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HomeMy WebLinkAbout06/09/2009 Special Council Meeting Minutes~~ ~~~~~A ~~ SPECIAL COUNCIL MEETING MINUTES 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, June 9, 2009, at or after 6:00 PM Ed Honea, Mayor, present Herb Kai, Vice Mayor, present Russell Clanagan, Council Member, present Patti Comerford, Council Member, excused Carol McGorray, Council Member, present Jon Post, Council Member, present (arrived at 6:20 p.m.) Roxanne Ziegler, Council Member, excused SPECIAL MEETING CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 6:05 p.m. Attendance is as noted above. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE Led by Mayor Honea. APPROVAL OF AGENDA Motion to approve moved by Council Member McGorray, second by Vice Mayor Kai. Motion carried unanimously. CALL TO THE PUBLIC Council Member Patti Comerford addressed Council and stated that the Loyalty Oath had been administered to her today, less than 24 hours before the meeting, so she would be sitting in the audience for the meeting. She also extended her condolences to Mayor Honea on the passing of his mother. Kelly Allen addressed Council on the matter of the elimination of the Playroom Program sponsored by the Parks & Recreation department. Mayor Honea noted that Ms. Thalasitis would address this issue during her report to Council. PRESENTATIONS P 1: Presentation: Relating to Economic Development; update on the Marana Economic Roadmap strategic planning process Gilbert Davidson addressed Council with an update on the steps being taken to achieve the roadmap concept, noting that it dated back several years. The concept is a strategic plan related specifically to economic development activities -critical issues such as infrastructure, types of industries to incentivize to become part of the community and making sure we are an attractive community to potential businesses. Commerce is the foundation of the town's strategic plan. The first meeting was held a few weeks ago - with two parts - a citizen component and an internal staff component doing background research. He noted that PSA is serving as the facilitator. He also noted for Council the representation on the team. There will be a final roadmap report vetted through the public, citizen commission and then to Council for consideration and possible adoption. There will be a number of steps taken for full implementation over the next number of years. He also noted TREO's participation in this process. He then turned the presentation over to Josh Wright for the `next steps' part of the roadmap, primarily detailing the meeting schedule. Several of the meetings will target specific areas which he outlined. There will be a total of six meetings over asix-month period, with a draft plan to Council by the end of the calendar year. P 2: Presentation: Relating to Parks & Recreation; an update on the July 4th Star Spangled Spectacular to be held at Arizona Pavilions Tom Ellis presented this item to Council, beginning with an aerial view of the location where the event will be held at Arizona Pavilions. He noted Council's support for this event during at the March 24 study session, also noting the need for a reduced scope due to the recommendation to reduce costs. Comcast will be sponsoring the fireworks. Many Marana businesses have agreed to sponsor the event and will beholding events at their locations. He then listed them. The Town is sponsoring the Marana stage. KOLD's Erin Jordan will be the master of ceremonies, and he gave a brief outline of the entertainment. The Mayor and Council will welcome the crowd just prior to the fireworks which will begin at 9:00 p.m. The event will be simulcast. There are no vendor areas, but town information booths will be set up as well as restrooms and a first aid station. He then pointed out the various event and parking areas, including the fireworks launch site near the new district park which is under construction. Mr. Ellis recognized town staff who are helping to make the event happen. Council Member McGorray asked if there would be parking near the Main Stage which Mr. Ellis showed on the map. She also asked if Cortaro Farms Road and Arizona Pavilions would be open during the event. Mr. Ellis responded that at this time the plan is to be open but that they are still formulating their major traffic plan. He noted that the key to the event is media exposure which will begin this week. ANNOUNCEMENTS/UPDATES PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Vice Mayor Kai noted the retirement reception for Brad DeSpain on June 30 and also extended the town's condolences on behalf of Mayor Honea's mother. Mayor Honea commented and thanked the community. He also noted that he had met with John Ayres this week regarding the new cemetery, and he was on Tucson Wake Up radio program this morning and remarked on the recent positive media coverage Marana is getting. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Assistant Town Manager Deb Thalasitis addressed the comments during Call to the Public. She noted that this issue is being addressed, including options for the continuation of the program -possibly in a different format. TOWN REPORTS GENERAL ORDER OF BUSINESS CONSENT AGENDA COUNCIL ACTION A 1: PUBLIC HEARING: Ordinance No. 2009.11: Relating to Finance; adopting a Town of Marana comprehensive fee schedule; amending the Marana Town Code Title 2 "Mayor and Council," Title 5 "Municipal Court," Title 6 "Animal Control," Title 9 "Business Regulations," Title 10 "Health and Sanitation," Title 12 "Traffic and Highways," and Title 14 "Water" to conform to the adoption of the comprehensive fee schedule; amending the Town of Marana Land Development Code Title 4 "Planning" and Title 16 "Signs" to conform to the adoption of the comprehensive fee schedule; and designating an effective date Erik Montague presented to Council noting that this item was initially presented in May, at which time Council directed staff to bring back a comprehensive fee schedule including some fees that are being incorporated as part of the list. Staff identified an additional nine items that were overlooked and not included in the packet. They are not new but are being incorporated as part of that list. There is a new fee being proposed - the addition of a new commercial public records request based hourly rate fee of $30 to defray the costs associated with providing those items. One additional item to point out within the original packet materials which was incorrect in the packet is a review traffic report hourly fee with a base of $70 fee of per hour. The minimum fee originally identified as a $280 base fee and should have $560 as the minimum base fee. He asked Council to consider the adjustment to that base fee. In addition, because certain items are related to water, there will be an opportunity for the public to address matters related to water and water fees, the fee schedule does incorporated the adjusted water connection or establishment fee of $90 that was originally discussed at the meeting in May. The ordinance before Council adopts the comprehensive fee schedule as well as amend various sections of the town code. He recognized the various departments who participated in getting this information together, especially Josh Wright for his assistance and the legal department -particularly Jane Fairall. Council Member McGorray asked about political signs. She felt that this might have been written before early ballots were used to widely. Frank Cassidy addressed her concern and noted that that provision is not enforced. He agreed that eventually the wording could be changed as well as making other changes to the sign code. Motion to approve moved by Council Member McGorray, second by lice Mayor Kai. Motion carried unanimously. Resolution No. 2009-87: Relating to Finance; declaring the Town of Marana comprehensive fee schedule, the amendments to the Marana Town Code Title 2 "Mayor and Council," Title 5 "Municipal Court," Title 6 "Animal Control," Title 9 "Business Regulations," Title 10 "Health and Sanitation," Title 12 "Traffic and Highways," and Title 14 "Water" and the amendments to the Town of Marana Land Development Code Title 4 "Planning" and Title 16 "Signs" as public records filed with the Town Clerk Presented by Erik Montague, noted that this item was related to the previous item. The significant portion dealt with valuation. He noted the calculation of fees in the Council materials. Motion to approve moved by Council Member McGorray, second by Vice Mayor Kai. Motion carried unanimously. A 2: Ordinance No. 2009.12: Relating to Building; adopting the building plan review and building permit fee schedule and fee calculation method; and designating an effective date Motion to approve moved by Council Member Clanagan, second by Council Member McGorray. Motion carried unanimously. Resolution No. 2009-88: Relating to Building; declaring the building plan review and building permit fee schedule and fee calculation method as a public record filed with the Town Clerk Motion to approve moved by Council Member Clanagan, second by Council Member McGorray. Motion carried unanimously. A 3: Resolution No. 2009-89: Relating to Mayor and Council; adopting Council budget policies regarding Travel, Training and Memberships and Community Relations, av~ Presented by Gilbert Davidson. He noted that this was the first attempt for providing a process for Council-related travel and training. He presented a slide showing the budget policy overview for FY 2010 with the change to the structure of the Mayor and Council budget. He then outlined the various components of the policy as well as the process to support requests from the public or outside organizations. This came about through the strategic planning process. These apply to community funding, travel and training or memberships and due. The process actually formalizes what has been done in the past. Council Member Post asked if a list would be generated to know which requests could be supported. Mr. Davidson said there was no set list. Motion to approve moved by Vice Mayor Kai, second by Council Member McGorray, without an emergency clause. Motion carried unanimously BOARDS, COMMISSIONS AND COMMITTEES ITEMS FOR DISCUSSION/POSSIBLE ACTION EXECUTIVE SESSIONS Regarding item E.4, motion by Council Member McGorray, second by Vice Mayor Kai. Motion carried unanimously. E 1: Executive Session pursuant to A.R.S. §38-431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. E 2: Executive Session pursuant to A.R.S. § 38-431.03(A)(3),(4) and (7), discussion or consultation for legal advice with the Town's attorneys and discussion and to consider its position and instruct the Town Manager and staff concerning possible acquisition of certain water infrastructure and accounts and water rights and/or resources E 3: Executive Session pursuant to A.R.S. § 38-431.03(A)(3),(4) and (7), discussion or consultation for legal advice with the Town's attorneys and discussion and to consider its position and instruct the Town Manager and staff concerning (1) the lawsuit entitled Town of Marana v. Pima County/Pima County v. Marana (consolidated), Maricopa County Superior Court No. CV2008-001131, (2) pending legal issues, settlement discussions and contract negotiations relating to the transition of Marana wastewater collection and treatment to the Town of Marana E 4: Executive Session pursuant to A.R.S. § 38-431.03(A)(4) and (7) to consider the town's position and instruct its representatives regarding negotiations for the purchase of property rights needed for the Camino de Manana & Dove Mountain Extension project, CIP number 2001-052, from the parcel of property generally identified as Pima County Assessor's parcel number 216-23-073C As presented by Mr. Hay, motion by Council Member Post, second by Council Member McGorray to proceed as discussed in executive session to purchase the property rights for Pima County Assessor's parcel number 216-23-073C in an amount not to exceed $204,161. Motion carried unanimously. FUTURE AGENDA ITEMS ADJOURNMENT Motion to adjourn moved by Council Member Clanagan, second by Council Member McGorray. Motion carried unanimously. The meeting was adjourned at 7:24 p.m. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on June 9, 2009. I further certify that a qu lyn C. r nson, Town Clerk