Loading...
HomeMy WebLinkAbout05/12/2009 Special Council Meeting Minutes._ - ~~ ~~~~~ ''~;,~~~ SPECIAL COUNCIL MEETING MINUTES 11555 W. Civic Center Drive, Marana, Arizona 85653 Board Room, May 12, 2009, at or after 6:00 PM Ed Honea, Mayor Herb Kai, Vice Mayor Russell Clanagan, Council Member Patti Comerford, Council Member Carol McGorray, Council Member Jon Post, Council Member Roxanne Ziegler, Council Member SPECIAL MEETING CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Honea at 6:03 p.m. All present. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE APPROVAL OF AGENDA Motion to approve moved by Council Member Post, second Council Member McGorray. Motion carried unanimously. CALL TO THE PUBLIC Larry Steckler spoke as a member of the task force that reviewed Council salaries. He asked that Council set an example for the community and the staff by delaying their salary increases until the financial crisis is resolved. He noted that he felt the Council deserved their increases, just asked that they postpone receiving them. PRESENTATIONS P 1: Presentation: Relating to Finance; discussion and consideration of the proposed comprehensive fee schedule and various rate and fee adjustments Erik Montague began presentation by referring to the detail in the packets. He began with a comprehensive fee schedule overview, noting that the existing fee structure is a combination or series of items that have come before Council throughout the years and need to be amended, changed, modified and adjustments made. Tonight's presentation is done to formalize the change. There are 540 different types of fees. These changes are proposed as part of the FY 2010 budget strategies at the Level 1 option. The goal is to get one centralized schedule of all fees and rates currently being charged to customers across all departments and eliminate duplications or redundancies. He then gave a summary of proposed changes in a 21-page schedule, many of which are development services related. He referenced a summary of proposed changes to the comprehensive fee schedule contained in the council packet. Council Member Ziegler asked questions regarding pool fees. Mr. Davidson responded that this was the appropriate time for Council to voice their concerns. These changes will be made at the direction of Council. Council Member Clanagan referenced the police ID card (on page 32 in the packet). Live scan fees -prints for volunteers -can that fee be waived rather than increasing because it is done electronically. There was discussion as to whether the process required a staff member to monitor, and if so, that cost should be included in the cost of service. Vice Mayor Kai stated that if fees are raised in development services, we need to turn projects around quickly, noting that developers are willing to pay the fees for timely service. Mr. Montague responded to both inquiries by stating that fees are calculated based on time and materials. Mr. Davidson said that often the cost of maintenance of technology or to maintain software licensing and equipment has been factored into the fee increases. Council Member Ziegler reiterated the need for putting that in the cost of service. Motion moved by Council Member McGorray, second by Council Member Ziegler, recommended that staff bring this item back to Council for consideration at the June 2, 2009 meeting. Council Member Comerford asked that the new water fees be incorporated as part of the recommended fee increase. The motion was amended to include that language. Motion carried unanimously. P 2: Presentation: Relating to Transaction Privilege Tax; amending the tax code of the Town of Marana by increasing the tax rate on transient lodging by three percent; and establishing an effective date Erik Montague referenced other municipalities in the region for comparison purposes. He noted that the tax rate does not apply to commercial or residential rentals. The Town's current rate is 3% - he is asking to modify to the rate of 6% similar to other cities and towns. There is an intergovernmental agreement between the town and Department of Revenue for a process to notify them of changes in the tax code. They have been informed that this is under consideration by Council. Staff is working with external organizations to put together aforum/venue/opportunity to discuss or get clarification. The budgetary impact is identified within the Council materials. This is a Level 1 adjustment. It is anticipated to collect about $500,000 in revenue for the fiscal year starting in July. Vice Mayor Kai asked what the impact would be to the Ritz Carlton. Mr. Montague noted that the development agreement with Cottonwood Properties identifies with Scottsdale and Phoenix and Tucson's average rates as benchmark groups. If it exceeds that, there would be some return. Council Member Clanagan referred to a 2008 memo from Josh Wright where Phoenix is at 3%. If the town collects -what percentage goes to the Ritz Carlton? Mr. Montague stated that he would have to consult with legal counsel regarding earnings as that information is confidential. Council Member Clanagan noted that under the agreement it seems like people who stay at the Super 8 are subsidizing people who stay at the Ritz Carlton. Mr. Montague clarified that this would not be the case. Motion moved by Council Member Ziegler, second by Council Member McGorray, staff is directed to bring this item back to Council for consideration at the May 21, 2009 meeting. Motion carried unanimously. P 3: Presentation: Relating to a the proposed Capital Improvement Plan for Inclusion in the FY 2010 Budget Gilbert Davidson recognized staff effort in working through this plan. It has taken almost a year to vet through the CIP projects. T. Van Hook and staff from other departments worked many long hours to come up with the comprehensive report before Council. CIP has been impacted as much as other projects and will need Council direction to move forward. Erik Montague then gave an overview noting that this was the second full year of the CIP process committee working together. He began with the background which started the CIP manual in May 2007 to identify projects and programs. The 2010 chair was T. Van Hook. Focus groups were established to evaluate the process. He then summarized the process schedule. The objectives were to identify the town's infrastructure needs over several years and guide the development of the annual capital budget and multi-year CIP and prioritize the needs and ongoing maintenance costs. He also spoke to identifying options to address and fund priorities. He demonstrated how the CIP projects fit into the town's strategic plan and explained the program ranking and the objectives. The strategies are to coordinate capital needs with the operating budgets. Mr. Montague then discussed transportation projects -Twin Peaks Interchange and Camino de Mariana -the biggest projects regionally, with RTA being the administrator. He answered questions on true costs of the project from Council Member Ziegler. Mr. Davidson explained that this is just the amount expected to complete the project through the next fiscal year. Council Member Ziegler asked that the total cost of the project be made known to the public. Mr. Davidson indicated that they would do a breakout cost of the project. Mr. Montague continued with the presentation, noting that staff is trying to line up the Camino de Mariana project to open with Twin Peaks. Under Parks and Cultural Projects there is the Silverbell District Park and the Heritage Park State Land Acquisition. Mr. Davidson will make sure that the full listing of projects will be given to Council. Neighborhood Projects include Honea Heights sewer improvement and Honea Heights Neighborhood Redevelopment. Airport Projects include the airport terminal, traffic control tower and land acquisition. Next Mr. Montague discussed water utility projects including the Camino de Mariana Water line, Twin Peaks Waterline and Hartman to Cortaro Interconnect. He then presented a slide on the 2010 preliminary funding by revenue source in the total amount of $136.9M. Gilbert Davidson stated that staff will continue to evaluate the projects to minimize any additional drawdown. The first two presentations will be incorporated into the June 2 meeting. ANNOUNCEMENTS/UPDATES PROCLAMATIONS Ms. Bronson read the Ride of Silence Day 2009 proclamation in support of May as Bike Safety Month. MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Council Member Clanagan reported that he went on the MPA (Metropolitan Pima Alliance) Wild Ride last week. Mayor Honea attended the executive board meeting of SAHBA and was well-received. He also met with Tucson Mayor Bob Walkup and others. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Ms. Thalasitis reported that she had responded to Council's request for information regarding town leases with a memo. TOWN REPORTS GENERAL ORDER OF BUSINESS CONSENT AGENDA COUNCIL ACTION A 1: Resolution No. 2009-68: Relating to Personnel; amending the Separation Incentive Plan (SIP) approved by Resolution No. 2009-55 to expand the plan to apply to eligible employees who voluntarily retire or resign effective Apri129, 2009 through August 31, 2009; clarifying the sick leave payout provision of the SIP; authorizing staff to implement the SIP as amended and clarified; and declaring an emergency Suzanne Machain presented this item and noted that it is a re-submittal of the SIP project approved on Apri128, 2009. Some employees have asked if they could resign before August 31. By this item, she is asking for expansion of the dates. In addition, she made a clarification that one of the incentives is the sick leave payout -and noted that accrued balances must be earned as opposed to leave that may have been donated to them. Motion to approve moved by Council Member McGorray, second by Council Member Ziegler. Motion carried unanimously by a Roll Call vote. BOARDS, COMMISSIONS AND COMMITTEES ITEMS FOR DISCUSSION/POSSIBLE ACTION D 1: Relating to Mayor and Council; discussion and action to set the date of the second regular Town Council meeting in May Mr. Davidson presented this item, noting that because of the May 19 election, the next regularly scheduled meeting date would be May 20. However, that is graduation night, and three of the Council Members would be attending the ceremonies. Motion moved by Council Member Clanagan, second by Council Member McGorray, the next regular Council meeting is changed to Thursday, May 21. Motion carried unanimously. EXECUTIVE SESSIONS E l: Executive Session pursuant to A.R.S. §38-431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda FUTURE AGENDA ITEMS ADJOURNMENT Motion to adjourn moved by Council Member Post, second by Vice Mayor Kai. Motion carried unanimously. The meeting was adjourned at 7:43 p.m. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council special meeting held on May 12, 2009. I further certify that a quorum was present. ~ ~-- .~p~ Jocelyn C. Bronson, Town Clerk ~®®~~~~~t~~~r ~~~°°GpR~~F w~i~s ws .. s ~aeue~-~e~`~