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SPECIAL COUNCIL MEETING
NOTICE AND AGENDA
11555 W. Civic Center Drive, Marana, Arizona 85653
Council Chambers, March 24, 2009, at or after 6:00 PM
Ed Honea, Mayor
Herb Kai, Vice Mayor
Russell Clanagan, Council Member
Patti Comerford, Council Member
Carol McGorray, Council Member
Jon Post, Council Member
Roxanne Ziegler, Council Member
ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA. Revisions
to the agenda can occur up to 24 hours prior to the meeting. Revised agenda items appear in italics.
As a cou__rtesX_to others, please turn off or put in silent mode all paeers and cell phones.
Meeting Times
Welcome to this Marana Council meeting. Regular Council meetings are usually held the first and third
Tuesday of each month at 7:00 p.m. at the Marana Town Hall, although the date or time may change, or
Special Meetings may be called at other times and/or places. Contact Town Hall or watch for posted agendas
for other meetings. This agenda may be revised up to 24 hours prior to the meeting. In such a case a new
agenda will be posted in place of this agenda.
Speaking at M_eetin~s
If you are interested in speaking to the Council during Call to the Public, Public Hearings, or other agenda
items, you must fill out a speaker card (located in the lobby outside the Council Chambers) and deliver it to
the Town Clerk prior to the convening of the meeting.
All persons attending the Council meeting, whether speaking to the Council or not, are expected to observe
the Council Rules, as well as the rules of politeness, propriety, decorum and good conduct. Any person
interfering with the meeting in any way, or acting rudely or loudly will be removed from the meeting and will
not be allowed to return.
Accessibility
To better serve the citizens of Marana and others attending our meetings, the Council Chambers are
wheelchair and handicapped accessible. Any person who, by reason of any disability, is in need of special
services as a result of their disability, such as assistive listening devices, agenda materials printed in Braille or
large print, a signer for the hearing impaired, etc., will be accommodated. Such special services are available
upon prior request to the Town Clerk at least 10 working days prior to the Council meeting.
Special Council Meeting -March 24, 2009 -Page 1 of 4
A~_e_ndas
Copies of the agenda are available the day of the meeting in the lobby outside the Council Chambers or online
at t~~~~~~l.mat~arta.cor, by linking to the Town Clerk page under Agendas, Minutes and Ordinances. For
questions about the Council meetings, special services or procedures, please contact the Town Clerk, at 382-
1999, Monday through Friday from 8:00 a.m. to 5:00 p.m.
Posted no later than Monday, March 23, 2009, 6:00 PM, at the Marana Municipal Complex, the Marana
Operations Center and at «-w~~~.marana.eom under Town Clerk, Agendas, Minutes and Ordinances.
REGULAR MEETING
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE
APPROVAL OF AGENDA
CALL TO THE PUBLIC
At this time any member of the public is allowed to address the Town Council on any issue not already
on tonight's agenda. The speaker may have up to three minutes to speak. Any persons wishing to
address the Council must complete a speaker card located outside the Council Chambers and deliver it
to the Town Clerk prior to the commencement of the meeting. Pursuant to the Arizona Open Meeting
Law, at the conclusion of Call to the Public, individual members of the council may respond to criticism
made by those who have addressed the Council, may ask staff to review the matter, or may ask that the
matter be placed on a future agenda.
PRESENTATIONS
P 1: Presentation_Relating to Budget; discussion and direction regarding anticipated
budget shortfall for fiscal year 2010 and options for budget balancing (Gilbert Davidson)
ANNOUNCEMENTS/UPDATES
PROCLAMATIONS
MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS
MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS
TOWN REPORTS
GENERAL ORDER OF BUSINESS
CONSENT AGENDA
The Consent Agenda contains items requiring action by the Council which are generally routine items
not requiring Council discussion. A single motion will approve all items on the Consent agenda,
including any resolutions or ordinances. A Council Member may remove any issue from the Consent
agenda, and that issue will be discussed and voted upon separately, immediately following the Consent
agenda.
Special Council Meeting -March 24, 2009 -Page 2 of 4
COUNCIL ACTION
BOARDS, .COMMISSIONS AND COMMITTEES
ITEMS FOR DISCUSSION/POSSIBLE ACTION
EXECUTIVE SESSIONS
E l: Executive Session pursuant to A.R.S. §38-431.03 (A)(3), Council may ask for discussion or
consultation for legal advice with the Town Attorney concerning any matter listed on this agenda.
E 2: Executive Session pursuant to A.R.S. §38-431.03 (A)(4) and (7) to consider the
Town's position and instruct its representatives regarding negotiations for the purchase of
property rights needed for the Twin Peaks interchange project, CIP number 2001-44, from
the parcels of property generally identified as Pima County Assessor's parcel numbers
226-15-006A, 226-15-006B, 226-15-007A, and 226-15-007B, and to instruct the Town's
attorneys in settlement negotiations and contemplated condemnation proceedings relating
to the same property rights
FUTURE AGENDA ITEMS
Notwithstanding the mayor's discretion of what items to place on the agenda, if three or more council
members request an item to be placed on the agenda, it must be placed upon the agenda for the second
regular town council meeting after the date of the request (Marana Town Code, Title 2, Chapter 2-4,
Section 2-4-2 B)
ADJOURNMENT
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11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653
COUNCIL CHAMBERS, March 24, 2009, 6:00:00 PM
To: Mayor and Council Item P 1
From: Gilbert Davidson ,Town Manager
Subject: Presentation: Relating to Budget; discussion and direction regarding anticipated budget
shortfall for fiscal year 2010 and options for budget balancing
Discussion:
Due to the deepening economic crisis afflicting the country and the state of Arizona, the Town of
Marana anticipates a budget shortfall for fiscal year 2010. A combination of increased operating or
business costs, as well as decreased state shared revenues and reductions in other revenue sources for the
Town will require the Town to use various budget balancing strategies in order to balance its budget.
In tonight`s presentation, staff intends to identify the anticipated amount of the budget shortfall and to
provide Council with a menu of options for budget balancing. Where possible, staff will provide the
anticipated amount of savings for each option.
The goals for the Town continue to be maintenance of critical operations, minimization of the impact of
the economic crisis to Town personnel, positioning of the Town for quick economic recovery once the
economy has righted itself and alignment and enhancement of the Town's strategic plan elements.
Staff requests feedback and direction from Council regarding the budget balancing strategies presented
so that staff may continue its efforts to maintain the Town's financial viability.
ATTACHMENTS:
Name;: Dc;scril~tion: Tyl~c:
No Attachrne:~ts A~zailable
Staff Recommendation:
Feedback and direction from Council at its discretion.
Suggested Motion:
Council's pleasure.
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