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Home My WebLink About09/24/2004 Council Retreat Minutes MINUTES OF COUNCIL RETREAT LAZY K BAR GUEST RANCH 8501 N. &eDit Drive SEPTEMBER 24,2004 PLACE AND DATE Lazy K Bar Guest Ranch, 8501 N. Scenic Drive I. CALL TO ORDER By Mayor Sutton at 9:05 a.m. All Council Members were present. II. GENERAL ORDER OF BUSINESS 1. Water Issues Brad DeSpain discussed each water chart included in the packets starting with the Potable Water Demand Projections and the Replenishment Obligation Projections. Referring to the Potential Water Sources map, Brad talked about meeting with Mr. David Modeer from Tucson and then about a regional water authority. Tucson's belief is that 1/3 of Flowing Wells is in the City of Tucson boundaries and they surround them on three sides, so Marana should give up. Brad's response was that City wasn't using all of theirs (CAP allocation), but Marana is using all of theirs and more. Regarding the Source Water Acquisition Cost Comparison, the chart indicates acquisition cost of $62M at build out if Marana owned versus $167M if Marana build out under the City of Tucson IGA. There is a $105M difference - $4 M for 25 years. Discussion ensued regarding direction to staff on sewer capacity. The Mayor asked if there is a benefit doing the acquisition with Tucson. According to Brad there are no upfront acquisition costs but we're still short and need to purchase more CAP allocation. Frank Cassidy interjected that the IGA currently deals with the Ina Road treatment plant which the Town would never buy. So with Marana effluent coming from our system into that plant, we would be at 62% return. With respect to the Ina Road plant, it makes sense to get some of that effluent. If we can make sure that the IGA addresses only the Ina plant, then we revise the agreement. Mike Reuwsaat stated that the strategies are to do as Frank said with the IGA and begin the process with the County to get all of our effluent from the Marana plant by negotiating with the County. 1 MINUTES OF COUNCIL.JlETREAT LAZY.KBAIlG(JESTltANCB 35CJIN..~~.Drive SEPTEMBER 24,.2004 Council direction was given to put in writing what staff is proposing for Council approval. Brad discussed the proposed concept for Gravity Flow Water Delivery. Gravity flow fire protection would be available if this concept is approved. Electricity failure would not affect fire protection then The last map is the Impact Fee Schematic which shows simplification of what is intended - -booster fees, etc. would be paid for by impact fees. The blue lines which includes the existing storage facilities would be paid by developers up front as is now being done. Brad thanked the Council for their support. 2. Five-Year Transportation Capital Improvement Program Update Jim DeGrood and Harvey Gill gave a presentation on the CIP 5-year update with an additional handout giving the information for an austerity project; need for bonding; identification of priority projects to be included. They stated they were nearly ready to go to PAG for 09-10 FY with Town requests and asked for Council input on staff proposals. Major Committed Projects include Silverbell Road, Cortaro to Ina; Thornydale, River to CDO Bridge; Twin Peaks Interchange including Camino de Manana/Dove Mountain, Twin Peaks Bridge over Santa Cruz River; and Linda Vista Connection; Ina Road, 1-10 to CDO; Cortaro Farms and Honea Heights. A brief overview of the projects ensued. Recommendations from staff included: ADOT to put railroad overpass at Ina Road. With a $14M contribution by the Town, ADOT could go forward with the overpass and get us over the tracks. Jim DeGrood indicated that the Town needs to put more money into maintenance; we need to go back to the $lM level. Alternative Projects for Consideration, with request for Council input. Ina Road Santa Cruz River Bridge Replacement. This now becomes more important since Twin Peaks seems to be taken care of. If we closed Ina Road and put new bridge in we could construct new bridge for $4M. Start to finish with bridge and Intersection is about 2 Y2 years for completion. 2 MINUTES OF COUNCIL RETREAT LAZY K BAR GUEST RANCH 8501 N. Seeaic Drive SEPTEMBER 24, 2004 The other projects are: Camino Martin area - improvement district. Businesses should pay for the roads at about $2.5M. Mike Reuwsaat asked for a Design Review Study to take a look at options and costs involved in extending Hurvie Davis Drive. ADOT is looking at IDa first and then Cortaro on raising the interchanges. Cortaro improvements are probably 2010. Direction is for staff to come back with visual of long-range plan and how it all fits together - including presentation boards. 3. Development Impact Fees for Parks and Northwest Marana Roadways The objectives were to advise Council of the Development Impact Fees findings and review a recommended timeline and then ask for direction from Council to proceed. Council Member Honea asked about exemptions for low or moderate income housing. Council can consider appeals. Frank also spoke to the issue of granting exclusions and how it may be contrary to statute. Discussion followed about grant funding to underwrite part of the cost that would normally have been levied on the homeowner who is part of Marana's housing program. Jim stated that they still need to resolve park impact fee townwide and impact fee that is only north Marana. Direction to staff to proceed with fast track schedule and look at grant funding for lower income housing lots. Release report on transportation and parks in December. 4. Modernizing ABC Zoning Districts Jim Mazzocco introduced the subject with the Key Issues slide. He stated that only one entitlement process is needed. Direction to staff: Staff recommendation to be completed by June 05. 3 MlNUTES OF COUNCIL RETREAT LAZY K BAR GUEST RANCH 8501 N. Scenic Drive SEPTEMBER 24,2804 5. Recodification of the Town Code 2005 Why recodify? -Genesis was with Jim Mazzocco and Frank Cassidy. Frank has already started with the Town Code to conform the code to current practices, streamline and eliminate inconsistencies. Direct Staff: Town Attorney to bring first 15 chapters of Town Code recodification to Council by December 2004; bring the Land Development Code into conformance with the Town Code with preliminary clean up; bring the ABC zones up to date with other clean up and modernizing changes in the future on a periodic basis. Council directed staff to complete as recommended. 6. Town Center Issues and Recommendations Areas of Concern - this came out of Rancho Marana Specific Plan Amendments. Direct Staff to look at 30-50 years out and review entitlements. Staff was authorized to hire a nationally recognized consultant for the design of a unique town center. 7. Residential Design Standards Jim Mazzocco would like to have staff-developed draft standards at a public hearing meeting early in 05 and to have Council tour residential developments in the Tuscon area and Phoenix that are fairly state of the art in design standards. Council direction was given to do this. 8. Commercial Design Standards Staff presented a slide of Current Commercial Zoning Districts. Staff was directed to have recommendations ready for public hearing by early summer 05. 9. Density and the Community Jim Mazzocco discussed density as an issue rather than as a policy issue. He discussed the New Urbanists and Transect zoning which is too car oriented and needs throwing out a pedestrian orientation to zoning). He listed several different gradients on T -I, 2, 3, 4, 5, etc. 4 MINUTES OF COUNCIL RETREAT LAZY KRAll GUEST RANCH sstt N. Seeak Drive SEPTEMBER 24, 2004 Mike Reuwsaat directed staff to find out what the lot mix is in Continental Reserve. 10. Marana Entry Monument Vision Jim DeGrood presented this item and Council directed staff to develop a process to implement a unified entrance theme. 11. Communications Plan Jessica Ziegler stated that this is an organizational plan requiring more communication between the Town and the public. There could either be study sessions on off-Council weeks or prior to Council meetings. The Mayor stated that he likes idea of study sessions prior to council meetings. Mike Reuwsaat will look at Council committees and see which ones can be eliminated in lieu of study sessions. 5:30 pm seems to be the preference for meeting time. 12. Annual Report Jessica indicated that Mike Reuwsaat had asked her to gather information for an annual report to cover another element of Council/Staff/Public communication on the work that has been done in the community. With regard to Communications, Council member Comerford would like a list of new development coming into the community. There was a brief recess at 3:20 p.m. 13. Council Concerns Jim Blake had several documents that he had found in his home relating to the Town Hall Complex dating back to 1996. It was noted that this process has been ongoing for quite some time, and that it will be a major achievement to move into the new complex by the spring of 2005. Council Member Honea raised the issue of the maintenance and operation of the newly renovated and rebuilt Heritage House building off of Moore Road. Discussion continued relative to Town management and use versus use by other organizations, including the Marana Arts Council. Mayor Sutton gave direction 5 MINUTES OF COUNCIL RETREAT LAZY K BAR GUEST RANCH 85&1 N. Seenit Drive SEPTEMBER 24, 2004 on behalf of Council to staff the building. Mike Reuwsaat asked for Council Members to form a Manager's Committee to develop a Town Manager contract. Patti Comerford, Tim Escobedo and Bobby Sutton volunteered to be on the committee. Council direction was given to move the October 5 Council meeting to October 4 to enable a quorum of the Council to meet prior to leaving for the Rural Development Conference on October 5. XI. ADJOURNMENT Mayor Sutton adjourned the meeting at 3:55 p.m. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Council Retreat held on September 24, 2004. I further certify that a quorum was present. '10' "':,. (;~; fl, '"'" ~~~,1{;""" !fl. ~_.. Of M,q ~ s. 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