HomeMy WebLinkAboutResolution 2009-076 organizational restructuring as a budget modification method for FY 2010MARANA RESOLUTION N0.2009-76
RELATING TO BUDGET; APPROVING AND AUTHORIZING THE TOWN MANAGER TO
USE A METHODOLOGY TO IDENTIFY OPTIONS FOR ORGANIZATIONAL
RESTRUCTURING AS A BUDGET MODIFICATION METHOD FOR FISCAL YEAR 2010;
AND DECLARING AN EMERGENCY
WHEREAS the Town Manager is required under Section 3-2-1(G)(5) of the Marana
Town Code to submit a preliminary budget to the Town Council each year; and
WHEREAS the Town Manager is required under Section 3-2-1(G)(12) of the Marana
Town Code to study the duties, responsibilities and work of the personnel of the Town and to
recommend to the Town Council the abolition or consolidation of positions or the transfer or
removal of personnel whenever the Town Manager determines that such action would increase
the efficiency of the administration of the Town government; and
WHEREAS the Town Council finds that authorizing the Town Manager to use the
methodology described in Exhibit A to identify potential organizational restructuring as a budget
modification method for fiscal year 2010 is in the best interests of the Town and its residents.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
TOWN OF MARANA, ARIZONA, AS FOLLOWS:
SECTION 1. The Town of Marana hereby approves the methodology to identify options
for organizational restructuring as a budget modification method for fiscal year 2010 as described
in Exhibit A, attached to and incorporated by this reference in this resolution.
SECTION 2. The Town's Manager and staff are hereby directed and authorized to
undertake all other and further tasks required or beneficial to implement the methodology
described in Exhibit A.
SECTION 3. Since it is necessary for the preservation of the peace, health and safety of
the Town of Marana that this resolution become immediately effective, an emergency is hereby
declared to exist, and this resolution shall be effective immediately upon its passage and
adoption.
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL THE TOWN OF
MARANA, ARIZONA, this 21St da of May, 2009.
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ti ~~~~~qurrrpy ~'~ Mayor Ec1 Honea
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ATTEST: ~ '._ SEAL ~ •;, APPROVED AS TO FORM:
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Jocelyn C. Bronson, Town Clerk ,:'rank Cassidy, Town At e~
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EXHIBIT "A"
METHODOLOGY FOR LEVEL 3 BUDGET MODIFICATION TOOLS -
MANDATORY REDUCTIONS -ORGANIZATIONAL RESTRUCTURING
In an effort to address the budget challenges facing the Town in FY 2010 and beyond due
to the international financial crisis, the Town of Marana has undertaken athree-phase
approach to modifying the budget in order to transmit a FY 2010 budget for the Council's
consideration that is balanced between available revenues and available expenditures.
'The third phase involves voluntary and mandatory reductions to employee pay. The
following methodology shall be used by the Town Manager to identify potential
opportunities for organizational restructuring as a part of the Level 3 Budget
Modifications -Mandatory Reductions.
The Town Manager shall use the following methodology to identify departments and/or
work units for restructuring:
1. Preserve Core Services -Minimize or avoid restructuring options that would result in
the elimination of a position that directly provides a program or service to the public,
i.e. "front-line" positions.
2. Maximize Span of Control -Utilize restructuring options when more efficient use of
supervisory staff can be achieved. Span of control refers to the number of
subordinates that can be effectively managed by a supervisor in directing daily work
activities.
3. Eliminate Duplication -Identify restructuring opportunities where duplication in
work effort for the same or similar activities can be achieved both within and across
departmental lines.
4. Improve Coordination -Identify restructuring opportunities to consolidate and
coordinate services and support functions within and across departmental lines in
order to achieve efficiencies in operations.
5. Evaluate Workload -Identify areas that have incurred both reductions and/or
increases in workload and align restructuring efforts to accommodate both
circumstances.
6. Position for the Future -The Town's current organizational structure was designed
for a much greater and more rapid growth rate. With the dramatic slow-down in both
the amount of growth and the rate of growth, restructuring options must consider this
lower growth over the next one to five years. Community response and customer
service must remain paramount concerns in the restructuring along with the flexibility
to augment the organizational structure as growth occurs, or occurs more rapidly than
anticipated.
7. Strategic Plan -Consider key strategic plan objectives in the five focus areas
(Commerce, Community Building, Recreation, Heritage, Progress and Innovation) in
the course of evaluating restructuring options.
The Town Manager's budget transmittal letter will discuss the restructuring options
included in the proposed FY 2010 budget.