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HomeMy WebLinkAbout10/10/2006 Study Session MinutesMINUTES OF MARANA STUDY SESSION MARANA MUNICIPAL COMPLEX OCTOBER 10, 2006 PLACE AND DATE Marana Municipal Complex, October 10, 2006 A. CALL TO ORDER AND ROLL CALL By Mayor Honea at 7:00 p.m. COUNCIL Ed Honea Mayor Present Herb Kai Vice Mayor Present Bob Allen Council Member Present Jim Blake Council Member Present Patti Comerford Council Member Present Tim Escobedo Council Member Present Carol McGorray Council Member Present B. PLEDGE OF ALLEGIANCE AND INVOCATION/MOMENT OF SILENCE Led by Mayor Honea. C. CALL TO THE PUBLIC Aaron Mackey, reporter with the Daily Star, stated he would be replacing Dale Quinn. His phone number is 618-1924 with an e-mail address of amackey~a~azstarnet.com. Vice Mayor Kai stated there would be a free outdoor concert with the United States Air Force Band of the West on Saturday, November 4th at the Town of Marana Municipal Complex. D. ITEMS FOR DISCUSSION 1. Discussion and direction concerning proposed Town Code Title 12 (Traffic) revisions prohibiting parking on public land or in public rights-of--way to display vehicles or goods for sale, modifying parking restrictions, clarifying penalty provisions and making other clarifying changes Frank Cassidy addressed the Council and stated the revision states no parking for commercial vehicles on residential streets unless conducting business for which they have been created. This ordinance also eliminates minimum fines. A recreational vehicle parking restriction increased to 72 hours which is to be enforced independently of any Homeowners Association rules. Council Member McGorray referred to page 12-4, number 18 which reads 35 mph and is currently posted at 40 mph and has been for quite sometime and asked if we could have that at 40 mph. MINUTES OF MARANA STUDY SESSION MARANA MUNICIPAL COMPLEX OCTOBER 10, 2006 Mr. Cassidy stated that is not a provision that was changed and that was in the existing ordinance. What could be done is make additional revisions to the ordinance to bring that up to date. He stated he would talk to Fernando about that. Upon Motion by Council Member Comerford, seconded by Council Member Allen, to direct staff to bring back to Council for adoption the proposed Town Code Title 12 traffic revisions was unanimously approved. 2. Update on Richmond American Homes Roofing Concerns Jim DeGrood addressed Council and gave a brief update regarding roofing concerns. On August 14th, twenty-one residents of Continental Ranch, Parcel 8, appeared to express their concerns about the roofing in their community. The group requested basically three things of the Town. First, the Town assist, if possible, in their resolution of their roofing issues with Richmond American Homes. Second was to withhold any further approval of any Richmond American Home projects until such time the matter was resolved. The third was to review and see if we could do something to our roof inspection process so no other communities had to experience the same kinds of issues. Since that time, the staff has met with the home builder. We have also contacted the State Registrar of Contractors, other building officials within the community, the State, and also spoken with the Arizona Homebuilders Association about the roofing practices that are currently occurring. During our discussion with the homebuilder, they expressed that they would be willing to contact their original roofer and see if the original roofer could offer re-roofing at a rate that was more affordable than some of the estimates that were coming in within the community. That was as far as they would be willing to go and they made it very clear to us that would be the case. The homebuilder did send out a letter along with a letter from the roofing company, Headlee Roofing, expressing a willingness to look at roofs, but it really fell far short of what the residents desired. The Town has surveyed other jurisdictions within the region and statewide to see what other communities are doing in terms of roof inspections, particularly for the concrete the roofing products that are installed in that neighborhood. We have come to find that really no one is currently providing this inspection. However, Jack Holden, our building official, looked at a number of the complaints that were being made by the residents and found there were elements missing from what they would expect in a current building practice compliant installation. There have been some changes in the building practice since the time the homes roofs were installed on those homes. There were some issues that would not meet with the practice that was prescribed by the manufacturer. Mr. Holden met with the Southern Arizona Homebuilders Association, informed them of this concern, and worked out a time when a new roof inspection could be implemented without creating a disruption in the flow of work that the contractors are pursuing. At our intermediate stage of inspection, we are now doing a roof inspection looking primarily at the underlayment of the roofing, making sure that the flashing is installed properly. Mr. Holden has reported that even today, many of the roofs, as much as 50 percent, he is failing. We expect that to change because it is pretty well known in the industry that we are looking at these things. Part of the problem of getting up on the roof after the tiles are installed is it can potentially damage the concrete roofing tiles that is up there, so we have implemented a roofing inspection that will occur prior to the the MINUTES OF MARANA STUDY SESSION MARANA MUNICIPAL COMPLEX OCTOBER 10, 2006 going on. After discussion with the Southern Arizona Homebuilders Association, it was agreed that this would be the ideal time for this inspection to occur. We are now doing it consistently on all new homes that are using the concrete roofing systems. We did check with the Registrar of Contractors and they have no record of complaints for that neighborhood. However, Registrar informed us they will not take any complaints for any housing product that is more than two years old and with these homes being ten to twelve years old there is not much recourse with the Registrar of Contractors office. At this point, we think this about as far as we can go with this issue with the homebuilder. We are not able to prevent or deny Richmond American of the opportunity to continue to build within the community, but we are certainly looking at the roofing practices of all the builders now with much greater scrutiny. Mr. Reuwsaat stated he would suggest that our building inspector share this additional inspection, the process, and the timing with other government entities in the area because it is an innovated solution to fixing potential problems. Mr. Reuwsaat stated one of the expectations was to make sure that this does not happen again in the .future Mr. DeGrood also mentioned he met with Mr. Yotomoto. He presented a petition that he had been circulating. It has 92 resident names on it that are complaining about the conditions of their roofs and other conditions within their homes. Mr. DeGrood stated he would be forwarding that to the Richmond American Vice President in Phoenix that they had met with. Mr. DeGrood stated he offered Mr. Yotomoto and all Parcel 8 neighborhood residents is that Mr. Holden is prepared to do courtesy roof inspections for any of the .homeowners that are having their homes re-roofed that they are being done properly. Council Member Comerford stated it was mentioned that homeowners were not doing the maintenance on a the roof and asked that they list in their warranty information what the maintenance is so homeowners would know. Council Member Comerford expressed concern why a the roof would need yearly maintenance and a warranty would only last two years. Also, she wanted to express the fact that their practice is unacceptable. Council Member Allen stated that he understood from the meetings that they were looking to the Town for being semi-responsible for the conditions because of the inspections. He asked for clarification on the practices that were in place ten, twelve years ago with the poor workmanship on the roof and how they were installing it and whether that it was still continuing today. Mr. DeGrood addressed Council and stated they have observed some problems with the roof installations recently, mostly having to do with the ridge boards. They are still not getting covered properly with the underlayrnent and some problems with not getting appropriate flashing in some of the more complex areas of the roof systems. Council Member Allen stated he did not know if it is the same company that the problems are being discovered or if all the companies communicate with each other knowing that we are looking into this and they would continue to do that and then not expect homeowners to be upset. MINUTES OF MARANA STUDY SESSION MARANA MUNICIPAL COMPLEX OCTOBER 10, 2006 Mr. Reuwsaat stated that this additional inspection is critical because if the workmanship does not meet the standards that our inspections do catch it. Council Member Allen stated that it was a shame that the Town has to be the police force behind catching the contractors doing a poor job. Mr. DeGrood addressed Council Member Comerford's comment regarding the inspection .after the roof tiles are installed. He stated he would check with Mr. Holden and make sure inspectors are taking a look around on the roof at the final inspection. Council Member Blake asked Mr. DeGrood is there was a way to inspect concrete tiles to make sure they have been cured properly before they are installed on a roof to avoid cracking. Mr. DeGrood stated his expectation would be there would be batch numbers and there would be certifications for the product. He stated he would check with Mr. Holden on it. Council Member Blake stated that years ago due to the amount of building going on that the vendors could not keep up with demand for the roof tiles and they started shipping the uncured roof tiles out. He stated he would like to see that this does not happen again. Vice Mayor Kai mentioned that other builders in our area are hearing the message that we are going to be looking and that we are raising the standards to get better quality for our homeowners. Vice Mayor Kai also mentioned that we need to process and respond quickly for the builders. Mr. DeGrood stated when they met with SABHA about the inspection process they did that with the point in mind to make sure that we're not slowing down the flow of work. Mayor Honea stated that we are not getting a lot of complaints from other builders. All the complaints are coming from one builder. 3. Barnett Linear Park Update Jim DeGrood addressed Council and gave an update regarding discussions with Union Pacific Railroad and Arizona Department of Transportation. The Union Pacific Railroad is going to be double tracked through Marana. Union Pacific has plans to double track its route between El Paso and California. They expect to have all the work completed between the middle of next year and 2009. The Arizona Department of Transportation is adding two million dollars to the monies available for the widening of I-10 north of Tangerine to the Pnnal County line for the purposes of building the new structure under I-10 for the Barnett Linear Park. We should have a solution by early next year on Barnett Linear Park. In terms of getting the remaining right-of--way acquired, most of the right of way in already in place with the exception the property needed down stream of Sanders. MINUTES OF MARANA STUDY SESSION MARANA MUNICIPAL COMPLEX OCTOBER 10, 2006 Mr. Reuwsaat stated there would be frequent updates on this issue. 4. Discussion and direction concerning the draft Pima County Multi-Jurisdictional Hazard Mitigation Plan Sergeant Johnson addressed the Council and stated one of the final stages of the plan was it had to go to FEMA (Federal Emergency Management Agency) for their review and approval and it finally came back approximately two months ago. This plan is to help establish a comprehensive hazardous mitigation program to help reduce loss of life and property damage and reduce cost as a result of man made and natural disasters. The plan will help enhance public awareness and understanding. It creates a decision tool for management. It enhances local policies for hazardous mitigation capabilities and establishes inter-jurisdictional cooperation of hazardous mitigation programs. Possible adoption of the plan is set for approximately November. The plan makes requirements that under the Disaster Mitigation Act of 2000 if the Town is to receive any hazardous mitigation grant funding from FEMA that the plan needs to be approved and there are three grant funding programs that come under that; pre-disaster mitigation funds, flood mitigation assistance program, and a repetitive flood claims grant program. This plan lists all the risks that the Town would face such as flooding and wildfires. One of the reasons for this plan is it helps management decide on what type of planning and projects that might be of concern to its community. The hazard mitigation goals, objectives, and actions are what are established under the Disaster Mitigation Act that we should be looking at and eleven objectives are listed. Upon motion by Council Member Escobedo, seconded by Council Member McGorray, to direct staff to bring to Council for adoption the proposed Pima County Multi- Jurisdictional Hazard Mitigation Plan was unanimously approved. ADJOURNMENT Upon motion by Council Member Escobedo, seconded by Council Member Blake, the Council voted unanimously to adjourn. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on October 10, 2006. I further certify that a quorum was present. ~~ . - i ,.. ~y~. ~ . _.; ~ ~,-,. ~ ~ „, amt celyn C ronson, Town Clerk -~ ~ , ~~ ~ ,~ v. ,:~~ „~ .&