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Home My WebLink About05/12/2009 Sepcial Council Meeting Agenda PacketSPECIAL COUNCIL MEETING NOTICE AND AGENDA 11555 W. Civic Center Drive, Marana, Arizona 85653 Board Room, May 12, 2009, at or after 6:00 PM Ed Honea, Mayor Herb Kai, Vice Mayor Russell Clanagan, Council Member Patti Comerford, Council Member Carol McGorray, Council Member Jon Post, Council Member Roxanne Ziegler, Council Member ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA. Revisions to the agenda can occur up to 24 hours prior to the meeting. Revised agenda items appear in italics. As a courtesy to othersLplease turn off or put in silent mode, all pagers and cell phones. Meeting Times. Welcome to this Marana Council meeting. Regular Council meetings are usually held the first and third Tuesday of each month. at 7:00 p.m. at the Marana Town Hall, although the date or time may change, or Special Meetings may be called at other times and/or places. Contact Town Hall or watch for posted agendas for other meetings. This agenda may be revised up to 24 hours prior to the meeting. In such a case a new agenda will be posted in place of this agenda. Speaking at Meetings If you are interested in speaking to the Council during Call to the Public, Public Hearings, or other agenda items, you must fill out a speaker card (located in the lobby outside the Council Chambers) and deliver it to the Town Clerk prior to the convening of the meeting. All persons attending the Council meeting, whether speaking to the Council or not, are expected to observe the Council Rules, as well as the rules of politeness, propriety, decorum and good conduct. Any person interfering with the meeting in any way, or acting rudely or loudly will be removed from the meeting and will not be allowed to return. Accessibil~ To better serve the citizens of Marana and others attending our meetings, the Council Chambers are wheelchair and handicapped accessible. Any person who, by reason of any disability, is in need of special services as a result of their disability, such as assistive listening devices, agenda materials printed in Braille or large print, a signer for the hearing impaired, etc., will be accommodated. Such special services are available upon prior request to the Town Clerk at least 10 working days prior to the Council meeting. Special Council Meeting -May 12, 2009 -Page 1 of 43 Agendas Copies of the agenda are available the day of the meeting in the lobby outside the Council Chambers or online at www,marana.com, by linking to the Town Clerk page under Agendas, Minutes and Ordinances. For questions about the Council meetings, special services or procedures, please contact the Town Clerk, at 382- 1999, Monday through Friday from 8:00 a.m. to 5:00 p.m. Posted no later than Monday, May 11, 2009, 6:00 PM, at the Marana Municipal Complex, the Marana Operations Center and at wwwmaranacom under Town Clerk, Agendas, Minutes and Ordinances. REGULAR MEETING CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE APPROVAL OF AGENDA CALL TO THE PUBLIC At this time any member of the public is allowed to address the Town Council on any issue not already on tonight's agenda. The speaker may have up to three minutes to speak. Any persons wishing to address the Council must complete a speaker card located outside the Council Chambers and deliver it to the Town Clerk prior to the commencement of the meeting. Pursuant to the Arizona Open. Meeting Law, at the conclusion of Call to the Public, individual members of the council may respond to criticism made by those who have addressed the Council, may ask staff to review the matter, or may ask that the matter be placed on a future agenda. PRESENTATIONS P 1: Presentation.: Relating to Finance; discussion and consideration of the proposed comprehensive fee schedule and various rate and fee adjustments (Erik Montague) P 2: Presentation: Relating to Transaction Privilege Tax; amending the tax code of the Town of Marana by increasing the tax rate on transient lodging by three percent; and establishing an effective date (Erik Montague) P 3: Presentation: Relating to a the proposed Capital Improvement Plan for Inclusion in the FY 2010 Budget (Gilbert Davidson/Erik Montague) ANNOUNCEMENTS/UPDATES PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS MANAGER' S REPORT: SUMMARY OF CURRENT EVENTS TOWN REPORTS GENERAL ORDER OF BUSINESS Special Council Meeting -May 12, 2009 -Page 2 of 43 CONSENT AGENDA The Consent Agenda contains items requiring action by the Council which are generally routine items not requiring Council discussion. A single motion will approve all items on the Consent agenda, including any resolutions or ordinances. A Council Member may remove any issue from the Consent agenda, and that issue will be discussed and voted upon separately, immediately following the Consent agenda. COUNCIL ACTION A 1: Resolution No. 2009-68: Relating to Personnel; amending the Separation Incentive Plan (SIP) approved by Resolution No. 2009-55 to expand the plan to apply to eligible employees who voluntarily retire or resign effective Apri129, 2009 through August 31, 2009; clarifying the sick leave payout provision of the SIP; authorizing staff to implement the SIP as amended and clarified; and declaring an emergency (Suzanne Machain) BOARDS, COMMISSIONS AND COMMITTEES ITEMS FOR DISCUSSION/POSSIBLE ACTION D 1: Relating to Mayor and Council; discussion anal action to set the date of the second regular Town Council meeting in May (Frank Cassidy) EXECUTIVE SESSIONS E 1: Executive Session pursuant to A.R.S. §38-431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. FUTURE AGENDA ITEMS Notwithstanding the mayor's discretion of what items to place on the agenda, if three or more council members request an item to be placed on the agenda, it must be placed upon the agenda for the second regular town council meeting after the date of the request (Marana Town Code, Title 2, Chapter 2-4, Section 2-4-2 B) ADJOURNMENT Special Council Meeting -May 12, 2009 -Page 3 of 43 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 COUNCIL CHAMBERS, May 12, 2009, 6:00:00 PM To: Mayor and Council From: Erik Montague ,Finance Director Strategic Plan Focus Area: Progress and Innovation Subject: Presentation: Relating to Finance; discussion and consideration of the proposed comprehensive fee schedule and various rate and fee adjustments Item P 1 Discussion: Fees charged to customers for various services and programs make up a small but important portion of the Town's revenue portfolio. Since the Town's incorporation, fees and rates have been adopted as needed to offset the cost of services or programs and reduce dependence on the general fund. Currently, the Town charges over 540 different rates or fees in a wide variety of departments. As part of the FY 2010 budget preparation process, staff initiated an effort to review and update fees in the following ways: 1) Create a comprehensive, centralized schedule of all fees and rates currently being charged to customers across all Town departments. 2) Determine where fees were duplicated or inconsistent and develop a more streamlined and transparent approach to charges. 3) Propose fee increases, decreases, eliminations or additions where appropriate based on surveys of ,other comparable jurisdictions and cost-of-service analysis. The new proposed comprehensive fee schedule includes important changes that will benefit both the Town and its many customers. To promote consistency across all departments, fees for miscellaneous charges (e.g. copies, returned checks, late payments, etc.) have been standardized to a single rate. Additionally, fees which had been adopted but are no longer in use or no longer accurate have been deleted and/or replaced as appropriate. Finally, a small number of new fees and fee increases have been included based on the actual cost of providing the service or program to customers. Staff intends for a comprehensive review of all fees to become an annual exercise as part of the budget preparation process to keep the Town current and accountable to its customer base. ATTACHMENTS: Nan1e: ^ rp oposed town fee. schedule.pdf Description: proposed schedule of fees Tyke: Backup Material Special Council Meeting -May 12, 2009 -Page 4 of 43 ^ building safes fees instructions and table.doc building safety fees table and pracedures Backup Material summary._of proposed changes to_fee schedule_pdf su€~nrnary of proposed changes Backup Material Staff Recommendation: Staff recommends that this item be brought back for consideration by the Mayor and Council at the June 2, 2009 regular Council meeting. Suggested Motion: I move to direct staff to prepare an ordinance for adoption of the proposed fee schedule for consideration by the Mayor and Council at the June 2, 2009 regular Council meeting. Special Council Meeting -May 12, 2009 -Page 5 of 43 TOWN OF MARANA PROPOSED FEE SCHEDULE as ol= Sr~i2nn~ Fee/Description Amount Unit of Measure Notes AIRPORT Single Engine Open Tie-Down <12,500 Ibs.(Monthly) $45.00. Per tie-down Single Engine Open Tie-Down <12,500 Ibs.(Daily) $4.50 Per tie-down Twin Engine Open Tie-Down <12,500 lbs. (Monthly) $67.00 Per tie-down Twin Engine Open Tie-Down <12,500 lbs. (Daily) $6.70 Per tie-down Turboprop Open Tie-Down <12,500 lbs. (Monthly) ; $89.00 ! Per tie-down Turboprop Open Tie-Down <12,500 lbs. (Daily) $8.90 Per tie-down Jet Open Tie-Down <12,500 lbs. (Monthly) ', $111.00 Per tie-down Jet Open Tie-Down <12,500 lbs. (Daily) $11.00 Per tie-down Helicopter Open Tie-Down <12,500 lbs. (Monthly) $111.00 Per tie-down Helicopter Open Tie-Down <12,500 lbs. (Daily) $11.00 Per tie-down Aircraft Open Tie-Down 12,500 lbs. to 24,999 lbs. (Monthly) $167.00 Per tie-down Aircraft Open Tie-Down 12,500 lbs. to 24,999 lbs. (Daily) ; $16.70 Per tie-down Aircraft Open Tie-Down 25,000 lbs. to 49,999 lbs. (Monthly) $279.00 ; Per tie-down I Aircraft Open Tie-Down 25,000 lbs. to 49,999 lbs. (Daily) $27.90 Per tie-down Aircraft Open Tie-Down 50,000 lbs. to 99,999 lbs. (Monthly) $557.00 Per tie-down Aircraft Open Tie-Down 50,000 lbs. to 99,999 lbs. (Daily) $55.70 Per tie-down Aircraft Open Tie-Down 100,000 lbs. to 200,000 lbs. (Monthly) $1,114.00 Per tie-down Aircraft Open Tie-Down 100,000 lbs. to 200,000 lbs. (Daily) $111.40 Per tie-down Aircraft Open Tie-Down Greater Than 200,000 lbs. (Monthly) $1,671.00 Per tie-down Aircraft Open Tie-Down Greater Than 200,000 lbs. (Daily) $167.10 Per tie-down Temporary Open Ramp Vehicle Parking with Aircraft; Vehicle up ~ to and including 20 feet in length (Monthly) $279.00 ! Per vehicle Temporary Open Ramp Vehicle Parking with Aircraft; Vehicle up to and including 20 feet in length (Daily) $27.00 Per vehicle Temporary Open Ramp Vehicle Parking with Aircraft; Vehicle over 20 feet in length (Monthly) $390.00 Per vehicle Temporary Open Ramp Vehicle Parking with Aircraft; Vehicle ~ over 20 feet in length (Daily) $39.00 Per vehicle ~ Temporary Open Ramp Vehicle Parking with Aircraft; Trailer (Monthly) $279.00 Per vehicle Temporary Open Ramp Vehicle Parking with Aircraft; Trailer (Daily) $27.00 ; Per vehicle i Temporary Open Ramp Vehicle Parking with Aircraft; Fuel Truck (Monthly) $279.00 ~ Per vehicle Temporary Open Ramp Vehicle Parking with Aircraft; Fuel Truck (Daily) $27.00 Per vehicle Airship Parking (Monthly) $200.00 Per airship Airship Parking (Daily) $20.00 ! Per airship ~ Commercial Photography Permit (Daily) $250.00 Per permit Plus escort fees. Specialized Aeronautical Service Operator (SASO) Permit (Annually) $250.00 Per permit Plus lease with airport or FBO. Per calendar year. SASO Mobile Aircraft Washing Permit (Annually) $250.00 Per permit Per calendar year. SASO Mobile Aircraft Washing Permit Aircraft Fee $5.00 ~ Per Aircraft ~ Plus aircraft fee. Per calendar year. SASO Banner Tow Permit (Annually) $250.00 Per permit Per calendar year. SASO Banner Tow Permit Banner Pick-up Fee ~ $10.00 Per banner SASO Banner Tow Permit Banner Dro -off Fee $10.00 Per banner Special Council Meeting -May 12, 2009 -Page 6 of 43 1 of 21 TOWN OF MARANA PROPOSED FEE SCHEDULE as of si~i2n~~ Fee/Description ~ Amount Unit of Measure Notes SASO Aircraft Charter/Taxi/Warbird Flights Permit ~ $250.00 Per permit ~ Plus passenger fee. Per calendar year. SASO Aircraft Charter/Taxi/Warbird Flights Permit Passenger Fee $10.00 ' Per passenger SASO Special Events Permit (Daily) $125.00 j Per permit Plus any other established fees. Aircraft Maintenance Permit (Daily) $5.00 Per aircraft ~ Aircraft Maintenance Permit (Weekly) $20.00 Per aircraft I Aircraft Maintenance Permit (Monthly) $50.00 i Per aircraft I Aircraft Maintenance Permit (Annually) $200.00 Per aircraft Ultralight Permit (Annually) $75.00 I Per permit Per calendar year. Self Fueling Permit (Annually) $100.00 Per permit Per calendar year. Commercial Seff Fueling Permit (Annually) $500.00 Per permit Per calendar year. Commercial Fueling Permit - FBO or SASO (Annually) $500.00 Per permit Plus ground lease with airport. Fuel Flowage Fee; FBO or SASO with ground lease ~ $0.07 Per gallon delivered Fuel Flowage Fee; Self-Fueler Based Aircraft Tenant ! $0.07 Per gallon pumped __ Fuel Flowage Fee; Commercial Self-Fueler with Permit $0.14 Per gallon delivered Plus initial fee. Fuel Flowage Fee; Commercial Self-Fueler with Permit Initial Fee $0.14 Per gallon of fuel truck capacity Assessed each time fuel truck re-enters airport. Sweeper Service $50.00 Per 1/4 hour Minimum charge of $100.00. Airside Escort $75.00 i ~ Per hour ~ Minimum charge of $75.00. Airport Labor Rate $75.00 i Per hour ~ ; Minimum charge of $75.00. Airport Overtime Labor Rate $125.00 Per hour Minimum charge of $125.00. Airport Call-out $125.00 Per call-out Runway/Taxiway Light Replacement $300.00 Per light Airport Damage $150.00 Per incident ' Plus actual item and/or labor cost to repair. Airport Sublease First Review $250.00 ~ Per review Airport Sublease Subsequent Reviews $125.00 Per review j Airport Escrow Agreement First Review $250.00 i Per review ~ Airport Escrow Agreement Subsequent Reviews $125.00 ~ Per review Airport Lease Assignment First Review $500.00 Per review ~ Airport Lease Assignment Subsequent Reviews $250.00 Per review Option for Hold on Land for Lease $1,000.00 Per month Default of Lease Notification Fee $250.00 Per incident Default of Permit Fee $50.00 Per incident Default of Tiedown/Hangar Notification Fee $50.00 Per incident Specialized Aeronautical Permit (Events) $250.00 Per permit Specialized Non-Aeronautical Permit (Events) $500.00 Per permit I CLERK j Special Council Meeting -May 12, 2009 -Page 7 of 43 2 of 21 TOWN OF MARANA PROPOSED FEE SCHEDULE AS OF 5/6/2009 Fee/Descri tion Amount Unit of Measure Notes Liquor License Application ~ $500.00 Per application ~ Surface Mining License $10,000.00 Per license I Business License; Full Year; Initial Fee ~ $50.00 Per license ~ Business License; Full Year; Annual Renewal Fee $40.00 Per year Business License; Peddler's License ~ $30.00 , Per license Valid for up to five days. Business License; Temporary Business License; Short-Term $25.00 Per license Vendor (Events 10 days or less) Business License, Temporary Business License; Contractor $40.00 Per license ( Valid for up to one year. Fireworks Permit Application ( $100.00 Per application Special Event Application $25.00 Per application Plus any applicable building permit or ~ i inspection fees. Applies only to events not organized by the Town. Special Event Liquor License $100.00 Per day Plus applicable State of Arizona fees. Applies only to events not organized by the I Town. Special Event or Special Event Liquor License Late Application $100.00 Per application Fee is in addition to Fee standard application fees. Applies if ; application submitted ' less than 30 days before event. Ballot Argument Fee (Deposit) $250.00 Per ballot argument COURTS Fee for taking default judgment $65.00 ~ Per judgment Jail Reimbursement Fee See note Per sentence Fee is the actual cost to the Town. Prosecution Fee $40.00 Per citation Administrative Warrant Fee $20.00 Per warrant Court Improvement Fee ' $35.00 Per citation ~ Jury Cancellation Fee See note ~ Per incidence Fee is the actual cost to the Town. Community Service Monitoring Fee $5.00 Per sentence Order of Harassment Service Fee $40.00 Per order Court-Monitored Probation Fees See note Per sentence Fee is the actual cost to the Town. DEVELOPMENT SERVICES Annexation; Processing Fee $500.00 Per annexation Applies to annexations knot initiated by the i Town. General Plan Map Major Amendment; Base Fee $2,600.00 Per amendment General Plan Ma Major Amendment; Acrea a Fee $40.00 Per acre Special Council Meeting -May 12, 2009 -Page 8 of 43 3 of 21 TOWN OF MARANA PROPOSED FEE SCHEDULE AS OF 5/6/2009 Fee/Description Amount Unit of Measure Notes General Plan Map Minor Amendment; Base Fee $2,000.00 Per amendment General Plan Map Minor Amendment; Acreage Fee $20.00 Per acre Specific Plan; Residential Land up to 4.0 residences per acre; $1,400.00 Per submittal ,Maximum fee not to Base fee exceed $35,000.00. Specific Plan; Residential Land up to 4.0 residences per acre; $50.00. Per acre Maximum fee not to ~ Acreage fee (if over five acres) ~ exceed $35,000.00. Specific Plan; Residential Land 4.01 to 20 residences per acre; $2,500.00 Per submittal ' Maximum fee not to Base fee ~ exceed $35,000.00. Specific Plan; Residential Land 4.01 to 20 residences per acre; I $70.00 Per acre Maximum fee not to Acreage fee (if over five acres) ~ exceed $35,000.00. Specific Plan; Residential Land 20.01 residences per acre and $2,700.00 , Per submittal Maximum fee not to above and Commercial and Industrial Land Uses; Base fee j I exceed $35,000.00. Specific Plan; Residential Land 20.01 residences per acre and $70.00 i Per acre Maximum fee not to above and Commercial and Industrial Land Uses; Acreage fee ~ exceed $35,000.00. (if over five acres) Text Amendment to Adopted Specific Plan $1,500.00 Per submittal Maximum fee not to exceed $35,000.00. Land Use Designation Amendment to Specific Plan See note Per submittal Fee is is same as total application fee for specific plan as calculated. Significant Land Use Change; Up to 1.00 Acre $550.00 Per submittal Significant Land Use Change; 1.01 Acres to 10.00 Acres $1,250.00 Per submittal Significant Land Use Change; Over 10.01 Acres $1,750.00 Per submittal Rezoning; To rezone property from any zone to AG, RD-180, R- ' $850.00 Per submittal 144, R-80, R-36, R-20, and R-16; Not more than five acres Rezoning; To rezone property from any zone to AG, RD-180, R- $1,500.00 Per submittal 144, R-80, R-36, R-20, and R-16; More than five and up to ten j acres ~ Rezoning; To rezone property from any zone to AG, RD-180, R- ~ $2,500.00 Per submittal ~ Maximum fee not to 144, R-80, R-36, R-20, and R-16; More than ten acres; Base fee ~ exceed $10,000.00. Rezoning; To rezone property from any zone to AG, RD-180, R- ~ $100.00 Per acre ~ Maximum fee not to 144, R-80, R-36, R-20, and R-16; More than ten acres; Acreage exceed $10,000.00. Fee I Rezoning; To rezone property from any zone to AG, RD-180, R- i $1,200.00 Per submittal ~ Maximum fee not to 144, R-80, R-36, R-20, and R-16; Site analysis review fee exceed $10,000.00. Rezoning; To rezone property from any zone to AG, RD-180, R- ; See note Per re-submittal ~ Fee is 50% of original 144, R-80, R-36, R-20, and R-16; Re-submittal Fee ~ ; fee for applicable ~ items. Rezoning; To rezone property from any zone to R-12, R-10, R-8, $1,800.00 Per submittal R-7, R-6, MH, MHS, and RV; Not more than five acres ~ Rezoning; To rezone property from any zone to R-12, R-10, R-8, $2,800.00 ~ Per submittal Maximum fee not to R-7, R-6, MH, MHS, and RV; More than five acres; Base fee ~ i exceed $20,000.00. Rezoning; To rezone property from any zone to R-12, R-10, R-8, $150.00 Per acre Maximum fee not to R-7, R-6, MH, MHS, and RV; More than five acres; Acreage fee I exceed $20,000.00. Rezoning; To rezone property from any zone to R-12, R-10, R-8, $1,200.00 ; Per submittal Maximum fee not to R-7, R-6, MH, MHS, and RV; Site anal sis review fee ( exceed $20,000.00. Special Council Meeting -May 12, 2009 -Page 9 of 43 4 of 21 TOWN OF MARANA PROPOSED FEE SCHEDULE AS OF 5/6/2009 Fee/Descri tion Amount Unit of Measure Notes Rezoning; To rezone property from any zone to R-12, R-10, R-8, Per re-submittal Fee is 50% of original R-7, R-6, MH, MHS, and RV; Re-submittal fee fee for applicable ~ , items. Rezoning; To rezone property from any existing zone to RR, MU= $2,000.00 Per submittal 1, MR-1, MR-2, CO, NC, VC, RC, SC, VRC, CBC, and LI HI; Not, j more than five acres Rezoning; To rezone property from any existing zone to RR, MU $3,000.00 ~ Per submittal Maximum fee not to 1, MR-1, MR-2, CO, NC, VC, RC, SC, VRC, CBC, and LI HI; exceed $26,000.00. More than five acres; Base fee Rezoning; To rezone property from any existing zone to RR, MU $300.00 Per acre Maximum fee not to 1, MR-1, MR-2, CO, NC, VC, RC, SC, VRC, CBC, and LI HI; exceed $26,000.00. More than five acres; Acreage fee Rezoning; To rezone property from any existing zone to RR, MUi $1,200.00 Per submittal Maximum fee not to 1, MR-1, MR-2, CO, NC, VC, RC, SC, VRC, CBC, and LI HI; ~ exceed $26,000.00. Site analysis review fee Rezoning; To rezone property from any existing zone to RR, MU! See note I Per re-submittal i Fee is 50% of original 1, MR-1, MR-2, CO, NC, VC, RC, SC, VRC, CBC, and LI HI; Re- fee for applicable submittal fee items. Modification or Waiver of Rezoning Conditions $500.00 Per condition or condition subsection Site Analysis Review (Not associated with a rezoning); Base fee i $1,200.00 Per submittal Site Analysis Review (Not associated with a rezoning); Re- I $150.00 Per re-submittal submittal or revision fee ~, ~ or revision Land Development Code Amendment $1,500.00 j Per submittal ~ Applicant-requested Continuance $200.00 ~ ~ Per continuance Subdivision Design Exception Report (if not part of a specific $300.00 Per report plan); Base fee Subdivision Design Exception Report (if not part of a specific $200.00 Per hearing plan); hearing fee Preliminary Plat; Subdivision up to nine lots $3,000.00 Per submittal Preliminary Plat; Subdivision additional lot fee (over nine lots) $30.00 Per lot Preliminary Plat; Title Report Review $280.00 Per submittal Preliminary Plat; Drainage Statement Review; Base fee $280.00 Per submittal Preliminary Plat; Drainage Report Review; 0-5 acres; Base fee $715.00 Per submittal Preliminary Plat; Drainage Report Review; 0-5 acres; Acreage ~ $55.00 Per acre fee Preliminary Plat; Drainage Report Review; 5.01-10 acres; base $800.00 Per submittal fee _ Preliminary Plat; Drainage Report Review; 5.01-10 acres; $40.00 _ Per acre acreage fee Preliminary Plat; Drainage Report Review; 10.01-20 acres; base $850.00 Per submittal fee ~ Preliminary Plat; Drainage Report Review; 10.01-20 acres; $35.00 Per acre acreage fee Preliminary Plat; Drainage Report Review; 20.01-50 acres; base $960.00 Per submittal fee Special Council Meeting -May 12, 2009 -Page 10 of 43 5 of 21 TOWN OF MARANA PROPOSED FEE SCHEDULE AS OF 5/6/2009 Fee/Description ~ Amount Unit of Measure Notes Preliminary Plat; Drainage Report Review; 20.01-50 acres; ~ $30.00 Per acre I acreage fee j Preliminary Plat; Drainage Report Review; 50.01-100 acres; $1,465.00 Per submittal ~ base fee ' Preliminary Plat; Drainage Report Review; 50.01-100 acres; $20.00 ~ Per acre acreage fee Preliminary Plat; Drainage Report Review; Over 100 acres; base $2,465.00 , Per submittal fee Preliminary Plat; Drainage Report Review; Over 100 acres; $10.00 Per acre acreage fee Preliminary Plat; Archaeology Report Review $280.00 Per submittal Fee is based on estimated review time. Actual fees may be ~ higher at rate of $70.00 ; per hour. Preliminary Plat; Phase I Environmental Assessment Review i $280.00 Per submittal ! Fee is based on estimated review time. Actual fees may be higher at rate of $70.00 per hour. Preliminary Plat; Traffic Impact Analysis Review $560.00 ~ Per submittal Fee is based on estimated review time. Actual fees may be higher at rate of $70.00 per hour. Preliminary Plat; Traffic Impact Statement Review $280.00 Per submittal Fee is based on estimated review time. Actual fees may be higher at rate of $70.00 i per hour. Preliminary Plat; Geological Technical Reports Review $280.00 Per submittal ~ Fee is based on estimated review time. ( Actual fees may be higher at rate of $70.00 ; per hour. Preliminary Plat; Miscellaneous Document Review $280.00 Per submittal ; Fee is based on estimated review time. ( Actual fees may be ~ higher at rate of $70.00 ' per hour. Preliminary Plat; Amendment, Modification or Extension See note Per submittal Fee is 50% of original fee for applicable items. Preliminary Plat; Additional submittals after second See note Per additional Fee is 50% of original submittal fee for applicable items. Preliminary Block Plat; 0-20 acres; base fee $350.00 Per submittal Preliminary Block Plat; 0-20 acres; acreage fee $75.00 Per acre Preliminary Block Plat; 20.01-120 acres; base fee $850.00 Per submittal Preliminary Block Plat; 20.01-120 acres; acreage fee $50.00 Per acre Prelmina Block Plat; Over 120 acres; base fee $3,500.00 Per submittal Special Council Meeting -May 12, 2009 -Page 11 of 43 6 Ofi21 TOWN OF MARANA PROPOSED FEE SCHEDULE AS OF 5/6/2009 Fee/Description Amount Unit of Measure Notes Preliminary Block Plat; Over 120 acres, acreage fee $25.00 ' Per acre ' Preliminary Block Plat; Title Report Review $280.00 ! Per submittal Preliminary Block Plat; Drainage Statement Review; Base fee $280.00 Per submittal Preliminary Block Plat; Drainage Report Review; 0-5 acres; Base $715.00 I Per submittal fee Preliminary Block Plat; Drainage Report Review; 0-5 acres; $55.00 Per acre Acreage fee Preliminary Block Plat; Drainage Report Review; 5.01-10 acres; $800.00 Per submittal base fee Preliminary Block Plat; Drainage Report Review; 5.01-10 acres; $40.00 Per acre acreage fee Preliminary Block Plat; Drainage Report Review; 10.01-20 acres; $850.00 Per submittal base fee Preliminary Block Plat; Drainage Report Review; 10.01-20 acres; $35.00 Per acre acreage fee Preliminary Block Plat; Drainage Report Review; 20.01-50 acres; $960.00. Per submittal base fee Preliminary Block Plat; Drainage Report Review; 20.01-50 acres; $30.00 Per acre acreage fee Preliminary Block Plat; Drainage Report Review; 50.01-100 i $1,465.00 Per submittal I acres; base fee ! Preliminary Block Plat; Drainage Report Review; 50.01-100 $20.00 ~ Per acre j acres; acreage fee ~ Preliminary Block Plat; Drainage Report Review; Over 100 $2,465.00 Per submittal acres; base fee Preliminary Block Plat; Drainage Report Review; Over 100 $10.00 Per acre acres; acreage fee Preliminary Plat; Archaeology Report Review $280.00 Per submittal Fee is based on estimated review time. Actual fees may be higher at rate of $70.00 per hour. Preliminary Plat; Phase I Environmental Assessment Review ~ $280.00 Per submittal Fee is based on ~ ~ estimated review time. ~ Actual fees may be higher at rate of $70.00 per hour. Preliminary Plat; Traffic Impact Analysis Review $560.00 Per submittal Fee is based on estimated review time. Actual fees may be higher at rate of $70.00 per hour. Preliminary Plat; Traffic Impact Statement Review $280.00 ~ Per submittal Fee is based on estimated review time. jRctual fees may be higher at rate of $70.00 er hour. Special Council Meeting -May 12, 2009 -Page 12 of 43 7 Of 21 TOWN OF MARANA PROPOSED FEE SCHEDULE AS OF 5/6/2009 FeelDescription Amount Unit of Measure Notes Preliminary Plat; Geological Technical Reports Review $280.00 Per submittal Fee is based on estimated review time. Actual fees may be higher at rate of $70.00 I per hour. Preliminary Plat; Miscellaneous Document Review $280.00 Per submittal Fee is based on j estimated review time. Actual fees may be higher at rate of $70.00 ~ per hour. Preliminary Plat; Amendment, Modification or Extension See note Per submittal ; Fee is 50% of original fee for applicable items. Preliminary Plat; Additional submittals after second See note Per additional j Fee is 50% of original submittal . fee for applicable , items. Final Plat; Subdivision up to nine lots ~, $1,000.00 Per submittal Final Plat; Subdivision additional lot fee (over nine lots) $30.00 Per lot Final Plat; Title Report $280.00 Per submittal Final Plat; CC & R's Review ~ $280.00 i Per submittal Final Plat; Other Miscellaneous Report Review ~ $280.00 ~ Per submittal Final Plat; Assurance Agreement Review $280.00 j Per submittal Final Plat; Amendment, Modification or Extension See note ~ Per affected lot Fee is 50% of original fee for applicable items. Final Plat; Additional submittals after second See note Per additional Fee is 50% of original ~ submittal fee for applicable items. Final Block Plat; 0-20.00 acres; base fee I $350.00 Per submittal Final Block Plat; 0-20.00 acres; acreage fee $30.00 Per acre Final Block Plat; 20.01-100.00 acres; base fee $850.00 ( Per submittal Final Block Plat; 20.01-100.00 acres; acreage fee $20.00 ! Per acre Final Block Plat; Over 100.01 acres; base fee ~ $3,850.00 Per submittal Final Block Plat; Over 100.01 acres; acreage fee ( $10.00 ' Per acre Final Block Plat; Title Report $280.00 i Per submittal Final Block Plat; CC & R's Review $280.00 Per submittal Final Block Plat; Other Miscellaneous Report Review ~ $280.00 Per submittal Final Block Plat; Assurance Agreement Review $280.00 ~ Per submittal Final Block Plat; Amendment, Modification or Extension See note ~ Per affected lot j Fee is 50% of original j fee for applicable items. Final Block Plat; Additional submittals after second See note Per additional Fee is 50% of original submittal fee for applicable ! items. Minor Land Division; Base fee i $200.00 ~ Per submittal Minor Land Division; Title Report j $280.00 Per submittal Minor Land Division; Third submittal and thereafter j $150.00. Per additional submittal Development Plan; up to two acres of commercial or multi- i $2,000.00 ~ Per submittal famil ;base fee Special Council Meeting -May 12, 2009 -Page 13 of 43 $ Of 21 TOWN OF MARANA PROPOSED FEE SCHEDULE AS OF 5/6/2009 Fee/Descri tion ~ Amount Unit of Measure Notes Development Plan; additional fee for each acre over two acres i I $40.00 ( i Per acre Development Plan; Title Report Review $280.00 ~ Per submittal Development Plan; Drainage Report Review; 0-5 acres; base fee I $715.00 Per submittal Development Plan; Drainage Report Review; 0-5 acres; acreage fee $55.00 Per acre 'I p g p 5.01-10 acres; Develo ment Plan; Draina a Re ort Review; base fee $800.00 Per submittal Development Plan; Drainage Report Review; 5.01-10 acres; acreage fee $40.00 Per acre Development Plan; Drainage Report Review; 10.01-20 acres; base fee $850.00 Per submittal Development Plan; Drainage Report Review; 10.01-20 acres; acreage fee $35.00 Per acre Development Plan; Drainage Report Review; 20.01-50 acres; ! base fee ~ $960.00 j I Per submittal Development Plan; Drainage Report Review; 20.01-50 acres; acreage fee $30.00 Per acre Development Plan; Drainage Report Review; 50.01-100 acres; base fee $1,465.00 Per submittal i Development Plan; Drainage Report Review; 50.01-100 acres; acreage fee $20.00 Per acre Development Plan; Drainage Report Review; Over 100 acres; i base fee i $2,465.00 Per submittal Development Plan; Drainage Report Review; Over 100 acres; i acreage fee $10.00 ~ Per acre Development Plan; Archaeology Report Review $280.00 Per submittal Development Plan; Phase I Environmental Assessment Review $280.00 Per submittal Development Plan; Traffic Impact Analysis Review $560.00 Per submittal Development Plan; Traffic Impact Statement Review $280.00 Per submittal Development Plan; Geological Technical Reports Review ~ $280.00 Per submittal Development Plan: Miscellaneous Document Review $280.00 Per submittal Development Plan; Amendment, Modification or Extension; Up to ten acres $1,500.00 Per submittal Development Plan; Amendment, Modifcation or Extension; additional fee for each acre over ten acres; $25.00 Per acre Development Plan; Additional submittals after second See note i Per submittal Fee is 50% of original fee for applicable items. Site Plan/Architectural Review $400.00 Per submittal _ _ Residential Design Plan $1,250.00 Per submittal Pre-Application Conference $250.00 Per submittal Administrative Review Process $200.00 Per submittal Miscellaneous Town Council Action $250.00 Per submittal Conditional Use Permit; Application Fee $1,000.00 Per submittal j Temporary Use Permit; Administrative Process Only $350.00 Per submittal Temporary Use Permit; Administrative Process with Council Action $500.00 Per submittal Landsca a Plans; Base Fee $200.00 j Per submittal Special Council Meeting -May 12, 2009 -Page 14 of 43 9 of 21 TOWN OF MARANA PROPOSED FEE SCHEDULE AS OF 5/6/2009 Fee/Descri tion Amount Unit of Measure !Notes Landscape Plans; Per Sheet Fee $50.00 Per sheet i Excluding cover sheet. Landscape Plans; Second Submittal and Each Submittal Thereafter Per Sheet Fee ~ $40.00 Per sheet Native Plant Permit; Base fee $200.00 Per submittal Native Plant Permit; Per Sheet Fee $50.00 Per sheet I Excluding cover sheet. Native Plant Permit; Second Submittal and Each Submittal Thereafter Per Sheet Fee $40.00 ~ Per sheet j Native Plant Permit; Exception Fee $50.00 ' Per submittal Zoning Compliance Letter $75.00 Per letter j Board of Adjustment; Appeal Fee $250.00 Per submittal Planning Department Inspection Fee $50.00 Per inspection Planning Department Plan Check Review Fee $40.00 Per submittal Zoning Violation; Plan Check Review Fee $100.00 Per submittal Miscellaneous Planning Commission Action Fee ' $250.00 Per submittal Revisions to Approved Plans See note Per submittal Fee is 50% of initial application fee for each submittal. Signs; Initial Sign Fee; Per square foot of signboard on which a display appears $1.00 ~ Per square foot ' ! In addition to other applicable fees for free standing signs. Signs; Initial Sign Fee; Per each foot of height of the sign in excess of twelve feet $2.00 ~ i Per foot ( In addition to other applicable fees for free standing signs. Height is measured from the top of the sign. Signs; Additional Fee for Lighted Signs ~ $15.00 Per sign Signs; Permanent sign; base fee $10.00 Per permit Signs; Permanent sign; Fee for sign less than or equal to ten feet in height $35.00 Per sign Signs; Permanent sign; fee for sign over ten feet in height $50.00 Per sign Signs; Temporary sign; base fee $10.00 Per permit Signs; Temporary sign; Fee for each sign $10.00 Per sign Signs; Renewal Fee; Temporary sign $5.00 Per sign Every six months for each sign. Signs; Renewal Fee; Billboard $500.00 Per sign (Non-conforming) Signs; Blanket fee per six month period for directional signs; base fee $10.00 ~ Per permit j Signs; Blanket fee per six month period for directional signs; fee for maximum of three signs $100.00 i ~ Per permit Signs; Recovery Fee; first sign (for each occurrence) $25.00 ~ Per sign Signs; Recovery Fee; each additional sign (for each occurrence) $10.00 Per sign Signs; Per-diem storage fee; sign less than or equal to ten feet in height $5.00 Per sign Signs; Per-diem storage fee; sign over ten feet in height $7.50 Per sign Signs; Temporary special event sign permit ~ $20.00 Per permit Si ns; Planned sin ro ram i $560.00 Per submittal Special Council Meeting -May 12, 2009 -Page 15 of 43 10 of 21 TOWN OF MARANA PROPOSED FEE SCHEDULE AS OF 5/6/2009 Fee/Descri tion Amount Unit of Measure Notes Signs; Amendment to planned sign program See note Per submittal Fee is 50% of original submittal fee. Signs; Change of Copy Fee ! $0.25 ' Per square foot j Review of Grading Plans; 0-5 acres, base fee ! $770.00 j Per submittal ' Review of Grading Plans; 0-5 acres; acreage fee $25.00. Per acre Review of Grading Plans; 5.01-20 acres; base fee $800.00 Per submittal Review of Grading Plans; 5.01-20 acres; acreage fee $20.00 Per acre Review of Grading Plans; 20.01-40 acres; base fee $900.00 Per submittal Review of Grading Plans; 20.01-40 acres; acreage fee $15.00 Per acre Review of Grading Plans; 40.01-100 acres; base fee $1,010.00 Per submittal Review of Grading Plans; 40.01-100 acres; acreage fee $13.00 Per acre Review of Grading Plans; Over 100 acres; base fee $1,340.00 i Per submittal I Review of Grading Plans; Over 100 acres; acreage fee $10.00 j Per acre ~ Drainage Report Review; 0-5 acres; base fee $715.00 Per submittal Drainage Report Review; 0-5 acres; acreage fee $55.00 Per acre Drainage Report Review; 5.01-10 acres; base fee $800.00 Per submittal Drainage Report Review; 5.01-10 acres; acreage fee $40.00 Per acre Drainage Report Review; 10.01-20 acres; base fee $850.00 Per submittal Drainage Report Review; 10.01-20 acres; acreage fee $35.00 Per acre Drainage Report Review; 20.01-50 acres; base fee $960.00 Per submittal Drainage Report Review; 20.01-50 acres; acreage fee '; $30.00 Per acre Drainage Report Review; 50.01-100 acres; base fee $1,465.00 Per submittal I Drainage Report Review; 50.01-100 acres; acreage fee $20.00 Per acre ' Drainage Report Review; Over 100 acres; base fee $2,465.00 Per submittal Drainage Report Review; Over 100 acres; acreage fee $10.00 Per acre Review of Geotechnical Report; Hourly Rate $70.00 Per hour Minimum fee is $280.00. Review of Traffic Report; Hourly Rate $70.00 I Per hour Minimum fee is $280.00. Review of Environmental; Hourly Rate $70.00 ~ Per hour Minimum fee is $280.00. Review of Construction Plans; Base fee $400.00 Per submittal Review of Construction Plans; sheet fee $95.00 Per sheet Storm Water Pollution Prevention Plan Review; Hourly Rate $70.00 Per hour Minimum fee is $420.00. Review of Supplemental Calculations other than Drainage or Geotechnical Reports; Hourly rate $70.00 Per hour Minimum fee is !$280.00. Bridge Plan Review; Total Valuation Fee of $1.00 to $500.99 $15.00 Per submittal ! Bridge Plan Review; Total Valuation Fee of $501.00 to $2,000.99 See note ' Per submittal Fee is $15.00 for the first $500.00 plus $2.00 for each additional $100.00 or fraction thereof, to and including $2,000.00. Special Council Meeting -May 12, 2009 -Page 16 of 43 11 of 21 TOWN OF MARANA PROPOSED FEE SCHEDULE AS OF 5/6/2009 Fee/Description I Amount Unit of Measure 'Notes Bridge Plan Review; Total Valuation Fee of $2,001.00 to See note Per submittal Fee is $45.00 for the $25,000.99 first $2000.00 plus $9.00 for each additional $1,000.00 or fraction thereof, to and i ~ including $25,000.00. Bridge Plan Review; Total Valuation Fee of $25,001.00 to ~ See note Per submittal ~ Fee is $252.00 for the $50,000.99 ~ ;first $25,000.00 plus ~ $6.50 for each additional $1,000.00 or fraction thereof, to and j including $50,000.00. Bridge Plan Review; Total Valuation Fee of $50,001.00 to See note I Per submittal Fee is $414.50 for the $100,000.99 first $50,000 plus $4.50 for each additional ~ $1,000.00 or fraction ( thereof, to and ' including $100,000.00. Bridge Plan Review; Total Valuation Fee of $100,001.00 to See note Per submittal Fee is $639.50 for the $500,000.99 first $100,000.00 plus $3.50 for each ~ additional $1,000.00 or fraction thereof, to and I including $500,000.00. Bridge Plan Review; Total Valuation Fee of $500,001.00 to See note Per submittal Fee is $2039.50 for the $1,000,000.99 first $500,000.00 plus ~ $3.00 for each additional $1,000.00 or fraction thereof, to and including I $1,000,000.00. Bridge Plan Review; Total Valuation Fee of $1,000,001.00 and I See note Per submittal Fee is $3,539.50 for up ' the first $1,000,000.00 plus $2.00 for each additional 1 $1,000,000.00 or ~ fraction thereof. Golf Course Plan; Base fee $300.00 j Per submittal Golf Course Plan; Sheet Fee $25.00 ~ Per plan sheet Public/Semi-Public Water System Plan Review; Base fee $400.00 j Per submittal Public/Semi-Public Water System Plan Review; Hourly review. $95.00 i Per sheet Excluding cover sheet, rate i except in case of one- ( sheet plans. Public/Semi-Public Pool Plan Review; Base fee $200.00 Per submittal Public/Semi-Public Pool Plan Review, Hourly review rate $70.00 Per hour Three-hour minimum review time. Special Council Meeting -May 12, 2009 -Page 17 of 43 12 of 21 TOWN OF MARANA PROPOSED FEE SCHEDULE AS OF 5/6/2009 Fee/Descri tion Amount ' Unit of Measure Notes Review of Plans for Wastewater Treatment Facilities; Base fee i $500.00 i Per submittal Review of Plans for Wastewater Treatment Facilities; Sheet fee $95.00 Per sheet Excluding cover sheet. Review of Individual Septic System Plans; Base fee $100.00 Per submittal Review of Individual Septic System Plans; Sheet fee $85.00 Per sheet Review of Individual Septic System Plans; Monitor Percolation $70.00 Per hour ~ Testing Review of Individual Septic System Plans; Each Additional $70.00 'i Per hour Inspection Review of Individual Septic System Plans; Certification i $25.00 i Per submittal Type 1 Grading Permit; Base fee i .$100.00 Per submittal Type 1 Grading Permit; Plan Check Fee ~ $175.00 Per submittal Type 1 Grading Permit; Construction Cost Fee See note Per submittal Fee is the greater of ; $300.00 or 2.0% of the ; construction cost. Type 1 Grading Permit; Violation Fee See note Per violation Fee is double the I~ permitfee. Type 2 Grading Permit; Base fee $100.00 Per submittal Type 2 Grading Permit; Construction Cost Fee See note I Per submittal Fee is the greater of $500.00 or 1.0% of the construction costs or 3.5% of the ; construction cost for j the Town acting as ' Engineer of Record. Type 2 Grading Permit; At-Risk Grading Fee $500.00 Per submittal Type 2 Grading Permit; Violation Fee See note Per violation Fee is double the permit fee. Form B Permit; Base fee $100.00 Per submittal Form B Permit; Construction Cost Fee See note Per submittal ~ Fee is the greater of j $500.00 or 1.0% of the construction costs or 4.5% of the construction cost for ' the Town acting as Engineer of Record. Form B Permit; Violation Fee See note Per violation Fee is double the ~permitfee. Form APermit- Major Utilities; Base fee $100.00 Per submittal Form APermit -Major Utilities; Construction Cost Fee See note Per submittal Fee is the greater of $500.00 or 1.0% of the construction costs or 2.5% of the ,construction cost for ;the Town acting as Engineer of Record. Form APermit -Major Utilities; Violation Fee See note Per violation Fee is double the permit fee. Form APermit - Marana Water; Base fee $100.00 , Per submittal Special Council Meeting -May 12, 2009 -Page 18 of 43 13 of 21 TOWN OF MARANA PROPOSED FEE SCHEDULE AS OF 5/6/2009 Fee/Descri tion Amount ~ Unit of Measure Notes Form APermit -Marana Water; Construction Cost Fee i See note Per submittal ~ Fee is the greater of $500.00 or 2.5% of the 'construction costs. Form APermit -Marana Water; Violation Fee See note Per violation Fee is double the permit fee. Standard Right-of-Way Permit; Base fee $100.00 ~ Per submittal Standard Right-of-Way Permit; Plan Check Fee See note Per submittal Fee is 1.5% of the cost of construction. Standard Right-of-Way Permit; Weekly Inspection Fee See note Per submittal Fee is the greater of $150.00 or 1.5% of the cost of construction. Traffic Control Plan Check; Base fee ~ $100.00 Per submittal Traffic Control Plan Check; Traffic Control Plan Check Fee j $50.00 Per submittal Right-of-Way Access Permit; Base fee $100.00 Per submittal ~ Right-of-Way Access Permit; Right-of-Way Access Fee ~ $150.00 Per submittal Haul Route Permit; Base fee $100.00 Per submittal Haul Route Permit; Haul Route Permit Fee $150.00 ' Per submittal Extension Fee $50.00 Per extension First extension is free. Violation fee See note ~ I Per violation Fee is $1,500.00 plus double the permit fee. Violation Fee for Obtaining aRight-of-Way Permit after work has already started, or failure to obtain aright-of-way permit within two days after emergency right-of-way work is completed See note ~ ~ Per violation Fee is double the permit fee. Assurances; Substitute Assurance $300.00 Per submittal Assurances; Partial Release of Assurance $20.00 Per submittal Floodplain; Floodplain Hazard Sheet $5.00 Per report Floodplain; Floodplain Use Permit $100.00 Per submittal Floodplain; Floodplain Variance $1,000.00 Per submittal Street Name Change $35.00 Per affected ~ address ' Inspections outside normal business hours (8:00 AM to 2:30 PM) $40.00 Per hour Two-hour minimum Inspection time. Re-inspection fee ~ $50.00 Per inspection Inspections for which no fee is specifically indicated ~ $30.00 Per hour One-hour minimum inspection time. Plan review for revisions to approved plans, with no additional fee items , $45.00 Per hour Charged to nearest 1 /2 hour. Special investigation or special final inspections $50.00 Per investigation or inspection Manufactured home or factory-built building i ~ ~ See note Per submittal Fee determined per State of Arizona schedule. Construction trailers with or without utilities $90.00 Per submittal Demolition permit $50.00 Per permit Blasting Permit $50.00 Per permit Use of model home lan for each site $50.00 Per submittal Special Council Meeting -May 12, 2009 -Page 19 of 43 14 of 21 TOWN OF MARANA PROPOSED FEE SCHEDULE AS OF 5/6/2009 Fee/Descri tion Amount Unit of Measure Notes Consultant plan review fees See note Per submittal ' Fees determined per contact with Town. Petition of Appeal to the Building Official $0.00 Per petition Right-of-Way Abandonment; Base fee $2,500.00 Per submittal Right-of-Way Abandonment; Appraisal Fees See note ~ j Per submittal Fee is actual cost to applicant. Right-of-Way Abandonment; Title Report & Closing Fees See note ~ Per submittal Fee is actual cost to applicant. Right-of-Way Abandonment; Surveyor Fees See note Per submittal Fee is actual cost to applicant. Release of Easement; Base fee $655.00 Per submittal Release of Easement; Appraisal Fees See note Per submittal Fee is actual cost to applicant. Release of Easement; Title Report & Closing Fees See note Per submittal ~ ! Fee is actual cost to applicant. Release of Easement; Surveyor Fees ~ i See note Per submittal ; Fee is actual cost to applicant. __ _ License Agreement; Base fee j $1,000.00 Per submittal License Agreement; Appraisal Fees i See note Per submittal 'i Fee is actual cost to applicant. License Agreement; Surveyor Fees See note ~ Per submittal Fee is actual cost to applicant. Registered Plant Annual Permit; Less than 1,000,000 square feet $700.00 Per permit Registered Plant Annual Permit; Greater than 1,000,000 square feet $1,400.00 Per permit Conditional Letter of Map Revision (CLOMR); Review Fee ~ i $70.00 Per hour i j i Five-hour minimum review time. Cost includes Letter of Map Revision (LOMR) review. Letter of Map Revision (LOMR); Review Fee ~ $70.00 ~ Per hour Four-hour minimum review time. Time Extension Fee; Administrative Extension $300.00 Per extension Time Extension Fee; Planning Commission/Council Action $500.00 Per extension Variance Request $550.00 Per submittal Zoning Violation; Variance for Zoning Violation $850.00 Per submittal MISCELLANEOUS Dog License Fees; Unaltered Dog; Standard Fee $60.00 Per animal Dog License Fees; Unaltered Dog; Senior/Disabled Fee $17.00 , Per animal Dog License Fees; Altered Dog; Standard Fee Dog License Fees; Altered Dog; Senior/Disabled Fee ~ $15.00 _ $10.00 ~ _ Per animal Per animal __ Dog License Fees; Dog Declared Vicious, Destructive, and/or Dangerous $100.00 i Per animal Dog License Fees; Duplicate License Fee $10.00 Per license Dog License Fees; Delinquent Payment/Licensing Fee; Between 30 days and 1 Year After Due Date $10.00 Per animal Dog License Fees; Delinquent Payment/Licensing Fee; Between 1 Year and 2 Years After Due Date $22.00 Per animal Special Council Meeting -May 12, 2009 -Page 20 of 43 15 of 21 TOWN OF MARANA PROPOSED FEE SCHEDULE AS OF 5/6/2009 Fee/Description i Amount ;Unit of Measure ;Notes Dog License Fees; Delinquent Payment/Licensing Fee; More than 2 Years After Due Date i $36.00 ' ~ Per animal j Dog License Fees; License Transfer Fee $10.00 Per transfer Notary Fees $2.00 Per notary certification 8.5" x 11" Copy $0.25 Per sheet 8.5" x 11" Color Copy $0.50 Per sheet 8.5" x 14" Copy $0.25 Per sheet 8.5" x 14" Color Copy $0.50 i Per sheet 11" x 17" Copy $0.25 Per sheet 11" x 17" Color Copy $0.50 Per sheet 18" x 24" Black and White/Grayscale Copy ~ $1.00 I Per sheet 18" x 24" Color Copy $1.50 ! Per sheet 24" x 36" Black and White/Grayscale Copy $1.00 Per sheet 24" x 36" Color Copy ( $1.50 i Per sheet Document Larger than 24" x 36" Black and White/Grayscale Copy $1.50 Per sheet __ Document Larger than 24" x 36" Color Copy $2.00 Per sheet Document Conversion Fee $4.00 Per submittal Files Sent Out for Copying/Scanning See note Per submittal Fee is actual cost to Town. Shipping/Mailing Services See note Per submittal Fee is actual cost to Town. Fee for Emailing or Faxing a Document $0.00 Per document Document conversion fee may still apply. Data CD $10.00 I Per disc Plus document conversion fee. Audio CD $5.00 I Per disc DVD j $20.00 ; Per disc j Facility Rental; Council Chambers; Regular Business Hours j $45.00 Per hour i ~ Three-hour minimum rental. Facility Rental; Council Chambers; Evenings, Weekends, and Holidays $95.00 j Per hour ( ! Three-hour minimum rental. Facility Rental; Council Chambers; Security Deposit ~ $500.00 j Per rental Facility Rental; Conference Center; Regular Business Hours $25.00 Per hour Three-hour minimum rental. Facility Rental; Conference Center; Evenings, Weekends, and Holidays $35.00 Per hour Three-hour minimum rental. Facility Rental; Conference Center; Technical Assistance; Regular Business Hours $35.00 Per hour Three-hour minimum rental. Facility Rental; Conference Center; Technical Assistance; Evenings, Weekends, and Holidays $50.00 Per hour Three-hour minimum rental. _ Facility Rental; Conference Center; Security Deposit $200.00 Per rental Facility Rental; Municipal Complex Atrium; Regular Business Hours $25.00 Per hour Facility Rental; Municipal Complex Atrium; Evenings, Weekends, and Holidays $40.00 Per hour Three-hour minimum rental. Facility Rental; Municipal Complex Atrium, Security Deposit $500.00 Per rental Facility Rental; Msrana Operations Center; Regular Business Hours $25.00 Per hour Rate is per room. Special Council Meeting -May 12, 2009 -Page 21 of 43 16 of 21 TOWN OF MARANA PROPOSED FEE SCHEDULE AS OF 5/6/2009 Fee/Description Amount Unit of Measure Notes Facility Rental; Marana Operations Center; Evenings, ~I Weekends, and Holidays j $35.00 Per hour Three-hour minimum rental. Rate is per room. Facility Rental; Marana Operations Center; Security Deposit $50.00 Per rental Rate is per room. Facility Rental; Cancellation Fee I $15.00 Per cancellation Facility Rental; Room Setup Fee $25.00 ~ Per rental Late Payment Fee $15.00 ' Per late payment Returned Check Fee $25.00 Per returned check Document Recording Fees See note Per recording - Fees determined per Pima or Pinal County schedule (as appropriate). PARKS 8~ RECREATION ! Parks & Recreation Activity Registration Cancellation or Refund Administration Fee $13.00 ~ Per cancellation or refund Recreation Activity, Camp, After School Program, or Special Interest Class Registration Fee See note ~ Per registration , i Rates are set by Parks & Recreation Department depending on activity. Rates may differ for residents and non-residents. Open Swim; Baby Pool; Resident Rate I $0.25 Per visit Open Swim; Baby Pool; Non-Resident Rate ~ $0.30 Per visit Open Swim; Children 12 & Under; Resident Rate $0.50 Per visit Open Swim; Children 12 & Under; Non-Resident Rate $0.60 Per visit Open Swim; Teens 13-17; Resident Rate $1.00 Per visit Open Swim; Teens 13-17; Non-Resident Rate $1.25 Per visit Open Swim; Adults 18 & Over; Resident Rate $1.50 Per visit Open Swim; Adults 18 & Over; Non-Resident Rate $1.85 Per visit Family Day Swimming; Resident Rate $3.00 Per visit Family Day Swimming; Non-Resident Rate $3.75 Per visit Pool Pass; Children 12 & Under; Resident Rate $20.00 Per pass Pool Pass; Children 12 & Under; Non-Resident Rate $25.00 Per pass Pool Pass; Teens 13-17; Resident Rate $30.00 Per pass ~ Pool Pass; Teens 13-17; Non-Resident Rate $37.50 Per pass i Pool Pass; Adults 18 & Over; Resident Rate $35.00 Per pass Pool Pass; Adults 18 & Over; Non-Resident Rate I $43.75 Per pass Pool Pass; Family 1-4 Persons; Resident Rate $45.00 Per pass Pool Pass; Family 1-4 Persons; Non-Resident Rate $56.25 Per pass _ Pool Pass; Family 5 Persons & Up; Resident Rate $55.00 Per pass Pool Pass; Family 5 Persons & Up; Non-Resident Rate $68.75 ~ Per pass Vendor Application Fee; With Canopy; Non-Profit Organization $125.00 Per application Applies to special events organized by Town. Vendor Application Fee; With Canopy; Commercial or Food Vendor $175.00 Per application Applies to special events organized by Town. Special Council Meeting -May 12, 2009 -Page 22 of 43 17 of 21 TOWN OF MARANA PROPOSED FEE SCHEDULE AS OF 5/6/2009 Fee/Descri tion j Amount Unit of Measure ;Notes Vendor Application Fee; No Canopy; Non-Profit Organization ~ $0.00 Per application ;Applies to special ;events organized by Town. Vendor Application Fee; No Canopy; Commercial or Food Vendor $75.00 Per application Applies to special events organized by Town. Vendor Electrical Fee $25.00 ! j ~ Per application Applies to special events organized by Town. Parade Application Fee $5.00 I Per application Applies to special events organized by Town. Car Show Application Fee $0.00 Per application ~ Applies to special events organized by Town. Park Facility Rental; Small Ramada ~ $10.00 Per hour Park Facility Rental; Large Ramada $12.00 Per hour j Park Facility Rental; Pavilion Ramada $15.00 Per hour _ _ Park Facility Rental; Multi-Purpose, Baseball, or Softball Field $8.00 Per hour ~ Park Facility Rental; Multi-Purpose, Baseball, or Softball Field with Lights $8.00 Per hour Two-hour minimum rental. Park Facility Rental; Pool $50.00 i ~ Per hour Plus cost of required lifeguard services. Lifeguard Services $11.00 I Per hour POLICE Fingerprint Identification Card; Livescan Fee $10.00 Per card Fingerprint Identification Card; Ink & Roll Fee $15.00 Per card Towed Vehicle Release; Administration Fee $150.00 Per vehicle Police Records; Photographs $1.00 Per photograph Police Records; Photograph Handling Fee $10.00 Per request TECHNOLOGY SERVICES Change in Existing Street Name $177.00 Per street Addresses Required to be Changed due to Change in Street Name $48.00 Per address Change in Existing Residential Street Address/Number $62.00 Per address Change in Existing Commercial Street Address/Number $62.00 Per address Cost for Each Building File Associated with Change in Commercial Street Address/Number $68.00 Per file ! ~ Street Name Change Appeal $177.00 Per appeal Address Number Change Appeal $177.00 Per appeal ~ I UTILITIES Water Meter Monthl Base Rate; 5/8" x 3l4" Meter $15.12 Per meter Special Council Meeting -May 12, 2009 -Page 23 of 43 18 of 21 TOWN OF MARANA PROPOSED FEE SCHEDULE AS OF 5/6/2009 Fee/Descri tion Amount Unit of Measure Notes Water Meter Monthly Base Rate; 1" Fire Meter $15.12 Per meter Rate also applies to single family residences that could have been served by a 5/8" x 3/4" meter but for fire suppression facilities that make the larger meter necessary. Water Meter Monthly Base Rate ; 1" Meter $36.72 Per meter Water Meter Monthly Base Rate; 1.5" Meter $39.36 Per meter Water Meter Monthly Base Rate; 2" Meter I $46.44 I Per meter Water Meter Monthly Base Rate; 3" Meter $62.64 Per meter Water Meter Monthly Base Rate; 4" Meter $110.16 Per meter Water Meter Monthly Base Rate; 5" Meter $164.16 Per meter Water Meter Monthly Base Rate: 6" Meter ! $218.16 Per meter Water Meter Monthly Base Rate; Standpipe ' $0.00 Per meter Hydrant Meter Minimum Monthly Fee $65.00 j _ Per meter Water billed at $3.24 j per 1000 gallons. Standpipe Setup Fee $35.00 Per standpipe Water Use Charge; Standpipe/Hydrant Meters (Billed Monthly) $3.24 Per 1,000 gallons Water Use Charge; Multi-family, Commercial, Industrial, $2.86 Per 1,000 gallons Government and Irrigation Uses (Monthly) Water Use Charge; Single Family Residences, Consumption $0.00 Per 1,000 gallons between 0 and 1,000 gallons (Monthly) Water Use Charge; Single Family Residences, Consumption $2.32 Per 1,000 gallons between 1,001 and 10,000 gallons (Monthly) Water Use Charge; Single Family Residences, Consumption $3.24 Per 1,000 gallons between 10,001 and 20,000 gallons (Monthly) Water Use Charge; Single Family Residences, Consumption $4.21 Per 1,000 gallons between 20,001 and 30,000 gallons (Monthly) Water Use Charge; Single Family Residences, Consumption $5.18 Per 1,000 gallons between 30,001 and 40,000 gallons (Monthly) Water Use Charge; Single Family Residences, Consumption $7.45 ! Per 1,000 gallons over 40,000 gallons (Monthly) Water Meter Refundable Deposit; 5/8" x 3/4" Meter $130.00 Per meter Rate also applies to single family residences that could have been served by a 5/8" x 3/4" meter but for fire suppression facilities that make the larger meter necessary. Water Meter Refundable Deposit; 1" Meter $337.50 Per meter Water Meter Refundable .Deposit; 1.5" Meter $650.00 Per meter Water Meter Refundable Deposit; 2" Meter $1,040.00 Per meter Water Meter Refundable Deposit; 3" Meter $1,950.00 Per meter Water Meter Refundable Deposit; 4" Meter $3,250.00 Per meter Water Meter Refundable De osit; 6" Meter $6,500.00 Per meter Special Council Meeting -May 12, 2009 -Page 24 of 43 19 of 21 TOWN OF MARANA PROPOSED FEE SCHEDULE AS OF 5/6/2009 Fee/Description Amount Unit of Measure Notes Water Meter Refundable Deposit; Residential Bulk Meter $50.00 ~ Per meter Water Meter Refundable Deposit; Commercial Bulk Meter $100.00 ' Per meter Water Meter Refundable Deposit; Hydrant Meter $1,300.00 Per meter Water Meter Refundable Deposit; Floating Meter $750.00 Per meter Hydrant Setup Fee $225.00 Per hydrant New Water Meter; 5/8" Meter $360.00 Per meter New Water Meter; 3/4" Meter $400.00 ~ Per meter New Water Meter; 1"Meter $460.00 Per meter New Water Meter; 1.5" Meter $920.00 Per meter New Water Meter; 2" Meter $1,840.00 Per meter New Water Meter; 3" Meter $3,080.00 Per meter New Water Meter; 4" Meter $4,800.00 Per meter New Water Meter; 6" Meter $8,660.00 i Per meter Water Meter Installation Return Trip Charge $55.00 Per return trip Water New Service Establishment Fee $55.00 Per customer Applies to new accounts established between the hours of 9:00 AM and 4:00 PM, ~ , Monday through Friday, with 24 hours ~ notice. Does not apply to holidays. Water After-hours New Service Establishment Fee $100.00 Per customer Water Reconnect Fee $105.00 Per customer Customer must also make the account current on payments. Same conditions apply as with new service establishment fee. Water Reconnect Fee; Additional Fee for Violation $250.00 Per violation Applies if violation is not corrected within twenty-four hours. Fee is in addition to any other applicable reconnection fees. Water After-hours reconnect fee $160.00 Per customer Customer-requested meter re-read $35.00 Per re-read Fee is refundable if meter is found to be inaccurate, defined as i an error of greater than __ 3%. Water unpaid bill outside collections fee See note Per customer Fee for an unpaid water bill being sent to ~ an outside collections j agency is the returned check fee plus 25% of total unpaid bill. Special Council Meeting -May 12, 2009 -Page 25 of 43 20 Of 21 TOWN OF MARANA PROPOSED FEE SCHEDULE AS OF 5/6/2009 Fee/Description i Amount Unit of Measure ! Notes Customer-requested Meter Test ~ $110.00 Per test Fee is refundable if meter is found to be inaccurate, defined as an error of greater than 3%. Hydrant Meter Relocation $120.00 Per hydrant Standpipe Card Replacement Fee $10.00 Per standpipe Vacation Service Fee $14.00 Per service Wastewater Monthly Service Fee $6.82 Per customer Effective on day Town takes over operation of wastewater system ( from Pima County. Wastewater Volume Charge $2.25 Per 1,000 gallons Effective on day Town ~ takes over operation of wastewater system from Pima County. Wastewater Service Security Deposit i $125.00 Per customer Effective on day Town takes over operation of wastewater system from Pima County. Wastewater New Service Establishment Fee $35.00 Per customer Effective on day Town takes over operation of wastewater system from Pima County. Hydraulic Modeling Review $1,500.00 Per submittal Fees may be higher depending on size of development and time needed to review. Water Service Area Inclusion Fee; Unsubdivided Land $500.00 Per acre or ; ~~ fraction of an acre ~ Water Service Area Inclusion Fee; Property with Recorded j $200.00 Per platted Subdivision Plat subdivision lot Utilities Miscellaneous Permit Fee $80.00 Per permit Applies to any utilities- related action or service not covered under another ermit. Special Council Meeting -May 12, 2009 -Page 26 of 43 21 of 21 Town of Marana Building Safety Department Plan Review and Building Permit Fee Schedule and Fee Calculation Method Permit Fee Calculation Method: General requirements. The calculation of Building Safety Department permit fees utilizes the most recently published International Code Council Building Valuation Data, and any additional published general construction valuation data, along with the "Permit Fee Table." The building valuation and general construction valuation data shall be adjusted for regional variations in construction values. All permit fees are based on current market value of construction for the proposed project, unless otherwise noted. Either the valuation stated on the permit application or currently published valuation data, as adjusted for regional differences, will be utilized. The higher valuation amount will be used to calculate the permit fee. Basic process. The calculation of a building permit fee is a multiple step process: 1. The valuation of the proposed structure is determined, 2. That valuation is entered in the "Permit Fee Table" and the construction fee is determined, and 3. Applicable plan review, plumbing, mechanical and electrical fees are calculated from the construction fee. All fees are summed for the total building permit fee. For each structure a separate valuation is obtained by determining the square foot area of each occupancy and type of construction encompassed by the structure, multiplied by the dollar value per square foot taken from building valuation data. Tenant improvements. The valuation of tenant improvements shall be determined by either 10% of the valuation of the square foot method, or by submission of a contract value for the proposed work prepared by a certified construction estimator. The first tenant improvement for a shell building shall be calculated at 20% of the valuation, or by submission of a contract value for the proposed work prepared by a certified construction estimator. Calculation of construction fee. The construction fee is calculated using the "Permit Fee Table." The row in the table whose range includes the total valuation calculated as noted above is selected. The construction fee is the sum of the base fee plus any additional fee which is multiplied by each additional $100.00 or $1,000.00 (see the table), or fraction thereof, in total valuation. Calculation of total permit fee. The total calculated .permit fee is the sum of the construction, plan review, plumbing, mechanical and electrical fees. The plan review fee is calculated at 65% of the construction fee determined above. The plumbing, mechanical and electrical fees are each calculated at 25% of the construction fee. Additional fees may include print costs, water meter, impact, park or other fees as applicable to the permit. Special Council Meeting -May 12, 2009 -Page 27 of 43 Permit Fee Table: Permit Fee Table Total Valuation Fee $1.00 to $500.00 $23.50 $501.00 to $2,000.00 $23.50 for the first $500.00 plus $3.05 for each additional $100.00, or fraction thereof, to and includin $2,000.00 $2,001.00 to $25,000.00 $69.25 for the first $2,000.00 plus $14.00 for each additional $1,000.00, or fraction thereof, to and includin $25,000.00 $25,001.00 to $50,000.00 $391.00 for the first $25,000.00 plus $10.10 for each additional $1,000.00, or fraction thereof, to and includin $50,000.00 $50,001.00 to $100,000.00 $643.75 for the first $50,000.00 plus $7.00 for each additional $1,000.00, or fraction thereof, to and includin $100,000.00 $100,001.00 to $993.75 for the first $100,000.00 plus $5.60 far each additional $500,000.00 $1,000.00, or fraction thereof, to and includin $500,000.00 $500,001.00 to $3,233.75 for the first $500,000.00 plus $4.75 for each additional $1,000,000.00 $1,000.00, or fraction thereof, to and includin $1,000,000.00 $1,000,000.00 and up $5,608.75 for the first $1,000.000.00 plus $3.65 for each additional $1,000.00, or fraction thereof Special Council Meeting -May 12, 2009 -Page 28 of 43 ¢I ~~ sC ~ ~+ LL I Z~ O :rn 1Oo ~ N i~ .~ ILL ~O f~ :Q ---_ N' O N'. 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CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 COUNCIL CHAMBERS, May 12, 2009, 6:00:00 PM To: Mayor and Council From: Erik Montague ,Finance Director Strategic Plan Focus Area: Commerce, Progress and Innovation Item P 2 Subject: Presentation: Relating to Transaction Privilege Tax; amending the tax code of the Town of Marana by increasing the tax rate on transient lodging by three percent; and establishing an effective date Discussion: In accordance with the Town Code, the Town of Marana's transient occupancy tax, also known as "transient lodging tax" or simply "bed tax," is applied to the "gross income from the business activity of any hotel engaging or continuing within the Town in the business of charging for lodging and/or lodging space furnished to any transient." The bed tax does not apply to commercial or residential rentals, but rather any hotel/motel or other lodging property which rents rooms for temporary occupancy. Most bed tax revenues originate from non-residents (generally tourists or other travelers). The Town of Marana's bed tax rate is presently set at 3.0%, which is half or less than the bed tax rate charged by neighboring municipalities. The Town of Oro Valley and Pima County (unincorporated areas only) each charge a rate of 6.0% for their respective bed taxes, while the City of Tucson charges a rate of 6.0% plus a flat fee of $1.00 per room, per night. Tonight's presentation represents the first formal presentation of a proposed ordinance to increase the bed tax rate. The ordinance will be brought back to Council for adoption on May 20, 2009, with an effective date of July 3, 2009. Following adoption of this change, the Town is required to provide 60 days notice to the Arizona Department of Revenue who collects and remits this revenue on the Town's behalf. Staff is working with the Arizona Department of Revenue to determine if collections can begin as early as July 3, 2009, rather than July 21, 2009. In addition, staff is working with the Marana Chamber of Commerce to schedule educational sessions for affected businesses as soon as possible after adoption of this ordinance, so that businesses will have adequate notice to effect any software changes and personnel training. Financial Impact: An increase in the bed tax rate was included as one of the revenue enhancements contained in the Level I Budget Modifications presented to the Council on April 28, 2009. The modifications in all three levels were recommended by staff to close a $5.2 million dollar budget gap in FY 2010. The bed tax rate increase is estimated to result in an additional $500,000 in revenue. ATTACHMENTS: Special Council Meeting -May 12, 2009 -Page 34 of 43 Name: Description: T~~pe: ~ DRAFT Transaction Privil_eye Tax_ Ordinance Draft Ordinance (00014635).DOC Backup Material Staff Recommendation: Staff recommends that this item be brought back for consideration by the Mayor and Council at the May 20, 2009 regular Council meeting. Commission Recommendation - if applicable: The Town of Marana Business & Economic Development Advisory Commission (BEDAC) considered this item at its April 21, 2009 regular meeting and recommended approval. Suggested Motion: I move to direct staff to bring this item back for consideration by the Mayor and Council at the May 20, 2009 regular Council meeting. Special Council Meeting -May 12, 2009 -Page 35 of 43 MARANA ORDINANCE N0.2009.XX RELATING TO TRANSACTION PRNIL,EGE TAX; AMENDING THE TAX CODE OF THE TOWN OF MARANA BY INCREASING THE TAX RATE ON TRANSIENT LODGING BY THREE PERCENT; AND ESTABLISHING AN EFFECTIVE DATE ; _, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA AS FOLLOWS: SECTION 1. The tax rate in Section 8-447 ("Rental, ~Ieasing, and licensing for use of real property: additional tax upon transient lodging") of the Tax Code of the Town of Marana is increased from 3% to 6%. SECTION 2. Any person found guilty of violating any provision of this amendment to the Tax Code shall be guilty of a Class 1 misdemeanor. Each day that a violation continues shall be a separate offense. SECTION 3. All ordinances, resolutions. motions, or parts of ordinances, resolutions or motions of the Marana Town Council in conflict ~~ ith the provisions of this Ordinance are hereby repealed, effective as of the effective date of this Ordinance. SECTION 4. A decision af;any court of competent jurisdiction finding any section, sub- section, sentence, clause, phrase or a portion of this Ordinance for any reason invalid or unconsti- tutional shall not affect the validity of the remaining portions of this Ordinance. SECTION 5. _This Ordinance shall become effective on July 3, 2009. PASSED AND ADOPTED BY THE MAYOR. AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, thi XX day ~f XX, 2009. Mayor Ed Honea ATTEST: Jocelyn C. Bronson, Town Clerk APPROVED AS TO FORM: Frank Cassidy, Town Attorney Speci~l~e~l~r~g -May 12, 2009 -Page 36 of 43 5/5/2009 5:07 PM FJC/kc 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 COUNCIL CHAMBERS, May 12, 2009, 6:00:00 PM To: Mayor and Council Item P 3 From: Gilbert Davidson/Erik Montague ,Town Manager/Finance Director Strategic Plan Focus Area: Commerce, Community Building, Heritage, Progress and Innovation, Recreation Subject: Presentation: Relating to a the proposed Capital Improvement Plan for Inclusion in the FY 2010 Budget Discussion: Staff will present the recommended projects for inclusion in the FY 2010 Budget as part of the Capital Improvement Program. Capital projects are typically funded from one-time revenue sources. Due to the current fiscal challenges, this year's recommendation balances the limited funding available with the objective of supporting key focus areas of the strategic plan. ATTACHMENTS: Name: Description: T~~pe: No Attacnrnents Available Staff Recommendation: Council direction requested for FY 2010 budget preparation. Suggested Motion: Special Council Meeting -May 12, 2009 -Page 37 of 43 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 COUNCIL CHAMBERS, May 12, 2009, 6:00:00 PM To: Mayor and Council Item A 1 From: Suzanne Machain ,Human Resources Director Strategic Plan Focus Area: Progress and Innovation Subject: Resolution No. 2009-68: Relating to Personnel; amending the Separation Incentive Plan (SIP) approved by Resolution No. 2009-55 to expand the plan to apply to eligible employees who voluntarily retire or resign effective Apri129, 2009 through August 31, 2009; clarifying the sick leave payout provision of the SIP; authorizing staff to implement the SIP as amended and clarified; and declaring an emergency Discussion: On Apri128, 2009, the Council approved the Separation Incentive Plan (SIP). This program provides incentives to employees who voluntarily separate employment due to a retirement or a resignation and who notify the Town in writing by May 19, 2009 that they will end their employment with the Town, with their last day of work occurring no later than August 31, 2009. The SIP was adopted in order to include voluntary reductions in personnel. costs as part of the FY 2010 budget preparation process. The SIP as described in the program outline provided to Council on April 28, applies only for fiscal year 2010, defined as July 1, 2009 through June 30, 2010. Thus, as adopted, the SIP applies only to employees who separate between July 1, 2009 and August 31, 2009 who have properly notified the Town of their desire to participate in the SIP by the SIP deadline of May 19, 2009. However, since the SIP was adopted by Council two weeks ago, some employees have come forward and expressed a desire to voluntarily separate their employment prior to July 1, 2009 and take advantage of the SIP incentives. This agenda item seeks approval to expand the SIP program to apply to eligible employees who voluntarily separate employment between Apri129, 2009, the beginning of the SIP election period, and June 30, 2009, due to a retirement or a resignation and who notify the Town in writing by May 19, 2009 that they will end their employment with the Town. In addition, under the SIP as approved by Council, eligible employees electing to participate in the program will receive a 50% payout of their accrued sick leave. This item clarifies that only the participating employee's earned sick leave will be included in the calculation and not any donated leave the employee may have received from other employees pursuant to the Town's leave donation policy (Policy 4-10 of the Personnel Policies and Procedures). All other provisions of the SIP as adopted on April 28, 2009 would remain in place as originally adopted. ATTACHMENTS: Special Council Meeting -May 12, 2009 -Page 38 of 43 '~~ame: Deseril~tian: Reso 68_S.IP,EXPANSION X00014633-2).DOC Resoiu:°~~ Staff Recommendation: T~~pe: Pesafutian Staff recommends that the SIP be expanded to apply to eligible employees who voluntarily resign or retire between Apri129, 2009 and August 31, 2009 and that the sick leave payout option be clarified. Suggested Motion: I move to approve Resolution No. 2009-68, amending the Separation Incentive Plan (SIP) approved by Resolution No. 2009-55 to expand the plan to apply to eligible employees who voluntarily retire or resign effective Apri129, 2009 through August 31, 2009; clarifying the sick leave payout provision of the SIP; authorizing staff to implement the SIP as amended and clarified; and declaring an emergency. Special Council Meeting -May 12, 2009 -Page 39 of 43 MARANA RESOLUTION N0.2009-68 RELATING TO PERSONNEL; AMENDING THE SEPARATION INCENTIVE PLAN (SIP) APPROVED BY RESOLUTION NO. 2009-55 TO EXPAND THE PLAN TO APPLY TO ELIGIBLE EMPLOYEES WHO VOLUNTARILY RETIRE OR RESIGN EFFECTIVE APRIL 29, 2009 THROUGH AUGUST 31, 2009; CLARIFYING THE SICK LEAVE PAYOUT PROVISION OF THE SIP; AUTHORIZING STAFF TO IMPLEMENT THE SIP AS AMENDED AND CLARIFIED; AND DECLARING AN EMERGENCY WHEREAS the Town Council is authorized by A.R.S. § 9-240 (A) to control the finances of the Town; and WHEREAS on April 28, 2009, by Resolution No. 2009-55, the Town Council approved implementation of the Separation Incentive Plan (SIP) for fiscal year 2010 as described in the SIP program outline; and WHEREAS the SIP as approved by Resolution No. 2009-55 applies to eligible employees who voluntarily retire or resign from Town employment between .July 1, 2009 and August 31, 2009 and who notify the Town of their decision to retire or resign by May 19, 2009; and WHEREAS the Town Council finds that it is in the best interests of the Town to expand the SIP to apply to eligible employees who voluntarily retire or resign from Town employment between April 29, 2009 and August 31, 2009 and who notify the Town of their decision to retire or resign by May 19, 2009; and WHEREAS the SIP as approved by Resolution No. 2009-55 provides that eligible participants in the program will receive a 50% payout of their accrued sick leave; and WHEREAS the Town Council fmds that it is in the best interests of the Town to clarify that the provision of the SIP regarding payout of accrued sick leave refers only to sick leave actually earned and accrued by the participating employee and not to any leave donated to the participating employee by other employees under the Town's leave donation policy. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL, OF THE TOWN OF MARANA, ARIZONA, AS FOLLOWS: SECTION 1. The Town of Marana hereby amends the Separation Incentive Plan (SIP) approved by Resolution No. 2009-55 and described in the SIP program outline, attached to and incorporated by reference to Resolution No. 2009-55 as Exhibit A, to expand the plan to apply to eligible employees who voluntarily retire or resign from Town employment with an effective retirement or resignation date between April 29, 2009 and August 31, 2009. Speci Iq~~n~le~~~i~20~~~12, 2009 -Page 40 of 43 _1_ SECTION 2. The Town of Marana hereby clarifies that the sick leave payout provision of the Separation Incentive Plan (SIP) approved by Resolution No. 2009-55 and described in the SIP program. outline, attached to and incorporated by reference to Resolution No. 2009-55 as Exhibit A, refers only to sick leave actually earned and accrued by the participating employee and that the Town will not payout any portion of leave donated to the participating employee by other employees under the Town's leave donation policy. SECTION 3. All other provisions of the SIP, as described in the SIP program outline attached to Resolution No. 2009-55, remain the same, including the provision that to be eligible for the SIP program, employees must notify the Human Resources Department of their decision to elect retirement or to resign by May 19, 2009. SECTION 4. The Town's Manager and staff are hereby directed and authorized to undertake all other and further tasks required or beneficial to implement the Separation Incentive Plan, as amended and clarified in this resolution, to include the execution of separation agreements in compliance with the provisions of the Separation Incentive Plan as described in the SIP program outline. SECTION 5. Since it is necessary for the preservation of the peace, health and safety of the Town. of Marana that this resolution become immediately effective, an emergency is hereby declared to exist, and this resolution shall be effective immediately upon its passage and adoption. PASSED AND ADOPTED BY THE MAYOR AND COUNCIL. OF THE TOWN OF MARANA, ARIZONA, this 12~' day of May, 2009. Mayor Ed Honea ATTEST: Jocelyn C. Bronson, Town Clerk APPROVED AS TO FORM: Frank Cassidy, Town Attorney Speci~I,~~~nr~le~~~~g2~~~12, 2009 -Page 41 of 43 _2_ 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 COUNCIL CHAMBERS, May 12, 2009, 6:00:00 PM To: Mayor and Council From: Frank Cassidy ,Town Attorney Strategic Plan Focus Area: Not Applicable Item D 1 Subject: Relating to Mayor and Council; discussion and action to set the date of the second regular Town Council meeting in May Discussion: Town Code section 2-4-1 provides that regular Council meetings are to be held on the first and third Tuesday of each month, "provided that when the day fixed for any regular meeting of the council falls upon a day designated by law as a legal holiday or election day, the meeting shall be held on the next succeeding day which is not a holiday, unless otherwise set by action of the council." The second regular Council meeting in May would normally occur on May 19. Since that's the date set for the Town of Marana General Election, the regular meeting would normally be moved to the next day, Wednesday, May 20, unless the Council takes action to set it on another date. Based on the authority of Town Code section 2-4-1, Town staff has given notice in two pending rezoning actions (Advantage Materials and QuikTrip) that the meeting would be held on May 20. Town staff has now learned that the Marana High School graduation is scheduled for May 20, and that Council members may plan to be in attendance at the graduation ceremony. Consequently, Town staff has set this item to facilitate a Council decision on whether to go ahead and hold the meeting on Wednesday, May 20, or to move it to a different day. If the meeting is moved, people who show up for the two scheduled rezoning hearings will be met with a notice on the door indicating the date and time of the reset meeting. Legal staff believes that this is a defensible way to preserve the notice as already given, but there is some chance that a court would rule that the notice was not sufficient to move the date of the meeting. Consequently, there is some risk that moving the meeting away from May 20 could require the Council to rehear the two rezoning cases currently set for May 20. ATTACHMENTS: Name: Dzscription: Ts-pe: No fi~ttachr~rents Avaiia~fe Staff Recommendation: No recommendation. Special Council Meeting -May 12, 2009 -Page 42 of 43 Suggested Motion: If the Council decides that it wants to stay with the May 20 meeting date, no action is needed. If the Council decides to set the meeting for a different date, the suggested motion is: "I move to set the second regular May 2009 Council meeting for 7:00 pm on Thursday, May 21 in the Council Chambers." (If the Council chooses a date other than May 21, simply insert the appropriate day and date.) Special Council Meeting -May 12, 2009 -Page 43 of 43 PROCLAMATION RIDE OF SILENCE DAY 2009 WHEREAS May is national Bike Safety month which is meant to _ raise awareness. that cyclists have a legal right to use public roadways; and WHEREAS the annual Ride of Silence began in 2003 'in Dailas; `Texas and `has grown from 1,000 riders o 8,000 riders.in 2008; and WHEREAS the Town of Marana is a member of the Tucson-.Pima: County ` Bicycle Advisory Committee which is organizing a local Ride of Silence on May 20, 2009 in Tucson and Green-Valley; and WHEREAS the Ride of Silence is a free ride that asks its cyclsts,to ride no faster than 12 mph and remain silent during the ride; and WHEREAS raising., public awareness about bicycle sai'ety and the safe sharing of streets and roadways by motorists and. bicyclists is critical to all of these events; and WHEREAS it is in the best interests of the .public to bring attention to this effort by recognizing the Rides of Silence scheduled in Tucson and Green Valley. NOrW,-TWEREFORE:, the Mayor and Council of the Town of Marano proclaim May 20, 2009 RIDE OF SILENCE DAY , and support this day by recognizing and honoring those cyclists who have been injured or` killed on public streets and urge the citizens of the Marano community to educate themselves with therules for,sharing public roads with bicycles and motorized vehicles... Dated this l'2th day of May,:2009 ~~ :ATTEST: Ed Honea, Mayor ~~'~ c !~