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HomeMy WebLinkAbout12/20/2005 Joint Meeting Minutes MINUTES OF JOINT COUNCIL AND PLANNING & ZONING COMMISSION MEETING MARANA MUNICIPAL COMPLEX DECEMBER 20, 2005 PLACE AND DATE Marana Municipal Complex, December 20,2005. A. CALL TO ORDER AND ROLL CALL By Mayor Honea at 7:02 p.m. COUNCIL Ed Honea Herb Kai Bob Allen Jim Blake Patti Comerford Tim Escobedo Carol McGorray Mayor Vice Mayor Council Member Council Member Council Member Council Member Council Member Present Present Present Present Present Present Present COMMISSIONERS Russell Clanagan Jon Post John Dailey Thomas Hestwood Jack Noble Bill Schisler Dave W ostenberg Chairman Vice-Chairman Commissioner Commissioner Commissioner Commissioner Commissioner Present Excused Present Present Present Excused Present -Arrived @ 7: 10 p.m. STAFF Mike Reuwsaat Gilbert Davidson Jim DeGrood Jane Fairall Jocelyn Bronson Town Manager Assistant Town Manager Assistant Town Manager Town Attorney's Office Town Clerk Present Present Present Present Present B. PLEDGE OF ALLEGIANCE AND INVOCA TION/MOMENT OF SILENCE Led by Mayor Honea. C. APPROVAL OF AGENDA Upon motion by Council Member Allen, seconded by Council Member Blake, the agenda was unanimously approved, with items K.l & K.2 moved to follow item EA. D. CALL TO THE PUBLIC John DeStefano, Marana Police Department, addressed the Council and said the Special Olympics of Arizona Law Enforcement Torch Run is scheduled for March 25 and 26, 2006, at the Western Heritage Arena. This event raises money and awareness for persons with developmental disabilities. The event raised $9,000 last year and Marana's name was placed on aT-shirt. Officer DeStefano said that an exceptional rodeo was added to the event last MINUTES OF JOINT COUNCIL AND PLANNING & ZONING COMMISSION MEETING MARANA MUNICIPAL COMPLEX DECEMBER 20, 2005 year, which is a way to give back to the community. He asked for help with the use of facilities and equipment, and asked staff to get additional support. Ed Stolmaker, Marana Chamber of Commerce, addressed the Council and Commission and said the Board of Directors voted to increase the number of Board Members from 11 to 12. This position was filled by Amber Smith from Racy Associates. Amber will be a voting member. He also said that new maps of Maran a were distributed to the Marana Municipal Complex. Harry Christman, Member of the Community Christian Church in Marana, addressed the Council and invited Council and staff to attend the Christmas Eve and Christmas Day services at the Church. E. PRESENTATIONS Presentation: Update on status of the Twin PeakslLinda Vista Traffic Interchange (TI) (Harvey Gill) Harvey Gill, Public Works Director, addressed the Council and gave an update on the Public Hearing for Environmental Assessment held on November 30, 2005. Two hundred twenty- six individuals signed in at the public hearing. The 30-day comment period ended December 15, 2005. A report is currently being prepared to include every comment received about the Environmental Assessment. The report will be given to ADOT and the Federal Highway Administration (FHW A) for approval. He said if the "Finding of No Significant Impact" report was approved by the FHW A, they will be able to proceed with the final design. Council Member Comerford commended Mr. Gill and his staff for their work at the public hearing. Mayor Honea also thanked Mr. Gill and his staff for their hard work. Presentation: Update on Rancho Marana Specific Plan Amendment for the Town Center and the Northwest Area Plan amendments (Jim Mazzocco) The update on Rancho Marana Specific Plan Amendment for the Town Center and the Northwest Area Plan amendments were continued to the January 3,2006, Council Meeting. MINUTES OF JOINT COUNCIL AND PLANNING & ZONING COMMISSION MEETING MARANA MUNICIPAL COMPLEX DECEMBER 20, 2005 K. ITEMS FOR DISCUSSION/POSSmLE ACTION - This item was taken out-of-order. 1. Discussion: Retreat issues update (Gilbert Davidson) Gilbert Davidson, Assistant Town Manager, addressed the Council and Commission and spoke of the Council's annual retreat held October 7, 8, and 9, 2005, which focused on four critical work programs, including water, economic development, affordable housing, and Town image or branding. Mr. Davidson stated that the presentation highlights the results from the retreat and the actions being taken to accomplish the goals. Jim DeGrood, Assistant Town Manager, presented on the economic development status and affordable housing, Brad DeSpain, Utilities Director, on water, and Jocelyn Bronson, Town Clerk, on Town imagelbranding. Mr. DeGrood addressed the Council and Commission and listed seven categories related to economic development, including continued development with the airport, special events, quality of life issues, transportation and infrastructure, planning, diversity of employment, and tools and incentives. Mr. DeGrood spoke of actions taken, including the Airport Updated Master Plan, development of a new terminal, a noise study, and sewer design. The other action taken is for a Business Assistance Program with businesses on Thornydale Road. A planned action includes a proposal for an Economic Development position in the 2006-2007 budget. Mr. DeSpain addressed the Council and Commission and spoke about the importance of preserving water and wastewater, the need to obtain Central Arizona Project (CAP) allocations and purchase water from other jurisdictions, continue with retention/detention basins for recharging, and continue discussion with Tucson Water and Cortaro Marana Irrigation District (CMID) for resolution of outstanding issues. It is important for the Town to have control and ownership of effiuent in the future for recharging, recovering, treating and delivering of wastewater. Mr. DeSpain said the Town is working with Water Conservation Alliance of Southern Arizona (CASA) and the Planning & Building Department to encourage water conservation. The new water rate structure will become effective January I, 2006. Mr. DeSpain discussed the improvement of infrastructure, including improving connectivity of water delivery system, increasing storage capacity in strategic locations, and replacing aging water infrastructure. MINUTES OF JOINT COUNCIL AND PLANNING & ZONING COMMISSION MEETING MARANA MUNICIPAL COMPLEX DECEMBER 20, 2005 Mr. DeGrood addressed the Council and Commission and spoke about affordable living, including: . Allow for high-density development alternatives, such as smaller lots and denser products allowing for a more affordable product to the public. . Integrate affordable housing into new developments, which would look at ways to incorporate smaller-lot houses in with larger-lot houses. . Assist private housing initiatives, such as collaborating with Habitat for Humanity. . Expand the existing Town Housing Program. . Look at ways to create more affordable living opportumtIes through reducing long-term costs such as using materials that allow homes to be more energy and water efficient. Mr. DeGrood said that the Town has been working with the Tucson Association of Realtors, reviewing a survey to determine an interest in Employer Assisted Housing Programs. The Town is pursuing modifications to the Northwest Marana Area Plan to allow for greater density and more flexible housing development through mixed-use development. He spoke of retooling the closing cost assistance program for buyers whose incomes fall between 80-110% of the median household income for first time homebuyers. Ms. Bronson addressed the Council and Commission and said that at the retreat staff solicited perceptions of Marana to develop a process to recreate the image of Marana and to attract new residents, business, and tourist while still maintaining the heritage and accommodating cultural and economic changes. Phase I identifies enhancements necessary to bring the Town to a position where Phase II, the marketing phase, is ready to attract and retain customers. Phase I is short-term and includes the beautification element as well as unifying staff by standardizing customer service elements. Staff recommends that Council approve the formation of an Oversight Committee of Town and Regional representatives to identify current and future areas requiring buffer zones, signage and billboards, fencing and general landscaping, as well as the process for making the improvements and enhancements. Staff has started collecting internal customer service data and identifying areas where clean-up and beautification projects will benefit the process. Phase I will include an aggressive communication, education, and assistance component for staff and community. Phase II includes economic development, housing, water, and other environmental considerations into a Marana identifiable or Marana specific product. It advertises the community along the 1-10 corridor from Pinal County to Orange Grove Road, from Thornydale Road to the Marana Airport and beyond. Promoting it will distinguish Marana from other Southern Arizona Communities. MINUTES OF JOINT COUNCIL AND PLANNING & ZONING COMMISSION MEETING MARANA MUNICIPAL COMPLEX DECEMBER 20, 2005 Phase II will be the major focus of the branding and identity consultant. Staff interviewed one firm specializing in branding and identity, and will put together a request for proposal and solicit at least two additional firms. Costs for this project are currently unknown. The timeline for completion is ongoing; however, milestone events will be established by the Oversight Committee and reported to Council quarterly. Mr. Davidson thanked Ms. Bronson, Mr. DeGrood, Mr. DeSpain, and Mike Reuwsaat, Town Manager, for their work and contribution to putting the presentation together. He also thanked the Council and Commission for their dedication and support. Mr. Reuwsaat addressed the Council and Commission and said that staff really appreciated the time that Council and Commissioners took at the retreat. Staff has prioritized the list of recommendations in order from short-term to long-term goals. 2. Discussion: Relating to Emergency Management (Steve Johnson) Sgt. Steve Johnson, Marana Police Department, addressed the Council and Commission and gave a brief update on the Town's Emergency Operations Plan. The plan is meant to deal with both manmade and natural disasters. Town staff and Northwest Fire staff have been working on updating the Town's current plan. The Town's Emergency Operation Plan is the foundation by which all departments adopt new or revise existing policies, standard operating procedures, and checklists. Marana's plan mirrors the Pima County, the state, and the federal response plans. Training for Town employees responsible for emergency response will be provided in the first quarter of 2006. During the third quarter of 2006, a Town-wide exercise will be conducted. Sgt. Johnson stated that the emergency plan is a living document that will remain with the Town as it continues to grow. Staff will bring the plan back to Council for further review and adoption in January 2006. Mr. Reuwsaat commended Sgt. Johnson for his presentation, and stated his appreciation for the hard work. Mayor Honea thanked the Planning & Zoning Commissioners for attending the Council meeting. He addressed the public and briefed them on the retreat in October 2005, where Council, Commissioners, and staff addressed the issues facing Marana community. Mayor Honea declared the Council Meeting in recess at 7:45 p.m. to allow the Commissioners to leave the dais. Mayor Honea reconvened the meeting at 7:56 p.m. MINUTES OF JOINT COUNCIL AND PLANNING & ZONING COMMISSION MEETING MARANA MUNICIPAL COMPLEX DECEMBER 20, 2005 F. MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Council Member Allen announced that Sgt. Wayne Rumsley of the Tucson Police Department passed away from cancer. He had been on the force for almost 35 years. Council Member Escobedo spoke about Miracle in Marana and said it was a tremendous event that brought many different organizations together. Some organizations helped with the shortage of gifts. Council Member Comerford commended Council Member Escobedo, the committee, and volunteers for their hard work. She said that Marana Junior High School has a student-of- the-month breakfast sponsored by the Gladden Family. She also commended Tom Ellis, Parks Superintendent, for working with Eagle Scouts on projects throughout Marana. She reminded everyone that students will be out of school for the two weeks following Christmas. Vice Mayor Kai said that he attended the Colorado River Water Users Association meeting in Las Vegas. Some of the discussion at the meeting included cloud seeds to increase run-off by 10-20%, removal of salt cedar trees and planting other less-water needing trees. In the next six months to a year, there may be a problem with the upper basin states releasing water to the lower basin states. Mayor Honea stated that the Miracle in Marana event was positive and showed how much Marana cares, and he thanked Council Member Escobedo for his hard work. G. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Mr. Reuwsaat addressed the Council and said that Dennis Alvarez, local representative for ADOT, had resigned. The Town will send him letters thanking him for his work. Jim DeGrood, Assistant Town Manager, addressed the Council and said that the Arizona Department of Transportation Board announced that they will be doing a southern Pinal Transportation Study to look at areas along the PinallPima County boundaries for up coming growth. The Town will be an active participant in the study, which will last a year. H. STAFF REPORTS GENERAL ORDER OF BUSINESS I. CONSENT AGENDA 1. Resolution No. 2005-151: Relating to Development; approving and authorizing a final plat for Ina & Silverbell (Barbara Berlin) 2. Resolution No. 2005-152: Relating to Development; approving and authorizing a final plat for Continental Ranch Retail Center - Westside (Barbara Berlin) MINUTES OF JOINT COUNCIL AND PLANNING & ZONING COMMISSION MEETING MARANA~CWALCOMWLEX DECEMBER 20, 2005 3. Resolution No. 2005-153: Relating to Elections; approving and authorizing an interim intergovernmental agreement between the Town of Marana and Pima County Division of Elections for the provision of election services for the period January 10,2006 through June 30,2006 (Jocelyn Bronson) 4. Resolution No. 2005-154: Relating to Water Service; approving and authorizing the execution of the agreement between the Town of Marana and several individual property owners at the end of Ina Road for construction of water facilities under private contract (Brad DeSpain) 5. Resolution No. 2005-155: Relating to Personnel; approving and adopting amendments to the Town's Personnel Policies Manual, revising Policy Section 1-2 by adding Section 1-2-10, "Restriction on Children and Non- Employees in the Workplace" (Regina Fleming) 6. Resolution No. 2005-156: Relating to Development; approving and authorizing a development plan for Cortaro Crossings (Barbara Berlin) 7. Minutes of the December 6,2005 Regular Meeting. Upon motion by Council Member Escobedo, seconded by Council Member McGorray, the consent agenda was unanimously approved. J. COUNCIL ACTION 1. Relating to Tangerine Commerce Park: a. PUBLIC HEARING. Ordinance No. 2005.27: Relating to Development; approving and authorizing a rezoning of 494-acres of land from "F" (Calmat Specific Plan) to zone "F," creating the Tangerine Commerce Park Specific Plan (Barbara Berlin) Mayor Honea declared the public hearing open. Barbara Berlin, Planning Director, addressed the Council and said that this ordinance will re-designate the Calmat Specific Plan to the Tangerine Commerce Park Specific Plan. The plan is critical to the Town's economic development and growth. The plan will dedicate the east-west alignment of Tangerine Farms and the southern extension of Tangerine Road. The dedications are explained more in the development agreement. Also, 12.5 acres of Santa Cruz floodways will be dedicated to the Pima County Flood Control District, and 8.5 acres adjacent to the Santa Cruz will be dedicated to the Town for the Santa Cruz Linear Park. There will be a water agreement and potable and non-potable systems required for installation. An archeological site must be protected with a 100-foot buffer if disturbance is proposed. Additional archeological inspections will be conducted. Finally, the plan contains design standards for commercial and industrial development. MINUTES OF JOINT COUNCIL AND PLANNING & ZONING COMMISSION MEETING MARANA MUNICIPAL COMPLEX DECEMBER 20, 2005 Mr. Reuwsaat addressed the Council and stated that the Town is pleased to get Cottonwood Properties on that side of the highway. There being no speakers, Mayor Honea declared the public hearing closed. Council Member McGorray moved, and Council Member Allen seconded the motion to approve Ordinance No. 2005.27 with the added condition. Council Member McGorray read the added condition. Council Member Escobedo suggested that staff continue to look at alternatives for the gravel trucks that travel Tangerine Road. Mr. Reuwsaat said that staff will include the suggestion in the traffic analysis. Council Member McGorray's motion passed unanimously. b. Resolution No. 2005-157: Relating to Development; approving and authorizing the execution of a right-of-way exchange and development agreement with CEMEX, Inc., and Cottonwood Properties, Inc., regarding the Tangerine Commerce Park development project (Frank Cassidy) Mr. Reuwsaat addressed the Council and said that a development agreement was negotiated at the same time as the Specific Plan to cover particulars not covered within the Specific Plan. There are several conditions in the plan where the Town partners with the developer to make infrastructure improvements, particularly rights-of-way and road construction. He said there were two unique things to the development. First, the participation in the Tangerine Farms Improvement District was defined. In the first quarter of 2006, staffwill bring the formation of that district to begin building Tangerine Farms Road to Moore Road. Second, it also puts it on a level of equity with other sand and gravel operations, in that the Town will receive a nickel per ton. This is important to continue to provide for other uses; it also addresses signalization. Upon motion by Vice Mayor Kai, seconded by Council Member McGorray, Resolution No. 2005-157 was unanimously approved. 2. PUBLIC HEARING. Ordinance No. 2005.28: Relating to Development; approving and authorizing a rezoning for Camino de Vaquero (Barbara Berlin) Mayor Honea declared the public hearing open. Ms. Berlin addressed the Council and introduced the proposed rezoning for 18.5 acres ofland in the vicinity of the old Hartman Hills Specific Plan. This MINUTES OF JOINT COUNCIL AND PLANNING & ZONING COMMISSION MEETING MARANA MUNICIPAL COMPLEX DECEMBER 20, 2005 is substandard for large lot development, which requires 25 acres minimum per lot. This rezoning will bring it in to conformity with the land around it. There will be a two-phase development in the future, with the first phase on the southern part of the owner's land. This also limits development to no more than 30 percent disturbance of the land. There being no speakers, Mayor Honea declared the public hearing closed. Upon motion by Council Member Blake, seconded by Vice Mayor Kai, Ordinance No. 2005.28 was unanimously approved with the recommended conditions. 3. Resolution No. 2005-158: Relating to Development; approving and authorizing a preliminary plat for Gladden Farms Block 8 (Barbara Berlin) Ms. Berlin addressed the Council and said that Gladden Farms Block 8 is 14.5 acres for a 54-lot subdivision. The zoning is R-6; however, it is being developed at the R-7 density. There is no builder yet, so there will be no model home submitted. It will be subject to the new residential design standards. Upon motion by Council Member Escobedo, seconded by Council Member McGorray, Resolution No. 2005-158 was unanimously approved. 4. Miracle in Marana, Inc. Contribution (Mike Reuwsaat) Mr. Reuwsaat addressed the Council and stated that in the spirit of giving, staff would like to donate $2500 to Miracle in Marana. Upon motion by Council Member McGorray, seconded by Vice Mayor Kai, the Council unanimously approved the $2500 donation to Miracle in Marana. Council Member Escobedo abstained from the vote. K. ITEMS FOR DISCUSSION/POSSffiLE ACTION This item was moved to follow item E - Presentations. L. BOARDS. COMMISSIONS AND COMMITTEES M. EXECUTIVE SESSIONS. 1. Executive Session. Pursuant to A.R.S. ~38-431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. MINUTES OF JOINT COUNCIL AND PLANNING & ZONING COMMISSION MEETING MARANA MUNICIPAL COMPLEX DECEMBER 20, 2005 N. FUTURE AGENDA ITEMS There were none. O. ADJOURNMENT Upon motion by Council Member Escobedo, seconded by Council Member McGorray, the Council voted unanimously to adjourn. The time was 8:22 p.m. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on December 20,2005. I further certify that a quorum was present. , ',.~ +:- '~ -~~ I;~ ~- ,,~ J" . "of~'h;f:!/~ ;::." ,~.;.\',tmg!~~ -. ~ ~ '40 ~;>.;.. <-)1~ ~ ~ p ~ COHPORATf ~ 17 ~ Ib'I r- :: cx:>:o :: _ .. - - -- - :: SEAL. ;: - w.::; ~~ !J;:: ~~~ ~ s ~ -1 if.(lllIm\\\~.J\ ~ ~.I. f:t!Z "91'~ '1IJg,i~, ~,\\~ ....,t_