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Home My WebLink About06/02/2009 Council Presentation - FY 2010 Budget - Tentative Adoption~`~~`~ `~~ TOWN OF MARANA ~~~~~I i i ~~a'~f~~'~ ~ FY 2010 Bud et -Tentative Ado tion ~= g ~ ..,.. '~Mf~ v. ,., .... .~._ - .. ~~ _ ~. .. _.~--~ "~- ~ I '~;,; . - ;;~°w ,. ,. . , _~~~ ;~~ -~, ~~ ~~~ ~ . - w ~. ,, ,. tax ' .. _ <.. ,w~r~+ .- ..H ~. .»». ~,« M June 2, 2009 Overview • FY 2010 Budget Summary • Organizational Restructuring • Contingency Plan for State Reductions FY 2010 Budget Summary Budget Summary 2010 2009 Primary. Entity Tentative Adopted General Fund 30,472,676 37,568,137 Special Revenue Funds 4,997,319 4,393,348 Capital Projects Funds 103,393,474 90,204,847 Debt Service Funds 7,413,869 5,578,293 Enterprise Funds 44,391,416 52,617,914 Primary entity 190,668,754 190,362,539 Component Units Special Districts 4,687,730 21,137, 976 Dollar Percentage Change Change -7,095,4$1 -18.9% 603,971 13.7% 13,188,627 14.6% 1,835,576 32.9% -8,226,498 -15.6% 306,215 0.2% Total 195, 356,484 211, 500, 515 Supplemental Summary Fund Ongoing One-time.. General Fund $ 446,177 $ 881,038 Transportation fund - 45,000 H U RF - 170, 000 Water Fund 9,659 50,000 Tota I $ 455, 836 $ 1,146, 038 General Fund Reserves $1.5M projected reserve use • $0.5M -One-time expenditures ~~ZSOK Honea He~gnts connections; $150K completion of Barnett Channel design; $100K to complete north-west drainage study) • $1.OM -Contingency • $14.6M estimated ending reserve - Provide for adequate cash balances - Maintain bond ratings - Capacity for major projects Level 3 -Mandatory Tools Organizational Restructuring Methodology • Preserve Core Services • Maximize Span of Control • Eliminate Duplication • Improve Coordination • Evaluate Workload • Position for the Future • Align with the Strategic Plan m ~ ~ ~ m ~. m Organizational Restructuring • Development Services - Consolidate Building Safety into Engineering or Planning - Eliminate 3 jobs - (1 retirement, 1 SIP, 1 vacancy) • Public Services - Public Works and O&M consolidated - Eliminate 3 jobs - (2 SIP, 1 elimination) - Consolidate Utilities Director/Assistant Director (1 SIP) • Police - Restructure command level - Eliminate 3 jobs (1 SIP,1 elimination, - 1 Lieutenant classified to Sergeant - Field span of control 8-10 from 13-15 1 vacancy) g~ Position Summary • Authorized positions - 346.7 [FY2009 - 367] • Net reduction of 20 FTE • Restructure - (9) - 4 Positions eliminated - 4 SIP (funded through August 31) - 1 Retirement (partial year funding) • SIP (additional 6) - 3 positions refilled - 3 positions eliminated Contingency Plan for Impacts of Unknown State Reductions • Identify Positions at Risk • Employ WRAP where possible • Open second voluntary election period • Phase FY 2010 Capital Outlay Purchases • Use Mandatory Furlough/Layoff as Last Resort FY 2010 Budget Goals • Maintain Critical Operations - Public Safety - Infrastructure • Minimize Impact to Personnel • Position Town for Quick Economic Recovery • Align Decisions with Strategic Plan Questions? FY X010 PropQSed Pudget - ®evelaprnent Services Consolidate Department of Building Safety into Engineering Depf and Planning Dept. Establish multi-disciplinary in-house building codes review panel Development Services Exec. Assistant (1) General Manager (1) - - - - Support fo all Dev Svc departments Position eliminated Exec. Assistant (1) Town Engineer (1) Building Safety following retirement of - Direcior(1) incumbent l1/2009 1 Assistant Director Current & Long-Range ji Planning (1) Planning ngineering w Environmental Traffc Engineering Mgr-Dev Review Engineering Mgr (1) Div Mgr (1) (1) Assign current staff member Interim Chief in FY2010 Inspections/ Inspector (TBD) Enforcement Mgr Records and Permits Center (1) Planner II (2) Code Enforcement ~~ Senior Plans Officer (2) Examiner (1) Civil Engineer (1) Environmenial Traffic Engineer (1) 1 p ~ Project Coord (2) Pro ect Center: Rece tron Development Coord Customer Service Plans Examiner Planner I (2) Bdg Inspector II (2) (2) Clerk (1) Eliminate Cultural (1 5) (job share) Resources Mgr(S1P) Engineering Tech Engineering Tech 1 ! (2) O Permits Center. Plannerl(2) Documentlmaging Plan Review Tech Bldg Inspector I (1) Sr Permit Clerk (1) Clerk (1) (1) Project Coordinator Engineering Aide Records Center (1) Engineering Aide to Plan Review Tech Plans Examiner (.5) permit Clerk (3) provide assistance (1) - Code Enforcement Engineering Aide to public works - (~) signals as needed Eliminate 3~d Plan Review Tech due to infernal promotion Positions Eliminated: 3 (1 retirement;1 SIP; 1 promotion) Net Savin s: $187,000 '- g notes Position At Denotes Dept I Denotes Asst. I Risk Head i Director ; Proposed FY 2010 Budget -Police Department Sergeant - IA (.5) _ Chief of Police Assistant to the Chief Position ends February, r - - - (TLT -1) 2010 I Police Offcer - I VIPS (1) I I Command level. Asst Chief and Commander Administrative I eliminated; 1 Lieutenant reclassified down to Manager (1) I Sergeant Communications Menager(1) Dispatch Supervisor (1) Swing/Mils Dispatchers (13) 1 dispatch vacancy reclassified to shift supervisor Positions Eliminated: 3 (1 SIP; 1 vacancy) Net Savings: $187,000 notes Position at Risk Lieutenant (1) Administration Records Manager (11 Records Clerk (7) Eliminated 1 vacant Records Clerk Crime Scene Supervisor (1) ~pec 1 position; least Senior Crime Scene Specialist is at risk Training Sergeant (1) Policies & Recruitment SergeanUSRO (1) Police OfficerlSRO (1) Homeland Security Sergeant (.5) Lieutenant (1) Secretary (1) Lieutenant (1) LogisticslSupportfor - Operations Operations Officer (3) This section includes supervision of task force assignment officers (3) and oversight of Neel equipment, operational records Day Shift Sergeant (1) Officer (10) Swing Shift Sergeant (1) Officer (10) Sergeant - CIU (1) Detective (5) Special Assign Mid Shift Sergeant (1) Officer (g) Specialty Units Sergeant (1) Officers (10) Additional Sergeants/Unitsprovtdes greater front-line supervision reducing field span-of control from 1 Sgt to 13-15 Officers; to 1 Sgt to 8-9 Officers Relief Unit A Sergeant (1) officer (g) Relief Unit B Sergeant (1) Officer (g) - FY 2010 Proposed Budget -Public Services (General Fund) B. Johnson ______ ______ i Public Svc Gen. ~ I Assist with ustomer Change name of department from Contracts Analyst Contracts Admin. Manager Office Supp. Asst. Service Clk responsibilities (.5 ) Community Development b Community (1) (1) Sr. Admin. Asst. (1) Services T. VanHook C. Mangum Comm. Svc. Dir. Airport Dir. Consolidate Public Works and 0&M; interim-TBD Eliminate 0&M Director - - - PublicWks. Dir. Exec. Asst. (1) Grants Coord. (t) JR Housing Rehab. Spec Exec. Asst. (1) Move Airport Mtc under Comm. Resp. Mgr Positions Eliminated: 4 (2 SIP;1 Transfer to Utilities) Net Savings: $248,000 Denotes Position A Risk Denotes Vacancy ~ Denotes Assistant Savings FY 2010 Director eno es n enm Denotes Reporting for FY Department Head 2010 4 _! Admin. Secy (.75) ~ Asst. PW Dir Const. Div. Mgr Constr. Mgr. (2) Constr. Insp (3) ROW Insp (1) Move Civil Engineer (Uh7ities Coord) to L Utilities cceptance Insp (1) Move Acceptance Inspection from 0&M to CfP with other Inspection Project Control - Spec (1) Eng Div. Mgr Project Mgr (2) Eng Asst. (1) Eng. Tech (.5) I C. Gallegos Superintendent Foreman (1) Crew A (3) Crew B (3) Traffic Signal Lead (1) Signal Tech II Crew C (3) Crew D (3) I D. Dolan Comm. Response Mgr. Move Airport Mtc. under Comm. Resp. Mgr Inmate Coord. (2) G. Beam Airport Mtc. (1) Laborer (2) D. O'Brien Utilities Dir. Move V. Lorefice Foreman Internal Svc. Mgr. from Streets Move Facilities Eliminate Facilities Supv. (SIP) Eliminate Customer Service Clerk (SIP) Foreman (1) Fleet Tech II (2) HVAC (1) Laborer (1) Fleet Tech I (1) Small Engine Mechanic (1) FY 2010 Proposed Budget - Utilities Reports to ~ ~ Technology Svc Utilities Technology Director- matrix to I Analyst (.6) ~- - - - - - Utilities Director ~ _ _ _ Operations Manager (1) lities Techn~ Coord (1) Customer Service Specialist (1) Job-Share Utility Billing Specialist (1.4) Specialist (1) vacant Superintendent (1) 6 Utility Billing Spec. in Legal for Property Acquisition Work Water Operator (2) Electric Pump & Well Tech (1) Positions Eliminated: 1 Positions Added: 1 FY 2010 Net Savings: $10,500 Foreman (1) Director (1) Water Operator (3) Reclass request pending Mtc. Worker to Water Operator 1 Worker (1) vacant Consolidate Director/Asst. Director/eliminate 1 position Civil Engineer (1) Inspector/Plan Reviewer (1) Waterline Const Inspector (1) Move from CIP