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HomeMy WebLinkAbout01/17/2006 Blue Sheet Emergency Operations Plan TOWN COUNCIL MEETING INFORMATION TOWN OF MARAN A MEETING DATE: January 17,2006 AGENDA ITEM: K.3 TO: MAYOR AND COUNCIL FROM: Sgt. Steven W. Johnson, Marana Police Department SUBJECT: Resolution No. 2006-12: Relating to Emergency Services; authorizing and adopting the Emergency Operations Plan (this item will be presented for Council action at the conclusion of the Executive Session) DISCUSSION This matter was first brought before Council for review and discussion on December 20, 2005. Tonight staff is requesting adoption of the Emergency Operations Plan (EOP). Staff is requesting that the threat and vulnerability assessment portion of the document be maintained separately as a confidential document not subject to public viewing. ATTACHMENT Emergency Operations Plan. RECOMMENDATION Staff recommends the approval of the EOP, with the threat and vulnerability assessment maintained as a separate document, not subject to public viewing. SUGGESTED MOTION I move to approve Resolution No. 2006-12. MARAN A RESOLUTION NO. 2006-12 RELATING TO EMERGENCY SERVICES; AUTHORIZING AND ADOPTING THE EMERGENCY OPERA nONS PLAN. WHEREAS, Presidential directive created the National Incident Management Systems (NIMS) to ensure a coordinated response effort to protect lives and public and private property during both manmade and natural disasters; and WHEREAS, on August 16, 2005, the Town Council approved Resolution No. 2005-106, adopting the NIMS standards; and WHEREAS, under the NIMS standards, the Town of Marana updated its emergency operations plan and mirrors the plans of Pima County, the state of Arizona and the federal National Response Plan; and WHEREAS, the Town of Marana's emergency operations plan contains an assessment regarding threats and vulnerabilities which the Mayor and Council hereby find for security reasons should be considered confidential and not available for public viewing under the Arizona public records law. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Marana, Arizona, that the emergency operations plan presented this date be approved, with the condition that the threats and vulnerabilities assessment section of the emergency operations plan shall be a confidential document not subject to public viewing under the Arizona public records law. PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, this 17th day of January, 2006. Mayor Ed Honea ATTEST: APPROVED AS TO FORM: Jocelyn C. Bronson, Town Clerk Frank Cassidy, Town Attorney {OOOO1675.DOC /} EMERGENCY OPERATIONS PLAN PREPARED BY: TOWN OF MARANA Marana Police Department 11555 W. Civic Center Dr. Marana, AZ 85653 January 9, 2005 FINAL DRAFT REVISION RECORD DATE ISSUED REVISION NO. P AGES AFFECTED COMMENTS FINAL DRAFT 9 January 2006 1 of 83 TABLE OF CONTENTS Section Page BASIC PLAN 3 EMERGENCY SUPPORT FUNCTIONS 1. Transportation Annex 11 2. Communications Annex 14 3. Public Works and Engineering Annex 18 4. Operations & Maintenance Annex 24 5. Fire and Emergency Medical Services Annex 26 6. Direction and Control Annex 32 7. Mass Care Annex 39 8. Health and Medical Services Annex 44 9. Hazardous Materials Annex 48 10. Law Enforcement Annex 61 11. Terrorism Incident Annex 64 12. Volunteer Management Annex 71 13. Town of Marana Evacuation Annex 76 LIST OF ACRONYMS 80 FINAL DRAFT 9 January 2006 2 of 83 BASIC PLAN 1. INTRODUCTION The Town of Marana (TOM), in accordance with Arizona Revised Statutes (ARS), Title 26, Chapter 2, Article 1, and TOM Code Chapter 2-3 Section 2-3-4 (E) is required to prepare and respond to emergencies/disasters in order to save lives and protect public health and property. TOM Resolution #2005-106 adopted the National Incident Management System (NIMS) as the standard for incident management. The TOM Emergency Operations Plan (EOP) (this plan) addresses the consequences of any emergency/disaster in which there is a need for TOM response and recovery assistance. It is applicable to natural disasters such as earthquakes and floods, technological emergencies involving hazardous material releases, and other incidents requiring TOM assistance. This plan describes the methods the TOM will use to mobilize resources and conduct response and recovery activities. It uses a functional approach to group the types of assistance under thirteen (13) Emergency Support Functions (ESFs). Each ESF is lead by one or more primary agencies, which have been selected based on their authorities, resources and capabilities. Other agencies have been designated as support agencies for one or more ESF(s) based on their resources and capabilities to support the functional areas. The ESFs serve as the primary mechanism through which TOM response and recovery assistance will be provided. The implementation response activities of this plan serve as the foundation for the development of detailed TOM Department plans and procedures in a timely and efficient manner. A. Purpose 1. Establish the TOM emergency response and recovery organization for emergencies/disasters. 2. Describe TOM response to and recovery from an emergency/disaster. 3. Describe the organization, assign responsibilities and provide planning guidance to TOM agencies for disaster response/recovery. 4. Describe county/state/federal/private programs for individual and public disaster assistance. B. Scope FINAL DRAFT 9 January 2006 30f83 provided to the extent that it does not conflict with other emergency missions that TOM Departments are required to perform. B. Assignments This plan provides standing mission assignments to designate Departments with primary and support responsibilities. Those Departments designated as primary agencies serve under the Mayor, or his designee, in accomplishing the ESF missions. Upon activation of an ESF, a TOM Department is authorized in coordination with the Mayor, or his designee, to initiate and continue actions to carry out the ESF missions. This may include tasking of designated support agencies to carry out assigned ESF mISSIOns. C. Donations 1. TOM government encourages financial contributions to private nonprofit voluntary organizations involved in disaster relief, rather than the specific donation of clothing, food and other goods. Should goods or services be offered, the TOM will coordinate the transportation and distribution of only those donations it accepts for use. To facilitate this policy, the TOM may issue appropriate press releases in conjunction with the Arizona Y oluntary Organizations Active in Disaster (AzYOAD). A central phone number will be established (or tied in with the FEMA toll-free number established) for handling donation inquiries and the Donations Coordinator will set up a database for recording offers of goods and volunteers. 2. A Donations Coordinator will be designated by the Mayor, or his designee, to work with AzYOAD and the Emergency Support Functions Primary Agencies (ESFP As) in managing donations. The Donations Coordinator will ensure that a database is made available to the ESFs to identify needed goods and services or to respond to offers of goods and services. Should an ESFP A wish to take advantage of the offer of donation items/service, that ESFP A will request that the Coordinator to make the donations/services available. D. Non-liability 1. The TOM will not be liable for any claim based upon the exercise or performance, or the failure to exercise or perform, a discretionary function or duty on the part of its political subdivisions or any employee of its political subdivisions, excepting willful misconduct, gross negligence or bad faith of any such employee, in carrying out the provisions of this plan. ARS 26-314 also covers volunteers and employees of another municipality, county, or state rendering aid in the TOM. 2. ARS 26-314 and 26-353 provides immunity to licensed, certified or authorized emergency responders and their employees at the scene of an emergency, when FINAL DRAFT 9 January 2006 5 of 83 1. An emergency/disaster may overwhelm the capabilities of local government to provide a timely and effective response. The occurrence of a catastrophic event in a high-risk, high population area will cause casualties, property loss, disruption of normal life support systems, and impact the regional economic, physical and social infrastructures. 2. An emergency/disaster has the potential to cause substantial health and medical problems, with the possibility of hundreds of deaths or injuries, depending on factors such as time of occurrence, severity of impact, existing weather conditions, area demographics and the nature of local building construction. Deaths and injuries could occur from the collapse of man-made structures and collateral events, such as fires and mudslides. 3. An emergency/disaster may cause significant damage to local economic and physical infrastructure. Significant events can multiply property losses and hinder the immediate response efforts by damaging or destroying highways, airports, railways, communications, water, waste disposal, electrical power, natural gas and petroleum transmission systems. B. Planning Assumptions 1. An emergency/disaster will likely occur with little or no warning and may produce casualties and widespread damage. This plan assumes that the response capability of the affected local community may be quickly overwhelmed. 2. A large number of casualties and/or the significant damage to buildings, structures and the basic infrastructure will necessitate County, State and possibly Federal government assistance to support local authorities in conducting lifesaving and life-support efforts. 3. Minimization of deaths and injuries requires an immediate mobilization of TOM, County, State and Federal search and rescue personnel, medical personnel, and supplies and equipment to the area affected by the emergency. C. Disaster Declaration Process The provisions of this plan are applicable to all emergencies/disasters that require a Proclamation of a State of Emergency by the Mayor, or his designee. Local emergency/disaster activities and requests for disaster assistance will be made in accordance with the following procedures: 1. TOM Government a. When an emergency/disaster situation exceeds, or is likely to exceed the scope of control and resources of the TOM considered essential for an effective response/recovery, the Mayor, or his designee, may FINAL DRAFT 9 January 2006 7 of 83 Departments are responsible for managing the activities of the ESF and ensuring that missions are accomplished. Primary departments have the authority to execute response operations. 3. Department missions, organizational structures, response actions, primary and support agency responsibilities are described in the ESFs. 4. Primary Departments will work with their support agencies to provide assistance. Primary departments will use the ESF Annexes of the plan as a basis for developing Standard Operating Procedures (SOPs). 5. Support Departments will assist the primary Department in preparing and maintaining SOPs and will provide support for ESF operations. Each support agency will: a. Designate two department staff members responsible for coordination with the primary department for all actions related to this plan. b. Participate in the process of exercising, reviewing, maintaining and implementing this plan. c. Provide qualified representatives to the TOM EOC or operational locations as required. 6. The Mayor, or his designee, will coordinate TOM activities and assist in identifying all response and recovery requirements. 7. The Mayor, or his designee, will oversee the TOM EOC response supporting field operations. 8. Response under this plan will be based on situational needs to provide response and recovery utilizing ESFs. 9. The majority of all disaster response organizations within the TOM operate under the TOM Incident Command System (ICS) which complies with National Incident Management System (NIMS). B. Organization Procedures under this plan are composed of county and local government and private agencies. The response structure is designed to be flexible in order to accommodate response and recovery requirements. County departments provide support to the TOM Departments that implement on-scene response operations. 1. Community Response Structure The TOM will produce an EOP in support of the Pima County EOP. The TOM FINAL DRAFT 9 January 2006 9 of 83 EMERGENCY SUPPORT FUNCTION #1 TRANSPORTATION ANNEX PRIMARY AGENCY: Town of Marana Department of Public Works Town of Marana Operations and Maintenance SUPPORT AGENCIES: State: Department of Transportation Division of Emergency Management National Guard County: Pima County Department of Transportation Pima County Flood Control District Town: Finance Department Marana Police Department Parks and Recreation Local: Marana Unified School District (MUSD) 1. INTRODUCTION A. Purpose 1. Coordinate transportation infrastructure restoration activities. 2. Support and assist law enforcement agencies in traffic access and control. B. Scope 1. Transportation infrastructure support includes coordination of and resources to manage, restore, and maintain transportation arteries. 2. Guidance for transporting people and supplies is contained in the ESF relating to the specific need (e.g., mass care, evacuation, search and rescue, etc.) II. POLICIES A. Transportation planning will be directed toward satisfying the needs of agencies requiring transportation routes to perform their assigned disaster missions. B. Transportation planning will include the utilization of available TOM transportation FINAL DRAFT 9 January 2006 11 of 83 A. TOMDPW/OM 1. Implement emergency plans to include the prioritization and/or allocation of TOM resources necessary to maintain and restore the TOM's transportation infra~tructure. 2. Provide traffic control assistance and infrastructure damage assessment. 3. Assist police and emergency management in determining the most viable available transportation networks to, from and within the disaster area and regulate the use of such networks. 4. Identify, procure, prioritize and allocate available resources. 5. Report shortfalls and proposed actions to the Operations Section Chief at the TOM EOC or his/her representative. 6. Maintain records of cost and expenditures according to guidelines established in the TOM EOC SOP. B. TOMOM will make available heavy equipment, personnel, and other assets to maintain and restore the TOM's critical transportation infrastructure. VI. RESOURCE REQUIREMENTS A. Estimated logistic requirements (e.g., personnel, supplies and equipment, facilities and communications) will be developed during normal planning processes and exercises. VII. PLAN DEVELOPMENT AND MAINTENANCE A. MPD and TOMDPW/OM will maintain and update this annex annually. FINAL DRAFT 9 January 2006 13 of 83 B. Communications planning will include utilization of available TOM communication capabilities. III. SITUATION AND ASSUMPTIONS A. A disaster may severely damage the communication infrastructure. Many localized communication activities may be hampered by lack of usable communications infrastructure. B. The communications infrastructure may sustain damage. The damage may influence the means and accessibility level for relief services and supplies. C. Disaster responses that require usable communications will be difficult to coordinate effectively during the immediate post disaster period. IV. CONCEPT OF OPERATIONS A. MPD and the Information Technology Department (IT) are responsible for developing, maintaining and operating emergency communications systems which collect and disseminate information, receive requests for assistance, and coordinate disaster response activities. B. In accordance with the Pima County Emergency Operations Plan, the Pima County OEM will assist the Marana Police Department in developing, maintaining and operating emergency communications systems. Assistance will be provided for technical and program development guidance to assure a coordinated and integrated countywide emergency communications system. C. The TOM's emergency communications system is a system employing High Frequency (HF), and Ultra High Frequency (UHF) radios in fixed and mobile configurations, RACES, CAP, computer technology and dedicated/common user wire, cellular and satellite telephone systems. D. The Marana Emergency Communications Center is located in the Dispatch Center of the police department. It is equipped to serve as a Net Control Station on selected radio nets. E. Departments will retain operational control of their communications systems and equipment during emergency operations. F. The normal communications flow will be from the TOM EOC to the Pima County EOC and then to the State of Arizona EOC. V. ORGANIZATIONAL ROLES AND RESPONSIBILITIES FINAL DRAFT 9 January 2006 15 of 83 VI. RESOURCE REQUIREMENTS A. This ESF and the TOM Emergency Communications Plan may be implemented to support national/state/local emergencies/disasters. Implementation may require full or partial activation ofthe TOM EOC. VII. PLAN DEVELOPMENT AND MAINTENANCE A. MPD will maintain this ESF. Police Department Communications Center will maintain and update the TOM Emergency Communications Plan. FINAL DRAFT 9 January 2006 17 of 83 b. Identification of emergency landfill areas for debris disposal. c. Temporary construction of emergency access routes, which include damaged streets, roads, bridges, airfields and any other facilities necessary for passage of rescue personnel. d. Emergency restoration of critical public services and facilities. e. Emergency demolition or stabilization of damaged structures and facilities designated by TOM or other government as immediate hazards to the public health and safety. f. Temporary protective measures to abate immediate hazards to the public for health and safety reasons until demolition are accomplished. g. Technical assistance and damage assessment, including structural inspection. II. POLICIES A. TOMDPW planning will focus on enhancing the ability of TOMDPW to perform their assigned disaster missions. B. TOMDPW planning will include utilization of available county capabilities. Ill. SITUATION AND ASSUMPTIONS A. A disaster may cause unprecedented property damage. Structures may be destroyed or severely weakened. Homes, public buildings, bridges and other facilities may have to be reinforced or demolished to ensure safety. Debris may make streets and highways impassable. Public utilities may be damaged and may be partially or fully inoperable. Equipment in the immediate disaster area may be damaged or inaccessible. Sufficient resources may not be available to meet emergency requirements. TOM, County and State assistance may be required to identify and deploy resources from outside the affected area to ensure a timely, efficient and effective response. Existing landfills may be overwhelmed by debris and need to be augmented by areas pre-designated for clean debris disposal. B. Assistance may be needed to clear debris, perform damage assessment and structural evaluations, make emergency repairs to essential public facilities, reduce hazards by stabilizing or demolishing structures, and to provide water for human health needs and fire fighting. C. Access to the disaster areas will be dependent upon the reestablishment of ground routes. In many locations, debris clearance and emergency road repairs will be given top priority to support immediate lifesaving emergency response activities. FINAL DRAFT 9 January 2006 19 of 83 1. Identify operating personnel and equipment including any contract agreements with other resources. 2. Prepare procedures for documenting expenses. VII. PLAN DEVELOPMENT AND MAINTENANCE This ESF and related SOPs will be maintained jointly by TOMDPW in coordination with other tasked TOM Departments. FINAL DRAFf 9 January 2006 210f83 passage of emergency personnel and equipment. c. Identification of emergency temporary landfill areas for debris disposal. d. Temporary construction of emergency access routes, which include damaged streets, roads, bridges, airfields and any other facilities necessary for passage of rescue personnel. e. Emergency restoration of critical public services and facilities. f. Emergency demolition or stabilization of damaged structures and facilities designated by TOM or other government as immediate hazards to the public health and safety. g. Temporary protective measures to abate immediate hazards to the public for health and safety reasons until demolition are accomplished. II. POLICIES A. TOMOM will focus on enhancing the ability of Operations and Maintenance to perform their assigned disaster missions. B. TOMOM planning will include utilization of available county capabilities. Ill. SITUATION AND ASSUMPTIONS A. A disaster may cause unprecedented property damage. Structures may be destroyed or severely weakened. Homes, public buildings, bridges and other facilities may have to be reinforced or demolished to ensure safety. Debris may make streets and highways impassable. Public utilities may be damaged and may be partially or fully inoperable. Equipment in the immediate disaster area may be damaged or inaccessible. Sufficient resources may not be available to meet emergency requirements. TOM, County and state assistance may be required to identify and deploy resources from outside the affected area to ensure a timely, efficient and effective response. Existing landfills may be overwhelmed by debris and need to be augmented by areas pre-designated for temporary clean debris disposal. B. Assistance may be needed to clear debris, perform damage assessment and structural evaluations, make emergency repairs to essential public facilities, reduce hazards by stabilizing or demolishing structures, and to provide water for human health needs and fire fighting. C. Access to the disaster areas will be dependent upon the reestablishment of ground routes. In many locations, debris clearance and emergency road repairs will be given top priority to support immediate lifesaving emergency response activities. FINAL DRAFT 9 January 2006 23 of 83 VI. RESOURCE REQUIREMENTS A. TOM OM will: 1. Identify operating personnel and equipment including any contract agreements with other resources. 2. Prepare procedures for documenting expenses. VII. PLAN DEVELOPMENT AND MAINTENANCE This ESF and related SOPs will be maintained jointly by TOM OM in coordination with other tasked TOM Departments. FINAL DRAFT 9 January 2006 25 of 83 II. POLICIES A. When this ESF is activated, the TOM EOC will provide direction, control and coordination of fire/EMS resources. III. SITUATION AND ASSUMPTIONS A. Uncontrolled fires may reach such proportions as to become an emergency/disaster. If not promptly controlled, even small fires can threaten lives and cause significant destruction of property and the environment. B. Fire service resources may be needed for response to other natural and technological emergencies/disasters. IV. CONCEPT OF OPERATIONS A. When a fire or mass casualty incident exceeds, or is expected to exceed the resources of the NWFRD (including mutual aid), the Fire Marshal will notify the on call Pima County OEM coordinator. B. If the situation warrants, the Mayor, or his designee, will activate this ESF and open the TOM EOC. C. If mass casualties are involved and patients are to be transported to TOM medical facilities, whether from within the TOM or from other locations, the Pima County/ City of Tucson Medical Emergency Dispatch System (MEDS) will be notified. D. All responding agencies will develop internal procedures to include: 1. Identification of key personnel 2. Alert notification 3. Operational checklists 4. Expenditure documentation V. ORGANIZATIONAL ROLES AND RESPONSIBILITIES A. NWFRD having jurisdiction is tasked to respond to and control fire incidents and emergency medical incidents within their identified boundaries. In areas without formal lines of jurisdiction for fire control, the Mayor or his designee may request departments to dispatch resources in accordance with this ESF. B. PCOEM is responsible for the coordination of county resources required under this FINAL DRAFT 9 January 2006 270f83 1. Maintain contact with the TOM EOC through the Pima County EOC, advising of resource availability. 2. Procure resources through their established system of accessing fire resources. E. MPD will: 1. Provide security for TOM property and evacuated areas. 2. Provide roadblocks on TOM, county, state and federal highways. 3. Assist in evacuation of threatened population from within TOM boundaries. 4. Provide crime laboratory support for evidence collection, body identification and notification of next of kin. F. Pursuant to their own EOP, Pima County Health Department will: 1. Identify special needs supervised care facilities in the evacuation area. 2. Provide epidemiologist services. 3. Obtain support from the ADHS laboratory. G. Support agencies will provide trained personnel to the TOM EOC as requested, to coordinate their agencies' activities during an emergency/disaster. 1. Fire departments and districts that have volunteered to participate as fire service assets during TOM, County, State and Federally declared emergencies/disasters will: a. Provide personnel and equipment, including emergency medical services, as requested by the primary agencies, unless the response would place their jurisdiction in jeopardy. b. Dispatch personnel or equipment to a disaster/emergency unless requested by PCOEM, the affected local jurisdiction under a mutual aid agreement. c. Assume their appropriate role in the Incident Command System (ICS) and/or provide incident command support as requested by the incident commander (IC) or, ifICS has not been established, initiate ICS. d. Triage, stabilize, treat, transport and decontaminate the injured FINAL DRAFT 9 January 2006 29 of 83 A. This ESF and related SOPs will be maintained jointly by NWFRD and MPD in coordination with all tasks. FINAL DRAFT 9 January 2006 31 of 83 emergency. B. Scope Coordinate the information, planning, operations and resource activities at the TOM level. Direction and Control ESF activities are grouped in the following functional TOM EOC Groups: 1. Executive/Po1icy Group a. This group is responsible for the strategic direction of TOM level emergency operations. It performs or supports the command function and may include representation from other agencies or jurisdictions. Mutual aid liaison at the policy level is established here. Strategic direction is articulated from the Executive/Policy Group. Policy Group consists of the following members or designates: (1) Group Chief: TOM Manager (2) TOM Public Information Officer (PIa) (3) Police Department Chief (4) Fire/EMS Chief/Marshal (5) Department Directors as appropriate (6) TOM Attorney 2. Operations Group a. This group is responsible for TOM tactical command coordination and incident response assets. Tactica11eve11iaison of mutual aid is accomplished by this group. The group will monitor operations and assess current operational conditions, shortfalls and unmet human needs. The group may be composed of command staff from the following field response agencies: (1) Group Chief: As appointed by the TOM Manager, from the department or discipline assuming IC at the incidentls (2) Police Department (3) Public Works Department (4) Operations and Maintenance (5) Fire/EMS (6) Other TOM/state/county/1oca1 representatives b. The Operations Group also includes the Technical Operations Group (TOG). TOG is responsible for gathering and interpreting technical FINAL DRAFf 9 January 2006 33 of 83 Management, Fiscal Services, procurement, and documentation of the emergency. Members of the group may include command staff or their designates from the following departments: (1) Group Chief, appointed by TOM Manager (2) Manager, TOM of Marana Information Services (3) TOM of Marana Human Resources (4) TOM of Marana Financial Operations (5) TOM of Marana Procurement II. POLICIES A. When this plan is activated, the TOM Manager and staff will provide direction, control and coordination of resources. B. The TOM EOC Functional Groups, provide guidance, assist in decision making and arrange for resources for the field Incident Commander(s) (lCs). They obtain information from a variety of sources and seek information to develop an accurate picture of the disaster or emergency. C. To manage their operations, all ESFs will collect and process information. The Functional Groups will focus on collecting critical information, which is of common value or need to more than one ESF or operational element to create an overall perspective of the situation. Functional Groups will rely on ESFs to provide this critical information that will be disseminated to appropriate users and developed into reports, briefings and displays. D. The Plans Group will produce Situation Reports (SITREPS), which will be distributed to ADEM and others as required. E. The Functional Groups will provide technical advice to the IC and ESFs from support agencies with technical expertise. F. The staff of the TOM EOC will support short and long term planning activities. Plans will be short and concise, based on priorities established by the IC. The TOM EOe staffwill record the activities planned and track their progress. The response priorities for the next operational period may be addressed in the SITREP. G. The staff of the TOM EOe will not release information directly to the public. It will provide information to the PIO for release to the public and the media. FINAL DRAFT 9 January 2006 35 of 83 a. The specific emergency authorities that designated successors assume during emergencies. b. The circumstances under which the successor's authorities become effective and are ended. E. TOM Emergency Operations facilities include: 1. Primary TOM EOC is located in the Mission Operations Center, 5100 W Ina Rd. The operational area of approximately 1,800 square feet includes an office, an operations area, and communications room. Restroom facilities are located adjacent to the operations area. An emergency generator is located adjacent to this building. The TOM EOC will be: a. The primary facility utilized to coordinate TOM emergency operations. It will maintain communications with affected political subdivisions, responding agencies i.e., PCOEM, ADEM and NOO. b. Partially or fully staffed on a 24-hour basis as determined by the TOM Manager. 2. Alternate TOM EOC is the Police Department Officer Briefing Room, 11555 W Civic Center Dr. This facility, with an operational area of approximately 1000 square feet, and includes an operations area, and adjacent restroom facilities. An emergency generator is available for this facility. A minimum of two hours notice is required to make the space available as an alternate TOM EOC. F. TOM EOC Activation Procedures 1. The TOM EOC will be activated in response to natural and technological emergencies or any significant event which endangers public health, safety, well being and/or public property, or which disrupts essential community services. 2. Activation levels are as follows: a. Normal operations b. Employee standby c. Partial activation d. Full activation 3. Activation ofthe TOM EOC will be accomplished by the TOM Manager, or FINAL DRAFf 9 January 2006 37 of 83 EMERGENCY SUPPORT FUNCTION #6 MASS CARE ANNEX PRIMARY AGENCIES: County: Pima County Office of Emergency Management Volunteer: American Red Cross (ARC) SUPPORT AGENCIES: County: Health Department Community Services Local: Northwest Fire Rescue District or District Having Jurisdiction Marana Police Department Tucson Fire Department Volunteer: Volunteer Resources Network (VRN) Salvation Army Arizona Volunteer Organizations Active in Disasters (AzVOAD) I. INTRODUCTION A. Purpose 1. Coordinate efforts to provide shelter, food and emergency first aid following a disaster. 2. Operate a Disaster Welfare Inquiry (DWI) system to collect, receive and report information about the status of victims and assist with family reunification. 3. Coordinate bulk distribution of emergency relief supplies to disaster victims. B. Scope 1. ARC independently provides mass care to all disaster victims as part of a broad program of disaster relief, as outlined in charter provisions enacted by the United States Congress, Act of January 5, 1905, and the Disaster Relief Act of 1974 (P.L.93-288 as amended by the Stafford Act of 1988). 2. Initial response activities will focus on meeting urgent needs of disaster victims. The provision of ARC disaster services of Emergency Assistance and Additional Assistance will be considered based on needs of the disaster victims, the emergency/disaster situation and available resources. Close coordination will be required through TOM/county/state/federallvolunteer FINAL DRAFT 9 January 2006 39 of 83 A. General 1. This ESF is likely to be implemented upon request for county assistance. 2. All government/volunteer/private resources will be utilized. 3. All services will be provided without regard to economic status, race, religious, political, ethnic or other affiliation. 4. This plan will not supersede ARC response and relief activities. ARC relief operations will conform to the ARC Board of Governors Disaster Services Policy Statements and accomplished according to the ARC Disaster Services Program ARC 3000 Series. ARC will maintain administrative and financial control over its activities. B. Mass Care 1. Sheltering, feeding and emergency first aid activities may begin during or immediately after the emergency/disaster. Pre-staging of these facilities may occur when emergencies/disasters are anticipated. 2. Parent organizations of relief workers should plan to provide for those workers and be self-supporting for the first 72 hours after arrival in the affected area. Feeding for emergency workers will be provided by the workers parent organization. C. Disaster Welfare Inquiry (OWl) System 1. DWI System consists of those persons identified on shelter lists, National Disaster Medical System (NDMS) casualty lists and any information made available by the state/county/local EOCs and hospitals. This list will be collected and made available to immediate family members. 2. An initial moratorium on the DWI system not to exceed 48 hours, may be issued to allow activation of the system and determination of the affected area. 3. Information about persons injured and/or remaining within the affected area will be provided by local medical units to the DWI System. 4. Information on casualties evacuated from the affected area to other medical facilities will be provided by the NDMS tracking system. The listing of disaster-related deaths will be limited to officially confirmed fatalities. 5. The missing category will not be used by the DWI System. 6. The DWI operation will be discontinued when practical. FINAL DRAFT 9 January 2006 41 of 83 B. Volunteer agencies: 1. ARC will support local government in setting up and running shelters, and providing food, first aid and DWI System. 2. Other volunteer agencies (e.g. Volunteer Resources Network, AzVOAD, Salvation Army, church groups, etc.) may be called upon to provide assistance in sheltering operations, food services and other identified needs. VI. RESOURCE REQUIREMENT A. Primary support for this ESF will come from Pima County OEM. Other county agencies will be called upon to provide support as needed. VII. PLAN DEVELOPMENT AND MAINTENANCE A. This ESF is developed and maintained by the MPD, with assistance from Pima County OEM, ARC, Salvation Army, VRN, AzVOAD and other volunteer agencies. FINAL DRAFT 9 January 2006 43 of 83 B. Scope Supplemental assistance provided to local governments in identifying and meeting the health and medical needs of disaster victims. II. POLICIES A. Health and Medical Services planning will be directed toward satisfying the needs of TOM and county agencies requiring Health and Medical Services to perform their assigned disaster missions. B. Health and Medical Services planning will include utilization of available county health and medical capabilities. III. SITUATION AND ASSUMPTIONS A. Many casualties requiring emergency transportation and medical care may occur as the result of an emergency/disaster. Persons receiving medical care before the emergency/disaster will require continued treatment. The systems and facilities that provide medical services may be impaired or totally disrupted by the impact of an emergency/disaster. B. Medical care services are an essential element of emergency/disaster response. Pima County and TOM government must maintain these capabilities to initiate coordinated emergency health and medical care. IV. CONCEPT OF OPERATIONS A. The TOM can request assistance through Pima County OEM. B. The county can request state and federal emergency medical assistance during an emergency/disaster. C. In the event county, state and local government resources are inadequate to meet medical needs, OEM may access the National Disaster Medical System (NDMS) through FEMA's National Emergency Coordinating Center (NECC). The NDMS is a federally coordinated program that augments emergency medical response of state and local medical organizations. V. ORGANIZATIONAL ROLES AND RESPONSIBILITIES A. County Government 1. The County Medical Officer shall: a. Identify resources to supplement local emergency care for casualties FINAL DRAFf 9 January 2006 45 of 83 H. Private Organizations 1. The Pima County Medical Society, the Arizona Chapter of the American College of Emergency Physicians, the Arizona Medical Association and the Arizona Osteopathic Medical Association, will assist in providing supplementary physician manpower. 2. The Arizona Hospital Association will provide hospital bed and operating room status. 3. The Arizona Chapter of the Emergency Department Nurses Association and the Arizona Nurses Association will assist in providing additional nursing personnel. 4. The ARC will provide coordination and delivery of blood products in their responsible areas. VI. RESOURCE REQUIREMENTS A. Pima County Health Department and other agencies identified in this annex shall identify resources that may be necessary to accomplish missions assigned by this ESF. VII. PLAN DEVELOPMENT AND MAINTENANCE A. TOM Police Department, in coordination with PCOEM and Pima County Health Department, will review and revise this ESF as required. Each primary and support agency will review and update SOPs in support of this ESF. FINAL DRAFT 9 January 2006 47 of 83 A. Purpose 1. To meet Pima County Hazardous Materials (HazMat) Emergency Planning requirements. 2. To protect life and property from risks associated with the discharge, release or misuse of HazMat by providing coordinated, effective, county support to incorporated and unincorporated areas, and to coordinate with and request assistance from state, federal and private organizations. B. Scope 1. Provide detailed information needed for the effective coordination of local/county/state/federal private resources involved in HazMat emergency operations by: a. Identifying the authorities, roles and responsibilities of county agencies; b. Establishing coordination, command and control procedures; and c. Describing criteria and procedures for requesting state/federal assistance. II. POLICY A. The term HazMat is used in a generic sense to mean any chemical, substance, material or waste which may pose, in an uncontrolled state, a risk to life, health, safety, property or the environment and includes: 1. Hazardous materials as defined by United States Department of Transportation (USDOT). 2. Hazardous wastes, hazardous substances and extremely hazardous substances as defined by United States Environmental Protection Agency (EP A). 3. Radioactive materials as defined under the Atomic Energy Act. B. Compliance with Title 29 Code of Federal Regulations (29 CFR) section 1910.120 will be adhered to in any response or recovery operation involving county agencies and Pima County HazMat Team members. 1. County and HazMat team personnel who are present at the site of a HazMat incident will operate under the safety standards provided for in 29 CFR 1910.1 20(q)(3), and Pima County HazMat Team Standard Operating Procedures FINAL DRAFT 9 January 2006 49 of 83 incident. H. The state is responsible for providing emergency support and response when local government is unable to provide adequate response or recovery actions, or when an incident occurs in an area which is directly under state jurisdiction or involves certain state regulated activities. 1. The Federal government may respond to HazMat incidents under the provisions of the HazMat annex of the National Response Plan (NRP), EP A National Contingency Plan (NCP) (40 CFR, part 300), United States Department of Energy (DOE) Federal Radiological Emergency Response Plan (FRERP) or DOE's Region 4 Radiological Assistance Plan (RAP). IV. CONCEPT OF OPERATIONS A. General 1. Responsible parties and local response organizations will assess the situation and utilize their available resources. When an assessment indicates that additional resources are needed, the local government will request county assistance. B. ActivationINotification 1. Execution of this Plan and requests for assistance from county, state, federal and private organizations become effective upon notification to the county that a HazMat incident has occurred. C. Response Actions 1. Local response actions On-scene command and control is the responsibility of the jurisdiction in which the incident occurs. The IC is in charge of all personnel at the scene. Agencies will maintain supervisory control of their personnel. Local emergency response agencies should make an immediate appraisal of the situation and it's potential. USDOT's North American Emergency Response Guidebook provides basic information to assist on-scene officials in selecting protective actions. Responders should: . a. Establish scene management. b. Detect the presence ofHazMat. c. Begin product identification. FINAL DRAFT 9 January 2006 51 of 83 command post. Additional county resources may be assigned to other functional areas within the command structure at the direction of the IC. The IC will coordinate requests for county assistance with the OEMC. (2) Response to state lands The state is responsible for incidents occurring on state lands. In those situations, the state will be the IC and direct responding state and other resources. (3) Response by both the county and a political subdivision -When legal responsibility rests with both the county and another jurisdiction, the IC will be identified in coordination with the PCICS. 4. Containment Local and state emergency responders should minimize the spread of a spilled material by preventing the material from: a. Entering a body of water (e.g., lakes, streams, canals, etc.); b. Spreading over land; c. Entering sewer or drainage systems; and d. Becoming airborne. D. Continuing Actions 1. Recovery a. The responsibility/liability for cleanup lies with the entity responsible for the release/incident (40 CFR, part 300). Contamination should be minimized and cleanup expedited by emergency responders. b. Cleanup operations should be initiated using the following guidelines: (1) Cleanup will be initiated if there is an immediate threat to public health and safety. (2) If the responsible party accepts responsibility, local/state officials will monitor cleanup to ensure environmental standards are met. (3) If the responsible party is unknown or refuses to accept responsibility and local government does not have the FINAL DRAFT 9 January 2006 530f83 9. Act as the incident specific Pima County representative on the County HazMat Team. 10. Notify ADEM, Arizona Radiation Regulatory Agency (ARRA) and Nuclear Regulation Commission (NRC) of incidents occurring within 100 km (62 miles) ofthe U.S./Mexico border. 11. Request assistance from the SOSC. 12. Implement use ofWQARF or request use ofGEF through ADEM. B. State Agencies 1. The Department of Public Safety Highway Patrol Bureau (HPB) will enforce laws relating to the use of highways and the operation of vehicles thereon, and provide specific services necessary to protect life and property. a. The HPB-DO (Duty Officer) is the designated 24-hour point of contact for state HazMat response operations and will: (1) Notify the designated SOSC and the DPS/DEQ HazMat Emergency Response Unit of reported events and circumstances, and the Arizona Department of Transportation (ADOT) emergency response specialist of incidents occurring on state highways or ADOT property. (2) Notify local agencies of HazMat incidents reported within their jurisdiction. (3) Coordinate emergency transportation for state response personnel, including fixed-wing or rotary wing aircraft. (4) Provide communications relays from/to the scene. (5) Coordinate requested uniformed support to other authorities for enforcement, evacuation, etc. b. The HPB HazMat Unit will function as the initial state response element to HazMat incidents and will: (1) Designate an SOSC for highway and rail transportation incidents. (2) Respond to events for evaluations and determination of additional state/federal private sector resources. FINAL DRAFT 9 January 2006 55 of 83 b. The MVD Revenue Motor Carrier Services Office administers and enforces commercial vehicle registration, financial responsibility and highway user fees. Personnel at remote facilities who have received First-On-the-Scene, Hazard Communications Standards and ICS training may serve as on-scene-coordinators at ADOT facilities until emergency response personnel arrive. c. The ADOT Highway Division performs highway maintenance and related safety programs, possesses resources and capabilities to support response and recovery efforts, and will: (1) Provide roadblocks and other equipment for traffic control. (2) Provide ADOT equipment, trained personnel and materials for containment! cleanup operations. 5. Arizona Corporation Commission (ACC) regulates HazMat transportation by pipeline and rail through the adoption ofthe Federal Hazardous Materials Transportation Regulations. The ACC will: a. Respond to pipeline and railroad incidents. b. Support state/local response and recovery efforts. c. Respond in accordance with the Memorandum of Understanding, dated July 1986, and revised April 1988, between ACC and DPS. d. Assume the role of SOSC for pipeline incidents. e. Respond to incidents, evaluate and determine need for additional state/federal private sector resources. f. Support local emergency services and coordinate the federal/state/ private activities and resources. g. In rail incidents, provide the SOSC with a railroad safety liaison between the SOSC and railroad officials, and offer technical assistance. h. Assume the role of SOSC for railroad incidents after the threat has been abated and cleanup determinations have been made. 1. Conduct railroad post-accident investigations. 6. Arizona Radiation Regulatory Agency (ARRA) regulates the safe use, storage and disposal of radioactive materials, has primary responsibility for handling incidents involving radioactive materials, and provides radiological technical FINAL DRAFT 9 January 2006 57 of 83 a. Provide chemical analyses of unknown materials through the Division of State Laboratory Services. b. Conducts risk assessments to provide acceptable levels of toxic substances in water, air and soil and to anticipate the type and magnitude of adverse health effects associated with exposure to toxic substances through the Disease Prevention Services, Office of Risk Assessment and Investigation. 10. The Arizona National Guard is responsible, as directed by the governor, for providing specific emergency services necessary to protect life or property (ARS 26-101 et. seq.), and will mobilize to assist local/state officials in response to and recovery from HazMat incidents. 11. The Poison Center System (Arizona Poison and Drug Information) will: a. Assist incident responders in identifying and assessing the threat. b. Provide medical management and decontamination information. 12. The Structural Pest Control Commission regulates the use of non-agricultural pesticides and will: a. Regulate the use, storage and application of pesticides and devices. b. Maintain a record of its acts and proceedings, including the issuance, refusal, renewal, suspension or revocation of licenses, registrations, qualification and certificates. c. Enter with warrant authority, private/public property on which restricted use pesticides are located, or believed to be located, for the purpose of inspecting and investigating conditions. C. Private Organizations Chemical Manufacturers Association (CMA) administers the Chemical Transportation Emergency Center (CHEMTREC) that provides information to emergency responders, and will: 1. Provide advice on coping with chemical emergencies. 2. Notifies shippers and manufacturers of incidents and allows shippers to teleconference with on-scene personnel and chemical experts. FINAL DRAFT 9 January 2006 59 of 83 PRIMARY AGENCY: Town: SUPPORT AGENCIES: County: State: Local: I. INTRODUCTION A. Purpose EMERGENCY SUPPORT FUNCTION #9 LAW ENFORCEMENT ANNEX Marana Police Department Sheriffs Department Department of Public Safety Division of Emergency Management National Guard University of Arizona Police Department Pima Community College Police Tucson Police Department Oro Valley Police Department Sahuarita Police Department Sheriffs Auxiliary Volunteers South Tucson Police Department Tucson Airport Authority Police Department 1. Describe law enforcement measures provided by the TOM for the TOM during an emergency/disaster. 2. Describe policies for obtaining County, State and Federal assistance. B. Scope 1. Establish the roles and responsibilities of those involved in law enforcement activities during an emergency/disaster. II. POLICES A. Law enforcement planning will be directed toward satisfying the needs of TOM departments requiring law enforcement to perform their assigned disaster missions. B. Law enforcement planning will include utilization of available State, County and FINAL DRAFT 9 January 2006 61 of83 4. Terrorist activities/threats will be handled according to the Terrorism Incident Annex. V. ORGANIZATIONAL ROLES AND RESPONSIBILITIES A. TOM Government 1. Identify and provide direction/coordination ofMPD staffing and resources. 2. Staff point control and roadblocks to expedite traffic to reception centers and prevent reentry of evacuated areas. 3. Provide traffic control, law enforcement and security for damaged TOM property. 4. Provide escort services for mobile homes and other heavy equipment being moved to disaster sites. 5. Provide public safety functions utilizing law enforcement resources. 6. Develop mutual aid procedures with adjacent law enforcement agencies and participate in the state Master Mutual Aid Compact. B. National Guard: 1. Upon request of the Mayor, or his designee, to the Governor and Declaration of Emergency, troops may: a. Assist with law enforcement activities. b. Prevent looting in evacuated areas. VI. RESOURCE REQUIREMENTS A. Emergency operations will be carried out in conformity with agency SOPs. Each agency coordinator is responsible for updating their agency SOP. VII. PLAN DEVELOPMENT AND MAINTENANCE A. Reviews/updates to this ESF will be provided by MPD. FINAL DRAFT 9 January 2006 63 of 83 the Department of Public Safety (DPS). b. Consequence Management response: (1) Involves measures to alleviate the damage, loss, and hardship or suffering caused by emergencies. (2) Includes measures to protect public health and safety, restore essential government services and provide emergency relief to affected county agencies and political subdivisions. (3) Is implemented under the primary jurisdiction of the affected political subdivision. c. Technical operations constitute an important support component to the Crisis Management and Consequence Management response to a WMD incident and: (1) Addresses aspects ofWMD material that is not encountered in routine operations; and (2) Involves measures to: (a) Identify the WMD agent or device; (b) Assess the threat posed; . (c) Provide consultation to decision makers; (d) Render safe transfer/disposal; and (e) Decontaminate responders/victims/environment. II. POLICIES A. United States policy on counter-terrorism establishes the framework for the roles, responsibilities and coordination of responding agencies. 1. Pima County Sheriff s Department will be the Crisis Management Lead County Agency (LCA). 2. The Arizona Department of Public Safety will be the Crisis Management Lead State Agency (LSA). 3. The Department of Justice (DOJ) Federal Bureau ofInvestigation (FBI) will be the Crisis Management Lead Federal Agency (LF A). B. Arizona Revised Statutes (ARS 26-300) establishes the roles, responsibilities and coordination of state responding agencies. 1. PCOEM will be the Consequence Management LCA. FINAL DRAFT 9 January 2006 65 of 83 terminology and procedures. Operational boundaries may be used to control access to the area, target public information messages, assign operational sectors among responders and assess potential effects on the population and the environment. Physical location of these boundaries will depend on the type and quantity of hazardous materials involved. a. The crime scene boundary defines the law enforcement crime scene area. Access to the crime scene may be restricted on authority of the FBI, DPS and local law enforcement. b. The HAZMA T boundary defines the hazardous materials site, which may be called the hot zone (biological/chemical). The HAZMA T materials site may include some portions of the crime scene. Access to this area may be restricted to personnel wearing personal protective clothing and using safety decontamination procedures. c. The emergency/disaster boundary identifies the community-at-risk that may take protective actions such as shelter, evacuation or quarantine. Access to this area may be restricted. IV. CONCEPT OF OPERATIONS A. Increased Readiness 1. In preparation for special events, law enforcement may notify appropriate agencies to increase readiness. OEM supports law enforcement by identifying Consequence Management issues and coordinating with appropriate Consequence Management agencies. OEM cooperation may include planning, training and exercises and drills. B. Crisis Management Response 1. Title 18, Section 3107 ofthe U.S. Code provides that the FBI has primary jurisdiction over criminal acts ofterrorism. Presidential Decision Directive 39 (PDD-39), U.S. Policy on Counter Terrorism reaffirms the FBI's responsibility for Crisis Management response to terrorist incidents. The FBI functions as the on-scene management for the federal government. State and local law enforcement agencies will provide assistance as requested by the FBI On- Scene Commander (OSC). 2. The FBI Field Officer responsible for the incident site will modify its command post to function as a JOC. The FBI OSC will keep state/local Consequence Management representatives informed of developments in the Crisis Management situation. This allows state/local TOM EOe's to conduct concurrent Consequence Management planning in cooperation with FEMA. FINAL DRAFT 9 January 2006 67 of 83 2. Establish liaison with Joint Operations Center (JOC). 3. Cooperate with law enforcement to resolve Consequence Management/Crisis Management conflicts. 4. Coordinate priority/action plans with law enforcement for Consequence Management response. 5. Prepare briefings/reports with law enforcement. 6. Participate in a Joint Information Center to coordinate public information of the responding Consequence Management agencies with the media and the public. D. Pima County Health Department will coordinate with ADHS to implement the U.S. Department of Health and Human Services (DHHS) Health and Medical Services Support Plan. This plan will include threat assessment, consultation, agent identification, epidemiological investigation, hazard detection and reduction, decontamination, public health support, medical support and pharmaceutical support operations. E. Pima County Department of Environmental Quality (PDEQ) will coordinate with DEQ to implement the National Contingency Plan (NCP). The NCP coordinates environmental response and provides for environmental monitoring, decontamination and long term site restoration (environmental clean up) operations using the Comprehensive Environmental Response Compensation and Liability Act Trust Fund (CERCLA). F. In terrorist incidents involving nuclear material, the Arizona Radiation Regulatory Act (ARRA) is the LSA. The LSA will implement Federal Radiological Emergency Response Plan (FRERP) to coordinate radiological response, and will assess the situation, develop protective action recommendations, and serve as the primary state source of technical information regarding on-site conditions and off-site radiological effects. G. Other Consequence Management agencies will: 1. Establish an operational structure to coordinate chain-of-command structures for local/county/state/federal agencies. This plan uses a multi-agency operational structure that functions within the principles of the National Interagency Incident Management System (NIMS), Incident Command System (ICS), and Unified Command (UC). 2. Using Unified Command the local or state/federal law enforcement retains control of Crisis Management actions. On-scene decisions are made cooperatively by command group at the JOC in consultation with FINAL DRAFT 9 January 2006 69 of 83 " ,..^~---.._,~_...""'.'^~~.--,..-' EMERGENCY SUPPORT FUNCTION #11 VOLUNTEER MANAGEMENT ANNEX PRIMARY AGENCIES: County: Pima County Office of Emergency Management and Homeland Security Volunteer: Volunteer Center of Southern Arizona SUPPORT AGENCIES: County: Health Department Community Services Local: Marana Volunteers in Police Service (VIPS) Volunteer: Southern Arizona Voluntary Organizations Active in Disaster (SoAzVOAD) Arizona Voluntary Organizations Active in Disaster (AzVOAD) I. INTRODUCTION A. Purpose 1. Connect emergent (spontaneous unaffiliated) volunteers with agencies in need of volunteer assistance during disaster response and recovery. 2. The Volunteer Center of Southern Arizona will serve as the Donations Coordinator in accordance with the Basic Plan to coordinate donations of needed goods and services to the appropriate ESFP As and voluntary agencies. 3. Facilitate cash donations to private nonprofit voluntary organizations involved in disaster relief through the Community Disaster Relief Donations Process. B. Scope 1. Coordinate and facilitate a community process to handle spontaneous cash and in-kind donations. 2. When activated by the PCOEM and Homeland Security, establish the Volunteer Center Emergency Services Headquarters (VESHq) to receive calls FINAL DRAFT 9 January 2006 71 of 83 1. Traditional disaster relief agencies, e.g., ARC, Salvation Army, Community Food Bank, VOAD 2. Local governments, e.g., cities, towns, counties. 3. Community-based organizations, especially those that serve vulnerable populations 4. Groups not previously known or not previously involved in disaster preparedness/response D. Spontaneous unaffiliated volunteers and people and organizations wishing to donate their time, talents, cash, and in-kind resources converge on the incident scene or at government and voluntary organizations, or call to offer their services or donations. E. A capability to receive and process volunteers at multiple locations to meet the needs of the community and of those providing direct services may be required. F. Additional telephone lines and other means of communication will be made available to support Volunteer Center of Southern Arizona operations. IV. CONCEPT OF OPERATIONS A. This plan will be activated in support ofthe Tucson-Pima County Office of Emergency Management and Homeland Security when a disaster occurs that is 1) in Southern Arizona and 2) is likely to require involvement of emergent (spontaneous, unaffiliated) volunteers or donations in response and relief activities. The trigger event will be when the Director of the Tucson-Pima County Office of Emergency Management notifies the Director of Community Services, Volunteer Center of Southern Arizona that the City's Emergency Operations Center is being activated. Contact information: Scott Ingram, Director, and Community Services Volunteer Center of Southern Arizona 924 N. Alvernon Way Tucson, AZ 85711 Phone (W): (520) 881-3300, ext. 108 Phone (H): (520) 575-1056 Fax: (520) 881-3366 Cellular: (520) 275-4475 Email: singram@volunteertucson.org B. Upon activation, the Volunteer Center of Southern Arizona will establish the VESHq at 924 N. Alvernon Way. The VESHq will include a call center and, at Full Activation status, a Volunteer Intake Facility (VIF) where Disaster Response Coordinators will register volunteers and refer them to appropriate agencies that can use their expertise. C. In the event that the above facility is unsafe or cannot be made operational, the VESHq will be relocated to an alternate facility after consultation with the Director of FINAL DRAFf 9 January 2006 73 of 83 J. In the recovery phase, after a disaster the Volunteer Center of Southern Arizona will not: 1. Conduct background checks on volunteers or provide detailed information on each volunteer referred 2. Train volunteers referred to agencies 3. Accept donated goods. VCT will refer donations as outlined in the Community Disaster Relief Donations Process 4. Transport people or provide other direct services 5. Refer volunteers to individuals in need of assistance (VCT will refer the individuals to agencies that may be able to provide assistance) 6. Provide direct client services 7. Accept liability or provide insurance coverage or workers compensation coverage for volunteers V. ORGANIZATIONAL ROLES AND RESPONSIBILITIES A. Incorporated communities will identify a potentiallocation(s) for satellite VIFs and coordinate communications support and activation with the VESHq. B. County government will identify a potentiallocation(s) for satellite Volunteer Intake Facilities in unincorporated portions of the county. C. Voluntary agencies (SoAzVOAD, AzVOAD, and NVOAD members and other nonprofit agencies) will notify the VESHq of volunteer opportunities and other needs. VI. RESOURCE REQUIREMENT A. Primary support for this ESF will come from PCOEM. Other TOM departments will be called upon to provide support as needed. VII. PLAN DEVELOPMENT AND MAINTENANCE A. This ESF is developed and maintained by the TOM Police Department with assistance from the Volunteer Center of Southern Arizona, PCOEM, SoAzVOAD, and other volunteer agencies. FINAL DRAFT 9 January 2006 75 of 83 II. POLICIES A. This ESF may be implemented upon the request of the TOM, NWFRD during an emergency/disaster to ensure the safety ofthe citizens in its community. III. SITUATION AND ASSUMPTIONS A. A major emergency requiring the evacuation of any portion or all of the TOM may result from: 1. Floods 2. Wildfires 3. Hazardous materials incidents 4. Transportation Accidents 5. Windstorms 6. Domestic or international terrorism B. As the result of a major emergency within the TOM, evacuation of the population within the affected area may be the most effective means of safeguarding lives. 1. Individuals and families may be deprived of food, clothing, shelter and . medical services. Families may become separated and unable to locate each other. Individuals may have serious personal or psychological problems requiring specialized social services. B. Time is a key factor in the success or failure of an evacuation effectiveness. 1. If time permits, the first responder may advise supervisory personnel of the need for evacuation and decide upon a course of action. This could be the Chief of Police, Chief of the Fire District, the TOM Manager, or the Mayor in some instances. 2. In most instances however, is shall be the responsibility of the first arriving emergency response organization (Police, Fire or Medical) to assess the situation and determine if an evacuation is an appropriate part of the response and what method(s) of notifying the affected population would be the most appropriate (door to door, mobile address system, Emergency Alert System (EAS) or mass media (several of which are bi-lingual). 3. The TOM could become the evacuated area or the sheltering community. 4. The need to evacuate or shelter emergency/disaster victims may vary from only a few persons/families to a mass evacuation. IV. CONCEPT OF OPERATIONS FINAL DRAFT 9 January 2006 77 of 83 jurisdiction where the shelter or safe area is located. F. Primary modes of transportation for evacuees will normally be privately owned vehicles. Additional transportation resources will be identified by the TOM in coordination with school districts, public works departments, ARC, parks and recreation, churches and local volunteer groups. Consideration in developing additional resources must include transportation requirements for the disabled, hospitals, nursing home, in-home health care, schools, jails, etc. G. Consideration must be given to ensuring that special needs persons, i.e., non- English speaking, elderly, physically or mentally disabled, etc., are identified, located and evacuated from the danger area. H. Access control and security will be provided by MPD or the jurisdiction where the shelter is located. The MPD will also coordinate access control resources of the local highway department/public works, etc. Protection of responders in the evacuated area must be of the highest priority. I. Reentry to an affected area will be permitted only when the area has been declared safe by appropriate officials. VI. RESOURCE REQUIREMENT A. Primary support for this ESF will come from the TOM and its departments. Other TOM departments will be called upon to provide support as needed. VII. PLAN DEVELOPMENT AND MAINTENANCE A. This ESF is developed and maintained by the MPD with assistance from the NWFRD, PCOEM, SoAzVOAD, and other volunteer agencies. FINAL DRAFT 9 January 2006 79 of 83 _........'~->'".,".__.><,....~-,"-"._---....._---~ E EMS EOC EOP EPA ESF ESFPA EST Emergency Medical Services Emergency Operations Center Emergency Operations Plan Environmental Protection Agency Emergency Support Functions Emergency Support Functions Primary Agency Emergency Support Team F FBI FCO FEMA FRERP FRP Federal Bureau of Investigations Federal Coordination Officer Federal Emergency Management Agency Federal Radiological Emergency Response Plan Federal Response Plan G GEF Governor's Emergency Fund H HAZMA T HIT HPB Hazardous Materials Hazard Information Transmission Highway Patrol Bureau I IT IC ICS Information Technology Incident Commander Incident Command System J HC JOC Joint Information Center J oint Operations Center L LA LCA LEPC LFA LSA Lead Agency Lead County Agency Local Emergency Planning Committee Lead Federal Agency Lead State Agency M MPD MC MERS Marana Police Department Mobilization Center Mobile Emergency Response Support FINAL DRAFT 9 January 2006 81 of 83 Safety T TOM TOMEOC TOMDPW TOM OM TOM of Maran a TOM of Marana Emergency Operations Center TOM of Marana Department Public Works TOM of Marana Operations and Maintenance u UC UHF USDOT USCG Unified Command Ultra High Frequency United States Department of Transportation United States Coast Guard V VESHq VHF VIF VOAD VRN Volunteer Center Emergency Services Headquarters Very High Frequency Volunteer Intake Facility Voluntary Organizations Active in Disaster Volunteer Resources Network W WMD WQARF Weapons of Mass Destruction Water Quality Assurance Revolving Fund "" FINAL DRAFT 9 January 2006 83 of 83