MD24.'
"0 County Attorney
Date: \2.-lo-05
J.
0')
~.
"7
~1
r;J
E~
"
.,.
:E-;
1
:3
Revised August O~
6
h;: Lf ~-O .-6"\'
Appendix A
PROJECTS SUMMARY
See attached for each project:
Administration
Housing Rehabilitation
. Affordable Housing Land Acquisition
Smoke Alarms
1
:2
'7
.u
ID
C:J
."')
"'.
B
1
d
Revised August 05
7
....
s::
Q)
E
a.
o
Q)
>
<I)
o
s:: s::
CIS CIS
-en.
::>"0
~2
0') CIS
s::"O
"ii) 0
::s !J)
o s::
J:8
.....
00
.....0..
aio
E
1::
CIS
a.
Q)
o
en
:::>
!II
<11
U
~
::I
o
en
Cl
c:
"C
c:
::I
LL
!J)
....
o
Q)
"S'
~
n.
"0
Q)
fIJ
o
a.
o
~
n.
.....
o
0')
s::
..
fIJ
::J
J!l
c:
_<11
~E
~.c:
t::: .!!!
<11-
"c..
o E
00
xg
'i: <(
--
<tI c:
2:0
o+:l
:>~
::I: 0
_c:
~.2
.--
~c.
0.-
.- ~
~u
0.. !II
-<11
~o
j::a;
>
-.-
u-
<11 U
.~<11
o'~
~.Q
0..0
a
-0
tJ-
<11-
.~<tI
o U
.~ 0
0..-1
Q 0 0 0
C:S~fA-fA-
2-
fA-
<(
G w s:
III G :i: 0...
0(/)00
ow:r::r:
c
o
e
Cil
c
E
"0
<(
E
lU
6.
e
0...
1!
Q)
c
Q)
G
<(
N
(0
~
g
LD
c
02
~
Cil
Oc
E
"0
<(
lU
C
'"
io
:i:
a
c
3:
o
I-
c
o
~
Cil
02
E
"0
<(
'c<j
OJ
c
"2
c
'"
a:
~
8
~
z
o
~
~
fA-
o
~
-'
~
o
I-
01
C
'5
c
::J
u..
...
Q)
.c
o
(ij
(5
I-
~ ~
~ ~
Qj Qj
10 10
o 0
1:: c
'" .Q
U5 v
0..
E
o
o
E
'"
6.
o
l:i.
G
III
o
o
QJ
E
.....
o
c
.Q
~
Cil
02
oE
"0
<(
o 0
z z
C'-
(/)
o
<(
(;
~ ~
13 I
OJ ~
~ .~
:r: g:
QJ 0
fi :5
a. a.
Qi tti
I I
c
Q)
E
E
!l! UI
o C>
G lD
(ij c<j
g I-
-' 0
c
CII (j)
>. "0.. C
~ 0 0
:a ~ ....
0>.0-;
ill g .3
OJ
~
~
c
:J
o
o
:1
"
"~."
"7
d
~~
fl
:.~
a
1
5
{;
III
~
t=-=
o
~~~~
!if
w
~-
g
w
o
6'7
en
CI) 01
V C
... '5
~ C
0 ::J
u..
en '-
Q)
01 .c
!:: ~ -1 <5
... 't:J Cl w ~ Oi
c: !:: m Cl ~ a.. 15
Cl) ~ 0 CI) 0 0 0 ~
E u. () w :r: :r: I-
a.
0
(j)
> ~ m
Cl) en
C ... !:: :g
0 ...... CI) Q)
E -0
c: c: Cl) CI) gj
cu cu 00 E.r:
.Q ii: I:::: .~ 0:: ~~
~
~ a.. Cll- c:
::::J " 't:JCo -::r
c6 Cl) 'C o E Q) ~ ~
... Cl) 00 0> Ul
CU en v C ::
0)" X V (j) C
0 ~ => CD CD
c: 0- a. .t: <( ..i:i ~ Ol 1G 1G
-......
Om 0 0 ca !:: ro m C 0 0
t/) :E .2 ..c S Ui
:J ~ Q) ::J 1::: C
c: a.. 0:: 0 '" 0
0 an; N :r: Ci5 =a; 01
0 ~ R c
:z: .... :J~ ~ a. Ui
.... 0 0 ::I.: 0 lD E ::J
0 0
0 C 0) () :r:
... 0.. c:: "U
c: +:: 0
0 ~
Cl) en -.
E :J ~ c
't 0 -1 Q)
cu .c E
a. ~ ~ c
Ul '-
Cl) c Q) Ul
~ > C>
C E Q) 0
"0 ~ C> m
~ Ui
en Ol ~ g Oi ell
l:! 0
a 0 0 0 ~
::::J a.. z z UJ ...J ()
Ul
C Q)
.2 E
~ 0
.c l
:a -0
ro Q) :2
..c a..
>. !:: Q) ::JQ) 0> 7
0 0:: oE ~ .4
- ~ Ol 00
.t: Co C 00 19
'-c
0 .t: Ui Q)'-
't: ::J CQ) ~
U 0 ~- l'-
a. en :r: o~ CI) C m
...... Cll Q) 0 ::J
ro g-g 0 :2
Cll a c ~ ()
+:; ...... ~ 2E '- B
j:: Cll ro 0
> ~ roo l'- > :1
""-
-.- .... J5~ (JJ I C> 6
v- Ol <J)
CI) v 0 C ro_ Q) m
....... 0) C Ui -ai~ Ql E
0....... ~ ::J E ~ C ~
.....0 0 0 O::ro
a.Q l- I 0 Q) Q) Ul
I Ul .. 0.. C
Q) 0 >--
E E ~ g .Q
.Q '- 1G
a. a. :~ .g 0 ~
QiQ; 0 (,)
I I Ui CI) ...J
--
a
-a
--
v_
0) ca
....... V "<t
eo N
a....J 8
-
c
Q)
E
0..
o
Q)
~ I/)
o '0
C C Q)
nsnsO'
.c a.. lo..
lo.. a.
:::>>"CI-c
06 .s Q)
tn ~ ~
C = 0..
.- 0 0
I/) I/) lo..
g C a.
:I:8'5
.....
o 0 tn
-a..c
cu+::
Q) I/)
E :J
1::
ns
0..
Q)
o
~
::J
en
(I)
u
L.
~
o
(f)
Cl
c:
"0
c:
~
u..
~ ~
~
U7
o 0
~ U7
~-
~
"'7
o
~
0>
C
'U
c
::J
u..
....
QI
.r:
<( -I 0
C> UJ ~ ~ 19
m C> ~ a. 0 0
0 0 I-
0 l/) I: I: I-
0 UJ
en
...
c:
-. (I) ~
(I) E QI
EJ:: a. ~a
I::: .!!! e
a. ~ ~
(1)- ~
"00.
oE 0::
00 '0 2
u Qi Qi
Xu c C
'i: <( 0 :J ro ro
:;::; 0 0
--. Ui g 0>
CIS c: "5 c 1:: C
:?: .2 0 Ui '" 0
tT ::l Ci5 ~
01U 0 N 0
<( g I: a..
=>::: 0 (') E
:r:o 10 0
0
c:
~.2
'i: 0..
o'i:
'i: 0
0.. en
GiQ)
-0
... -.
.- Q)
J->
-.-
0-
Q)U
'-' Q)
0'-'
L..Q
0..0
--
o
o
--
0_
11l tV
'-' U <X)
e 0 ~8
o.....J
c
o
:;::;
'00
"5
tT
o
<(
"0
C
'"
-I
0>
C
Ui
::J
o
I:
QI
:a
'"
"E
g
<(.
ro
c
ro
(ij
~
"0 f/J
C QI
'" E
-g QloE
(5 EI:",
2Eo-og>
~ ~~ m 0.
8.....Q)~:Q
Qla.~e"5
.a1i)<IJ::J..a
- QI "0 a..r:
~E~.8~
f/J~o=>-
~3:"i~~
ocnO(l)_
-cQi-oo>
~ ~~MB
:c.oo__=
3:E.r:~'5
co3:.B"O
:o.c:-gB2
~E"'<(2
:::+:6.2!wUi
o1!~325
3lICE~o
~.B.~ ~.8
e~ ~5=
~~~.r:~
....
o
~ ~
~ I:
Qi 5
E ~
~ 3l
II> 0
.<: .r:
~ -
%%
II:
o 0
ZZ
'0
C
~
o
I-
0>
C
"(jj
::l
o
I:
0>
C
"(jj
::l
o
I:
"0
o
~
--
~ C
-I QI
E
~ ~ f/J
..!!.~C>
lS C> m
"! ro <>1l
o 0 I-
m .3 0
C'-
l/)
o
<(
c
Q)
>.:9-
== 0
]5 ~
- .a
.2> ::J
Ui l/)
Ol Ol
~~
~~
C C
::J ::l
o 0
o 0
(')
-. (;
g m
1-
:2
7
II
~l
in
2
8
:l
;-jI
F
(j)
C
.2
ro
o
o
-'
i i
.:-: .:-:
o 0
-
c:
CI)
E
0..
o
Qi
>
(I) J!!
a (,)
c: c: (I)
C'Cl ~'o
JJa.~
~'Ca.
..lIr(l)'C
""'_(1)
0IC'ClII)
c: ~ 0
.- '0 0..
II) II) 0
5 c: 0:.
zo....
....()o
o a Ol
-a.c:
~()1i)
E ::i
~
C'Cl
0..
(I)
a
en
::::>
en
Q)
~
:::s
o
en
OJ
c
"t:l
c
:::s
U.
:l
C
-Q)
~E
:t::.c
t::: .!!!
Q)-
"t:lQ.
o E
00
(.)
x (.)
:s~
ClS c
:Eo
oi
::> '-
::I:O
c
~.2
'i: Q.
0.-
'- ...
... (.)
a.. en
-Q)
~o
--
'- Q)
1->
-.-
(.)-
Q) (.)
..., Q)
0.....
....0
a..Q
a
-0
... -
(.)-
Q) l'CI
..... (.)
~o
a...J
ns
e
E
ns
~
....
o
~
o
I-
~
8
Iii
""
e
Q)
"
u;
Q)
0::
:t='
e
=?
CD
15>
e
en
1:i
ns
-5i
0::
~
VJ
E
'OJ
~
Q)
..x:
o
E
en
~~
~
EI7
CJ
m CJ
a CI)
o w
'"
e
1ii
=>
o
:r:
o 0
EI7 EI7
~
~ ~
o 0
:r: J:
N
~
R
10
21
C
:=l
Cl
e
u;
=>
o
J:
~
~
~
EI7
o
EI7
-'
i:5
o
I-
'"
e
'5
c
=>
u..
"-
CD
.c
o
Iii
o
I-
~ ~
~ ~
Qi Qi
ro 1a
o 0
1:: e
OJ .Q
Ci5 a;
a.
E
o
o
~
.E
VJ
E
'-
ns
Iii
Q)
..x:.
o Q)
EE
VJo
-0
ii..5
0Q)
.Em
.9<u
-a(8
VJ E
=>0
.8i
=.Q
~~
VJ(lI
"_
ens
2:5
~::l
oE
o~
o 0
z z
'"
e
1ii
=>
o
:r:
"
o
~
.....
:;:
.3 &i
. E
{?: E
~ CD VJ
~i5b
~~~
R g I-
10 -' 0
1
:2
7
OJ 4
~ ID
0
('- .?:- ID
CI) e
0 => "
0 .11:.,
~ 0 f;j
l5 0 :1
('- > 6
VJ I CJ
VJ
..'!! m
Q) :5
E ~ C ~
0 Q) <ll Iii'
:r: VJ ~ a. C
CD 0 0 .Q
:5 :5 :0 ~ 1ii
..e- o. :g. ..0 0 ~
CD OJ => 0 0
I I W CI) -'
Appendix B
SPECIAL AGENCY CONDITIONS
1. Modification
Modifications may be made to this Agreement in accordance with the following provisions:
A. All modifications shall be in writing and shall conform to applicable law, Federal and State regulations and County policies and directives.
Approval of modifications is at the sole discretion of County.
B. Major modifications shall be by written amendment signed by both parties. Major modifications include any which do the following:
a. Change the purpose of the Agreement;
b. Increase or decrease the compensation provided for in the Agreement;
c. Change the term of the Agreement;
d. Change the scope or assurances of the Agreement;
e. Change any section of the Agreement other than the Scope of Work or budget;
f. Any change that is not a minor modification as described below.
C. Minor modifications may be made by written memorandum approved and signed by the Director of the Pima County Community Development
and Neighborhood Conservation Department. Minor modifications are changes in the Scope of Work or budgetthat do not change the purpose
or total compensation of this Agreement and do not in any way increase the direct or indirect liability of the County under this Agreement.
2. Procurement of Goods and Services:
Town is not the agent of County for any purpose and shall not purchase any materials, equipment, or supplies on the credit ofthe County. Town
shall comply with OMB Circular No. A-122, -"Cost Principals for Non-Profit Organizations" (if Town is a non-profit corporation) and OMB Circular
No. A-110.
3. Monitoring and Evaluation:
County shall monitor all activities and information sources in the management, fiscal, and service systems of TOWN and any subcontracted
parties, relating to performance of duties and obligations under this IGA, to assure that Town is maintainirig adequate and acceptable progress
and systems, and to ensure that the funds provided to Town by County are being used effectively and efficiently to accomplish the purposes for
which funds were made available.
TOWN shall provide payroll information consisting of source documentation that can include employment letters, authorizations for rates of pay,
benefits, and employee withholding, minutes from Board of Directors' meetings where salary schedules and benefit packages are established,
copies of written policies, W-4 forms in conjunction with time and attendance records. If an employee works soley on the CDBG funded services a
statement to that effect should be signed by the applicable employee and supervisor. Such statement should be certified semi-annually. If an
employee's time is split between CDBG and another funding source, Town must have time distribution records supporting the allocation of
charges among the sources.
County in cooperation with Town shall evaluate products, services, and performance under the terms ofthis IGA. Substandard performance as
determined by the County will constitute noncompliance with this IGA. If action to correct such substandard performance is not taken by the
TOWN within a reasonable periOd of time after being notified by the County, contract suspension or termination procedures will be initiated.
Town shall assist County in providing to the U.S. Department of Housing and Urban Development reports and other communications relating to
the performance and impact of the projects, as described in the Projects Summary Appendix A.
1
4. Client Fees and Program Income: .,
Any program income generated and received by Town as a result of IGA services shall be kept by Town, used for the purpose of this (GA, an~~
reported to County.
lSl
Town shall comply with Section 570.504 "Program Income", and Section 570.503 "Agreements with Subrecipients" of the Commun~
Development Block Grant Program Entitlement Grant Regulations. ~
!:.~
Revised August 05
8
5. Identification Of Funding and Copyrights:
A All advertisements, real property, publications, printed and other materials which are produced by the Town and referto services funded under this
Agreement shall clearly attribute "PIMA COUNTY" and the Community Development Block Grant Program in the following suggested format
Funded by:
Pima County
and the
Community Development Block Grant Program
Reference to Pima County shall be displayed at least as prominently as other credited funding sources.
B. Town shall not copyright any materials or products developed through IGA services or IGA expenditures without prior written approval by the
County. Upon approval, the federal govemment and Pima County shalt have a non-exclusive and irrevocable license to reproduce, publish or
otherwise use or authorize the use of any copyrighted material.
6. Nepotism
Agency shall not employ relatives in positions where one is in supervisory chain of the other, nor where one is in daily working contact with
the other.
A. "Relative" means the spouse, child, child's child, parent, grandparent, brother or sister of whole or half blood or child of a spouse.
B. County may grant temporary waiver of this policy where relative employment situation already exists at the time of execution of this
IGA.
7. Audit Requirements:
A. Federal Requirements (applicable if Federal funds are involved):
If Town is a state, local government or non-profit organization which expends $500,000 or more of federal funds during the year, then, Town
shall comply with OMB Circular A-133 (31 U.S.C. S 503, 1111, 7501 et seq. And Executive Orders 8248 and 11541) and includes the
compliance supplement OMB Circular A-133, "Audits of State and Local Governments and Non-Profit Organizations."
If total expenditures of Federal awards are greater than $100,000 but less than $500,000 then a program-specific audit in accordance with
generally accepted auditing standards, which includes compliance testing, is required annually. If total Federal expenditures are $100,000 or
less, but at least $50,000, then a program-specific audit in accordance with generally accepted auditing standards, which includes
compliance testing, is required bi-annually. Towns with total expenditures of Federal awards less than $50,000 do not have an annual audit
requirement.
B. State of Arizona Audit Requirements: NOT APPLICABLE
C. Additional County Requirements:
1. Town shall establish and maintain a separate, identifiable accounting of all funds provided by County pursuant to this agreement.
2. County may require any Town to provide a program-specific or financial audit at any time by providing written notice to the Town.
Such notice shall specify the period to be covered by the audit, the type of audit and the time for completion and submission of the
audit.
1
3. Audits provided under sections A and B of this section shall be performed by a qualified, independent accounting firm and shall be,;~,
submitted to the county within six months of the close of the IGA periOd being audited. Any Audit shall include any response T own,il
wishes to make concerning any audit findings. Audits shall be submitted to: I1l
Pima County Community Development and Neighborhood Conservation Director
2797 East Ajo Way, 3rd Floor
Tucson AZ 85713
t~l
L.'
I"J
.~..
;!3
".f
gj
4. Town shall pay all costs for audit and county shall not be responsible for audit costs. Grant funds may be used to pay for audit
provided the cost is allowable under the appropriate federal or state grant law and the cost is specifically included in the grant
budget approved by the county .
END OF SPECIAL AGENCY CONDmONS
Revised August 05
9
Appendix C
TOWN'S CERTIFICATION
TOWN hereby certifies it will comply with:
1) HUD Community Development Block Grant Regulations at 24 CFR Part 570.
2) Trtle I of the Housing and Community Development Act of 1974.
3) 24 CFI Part 85, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments" (if Agency is
local government).
4) Trtle VI of the Civil Rights Act of 1964.
5) Section 109 of the Housing and Community Development Act of 1974.
6) Executive Order 11246 - Equal Employment Opportunity.
7) Section 3 of the Housing and Urban Development Act of 1968.
8) Flood Disaster Protection Act of 1973.
9) National Environment Policy Act of 1969.
Section 106 of the National Historic Preservation Act of 1966, Executive Order 11593.
10) Federal Labor Standards Provisions.
11) OMB Circular A-133, "Audits of States and Local Governments and Non-Profit Organizations".
12) OMB Circular A-122, "Cost Principals for Non-Profit Organizations" (if agency is non-profit organization).
13) OMB Circular A-110, A-87, andA-21.
14) Subpart K of the Community Development Block Grant Program Entitlement Regulations.
15) 570.200(J) Rrst Amendment Church/State Principles of the Community Development Block Grant Program Entitlement Regulations.
16) 570.503(b)(6) Prohibition Against Religious Activities.
17) 570.503(b)(8) Reversion of Assets
:1
'J
':7-
,(1
III
IS!
:2
a
'"'
JI:,~
1
Revised August 05
10
APPENDIX D
Intergovernmental Cooperative Agreement
between
Pima County and Town of Marana
for the
Community Development Block Grant Program
and
Home Investment Partnership Program
See attached:
Resolution No. 2004-130
Resolution NO. 2004-30
IGA NO. 01-39-M-134204-0704
:1
'''li
.,
7
,d
19
19
:2
B
2
~::~
Revised August 05
11
-P0230
PIMA CO
PICKUP
f-~!~:~P-D =.~~.
- .. . ::.':'-::::::.::.:::.:__"--'7:."-:::.-'-"'-"""';"--..;-'~~:"
- .-.-
PICKUP
.Jl.210UNT PAID
_i_____O.OO
RESOLUTION NO. 2004- 130
RESOLUTION Of -THE-BOARD OFSUPERVISORS OFPfMA-COUNTY,ARlzbNA'AtfrHoRlzf"NG---
EXECUTION OF AN INTERGOVERNMENTAL COOPERATIVE AGREEMENT BETWEEN p'IMA
COUN.TY AND THE TOWN OF MARANA FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT
- .
PROGRAM AND HOME INVESTMENT PARTNERSHIP PROGRAM. _ '--
-.~-~
WHEREAS, County and Town may contract for services and enter into agreeme-nts wfth 'one
another for joint or cooperative action pursuant to A.R.S. S 11-951., et seq.; and ...
WHEREAS, it is necessary to enter into an Intergovernmental Cooperative Agreement in order
to meet the requirements of the Housing and Community Development Act of 1974 and subsequent
amendments; and .
- WHEREAS, County and Town desire to engage in housing and community development
activities as authorized under the Housing and Community Development Act of 1974. and subsequent
amendments; and
WHEREAS, County and Town do hereby find and determine that it is in the best interest of the
residents of the unincorporated areas of the County and of the Town of Marana that housing and
community development activities be performed-jointly in accordance with the provisfons"of this
Agreement and that the U.S. Department of Housing and Urban Development (HUD) recomm19nds that
expenditures of funds for' each purpose be on an Urban County basis; and . .
1
2
a
B
fa
~
'm
i
WHEREAS, it is mutually beneficial to each of the parties hereto for the County to administer
and execute the provisions of the Agreement in accordanc~ with the terms and conditions hereinafter
provided and subject to local ordinance and State and Federal law; now, therefore
BE IT RESOLVED BY THE BOARP OF SUPERVISORS OF PIMA COUNTY, ARIZONA, as follows:
1. The Intergovernmental 'Cooperative Agreement between Pima County and the Town of
- - Macana forlb.e -Cpmm.unity-De.velopment. Bl.ock-P-rogr.am and HQm~ InyestmeR-t-J2ar-tFleF-s/:J.i-p
Program is her~by" app~(Jved; and -
2. The Chair of the Board' of Supervisors is hereby instructed and authorized to sign the
Int~rgovernmental Cooperative Agreement for the Pima County Board of Supervisors.
PASSED AND ADOPTED ON THIS 1st
PIMA COUNTY, A Body Politic & Corp
DA Y OF
,TUNE ,2004
1
2
7
4
IS)
~CM ~~~
Chair, Board of Supervisors JUN 1 2004
APPROVED AS TO FORM:
_ _~7 6i!L
Deputy County Attorney
.,- ..
. .j'- '. '"
ATT.W:J':~~~~:':'~:~"X~~:>'~. .
'.~' . .' '.
. _ ,.. ,i.. ~
.. .: "'. . -;. . l,.
~..:~ ; .... . ~
Clerk of the Boar-d., '.:,~ .'
'.,;' . . .~;'.H \i j ..' .:- ;' :~;.;.':,.
:,~.:_-."";; ".~ :.~._.~<~~..;,.j~'( ~.~'.. _....; .. ;...;t:~ ~
'_ __ r"<........:;~f.~;<.
'~..,J.: /; .: ? _{I -< ::._~- .
19
2
8
2
3
Original 1 of 4
-; 1))~
~q; (f
EXHIBIT A
5.':. _~~~. ... .~.:.~-:~~~."/C~~"-~..;~:~_~..~-.~.~~~;J_-:~~li~~;eE:-~~~ ~
- - Ord\,ah~ '# - Resolution # ;;le;0 <.f -..=
- - '@
M4R~NA RESOT,UTION NO. 2D04-30-
RELA TING TO HOUSING; AUTHORIZING Tl-fE TOWN OF MARANA, ARIZONA, TO
ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH PIMA COUNTY FOR '"
.. . --'. .-,." ...:. .....-.--... ~
THE COMMuN:rrYD~YELOPMENT BLOCK GRANT (CDBG) PROGRAM AND HOlvfE'
lNVESTMENrp ARTNERsHIP.PROGRAM. ,- , -- -- - - - ,
- -
WHEREAS, the County and Town m~y contract for services and enter into agreements
with one another for jomt or cooperative action pursuant to A.R.S. -9 '11-951", et seq.; and
, WHEREAS, it is necessary to enter into an intergovernme-6.tal agreem'ent in order to meet
the requirements of the HOuSillg tU'ld Conimunit}r Development Ad of 1974 and subsequent
amendments;- and
:~:
WHEREAS, the Count}' and Town desire to engage in houiing and community _
development activities as auth<?rized wder the Housmg and CoII11i:i:Umty Development Act of
197 4a;6.d _subsequent amendments; - and ..
- WHEREAS, the County and Town do hereby find and determine that it is in the best
interest of the residents of the unincorporated -areas of the County CI?d Qtthe Tovm of Maran a
that housing and community development activities be performed jointly in accordance with the
provisions of this Agreement and that the U.S. Department ofHo~g and. Urban Development
C81!D) recommends that expenditures of :fimds for each purpose be oil an Urban COl.mty basis; _
and -
1
a
6
i
m
2
m
~
s.
. -
WHEREAS, it is mutually ~~nEfLciaJ tc: _ e~ch of the P_~~$ hereto for the COlUlty to
admlmster-arid-exec~te-fuepIovisions of the int~govemmental agreement ill accordance with the-
terms and conditioD.s llereimUter provided and subject to local ordinance and State and Federal
law.
, -
- .
NOW, THEREFORE, BE IT RESOL \'ED BY THE MA Y9R A..7\,lD COUNC"!L OF THE
TOWN OF MARANA, AS FOLLOWS:
1
2
7
4
lSl
l!J
2
8
2
1:1
SECTION.1. The intergovernmental government between the Town of Maran a an~ Pima
County attacbed to - and incorporated by this -reference in tbi~ resolution as Exhi~it A is hereby
authorized and approved.
- ....,/'.,------...-:- ...-------.-----. --:--:-~-:-~~:,rr~--~--~~~~---"". -~- -
- ;:-::~._,-:-:-:- - ~-:_=_. .-"":'"~_ 7:"-:-~-._:-~_-:-:-~ -.:-- :':~-.-_:_::_ _-"7_---:-
- - ~ ,-, ,. - . " -.---...--.---- - - ... -- -"-.
., "'_u,, SECTION 2.-Th~'Mayoi-is-1ieieby aufuomec{to ~xectit~~;{dEilibit A and the Town
Clerk is bereby authorized to attest thereto for and on bebalf of the Town of Mar ana.
SECTION 3. The Town Manager~ ToWn Attorney and other Tow'll staff are bereby
autborT.2ed. to undertake all other tas...'ts required to ca..rry out the terms, obligations, and objectives
of said Ex..hibit A.
PASSED, ~mOPTED, and .4.PPROVED by tbe :Mayor and Council of the T oyrn of
Marana., Arizona, this 16th day of March, 2004.
. . .
~
.:<...~ :[~~../ - ~,.;':.':.,
- ,," " -:'-- -.' .;.. '. :.- -. , .
Mayor bSri oll,Jr.
",";r
ATTEST:
. ~\'\lUI1II~
~"'OF I.A~ ~
~~.~..'.~
SEAL -
. --
.... ~
. '. ~
:If~ ' rt1 ~
~~ '\9\\~ .
UI\\\
;.
"
.1
2
4
E
.e
I
f:
~
FC/cds
"
-'
~
fII'!J1!.=
d
~
lSl
2
a
~
1;
H:\Frank020040316\Council Mtg\PC CDBG Rc:so
, ~__n ~ .', -, ." .,. _ ',,'.- -1'1~~Nbf;~~~f;b.<J~~~_:~7~;/C~
.",';.i"" ::;."."""'c"C.""","~"'C"'.':":"'""'":~."~''''O'''f,~'";'c7.:::;o:"":;""'''~''''.;"''''''''m%~iatJR~L~f~iif:'~~t;~""g~~~.~",:"
Intergovernmental Cooperative Agreerr~l#tur~~t~tSpe;:ain;ng tcihis
be~een ' -
Pima County and Town of Marana
for the
CommuniI\j Development Block Grant Program
and
Homs: investmsritPartnership.. Program.
This Intergovernmental Cooperative Agreement made and entered into this -'-- day~f
2004; by and be~een the County of Pima, a body politic aIJd corporate of the state of
Arizona, hereinafter referred t~ as "County," and the Town of Marana, a municipal corporation of
the State of Arizona, located within the boun~aries, of the County of Pima, hereinafter referred to
as "Town."
RECITALS
A. WHEREAS County and Town may contract for services and enter into agreements with one
another for joint or cooperative action pursuant to AR.S. 9 11-951, et seq.
- B. WHEREAS it is necessacy to enter into a Cooperative Agreement in order to meet the
requirements of the Housing and Community Development Act of 1974 and- subsequent
amendments.
C. WHEREAS County and Town are individually authorized by law to engage in hGusing and
community development activities. .
D. WHEREAS County and Town do hereby find and determine that it is in the best interest of the
residehts of the unincorporated areas of the County and the Town that housing and community
development activities be performed jointly in accordance with the provisions of this Agreement
and that the U.S. Department of Housing and Urban Development recommends that expenditures
of funds for such purpo?e be on an Urban County basis.
E. WHEREAS it is mutually beneficial to each of the parties hereto for County to administer and
_execute 1b_sU~rovisions of tl}~_;jgreem~nt ~nd the J?IQy~tQn~_ gf the Agr~~ment fQc~..?nagemenJ .
and Implementation of the CDBG Program and HOME Program Agreements entered into by the
parties, which Agreements are hereby incorporated by reference' as if fully set forth herein, in
accordance 'vvith the terms and conditions hereinafter provided and subject to.local ordinance and
State and Federal law.
NOW, THEREFORE, County and Town, pursuant to the above, and in consideration of the
matters and things hereinafter set forth, do mutually agrees as follows:
1. Pima County, as an Urban County, is hereby designated as the sponsoring agency to
-administer and implement the plan and program for housing and community development
activities for. each of the participating parties to this Agreement in accordance with the
provisions of the Housing and Community Develop-ment Act of 1974 and subsequent
amendments, the laws of the State of Arizona, -and the terms and conditions provided
-herein. In this respect, the Town agrees that the County is hereby delegated the power to
plan and undertake community development-projects within its j!.jrj~gigtiQn Qnc1 wfU h?:v~.
1
?
:a
.6
e
1m
2
m
'3:
f
1
2
7
4
fl
lSI
:2
a
:2
6
- ~t~~l"'- _d,,_ .
...-----n.--:.n------~--,:--- C. ...
-- .' .'--. ._- ,~-. .~. -. ~_. - . . .. .~ ._.~-..... -.'.~..._. .'~ . ..._.__.~ "--'-
" .
~~~~>."": U.";"'~:_~': ~.:~'_~-.~.:;-::::.:::.~-:-~.;: ~-: _.::' ~.~::=;~::;~ .:-:-_ -=-.::. :.: . ~:_
. . . .
.... .' "~:...-.::.":". .".....~. -.-'. ..:. .-. .-.'.-.-'':''.- '":"_: ".'."--'". .;.-
"" "
..~- '.". -- th~-fi~~T ~e~0:>~~.ibilitYi~;~-~i~ctir;-~II-CDB-G-an~rHOME. projeCf~ .Tfl~~~.c~-raance~With~~fhe:~~~ .~~
approved Community Development and Housing Consofidated Plan pursuant to 24 CFR
Part 91. "
2. It is understood and agreed that the Count; as the Grantee is to take the final
responsibifitj and to assume al/ the obligations of appficant for assistance under the
provisions of said Housing and Community Development Act of 1974 and subsequent
amendments, ule thrs~ yeaf certmcations 2S required by HUn, subject. tocha(lge jn
legislation or regulations and the Consolidated Plan. " "
3. The County and Town agree to cooperate to undertake, or assist in unciE;rtaking,
community renewal and lower income housing assistance activities, specificailY.f.lrban
renewal and publicly assisted housing. " "
4. The County and Town do not have the power to veto or otherwise restrict or withhold the
support given by the County or the Town to the activities proposed in the Consolidated
Plan for any program year covered by this Agreement. In the event that any participating
member entity does not comply with a federal prerequisite in order for funds to be
expended in such area, then said entity's share shall be expended within all or any portion
of the area served by the member entities who qualify under the provisions of said Act.
5. It is understood that in order t6 qualify for funds under the Housing and Community
Development Act of 1974 and subsequent amendments, it is necessary that a
Consolidated Plan be submitted to and approved by the United States Department of
Housing and Urban Development. All parties hereto agree to abide by the terms and
conditions of an approved Consolidated Plan for housing and community development
activities as submitted to the Department of Housing and Urban Development.
Upon executing the Agreement the Town agrees not to apply for CDBG funds from the
State of Arizona Small Cities Program, and may not participate in a HOME consortium
except through the Urban County during the period in which it is participating in the Urban
County's CDBG Program. Nothing herein shall be construed as limiting in any manner the
powers of any of the respective parties to- initiate and complete a local project within their
respective jurisdiction with their own funds.
6.
The _ 1 st _ day of Julv 2004 ,shall be the effective da!e of Agre~m~f!t which s~~lI.~emain
in force for three years. This Agreement cOvers CDBG "and HOME Program funding for
Federal Fiscal years 2005,2006, and 2007. This Agreement may be amended to extend
the term of Agreement in order to complete activities funded but not completed, or to
expend program income received during the three years covered by this Agreem~nt.
7.
The Town and the County recognize that the County shall be the governmental entity
required to execute any grant agreement received pUrsuant to Consolidated Plan, and that
the County shall thereby become respon"sible thereunder for the proper performance of
the plan and program. The Town agrees that it shall fully cooperate with the County in al/
efforts .hereunder and that they will assist in doing any and all things required or
appropriate to comp!y with the provisions of any grant agreement received by the County
pursuant t.o the Act and its regulations. .
8. All records of the County or Town related to this Consolidated Plan and any proj~cts
.undertaken pursuant th_ereto shQJI llpon r~C1~9nClple noti~e, be ayailable for inspection by
HUD, County, and/or Town auditors, during normal business hours. - "..-
1
2
~
s
m
I
:l
0"')
";c.
7
4
15)
IS!
:2
:B
l")
.t.
'"7
._.___.__ _n_ _______ ___ _.__ _____ __.______
.;---~._--_:..._._------_._--------- --.
... .-. ---.. --- ------
.. - -
- ~:::~-,::::-- '.,--:u c:: n -- - ,- 'un - -,-- ...~~:...:, '::_::,:,::~,':':c-?~':-::'-:-::.',~-::.-::::.,<_n::':',-:'~' :-,-:::~:::,:..:,--=:'o...i:'~:::-C:::-'~-'~~~f~~-::'f:~:::~:-=;::_:-:::-:::'=:::,'l:::::~-:-,---
9. This Intergovernmental Coc;perative.Agreem~~t sh~lfb~'bTnd/nfiup'ofnhe parties-hereto, ~
their successors and assignees. Any assignment of Agreement shall be void without the
consent of the other party. -
10. Pursuant to tIle primary objective of Title I of the Housing and Community Development
Act of 1974, the parties hereby agree to direct their Community Development Block Grant
and HOME Program resources toward the development of viable urban communities, by
---- ---,-pfOv1d[ng, cfe~nt :hol1~Ing:and:2su.itabje )ivirrg: enyir~,!ment-:and"€xPanding"economic
opportunities; principallyfor persons of low- anc;i moderat~income'. u - .. -,
11. County and Town will take al/ req uired actions, necessary to comply with the Urban
CouDty'sG~rtiflcati9nreql1iredbY_Section 1, 04 (b) Of Title 1 oftheJIou~-i1l9.afld CommulJity ,
D~velopmentAct(Jf1974,asamended, including Title VI of the Civil Rights,Act of1964,
tne Fair Housing Act, section 109 of Title 1 of the Housing and Community Development
Act of 1974 and other applicable laws. County shall not fund Town if the Town does not
affirmatively further fair housing within its own jurisdiction. County and Town agree to
affirmatively further fair housing within County and Town. Town shall take no actions to
impede the County's actions to comply with County fair housing certification.
12. County and Town have adopted and are enforcing policy prohibiting the use of excessive
force by law enforcement agencies within its jurisdiction against any individuals engaged in
non~violent civil rights demonstrations;, and
A policy of enforcing applicable State and'local laws against physically barring entrance to
or exit from a facility or location which is the subject of such non-violent civil rights
demonstrations within its jurisdiction.
13.
The parties agree that a fully executed amendment or amendments to this Agreement
shall be entered into as required or necessary to implement a detailed and formulated plan _
and program as contemplated hereunder or for the purpose of complying with any grant
agreement received or the regulations issued pursuant to the Act.
Failure by either party to adopt an Amendment to this Agreement incorporating all
changes necessary to meet the requirements for cooperation Agreements set forth in the
Urban County Qualification Notice applicable for the year in which the next qualification of
tbe. ll.rRgfl CO~lJty is schedul~d sh~l! aJltomatLC?lIy tel11)inate this Ag!~~ll)ent fC?.Ilowing the
expenditure of all Community Development Block Grant and HOME funds allocated for
use in the Town's Jurisdiction. '
14. Pursuant to 24 CFR 570.501 (b), the Town is subject to the same requirements applicable
to subrecipients, including the requirement for a written Agreement set forth in 24 CFR
570.503.
n___._ _ _. _': .
;1
2
.4
a
e
~
,
3.
1
2
"7
4
IS)
r:l
2
6
..)
,0:;.
:B
. . - __________ _-._. ___ __._____..._n___.
- . _'_ _0 _.
---::--:--:--:- -.------ ---;:---- ._---_._---::---~ -=:--- ~-----~---:::-:--
_0 .,. _.
.., ......---'--'..-.
. . ",' . -. . -- .
.- ---_. . . - -- -.... "-'--'-'"-"'..-.,.. ~.~.._",_. .-
, .
'.' "., .. --. . -
., ....-"-'-.....--'-~"'".._.-.. .-."'--=-.......-.-.'-. .-'- .--
. '. .
. . .---~-':::~~:~~'--;,': :~~~".--~-Th~~C6u~h~:~-~~th~--'.CDi3'G--~fi~li-~~iPiJ~~t "f~~'th~;(]i-b~A~b-bh~5h~~;:f8I{f~~p~6~1ibiJitStf~tth~~;:=-" ~ - :'~
, execution of the community development program, for following its Consolidated Plan, and
for meeting the requirements of other applicable laws (e.g., NationalEnvironmentaIPolicy
Act, Uniform Relocation Act, Fair Housing Act, Title VI of the Civil RightsAct of 1964, Sec.
504 of t0e Rehabilitation Act of 1973, Sec. 1 09 of the Housing and Community
Development Act of 1974, the Americans with Disabilities Act of 1990, and for affirmatively
furthering fair housing). County shall be held accountable for the accomplishment of the
C9flJI11unity deY~Jopment program, for rcHawing p~e-Consoiidated Pian~and for'ensuring
, ,thaI actions necessary for such accomplishment are taken by Town.
16. The parties aClmovvledge that ARS. 9 38~511 requires Jhatno.ticeofA:H:S.938~511,be
ihcfLJd.~9 fn~Y~ry,g9ntfact of apolitical sugdiyision'oJ theStCjte 'of Ariz:ooa'and that both
parries must -comply With all' applicable provisions of Arizona' Executive Order 75-5,85
amended by Executive Order 99-4 [relating to non-discrimination].
.. ..- -.., - -.. _ __.. n._._.____.._
THIS SPACE INTENTIONALLY LEFT BLANK
i
8
~
~
1
1
?
....
'7
4
~
fJ
2
:B
:2
8
. ." '.
. -- . -:- - - - '..--
_mh__ -~_____h___________ (_')___~:___~____ _______
. - ~ -----.. ----..--....-.
.... - ...-..
-- -
- -
,. "
. :::.;..:.-:-:-::-_-::-.--;--.....-~~._.,.-- -:::-:.:-:::: :.:. -: ~--~--= -:-- .-.-::~. ~_:_-:. -:
- 'n. _ .,,... ""., _ _ H _.. _ _, ,____ _.. __ _.' _'., _., ..
. ~-7 -~.-- -:7" -:----:--:--::-:.:. ~:~~.:._.:-.~:.=~:-~:=:-::- .:=~.:_-_~~.::::.:- -::.:~:~.:='?==::.::-:...-:..-:::.2--.'-
IN WITNESS WHEREOF, the parties hereto have caused this Cooperative Agreement to be
executed the _ day of . 2004 .
PHvlA COUNTY BOP-.RD OF SUPE~VISORS
TOWN OF MARANl\
~~
Chair, Board ofSupervisorsJUN I 2004
d~
Mayor -
- ,
ATTEST:
~:i~~M0
Cle k, Board df Supervisors
ATTEST:
~
~r~ . .
REVIEWED BY:
1
:2
4;
a
e
m
~
"
f
!;j
Pursuant to AR.s. ~11-952, the undersigned,
Pima County's legal counsel has determined
that the above Agreement is in proper form
and is within the powers and authority granted
under the laws of the State of Arizona to Pima
County.
Pursuant to AR.S. ~11:-952, the undersigned,
Town of Marana's legal Counsel has determined
that the above agreement is in proper form and is
within the powers and authority granted under the
laws of the State of Arizona to the Town of Marana.
i
2
'7
/.1
ISl
F-J
:2
e
~s
ISl
Paula Wilk
Typed Name of Legal Counsel
Frank J. Cassidy
Typed Name of Legal Counsel
, -:r-N V
Sign-ato-re of Legal-Counsel
fiO--c/"{ --
i
I
{
j
,
i
i
j
I
I
I
,
i
-- +'"...-... --"'...~. '--'+-. -
.- --"--'_ _..___ '0
"'- -.
"..---- --.... -..........
'~'-~"""":'~"~""''\'_,':':'",-~~-----=- --- -
---:-.-:-::-:::---:-.__~~___ m______.______:--
... -..L___.=--.-=-____"":.::"__".:..:...::...."'_=-':. -_-":'.;,;,,:.:,:
- ... - - .
. ... "'..
..;...-:-":"..:;::;..:;-"'::_:~~~;_::_::-;:-=_:7~.::.":-==.;.:=_--::-=7"f":~...~~::.:.::7..':.-:.::.:==-..:~=-~~-=-=--=- ""~:.:::.=:..::.'~_ ___.......=. _~.,_~ ...::___
"'. ...... . .' ... '. '.. . ",n. _..
---' ._--~--~. "'.', " --' ...."'., '..' .-._- --",---.- ,- ".... ..... .--., ". -. ~...
---. -- ..... --"'",- -._._..... .""n... _ .
. ", -....-. - -. ..
'-- ," -,.... . .--. ~._ 0_'__.
. . ... '-'-.,.",' ...." . -" -
.. ....
"'.- '-'._.--.~~--~ ..--
. .-. . .. .- ... - .
,
I
1
i
OPINION OF DEPUTY COUNTY ATTORNEY
. ... ,._. __ "'u ___ _..... _...__
. - ---.. """,
_. _. '--'...-... .-..... ........ -.--." - _. - '_H'
... ... ... "__'_n._..
. . .
_.. .., - --..-. -
... -._, ,-. - - ,., -
INTERGOVERNMENTAL COOPERATIVE AGREEMENT BETWEEN PIMA COUNTY AND THE
TOWN OF MARANA FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
AND HOME INVE.STMENT.PARTN~R.SHIP PROGRAtyf .
. "". "- '-
,._ ,:';-,-.; .... . '-~_ " 1-'.. '.' .
.. -
. -
I am an Attorney at Law admitted to practice in the State of Arizona and a duly appointed Deputy
County Attorney for the County of Pima. . .
. I have examined the Intergovernmental Cooperative Agreement between Pima County and the
Town of Marana for the Community Development Block Grant Program and Home Investment
Partnership Program entered into by and between the County of Pima and the Town of Marana,
pursuant to Title I of the Housing and Community Development Act of 1974, and I am of the
opinion that the Agreement has been duly authorized by the Board of Supervisors of the County of
Pima in accordance with State and loeallegal requirements.
I am further of the opinion that the names and provisions of the agreement are authorized under
state and local law and that Pima County is authorized to enter into this agreement pursuant to
s"tEite.-affd'-'o-taJ"/aw. _ __ __
To the best of my knowledge, there is no pending or. threatened litigation affecting the
implementation. of the Cooperation Agreement or the ability of the County of Pima to be the
applieant for funding as a Urban County under Title I of the Housing and Community Development
Act of 1974, as amended. .
"
""
a
9
~
~
i
-
1>. ?kQL
8eFlHty-Gef:JAty-Attemey
Civil Division -
t
:2
'""'1'
I
II
ISJI
I))
:;~
:E)
~":Il
,;>
1
AGENCY:
PROGRAM:
APPENDIX E: Cover Sheet
Please desianate your Pima County orant liaison and mail or email your completed forms to her/him:
Gloria Soto (CDBG) - E-mail: gsoto@csd.pima.gov
Jennifer Schowengerdt (Outside Agency) - Email: jschowengerdt@csd.pima.gov
Daniel Tylutki (ESG) - Email: dtylutki@csd.pima.gov
Mailing Address:
Pima County CONC
2797 E. Ajo Way-3rd Floor
Tucson, Arizona 85713
FAX 520-243-6796
TABLE OF CONTENTS
Item:
Cover Sheet
Instructions for Demographic Report
Demographic Report due Monthly, Quarterly, and Annual
Community Impact Report - Narrative Statement due Quarterly and Annual
Instructions for Output and Outcome Chart
Output and Outcome Chart due Quarterly and Annual
Community Impact Report Questions due Annual
Financial Report due Annual
Page:
1
2-3
4
5
6
7
8-9
10
Monitoring Checklist
1-5
Financial Status Report and Request for Funds due Monthly
1
1
"
,,-
7
Ll
~}
is)
.'''':11
."-
8
:~
2
1
APPENDIX E
APPENDIX E: Cover Sheet
Procedures for Tracking Subrecipient Progress
At the end of each program year, the Pima County Community Services Department Staff must compile the
information in the monthly reports submitted by our subrecipients into reasonable data, so it can be used
to prepare the Consolidated Annual Performance and Evaluation Report (CAPER) to HUD. These reports
must directly support drawdown requests made during the program year. The IDIS form on the other side
of this page is required information for all project activities whose public service project addresses
Low/Moderate Income Clientele (LMC).
Fill In: Subrecipient name, project name, Project number, as stated in the original Grant Contract for each
project that was active during this program year. Active is defined as having any expenditure during the
period of October 1 st, through September 30th; or any project that remains open without expenditures; or
was cancelled during this program year.
1. Describe Participant Statistics:
This fill-in-the-blank section should be utilized for each and every client served during this period. All client
numbers are to be tracked by the amount of people served. Therefore, a family of 4 equals 4 people
served. Please allow the client to determine ethnic background. Simply ask at the time of intake what
ethnic group they consider themselves to be listed. HUD's categories are limited and not all clients easily
fit into the listed possibilities.
1 a. Totals New Clients Served for this Period:
Total the number of "NEW" clients served this month. Separated into each category listed.
lb. Total Clients Served to Date:
Add up each monthly report for totals. (If it is your first monthly report of the year these numbers would
be exactly as written in the first column 1 a.)
Definitions:
A. Cover Sheet
limit established by HUD. Unrelated individuals shall be considered as one-person families for this purpose.
(30% of Median Family Income).
Low Income: Low-income person means a member of a family that has an income equal to or less than the
Section 8 low income limit
established by HUD. Unrelated individuals shall be considered as one-person families for this purpose.
(50% of Median Family Income)
:1
2
7
4
IS)
rJ
2
a
3
3
Moderate Income: Moderate-income person means a member of a family that has an income equal to or
less than the Section 8 Moderate income limit and greater than the Section 8 low-income limit, established
by HUD. Unrelated individuals shall be considered as one person families for this purpose. (80% of Median
FC'lmilv IncomA)_
Other: Other means a member of a family that has an income greater than the Section 8 Moderate-Income
limits described above. Under the CDBG regulations, 51 % of all clients must be low/moderate income.
Therefore. this number cannot exceed 49% of vour clients served.
?
APPENDIX E
**New Ethnicity and Race Categories:**
Please note that the new ethnicity and race categories are effective July 1. 2002 and will be required for all
program activities reported in PY 2002-2003 and thereafter. The new race categories are as follows:
SinQle Race CateQories:
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
Multi ole Race Combinations
American Indian or Alaska Native and White
Asian and White
Black or African American and White
American Indian or Alaska Native and Black or African American
"Balance/Other" will be used to report individuals who are not included in any of the categories listed
above.
*Note* " HISPANIC" is an ethnicity category that cuts across all races. Those who are White, Black,
Asian, Pacific Islander, American Indian, or a multi-race may also be counted as being Hispanic.
"HISPANIC" cannot be chosen alone. Be sure to begin categorizing beneficiaries not only by the new race
ci'lteoories. hilt simlllti'lneolJslv i'llso hv the Hisni'lnic ethnidtv.
2. Describe progress: Describe the activity during this period.
3. Identify Any Problems/Concerns: Describe any problems your agency is having at the time of this report.
This may include the loss of an
employee or even the lack of new client participation. Give an overall description of any obstacles you may
have experienced this Month.
"I
:2
'7
4
l5J
m
2
8
3
4
3
AGENCY:
PROGRAM:
APPENDIX E: Cover Sheet
FORM I
PIMA COUNTY CDBG PROGRAM
CLIENT DEMOGRAPHICS
FY 05-06
AGENCY:
PROGRAM
PREPARER:
DATE
1A 1B 1C 1D
Categories Total Clients Total Clients Total Clients Total Clients Total Clients
Served Served Served Served
Q1 Q2 Q3 Q4
Extremely Low Income -
(30% Median Income)
Low Income
(50% Median Income)
Moderate Income
(80% Median Income)
Total Number of Households or
Persons Assisted (state H or P)
Race
American Indian OR Alaska Native
Asian
Black OR African American
Native Hawaiian OR other Pacific
Islander
American Indian OR Alaska Native
AND White
Asian AND White
A. Cover Sheet
American Indian OR Alaska Native
AND Black OR African American
Balance/Other (not listed above)
Ethnicity
Hispanic or Latino
Non-HispaniclLatino
Other Categories
Female Head of Household
Homeless Prevention
1
:2
7
d
lSl
IS)
:2
8
3
5
CDBG Client Demographics
4
QuarterlY/Annual Community Impact Report AGENCY:
PROGRAM:
APPENDIX E: Cover Sheet
INSTRUCTIONS: Complete a Report Form/or each program during FY 05-06
1. Describe the program's accomplishments during this quarter.
Include a case history if you wish (do not include identifying information):
2. Describe any problems or concerns.
1
")
oil,,,,
7
1.1
IS!
19
~2
8
,")
~~
is
Quarterly/Annual Community Impact Report
5
APPENDIX E
APPENDIX E: Cover Sheet
OUTPUTS are a number or count of activities i.e. number of hours clients participate in an activity.
Measurement Tools used to measure OUTPUTS include attendance records, counseling hours recorded, and
other agency records.
OUTCOMES describe the improvements that will be made as a result of this service or activity. Outcomes are
an assessment of change in client or community conditions resulting from activities outlined and using specified
measuring tools. They are directly related to project goals and can be measured in terms of changes in attitude,
knowledge behavior, skills, client satisfaction, client goal attainment, change in perceptions.
Measurement Tools used to measure OUTCOMES include pre and post surveys, pre and post interviews,
trained observer ratings, and client surveys.
Row 1: Projected Annual
Complete columns 2,4 and 5.
These are your projected annual number of clients, outputs, and outcomes.
Row 2 -5: Quarterly Reporting
Complete columns 1-5 for each quarter.
These are actual numbers for activities performed, and outputs and outcomes accomplished each quarter.
A. Cover Sheet
Complete columns 1, 3, 4, and 5.
This represents your totals for the entire year.
:1
:2
'7
d
i:J
IS)
2
:B
:3
7
Quarterly/Annual Output and Outcome Chart
6
-
..
..
.::
rn
~
..
""
o
o
W
><
i5
:z
w
0..
0..
c:(
::::
I
...
'It 0
..... z
~ E...
0:: OZO
..... m::lO::
Z 0"'<
o O:E3:
o ~<
l: ol:
Z Oz
::I 0::::1
o 0..0
o ...J 0
< <<
:E ..... :E
ii: ~ii:
~
ll.I
S
It:
~
o
::!
~
~
o
g:
o
en
w
~
o
o
0::
0..
~
Z
W
o
<
w
o
in
.....
::I
o
:e
t; ~
Z 0
W 0
o 0::
< 0..
e
..
. ."
:a
~I
~
u
E
l:i
a
u
..
'S
s
'i
..
u
<:
~
e
o
u
u
III
.S;
e
III
.c::
u
~
OJ
..
~
~
..
<:
..
""
E
e
tll
~
Q.
....
o
...
..
""
5
<:
..
'S
'b
<:
..
'b
l!l
.!!
~
o
u
<:
..
..
""
..
,.
..
.c::
.c::
.!:!
~
~
~
u
..
E
E
tll
a
.!!
a
u
..
:l
<:
..
..
e
~
'b
~
o
...
e
<:
o
..
..
E
.g
.s
..
'S
Q;
S
..
.g>
..
'i
o
~
'"
E
....
~-e
: 8
""..
.. ...
S E
2~
~a
t~
_u
" IE 0:
~ ~ w
.. 0 0::
'<l'l:> <
'e::h
~.3 g:
..,
a
I
N
a
I
01
c
o
it:
w
c..
~
o
c..
w
"
(;
~
w
a;
c
o
.c
Co
..
Qj
.....
S
III
o
.:
"
'S
i
...
.5 vi
: e
~ ~
.. "
~ "
..: ..
~ ..
=: ;
.. ..
.. ..
~ e
'" ..
~ ~
~1
,. "
'l:
<~
~o
<> <>
~...
~ ~
" ..
E !
" ..
i ;
:~
..
~ ~..
]."
~ ~
.. ..
~~
~~
..
rIi "
~ :.
8l
u <>
E-<3
1O;:J~
c 0 ~
E ... f
8:S.s
;ftl
"", "
<> E ~
u :s ~
; = '0
;-5~
... - ~
; E g
:; ~ ~
! ~ ;
~:;~
.. .. ..
:J ,So:S
a. ~ ~
-= i~
o .:J ~
cIi f ~
~~~
~e""":"
E-< g ~ i
;;J... - g.
o'O~~
... ..-
~ Q = G
.q- = "S ~ a
c 4.l :s =: cs
g~~.a~
8P:6'OS
~ SlUan:.> pal,tQ!ldnpaQ
g JO ~wnN [1'tQ'>V
(5
o
CO<
c
E
"
(5
o
"lDOll;) pov.ro.Jd
JOJ:lqwnNl"IOl
..
~
~
Z
o
i=
0..
0:
o
en
w
c
~
o
o
0::
0..
~
en ..
r,.):!!
~ .~
E-<'<l
i~~
.2 U Q
8...:~
-4NM
......iN~
-<
:i
~
:g
o
.....
-
0..
~
.....
o
Z
Q
r,.)
t;~
;.;::;~
~~~
~~...:
~
'0
o
.....
...
=
'"
E
~
"
~
~
~ j
il ..
i! ::0
5 -E
.S ~
3aOl
~.g a-E
~ B'" g
El5!e
~~-5 ~
:ll CT 9 Ii
;:;i ~ 8P
~1~1
- ~ ~
.~~ 0 ~
u~~o.
~ 8 ~]
g g ~ e
~ Q g.
~:q in
~~~8
~;':::~f-<
"a 8: 0" 1:
c...GSto.-IO
~~~~
~~o9
0\\1')0'\;
..
"';N"'~
;.:..
~
'0
o
.....
...
c
'"
E
e
"
~
~
1
Q
e
...
.2
.~ ~
- 11 g
o.~~i
~ 8 g,l!
:Sk~:
~~cS~
'l; ~ ~ "
9 g ..c:: ~
o ~ ~ ~
..c.!! ~ ~
;;-~]~
~ 0 0 ....
.. 9 \; ii
jog. Ii
;:;'<;119
_lI'loola
....;Ntti~
~~~
~~.,.,
.Sf .g
;; B 8
~ ~ fJ
88,il
:! .9-:(
.fi~c
~ ~ ~
-6",
~ e ~
.t:il8
~Nt.-i
r,.)
~....
~~
r,.)
""':NM
....;N~
""':Ml'l"i
.:
."
t
'"
'"
:J
c
~....
Nut
.. - 1::
is ,5 ..
~~&
""':<"irt'\
""':NM
""':<"it"'l
.:
."
t
..
'"
:J
c
"''''
.. B t
;:5"5
Q 0 "
Il<:.....O
"":N("'\
"":NM
""':NM
...
..
'"
.c
'"
...
'"
..
Q
U
..(
""':NM
"":NM
"":C'ifl'\
3
o
.....
.:
."
'"
C
"'~
'" ..
Vi :J ~
~ 5 ~
Q = ::J
Il<:UO
N
I'-
~~
N
~M
<
Z
CD I'-
1
2
7
4
i~
fjJ
..~
.<.
a
3
;6
....:l
..r:
E-<
o
....
....:l
..r:
-D>:J
~~
Annual Community Impact Report
Agency
Program
Date
APPENDIX E: Cover Sheet
Please keep answers brief. State NA for any questions that are not applicable .
1. List any accomplishments for the year that were not discussed in the Quarterly Reports.
2. Discuss any problems or concerns for the year that were not discussed in the Quarterly Reports.
3. Describe any issues or concerns that you anticipate for the new fiscal year.
4. Discuss any best practices utilized by your agency.
5. Discuss any collaborations involving your agency.
6. Describe staff training for the year.
7. Add any additional comments.
8. Complete the following questions about your agency Board(s).
_Advisory Board (Number of members_ Number of meetings per year---->
_Governing Board (Number of members_ Number of meetings per year---->
A. Cover Sheet Males Females Total
TOTAL NUMBER OF BOARD MEMBERS
Ethnicity:
Hispanic or Latino
Non-Hispanic/Latino
Race:
American Indian or Alaskan Native
Asian
Black or African American
Native Hawaiian or other Pacific Islander
White
Other or two or more races:
..
J.
2
7
4
19
lSl
:2
8
3
9
Both Ethnicity and Race categories must be completed.
8
Annual Community Impact Report
Agency
Program
Date
9. Describe the functions that volunteers perfonn in your agency.
10. Complete the following questions about your volunteers.
Volunteer Demographics Male Female Total Year
TOTAL VOLUNTEERS
Ethnicity:
Hispanic/Latino
Non-Hispanic/Latino
Race:
American Indian or Alaskan Native
Asian
Black or African American
Native Hawaiian or other Pacific Islander
White
Other or two or more races:
TOTAL NUMBER OF VOLUNTEER HOURS:
Both Ethnicity and Race categories must be completed.
11. Describe your method for obtaining client evaluation of your organization.
12. If you utilize written client evaluations or surveys, submit a blank CODY and provide the following information:
a. Date of last written client evaluation/survey
b. Number of clients surveyed _
c. Percent of evaluations/surveys returned _
13. Describe the community impact of your program and your method for measuring the impact.
1
2
'7
t.1
19
~)
2
6
d
~
9
Annual Community Impact Report
APPENDIX E
FINANCIAL REPORT
AGENCY:
PROGRAM:
I APPENDIX E: Cover Sheet FY 05-06
Budget I' Actual
Federal (specify):
FEMA $ $
Health and Human Services (HHS) $ $
Housing and Urban Development (HUD) $ $
Department of Labor (DOL)
Other Federal: $ $
Other Federal: $ $
State (specify):
Administrative Office of the Courts $ $
Department of Economic Security (DES) $ $
Department of Health (ADHS) $ $
City Title XX $ $
Other State: $ $
Pima County:
CDBG $ $
Community Action Aaency $ $
ESG $ $
General Fund $ $
Outside Agencies $ $
SHP $ $
Workforce Investment Funding $ $
Other: $ $
Other: $ $
City of Tucson:
CDBG $ $
ESG $ $
General Fund $ $
Other: $ $
Other: $ $
Self-generated Aaency Funds (specify):
Contributions/Donor Designations $ $
Program Income $ $
Net Revenue from Fundraising $ $
Investment Income $ $
Other: $ $
Other Local Funders (specify):
City of South Tucson $ $
Comm Partnership of So. Arizona $ $
United Way $ $
Other: $ $
Other Funding Sources (specify):
Comm Foundation of So. Arizona $ $
Value of Volunteer Labor $ $
TOTAL INCOME $ $
I Expenses I FY 05-06 I
Budget I Actual
Personnel:
Salaries $ $
Employee Related Expenses $ $
Operating Costs:
Mortgage/Rent $ $
Utilities $ $
Communications $ $
Equipment $ $
Maintenance $ $
Materials and Supplies $ $
Insurance $ $
Indirect Costs $ $
Other: $ $
Other:
TravellMileage Reimbursement $ $
Professional Services $ $
Staff DevelopmentlTraining $ $
Printing $ $
Postage $ $
Volunteer Expense $ $
Direct Assistance to Individuals $ $
Other: $ $
Other: $ $
Other: $ $
Construction or Acquisition:
Administration $ $
Land Acquisition Cost $ $
Building Acquisition Cost $ $
Rehabilitation Construction Costs $ $
New Construction Costs $ $
Site Improvements $ $
Architect Professional Services $ $
Engineer Professional Services $ $
TOTAL EXPENSES $ $ ,~ I
~2
7
.il
~J
is)
2
'0-
,~...
.!l
1
Annual Community Impact Report
10
APPENDIX E
PIMA COUNTY
COMMUNITY DEVELOPMENT AND NEIGHBORHOOD CONSERVATION DEPARTMENT
MONITORING CHECKLIST
Agency:
Contract #
ProgramJProject Name:
Date of visit
Site(s) visited
Monitor(s)
Last Monitoring Visit
Staff
Agency Personnel Interviewed
Name:
Title:
Name:
Title:
Name:
Title:
CDB NL Y
Type of Activity: Public
Service _ Planning and Administration
_Public Works
_ Community Facilities _Housing
Economic Develo ment
National Objective:
Y
Human Services
_Youth Services
General Fund Services
Activities Funded:
1
2.
3.
CIVU. RIGHTS: Yes No N/A
Have any complaints of discrimination involving your agency been made with state or
federal authorities? If so, please describe the nature of the complaint and efforts to resolve
the problem.
Number of FTEs
# of Full-Time
# of Admin
# of Part Time
Number of New Hires This Fiscal Year
Staff to Client Ratio: OR Staff Caseload Ratio:
1
2
'-"
i
4
l~
ID
.:~
;f;"
It
:2
PROGRAM STAFF
Draft monitoring tool May. 18 2005
- 1 -
. '.
CLIENTS AND PROGRAM SPECIFIC INFORMATION
Yes
No
N/A
Yes
No
N/A
Last satisfaction surve conducted on:
CDBG ONLY CLIENT FD...ES REVIEWED HOUSEHOLD INCOME % LOW-
NAME SIZE MODERATE
INCOME
COBG REHAB ONLY: Yes No N/A
a. Work write-un on nrooertv
b. Evidence of owner occuoancv (deed of trust! morbm!!e)
c. Environmental Review Compliance (historic preservation, flood insurance,
lead-base naint etc.)
d. Evidence of on-site inspection and sign-off on rehabilitation work, including final
in!mection
e. If annlicable evidence ofliens to secure loan/!!fant
f. Conies of all chanp"e orders with Droner authorization
I!. records of disbursements made for comnleted and annroved work
h. Is there a construction contract or equivalent document in the file:
does the contract either (i) list all of the work to be performed or (ii) refer to
another document in the fIle
1
:2
'7
4
~
I5l
:2
8
1.1
:3
Draft monitoring tool May, 18 2005
- 2-
CDBG CONTRACT PERFORMANCE ONLY: Yes No N/A
a. What was the number of clients to be served accordin!! to last year's contract? #
b. Number of clients actually served. #
c. What is the number of clients to be served accordin!! to current contract? #
d. Number of clients served to date under current contract. #
e. Is project/agency currently on track toward fulfilling contract objectives for current
fiscal year? If not Whv Not?
General Provisions Yes No N/A
a. Does the agency assure that service is available to non-English-speaking?
clients and hearin!!-imDaired individuals?
b. Are the building and restrooms accessible to mobility-impaired
individuals? (If "No", list accessibility problems.)
-
Are licenses or certifications that aDDlv to the orOPTIlm nosted for nublic view?
Fiscal Yes No N/A
Are clients charged fees for programs provided under this contract? If yes, how is
program income used: , and what
criteria is used to determine eligibility:
Are records retained at least seven years?
Does the agency have its own accounting manual that describes its financial
procedures in sufficient detail to allow reasonable understanding of financial
oractices?
Is copy of most recent audit on file?
Date oflast audit: Audit Firm:
List any findings from the Audit Letter:
Does the agency have a current insurance policy for comprehensive
general liability, property damage and automobile liability which names the County
as co-insured? (document that current certificate was viewed or obtain CODY)
CDB~ ONLY, Yes No N/A
a. Does the a!1encv have a seuarate bank account for CDBG oroiects?
b. Is the bank account reconciled with the bank statement everv month?
c. Is more than one Derson reouired to sim checks?
d. Is documentation reauired to cut a check? List below.
e. Does the agency have a written competitive bidding procedure for procuring
equipment and non-expendable items having a useful life of more than one
year and costing $1,000 or more? Subrecipients -In future monitoring visits
Pima County Staff will verify that the Subrecipients -Have a written competitive
bidding procedure, and staff will do a sample review of procurement actions
to ensure comnliance with 24 CFR 85.36."
j.
2
7
tJ
I5J
fJ
"
,0::.
8
4
4
Draft monitoring tool May. 18 2005
- 3 -
oAi>NLY: Yes No N/A
a. 'Is there a sliding fee scale for the services provided under this contract?
If yes, what criteria is used to determine eligibility?
b. Is there appropriate documentation on file for tracking expenditures?
If the program has multiple funding sources, how are program expenditures allocated to
the County contract?
EXIT INTERVIEW SUMMARY AND EXPLANATION OF COMMENTS:
Agency:
Program Budget $
Program:
County Funding $
Last Monitoring Visit:
Grant Source
CORRECTIVE ACTIONS TAKEN SINCE LAST MONITORING VISIT.
POSITIVE OBSERVATIONS i.e. (Best Practices, obselVed aspects of program noted that are exceptional)
CURRENT FINDINGS:
CONCERNS:
1
2
'j
4
m
~
:2
8
,(t
1:)
Draft monitoring tool May. 18 2005
-4-
, . Fisc-a) Summary:
CUrrent Status ofPayments/Finance Issues:
Stability of Other Funding Sources and Amounts:
Met all contract requirements Yes
No_
Follow-up required _
CDBG ONLY: Based on all of the above, does the activity qualify with the National Objective set for this
particular project? Yes No_ Follow-up required_
Agency Staff:
Date:
Pima County Staff:
Date:
RDEPARTME
Follow Up Letter Mailed:
Agency Response Required: Yes
_No
Follow-Up On Site Visit Date:
Agency Response Received:
Corrective Action Com leted:
Close-Out :
Staff:
Draft monitoring tool May, 18 2005
-5-
1
2
'7
4
~
l5J
2
8
4
6
,~
APPENDIX E
PIMA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
FY2005-2006 CONTRACT #
TOWN OF MARANA
ADMINISTRATION, HOUSING REHABILITATION, AFFORDABLE HOUSING
LAND ACQUISITION, SMOKE ALARMS
FINANCIAL STATUS REPORT AND REQUEST FOR FUNDS FOR THE MONTH OF
19_
REQUEST #
Activity Budgeted Expenditures Cumulative Balance
This Month Expenditures Available
Administration $30,000.00
Housing $50,000.00
Rehabilitation
Affordable $40,000.00
Housing Land
Acquisition
Smoke Alarms $25,000.00
Total Budget $145,000.00
Funds requested this month $
. (this line must equal the GRAND TOTAL
column for "EXPENDITURES THIS MONTH")
I hereby certify that to the best of my knowledge, the date reported represents actual
receipts and actual expenditures which have been incurred in accordance with the
agreement for management and implementation of the CDBG Program and are based
on official accounting records and supporting documents which will be maintained by us
for purposes of audit.
TITLE
TITLE
PHONE NUMBER
:1
'2
;;i
.!1
el
l;~
2
a
~1
I....:!II
J
REVIEWED BY
PREPARED BY
DATE
DATE
1